PWS_Lodging_SDP_October_2015.doc

WILLIAM J. PERRY Center for Hemispheric Defense Studies

PERFORMANCE WORK Statement (PWS) For

Lodging Services

STRATEGY AND DEFENSE POLICY (SDP) COURSE

17-31 OCTOBER 2015

1. Purpose: This PWS delineates the tasks required for lodging services for the Center for Hemispheric Defense Studies. The period of performance will be from 17 – 31 October 2015.

2. Background: The William J. Perry Center for Hemispheric Defense Studies (Perry Center) is responsible for developing civilian and military specialists from the region by providing professional seminars designed to meet the needs of mid-to-upper level military and civilian officials in the national security policy and strategic planning divisions of regional governments.

To assist the Perry Center in fulfilling its responsibilities, contractor will provide lodging services to support one (1) professional course with a total of approximately 77 participants total to be hosted in Washington, DC from 19 – 30 October 2015.

3. Scope: The contract requires expert lodging support and services on a requirements basis.

4. Approach: The contractor shall provide each lodger (Perry Center participant) with room accommodations to include high-speed internet hook-up and a separate work space with a desk.

Lunch and dinner options on the premises of the selected hotel are desirable but not essential. The hotel must be within a ½ mile walking distance of at least five (5) local, full-service restaurants, defined as a sit-down restaurant with wait service.

All participant rooms must be of a similar size and type (e.g. all studio suites or all one-bedrooms). Due to the length of stay, all participant rooms must have either kitchenettes or refrigerators and microwaves, and the hotel must have self-serve laundry facilities (a minimum of 3 washers and 3 dryers), available for guest use. Participants should have access to on-premises recreation.

Hotel shuttle bus/vans should be available to and from Ronald Reagan National Airport. Arrival and Departure days can expect 6-10 participants arriving/departing at the same time. Shuttle service should be able to accommodate this number of passengers plus 2-3 pieces of luggage for each participant. The lodging facility must be equipped to accommodate early arrivals based on availability. Where space is not immediately available, a holding room/welcome area shall be reserved to help make the check-in, check-out process smooth for all guests who might have to wait for clean rooms or check-out to make rooms available for other hotel guests.

5. Deliverables:

Task 1 – Lodging:

The contractor shall assign rooms based on actual rooms occupied versus estimated rooms. The contractor shall block suites (with a separate work space) per the table below, and the Government shall provide a final list of attendees 1 week (7 calendar days) prior to the start of the course. The contractor shall bill the Government for actual rooms utilized versus reserved. If the contractor holds a room and a participant or participants do not occupy that room prior to 6:00 P.M. on the date of scheduled occupancy, the Government will be charged a “no show charge fee” for that day and remaining days will be cancelled, and the Government will not be charged by the contractor for the remaining days of that reservation.

Total Room Nights Including self-pays: 1006

All rooms and related services should be tax exempt.

6. Location of Performance: Lodging provided under the contract will be performed at the contractor’s facilities. Location must be no further than five (5) miles from Fort McNair and must have a risk factor score of “Low” or “Moderate”, defined as a score of no greater than 7 for all categories of crime listed, using the following website:

http://relocationessentials.com/aff/www/tools/crime/crime.aspx and entering the hotel's zip code.

7. Period of Performance: The period of performance is 17 – 31 October 2015.

8. Security: The security classification of work to be performed under the contract is unclassified.

9. Point of contact: The POC - TBD.

10. CHANGES:

The Contracting Officer is the only authorized Government Official that can make changes to any order or order additional services under any order issued by DSCA. Therefore, any requirement changes must be addressed to the Contracting Officer, Janet D’Angelo, 703-601-3728, email Janet.D'Angelo@dsca.mil

11. Manpower Reporting Requirement: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for DSCA via secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported anytime during FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractor may direct question to the help desk at http://www.ecmra.mil

12. Invoicing Procedures: Invoices are to be submitted electronically via the Internet through Wide Area Work Flow – Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil. Contractors must create two documents (Invoice and Receiving Report; i.e. Combo Documents) with a single data entry session.

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