HQ0013-13-R-0003.pdf

DEFENSE SECURITY COOPERATION AGENCY-CON

WOODROW W. BELL JR

201 12TH STREET, SOUTH

SUITE 203

ARLINGTON VA 22202

(703) 602-1464

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

14000000

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

HQ0013-13-R-0003 19-Mar-2013

b. TELEPHONE NUMBER

703 602 1464

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 10 Apr 2013

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

HQ0013

SIZE STD:

9. ISSUED BY

FACILITY

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17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

WOODROW BELL

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

541611

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

2 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

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8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

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FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

HQ0013-13-R-0003

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1,880 Hours Human Resource (HR) Specialist

FFP

Human resource specialist(s) shall perform the duties in accordance with 1.5.9.1 of the statement of work.

The human resource specialist(s) shall assists in the support of all aspects of the human resources process including posting announcements, collecting and collating resumes, scheduling interviews and drafting candidate communications and development of functional programs and materials.

FOB: Destination

NET AMT

0002 1,880 Hours HR Management Consultant

FFP

HR Management Consultant(s) shall perform the duties in accordance with 1.5.9.1 of the statement of work.

HR management consultant(s) shall act as subject matter expert functional expert.

Provides direct support to technical and operational activities. Identifies sources of relevant information and data.

0003 1,880 Hours Management Support Specialist

FFP

Management Support Specialist (s) shall perform the duties in accordance with

1.5.9.1 of the statement of work.

Management Support Specialist (s) shall apply advanced functional knowledge and training experience to develop and administer training programs and classes. In addtion, Management Support Specialist (s) shall provide training development and administration services and interact with government personnel.

0004 520 Hours Project Manager

FFP

Project Manager shall perform the duties in accordance with 1.5.9.1 of the statement of work.

The project manager shall be responsible for the planning and execution of all activities related to a contract.

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE AMOUNT

0005 1,880 Labor Hours

Subject Matter Experts (SMEs)

LH

Subject Matter Experts(s) shall perform the duties in accordance with 1.5.9.1 of the statement of work.

There may be a requirement for more than one SME to perform during the period of performance.

The contractor shall notify the contracting officer, when approaching 75% of the ceiling amount. The contractor shall be operating at its own risk, when exceeding the ceiling amount.

TOT ESTIMATED PRICE

CEILING PRICE

0006 Cost Travel

COST

Occasional domestic and international travel may be required.

Any projected travel should be submitted to the COR expeditiously to allow necessary time to complete Government approval process. Costs incurred by contractor personnel, in support of this contract are allowable, subject to the limitations of FAR 31.205-46 (Travel Costs)

ESTIMATED COST

0007 1 Each Contract Manpower Reporting

FFP

Manpower Reporting Requirement. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for DSCA via secure data collection site.

Contract Manpower Reporting shall be completed in accodance with paragraph

5.11 of the statement of work.

1001 1,880 Hours OPTION Human Resource (HR) Specialist

FFP

Human resource specialist(s) shall perform the duties in accordance with 1.5.9.1 of the statement of work.

The human resource specialist(s) shall assists in the support of all aspects of the human resources process including posting announcements, collecting and collating resumes, scheduling interviews and drafting candidate communications and

1002 1,880 Hours OPTION HR Management Consultant

FFP

HR Management Consultant(s) shall perform the duties in accordance with 1.5.9.1 of the statement of work.

HR management consultant(s) shall act as subject matter expert functional expert.

Provides direct support to technical and operational activities. Identifies sources of

1003 1,880 Hours OPTION Management Support Specialist

FFP

Management Support Specialist (s) shall perform the duties in accordance with

1.5.9.1 of the statement of work.

Management Support Specialist (s) shall apply advanced functional knowledge and training experience to develop and administer training programs and classes. In addtion, Management Support Specialist (s) shall provide training development

1004 520 Hours OPTION Project Manager

FFP

Project Manager shall perform the duties in accordance with 1.5.9.1 of the statement of work.

The project manager shall be responsible for the planning and execution of all

UNIT UNIT PRICE AMOUNT

1005 1,880 Labor

OPTION Subject Matter Experts (SMEs)

Subject Matter Experts(s) shall perform the duties in accordance with 1.5.9.1 of the statement of work.

