LCC_Hotel_SOW_Nov_13.docx

DEFENSE INSTITUTE OF INTERNATIOANL LEGAL STUDIES (DIILS)

STATEMENT OF WORK

FOR

LODGING SERVICES

LEGAL ASPECTS OF COMBATING CORRUPTION (LCC)

18 – 23 NOVEMBER 2013

1. PURPOSE: This SOW delineates the tasks required for lodging services for the Defense Institute of International Legal Studies. The period of performance will be 18-23 November 2013.

2. BACKGROUND: The Defense Institute of International Legal Studies (DIILS) is responsible for managing; directing and performing Security Assistance Training (SAT) in CONUS and OCONUS locations in support of legally related Security Assistance missions and U.S. foreign policy.

To assist DIILS in fulfilling its responsibilities, contractor will provide executive lodging services to support a field visit for approximately 45 LCC course participants and DIILS staff to be conducted in the Washington, DC area from 18 to 23 November 2013.

3. SCOPE: The contract requires expert lodging support and services on a requirements basis. The contractor will also provide a sales representative who has dealt with diverse lodgers.

4. APPROACH: The contractor shall provide each lodger (DIILS participant or DIILS Staff) with room accommodations on the nights of 18 through 23 November 2013.

The hotel must also be within 1/4-mile walking distance of the following:

a. At least two (2) local restaurants

b. At least two (2) convenience stores that sell basic food items.

The hotel must be with ½ mile walking distance of the Washington D.C. Metro

Breakfast lunch and dinner options on the premises of the selected hotel are essential Breakfast facilities should be able to accommodate at least 80 guests.

All participant rooms must be of a similar size and type (e.g. all studio suites or all one-bedrooms) and must have either kitchenettes or refrigerators and microwaves.

Hotel should have sufficient space in a public area for groups of up to 10 participants to meet and work on group assignments.

Shuttle bus/vans should be available to and from nearby shopping areas and Metro Stations.

The hotel must have an arrival area that can accommodate a large motor coach (50 passenger or more) for drop-off, pick up, and short term parking (at least 30 minutes.) Temporary parking space for a motor coach must be available immediately outside the hotel. Additionally the hotel including the arrival area must be handicap accessible.

A DIILS Staff member will arrive at least two hours ahead of the participants and other DIILS staff to facilitate advance check in and distribution of room keys to participants. Hotel staff will provide the DIILS staff member facilitating advance check in with room keys for distribution to LCC participants upon their arrival.

A single invoice for all deliverables under this contract will be presented to the DIILS COR after the completion of the contact. Payment will be made with a government credit card.

5. DELIVERABLES:

Task 1 – Lodging:

The contractor shall assign rooms based on actual rooms occupied versus estimated rooms. The contractor shall block suites per the table below, and the Government shall provide a final list of attendees 1 week (7 calendar days) prior to the day of arrival. The contractor shall bill the Government for actual rooms utilized versus reserved. If the contractor holds a room and a participant or participants do not occupy that room prior to 6:00 P.M. on the date of scheduled occupancy, the Government will be charged a “no show charge fee” for that day and remaining days will be cancelled, and the Government will not be charged by the contractor for the remaining days of that reservation.

All rooms and related services should be tax exempt.

It is anticipated that lodging rates will be at or below government per diem rates.

Task 2 – Conference Rooms / Audio Visual Equipment:

The contractor shall provide a conference room large enough to accommodate 50 persons on Friday 22 November from 0800 to 1200. The conference room shall be equipped with tables and chairs for auditorium style seating, a speakers table with two chairs, a projection screen, a projector table large enough for a lap top and a projector, a power strip and electrical extension cords long enough reach from the nearest electrical outlet to the projection table.

6. LOCATION OF PERFORMANCE: Lodging provided under the contract will be performed at the contractor’s facilities. Location should be in Crystal City in Northern Virginia no further than five (5) miles driving distance from southwest or northwest Washington, DC.

7. PERIOD OF PERFORMANCE: The period of performance is 18 – 23 November 2013.

8. SECURITY: The security classification of work to be performed under the contract is unclassified.

9. COR REPRESENTATIVE: The COR will be identified in the award document.

10. CHANGES:

The Contracting Officer is the only authorized Government Official that can make changes to any task order or order additional services under any task order issued by DSCA. Therefore, any requirement changes must be addressed to the Contracting Officer identified in the contract award.