2015-08_SLS_SOW-Int_Equip.docx

Africa Center for Strategic Studies Centre d'études stratégiques de l'Afrique Centro de Estudos Estratégicos de África

Statement of Work (SOW) Senior Leaders Seminar Interpretation Equipment & Technician Support

1. PURPOSE. The SOW delineates the interpretation equipment and technical assistance requirements for the Africa Center for Strategic Studies (ACSS) to support the Senior Leaders Seminar Program.

2. BACKGROUND. The Africa Center is the pre-eminent Department of Defense institution for strategic security studies, research, and outreach in Africa. The Africa Center engages African partner states and institutions through rigorous academic and outreach programs that build strategic capacity and foster long-term, collaborative relationships.

3. SCOPE. The contract requires interpretation equipment and on-site technical support during the program’s entire length, as noted on the Program Schedule.

4. APPROACH. Contractor shall provide interpretation and on-site technical support in accordance with SOW for all Plenary and Discussion Group sessions. The contractor shall provide support as follows:

3-13 August 2015: Equipment needed during the program is for 60 attendees.

4 August 2015: Equipment needed for Opening Ceremony for 80 attendees.

Two on-site technician will be required from 3-13 August, 2015 to troubleshoot, operate, set-up and repair any problems with the interpretation equipment.

a. Digital recording: all plenary sessions will be digitally recorded and provided to ACSS at the conclusion of the event. The recording will be done in the original language spoken and the English interpretation and will only be for the plenary sessions. The recording does not need to be edited and it can be put on a CD or DVD.

b. Discussion Group Rooms should have full size interpreter booths and infrared interpretation equipment as rooms will be next to each other.

(1) Discussion Group Rooms 3 discussion group rooms will require setup on 31 July, 2015 to be completed no later than 1700. Discussion group rooms will consist of 17 chairs around a u-shape table. Minimum 8 push to talk microphones and 17 receivers per discussion group for a total of 24 push to talk microphones and 51 receivers. 1 full size booth per room for a total of 3 full size booths. Sound system as needed. Interpretation will be conducted simultaneously in three languages English, French and Portuguese.

(2) Plenary Room will require setup on 31 July 2015 to be completed no later than 1530. Requirement is for 2 full size interpretation booths. Interpretation will be conducted simultaneously in three languages - English, French and Portuguese. Plenary will consist of 60 classroom style seating and 20 theatre style on August 4 for opening ceremony. All other days (3-13 August) will consist of 50 classroom seating and 10 theatre style seating. Minimum of 33 push to talk microphones and 47 receivers. An independent, complete system will be setup in the plenary room. Installation will include microphones, receivers, transmitters, speakers, microphones (to include 1 lapel and 1 roaming) and digital recording equipment that are necessary. Any and all necessary sound system.

The equipment shall remain setup at the hotel as per the requirements. Based on hotel facility requirements, Contractor may be asked to break-down and reset Discussion Group Rooms and/or Plenary Room – dates will be provided in advance.

Technical support will be required throughout the duration of the program, and the Technical Assistant(s) shall remain in the Plenary Room during sessions and in close proximity to the Discussion Group Rooms.

5. DELIVERABLE. The Contracting Officer is the only authorized Government Official that can make changes to any task order or order additional services under any task order issued by DSCA.

6. PERIOD OF PERFORMANCE: The period of performance is 31 July 2015 through 13 August 2015.

7. SECURITY: The security classification of work to be performed under the contract is unclassified.

8. Contractor Officer Technical Representative: Matilda Macklin, (202) 685.1862, macklinm@ndu.edu. All communication will occur between the contractor and the Contracting Officer. Any requirements from ACSS must be addressed to the Contracting Officer,

9. Manpower Reporting Requirement:

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for DSCA via secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported anytime during FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractor may direct question to the help desk at http://www.ecmra.mil/

EQUIPMENT:

0002- Sound system (5)

0003- Sound Transmitter (10)

0004- Sound receivers (98)

0005- Technician Labor (2)

0006 - Audio Recording (1)

0007 - Push to talk microphones –(57)

GRAND TOTAL