There may be a requirement for more than one SME to perform during the period of performance.

The contractor shall notify the contracting officer, when approaching 75% of the ceiling amount. The contractor shall be operating at its own risk, when exceeding

1006 Cost OPTION Travel

COST

Occasional domestic and international travel may be required.

Any projected travel should be submitted to the COR expeditiously to allow necessary time to complete Government approval process. Costs incurred by contractor personnel, in support of this contract are allowable, subject to the

1007 1 Each OPTION Contract Manpower Reporting

FFP

Manpower Reporting Requirement. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for DSCA via secure data collection site.

Contract Manpower Reporting shall be completed in accodance with paragraph

2001 1,880 Hours OPTION Human Resource (HR) Specialist

FFP

Human resource specialist(s) shall perform the duties in accordance with 1.5.9.1 of the statement of work.

The human resource specialist(s) shall assists in the support of all aspects of the human resources process including posting announcements, collecting and collating resumes, scheduling interviews and drafting candidate communications and

2002 1,880 Hours OPTION HR Management Consultant

FFP

HR Management Consultant(s) shall perform the duties in accordance with 1.5.9.1 of the statement of work.

HR management consultant(s) shall act as subject matter expert functional expert.

Provides direct support to technical and operational activities. Identifies sources of

2003 1,880 Hours OPTION Management Support Specialist

FFP

Management Support Specialist (s) shall perform the duties in accordance with

1.5.9.1 of the statement of work.

Management Support Specialist (s) shall apply advanced functional knowledge and training experience to develop and administer training programs and classes. In addtion, Management Support Specialist (s) shall provide training development

2004 520 Hours OPTION Project Manager

FFP

Project Manager shall perform the duties in accordance with 1.5.9.1 of the statement of work.

The project manager shall be responsible for the planning and execution of all

UNIT UNIT PRICE AMOUNT

2005 1,880 Labor

OPTION Subject Matter Experts (SMEs)

Subject Matter Experts(s) shall perform the duties in accordance with 1.5.9.1 of the statement of work.

There may be a requirement for more than one SME to perform during the period of performance.

The contractor shall notify the contracting officer, when approaching 75% of the ceiling amount. The contractor shall be operating at its own risk, when exceeding

2006 Cost OPTION Travel

COST

Occasional domestic and international travel may be required.

Any projected travel should be submitted to the COR expeditiously to allow necessary time to complete Government approval process. Costs incurred by contractor personnel, in support of this contract are allowable, subject to the

2007 1 Each OPTION Contract Manpower Reporting

FFP

Manpower Reporting Requirement. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for DSCA via secure data collection site.

Contract Manpower Reporting shall be completed in accodance with paragraph

PWS

Performance Work Statement (PWS)

For Defense Security Cooperation Agency (DSCA) Ministry of Defense Advisors Program (MoDA)

Advisory and Assistance Services 25 January 2013

PART 1

GENERAL INFORMATION

1.0 General: This is a non-personal services contract to provide Advisory and Assistance Services to DSCA for the MoDA Program. The Government shall not exercise any supervision or control over contractor employees performing services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to perform Advisory and Assistance Services as defined in this Performance Work Statement except as Specified in Part 3 below, as government furnished property and services at DSCA facilities and at contractor facilities. The contractor shall perform to the standards in this contract.

1.2 Background: The Ministry of Defense Advisors (MoDA) program partners senior Department of Defense (DoD) civilians with foreign counterparts. It is designed to forge long-term relationships that strengthen a partner country’s defense institutions and build their ministerial capabilities. Advisors deploy under the auspices of the Civilian Expeditionary Workforce and provide expertise to foreign counterparts in similar defense specialties. Pre-deployment training, facilitated reach-back support, and backfill funding for deployed advisors are critical and unique components of the MoDA program.

The Secretary of Defense continues to emphasize building the security capacity of partner states as an area of strategic importance. The 2010 Quadrennial Defense Review (QDR) cites the MoDA program as a key initiative that strengthens partner states’ ministerial-level capacity. Current defense institution building activities abroad tend to rely heavily on contractors and military personnel. The MoDA program adds defense civilians to this effort – providing longer term government-to-government links and demonstrating the value of a cohesive civil-military team.

