HQ0013-14-NESA-0001.pdf

DEFENSE SECURITY COOPERATION AGENCY-NESA

BROOKE ZITNEY

NEAR EAST-SOUTH ASIA CENTER FOR STRATEGIC

2100 SECOND STREET SW

WASHINGTON, DC 20593

TEL: 202-685-4994 FAX: 202-685-2565

DNAC40011

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

HQ0013-14-NESA-0001 22-Oct-2013 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. % NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and

ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA

FAR (48 CFR) 53.215-1(a)

THIS RFQ X [ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF. 3. REQUISITION/PURCHASE

REQUEST NO.

DEFENSE SECURITY COOPERATION AGENCY-CON

ALI BESHIR

201 12TH STREET, SOUTH

SUITE 203

ARLINGTON VA 22202

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ] X FOB

DESTINATION

[ ] OTHER

(See Schedule)

01-Nov-2013 (Date) PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS: 10.

703-602-1341 ALI BESHIR

(Name and Telephone no.) (No collect calls) 5b. FOR INFORMATION CALL:

d. CALENDAR DAYS c. 30 CALENDAR DAYS b. 20 CALENDAR DAYS 12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

HQ0013-14-T-0001

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 198 Each Sleeping Rooms

FFP

In accordance with the attached PWS, the contractor shall provide 33 Sleeping Rooms (November 17 - 22 November 2013) 33 Studio rooms.

FOB: Destination

PURCHASE REQUEST NUMBER: DNAC40011

NET AMT

Section C - Descriptions and Specifications

PWS

NEAR EAST SOUTH ASIA CENTER FOR STRATEGIC STUDIES

PERFORMANCE WORK STATEMENT

for Lodging Services

NSR-Senior National Representative Seminar 03-13 17 November – 22 November 2013

1. Purpose: This PWS details the tasks required for lodging services to support the Near East South Asia Center for Strategic Studies. The contractor will provide lodging services to support a one-week professional seminar to be hosted in the Washington, D.C. and Virginia areas.

2. Scope: The contract requires expert lodging support and services for up to thirty three (33) NESA funded and non-funded participants. The NESA non-funded participants will be individual billed by the hotel. The contractor shall provide an experienced director of sales who has dealt with diverse lodgers.

3. Approach: The contractor shall provide each lodger (NESA participant) with the identical sleeping rooms of similar size and type (e.g. all studio suites for all one bed rooms), separate work space with desk, drawers, and lighting; high speed internet hook-up and regularly scheduled housekeeping service.

Participants shall have access to premises laundry.

Hotel should be capable of providing a full, hot American breakfast buffet for each lodger. Hotel manager should be aware of dietry requirement of participants. The participants cannot have any pork products or alcohol prepared/cooked in foods or located on their buffet. The Hotel will make every effort to keep pork products in separate area.

4. Tasks:

4.1 Task 1: Lodging (Deliverables)

4.1.1 The Contracting Officer is the only authorized Government Official that can make changes to or order additional services under any task order issued by DSCA. The contractor shall assign rooms based on actual rooms occupied versus estimated rooms. The contractor shall block up to 30-suites for the seminar as requested and the Government shall provide a final list of attendees 2 weeks (14 calendar days) prior to the start of each seminar. The contractor shall bill the Government for actual rooms utilized versus reserved. If the contractor holds a room and a participant or participants do not occupy that room prior to 6:00 P.M. on the date of scheduled occupancy, the Government will be charged a "no show charge fee" for that day and the remaining days will be cancelled and the Government will not be charged by the contractor for the remaining days of that reservation.

4.1.2 The NESA participants will be funded either by their country (unfunded) or funded by the US Government.

The unfunded participants that will be paying their own lodging and incidentals. The US Government will pay for those participants funded by Government. Those participants funded by their host country will pay individually and the Government will pay for those participants funded by the Government. The hotel will provide the contractor a list of funded and non-funded individuals so that invoicing can occur accordingly. A copy of the invoice shall be provided to the Contracting Officer as well.

4.1.3 The NESA Center will require a total of 33-Studio Rooms blocked for the two-week Combating Terrorism Seminar for 33-funded. The unfunded participants are the responsible party for their individual billing under this block and will contact the Hotel directly to confirm their reservations.

Sunday, November 17, 2013 through Friday, 22 November 2013 – 33 studio rooms are needed each day.

The unfunded participants will contact the hotel directly to confirm their reservations.

*** NO AV requirements are needed.

5. Location of Performance: Lodging provided under this task order should be near or adjacent to a major shopping area, metro and close to the NESA Center, which is located in the U.S. Coast Guard Headquarters, 2100 Second Street S.W., Suite 4308, and Washington, D.C.

6. Period of Performance: The period of performance is 17 November -22 November 2013.

7. Security: The security classification of work to be performed under the task order is unclassified.

8. COR Representative: The COR is the Brooke Zitney, NESA, telephone: (202) 685-4994, fax: 202-685-2565, email: brooke.zitney@ndu.edu.

All communication will occur between the contractor and the contracting office. Any requirements from NESA must be addressed to the Contracting Specialist, Ali Beshir, (703) 602-1341, Email: ali.beshir@dsca.mil.

9. Invoicing Procedures: Invoices are to be submitted electronically via the Internet through Wide Area Work Flow- Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil. Contractors must create two documents (Invoice and Receiving Report; i.e. Combo Documents) with a single data entry session.

mailto:ali.beshir@dsca.mil

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 17-NOV-2013 TO

22-NOV-2013

N/A DEFENSE SECURITY COOPERATION

AGENCY-NESA

BROOKE ZITNEY

NEAR EAST-SOUTH ASIA CENTER FOR

STRATEGIC

2100 SECOND STREET SW

WASHINGTON, DC 20593

202-685-4994 FOB: Destination

HQ0013

Section G - Contract Administration Data

NEAR EAST SOUTH ASIA CENTER FOR STRATEGIC STUDIES