Rev_for_FBO_PWS_Lodging_CDSC_July_2015_(1).doc

WILLIAM J. PERRY Center for Hemispheric Defense Studies

PERFORMANCE WORK Statement (PWS) For

Lodging Services

CARIBBEAN DEFENSE & SECURITY COURSE (cDSC)

11 – 25 JULY 2015

1. Purpose: This PWS delineates the tasks required for lodging services for the Center for Hemispheric Defense Studies.

2. Background: The William J. Perry Center for Hemispheric Defense Studies (Perry Center) is responsible for developing civilian and military specialists from the region by providing professional seminars designed to meet the needs of mid-to-upper level military and civilian officials in the national security policy and strategic planning divisions of regional governments.

3. Scope: To assist the Perry Center in fulfilling its responsibilities, contractor will provide lodging services to support one (1) professional course with a total of approximately 48 participants total to be hosted in Washington, DC.

4. Approach: The contractor shall provide each lodger (Perry Center participant) with room accommodations to include high-speed internet hook-up and a separate work space with a desk.

Lunch and dinner options on the premises of the selected hotel are desirable but not essential. The hotel must be within 1/4-mile walking distance of at least five (5) full-service restaurants defined as dine-in restaurants with wait service.

All participant rooms must be of a similar size and type (e.g. all studio suites or all one-bedrooms). Due to the length of stay, all participant rooms must have either kitchenettes or refrigerators and microwaves. Participants should have access to on premises recreation and laundry facilities.

Shuttle bus/vans should be available to and from Ronald Reagan National Airport. Arrival and Departure days can expect 6-10 participants arriving/departing at the same time. Shuttle service should be able to accommodate this number of passengers plus 2-3 pieces of luggage for each participant. The lodging facility must be equipped to accommodate early check-in based on availability. Where space is not immediately available, a holding room/welcome area shall be reserved to help make the check-in, check-out process smooth for all guests who might have to wait for clean rooms or check-out to make rooms available for other hotel guests.

5. Deliverables:

Lodging:

The contractor shall assign rooms based on actual rooms occupied versus estimated rooms. The contractor shall block suites (with a separate work space) per the table below, and the Government shall provide a final list of attendees 1 week (7 calendar days) prior to the start of the course. The contractor shall bill the Government for actual rooms utilized versus reserved. If the contractor holds a room and a participant or participants do not occupy that room prior to 6:00 P.M. on the date of scheduled occupancy, the Government will be charged a “no show charge fee” for that day and remaining days will be cancelled, and the Government will not be charged by the contractor for the remaining days of that reservation.

Total Room Nights Including self-pays 678

All rooms and related services should be tax exempt.

6. Location of Performance: Lodging provided under the contract will be performed at the contractor’s facilities. Location must be no further than five (5) miles from Fort McNair and must have a Total Crime Risk Index not higher than 95, determined by using the demographics search code function on the following website: http://www.clrsearch.com/ and entering the hotel's zip code.

7. Period of Performance: The period of performance is 11 – 25 July 2015.

8. Security: The security classification of work to be performed under the contract is unclassified.

9. Point of contact: For day to day communication - TBD

10. CHANGES:

The Contracting Officer is the only authorized Government Official that can make changes to the order for additional services. The Contracting Officer is Woodrow Bell. Information can be addressed to the Contract Specialist, Petra McPherson, email: petra.mcpherson@dsca.mil.

11. Invoicing Procedures: Invoices are to be submitted electronically via the Internet through Wide Area Work Flow- Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) system at https://wawf.eb.mil. Contractors must create two documents (Invoice and Receiving Report; i.e. Combo Documents) with a single data entry session.

12. Manpower Reporting Requirement: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for DSCA via secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported anytime during FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractor may direct question to the help desk at http://www.ecmra.mil/

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