FY2010 and FY2011 MoDA program efforts were limited to Afghanistan, where there are currently over 50 MoDA program advisors assigned to NTM-A/CSTC-A. In FY2012 and 2013 the program is expanding to over 80 advisors in Afghanistan and launching a global program in select countries

1.3 Objectives: The requirements for this contract are to provide advisory and assistance services to DSCA to support the MoDA program which deploys DoD civilians to serve as advisors to partner nation Ministries of Defense or similar government organizations in order to build effective and accountable security institutions. Over 80 advisors are currently deployed to Afghanistan. The FY12 National Defense Authorization Act grants authority for the MoDA program to deploy DoD civilian advisors worldwide. Due to this rapid program growth, the MoDA program office requires contractor support in the areas of human resources, operations support, training, assessment, reach-back development, and global outreach efforts. The contractor will support the full range of MoDA program functions detailed under the requirements section.

To perform this work successfully requires special and expert knowledge, skills and experience in disciplines not resident within DSCA. Continued utilization of contractors with specialized knowledge and expertise is required in accomplishing critical, time-sensitive tasks. The advice and consultancy requested is intended to provide sound recommendations and products in a wide range of cross-functional areas, as shown in Part 5 below. The specific work effort related to these areas will be explained, prioritized, and further clarified on a regular basis by the COR.

1.4 Period of Performance: The period of performance is for one base year and two (2) one year options. Total contract period of performance including options is 36 months.

1.5 Operational Information:

1.5.1 Quality Control: The contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which it assures itself that work complies with the requirement of the contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Technical Exhibit 1, “Performance Requirements Summary”. After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC system. The QCP proposed in the solicitation shall be incorporated into the contract award.

1.5.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

The contractor shall develop and implements procedures to identify, prevent, and ensure non-recurrence of defective services.

1.5.3 Recognized Holidays: The contractor will not be required to work the below holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Independence Day Memorial Day

Thanksgiving Day Christmas Day

1.5.4. Emergency Base or Government Office Closures: When contractor employees are not allowed access to the worksite due to emergency closures, the Government shall not be charged for the previously scheduled work hours, unless the contractor can show work was performed and the Government received a benefit. The contracting officer shall have the option of seeking remedies which permit the contractor to (a) reschedule the time lost due to base closure or (b) report to an alternate duty location.

1.5.5. Hours of Operation at a Government Site: The Contractor shall be required to perform the required services between the hours of 0800 and 1700 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this performance work statement when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential. The Contractor must notify the Contracting Officer within 14 calendar days prior to any proposed changes to personnel supporting this effort.

1.5.6 Place of Performance: The principle places for the work to be performed under this contract will be DSCA Headquarters, Arlington, Virginia with occasional domestic and international travel.

1.5.7 Type of Contract: A hybrid type of contract utilizing Labor Hour and Cost Reimbursable clins will be awarded. Firmed fixed priced labor hour contract with cost reimbursable.

1.5.8 Security Requirements:

1.5.8.1 The contractor is responsible for safeguarding information of a confidential or sensitive nature. Failure to safeguard any classified/proprietary information which may involve the contractor or the contractor’s personnel or to which they may have access may subject the contractor and/or the contractor’s employees to criminal liability.

Provisions of the Privacy Act apply to all records and reports maintained by the contractor. All programs and materials developed at government expense during the course of this contract are the property of the government. At the time that the solicitation is issued, it shall be accompanied by a Contract Security Specification, DD Form 254, Attachment 01 of the Solicitation. It will be applicable to any contract awarded as a result of this solicitation and will be completed at time of award. Contractor personnel to work at a Government work site shall have a security clearance as required at Section 5.12 of the PWS. In accordance with DoD Directive 5220.22-M, Department of Defense Industrial Security Manual for Safeguarding Classified Information, and any revisions, thereto, as well as Industrial Security Regulation DoD 5220.22-R.

1.5.8.2 Physical Security. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.5.9 Special Qualifications:

1.5.9.1 Labor Category Standards

The Government anticipates that the following mix of labor categories and definitions may be required to perform this effort: (See detailed requirements under Part 5 Specific Tasks)

Human Resources Specialist(s): Assists in the support of all aspects of the human resources process including posting announcements, collecting and collating resumes, scheduling interviews and drafting candidate communications and development of functional programs and materials. Assists in the tracking and evaluation of on-going operations. Reviews forms and reports, and confers with management and users about format, distribution, and purpose, and identifies problems and improvements. Collects, maintains, and processes data. Assists in the preparation of reports and summaries. Responds to technical questions received via e-mail or phone. Minimum five years experience in the related field.

Human Resource Management Consultant: Acts a subject matter expert functional expert. Provides direct support to technical and operational activities. Identifies sources of relevant information and data. Directs the activities of other specialists in the analysis of data and information. Plans and prepares briefings, correspondence, information papers and other documents for government review. Establishes record and data storage and retrieval systems.

Evaluates data and information to monitor status of on-going operations. Alerts key personnel of operational problems and suggests potential solutions or methods for collecting additional information. Assists in the development of technical and operational documents and plans. Assists in the implementation of technical and operational activities. Minimum ten years experience in the related field and minimum of a bachelor’s degree.

Management Support Specialist: Applies advanced functional knowledge and training experience to develop and administer training programs and classes. Provide training development and administration services and interact with government personnel. Performs tasks such as: shall monitor and report on training activities, analyze training requirements and recommend solutions, review advisor requirements and develop curriculum, and facilitate training coordination and management. Prepares training related materials for approval by the Government. Supports travel and other operational requirements such as travel orders, vouchers, process passports/visas, travel card and pay issues. Minimum ten years experience in the related field and minimum of a bachelor’s degree.

Subject Matter Experts (Advisory/Assistance): Provides subject matter expertise for advisor personnel management and program management activities. Familiarity with ministerial level advisory and security cooperation activities and related training and administrative processing systems. Expertise in ministerial level governmental processes, policies, objectives, and initiatives. Identifies alternative courses of action and makes recommendations. Provides expertise to Government technical directors, managers or other stakeholders. Minimum 10 years experience in the related field; minimum of a bachelor’s degree (advanced degrees preferred).

Project Manager: Responsible for the planning and execution of all activities related to a contract. Provides overall program guidance, consultation and management and ensures that all personnel assigned meet government qualification standards and receive necessary training. Approves invoices being submitted to the Government.

Reviews all deliverables prior to their submission for acceptance. Advises the DSCA Program Manager on the status of the various tasks. Minimum 12 years experience in the related field and services; minimum of a bachelor’s degree (advanced degrees preferred). Applies broad management skills and specialized functional and technical expertise to lead complex projects and deliver solutions to various tasks. Not required to be a full time employee.

1.5.10 Post Award Conference/Periodic Progress Meetings:

1.5.10.1 The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings the contracting officer will apprise the contractor of how the Government views the contractor’s performance, and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.5.10.2 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.5.11 Key Personnel: The follow personnel are considered key personnel by the government:

1.5.11.1 Project Manager: The contractor shall provide a project manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The project manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Project Manager or Alternate shall be available between 8:00 a.m. to 5:00 p.m., Monday thru Friday, except Federal Holidays or when the Government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

Project Manager and Alternate: The Project Manager and Alternate must have senior level management experience and a bachelor’s degree. He/she should have familiarity and experience with Defense Department security cooperation and building partnership capacity activities or commercial equivalent. The contractor will notify the KO in writing of any changes to key personnel prior to their reassignment from the position.

1.5.12 Identification of Contractor Employees:

1.5.12.1 All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Provisions of the Privacy Act may apply to some records and reports maintained by the contractor.

Contractor personnel shall be required to obtain and maintain security badges and adhere to the installation security requirements. The performance of this requirement will require the contractor access to classified information. FAR clause 52.204-2, Security Requirements, as required by FAR Subpart 4.404 (a) will be incorporated into the solicitation and contract.

1.5.13 Contractor Travel: Travel outside of DSCA Headquarters to other sites may required for specific tasks, and is forecasted at Section 5.10 of the PWS. All travel requires government pre-approval/authorization and shall be coordinated with the COR. Any projected travel should be submitted to the COR expeditiously to allow necessary time to complete Government approval process. Costs incurred by contractor personnel, in support of this contract are allowable, subject to the limitations of FAR 31.205-46 (Travel Costs).

1.5.14 Organizational Conflict of Interest OCI: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information

(e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.15 Safety. Contractor shall comply with all Federal, State and local authorities having jurisdication, and with safety and fire regulations promulgated by the Department of Labor (OSHA) under Title 29, Section 1900 of the Code of Federal Regulations. Contractor is solely responsible for compliance and cost of compliance with Federal, State and local laws and regulations. Contractor shall provide written notification to the Contracting Officer within twenty-four (24) hours of being notified by any Federal, State or local agency that a safety law and/or regulation has been violated. This report shall provide at a minimum the following: time and date of the occurrence, a description of the violation, required corrective action(s), and a projected correction date.

1.5.16 Inspection and Acceptance Criteria. The COR or technical representative will require up to fifteen (15) working days from receipt of all deliverables for review and comment/acceptance. Government acceptance will be based upon the deliverables meeting accepted professional standards for technical content, workmanship, and relevance to stated functional task requirements.

1.5.17 Financial Reporting

1.5.17.1 Contractor will, in addition to invoice requirements, submit a monthly financial report to the Contracting Officer and COR that includes all labor and travel costs incurred by the contractor. The report shall be formatted to provide breakout of labor hours per employee and related costs for the current period to date and the total amount expended to include the remaining balance on each contract Clin. This format allows efficient, effective and accurate tracking and provides effective insight into declining funds availability.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

Advisory and Assistance Services (AAS). means those services provided under contract by nongovernmental sources to support or improve: Organizational policy development; decision-making; management and administration; program and/or project management and administration; or R&D activities. It can also mean the furnishing of professional advice or assistance rendered to improve the effectiveness of Federal management processes or procedures (including those of an engineering and technical nature). In rendering the foregoing services, outputs may take the form of information, advice, opinions, alternatives, analyses, evaluations, recommendations, training and the day-to-day aid of support personnel needed for the successful performance of ongoing Federal operations. All advisory and assistance services are classified in one of the following definitional subdivisions:

(1) Management and professional support services, i.e., contractual services that provide assistance, advice or training for the efficient and effective management and operation of organizations, activities (including management and support services for R&D activities), or systems. These services are normally closely related to the basic responsibilities and mission of the agency originating the requirement for the acquisition of services by contract. Included are efforts that support or contribute to improved organization of program management, logistics management, project monitoring and reporting, data collection, budgeting, accounting, performance auditing, and administrative technical support for conferences and training programs.

(2) Studies, analyses and evaluations, i.e., contracted services that provide organized, analytical assessments/evaluations in support of policy development, decision-making, management, or administration.

Included are studies in support of R&D activities. Also included are acquisitions of models, methodologies, and related software supporting studies, analyses or evaluations.

(3) Engineering and technical services, i.e., contractual services used to support the program office during the acquisition cycle by providing such services as systems engineering and technical direction (see 9.505-1(b)) to ensure the effective operation and maintenance of a weapon system or major system as defined in OMB Circular No. A-109 or to provide direct support of a weapon system that is essential to research, development, production, operation or maintenance of the system.

Affiliates. means associated business concerns or individuals if, directly or indirectly--

(1) Either one controls or can control the other; or

(2) A third party controls or can control both.

For this contract, Officers or employees of the prime contractor and first tier subcontractors involved in the program and technical decision making process concerning this contract can be considered affiliates.

Contracting Officer’s Representative (COR). A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

Interest. Organizational or financial interest.

Non-developmental items. Items the procuring agency determines were developed exclusively at private expense and sold in substantial quantities, on a competitive basis, to multiple State and local governments.

Professional and Consultant Services. Services rendered by persons who are members of a particular profession or possess a special skill and who are not officers or employees of the contractor.

Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

Quality Assurance. Those actions taken by the government to assure services meet the requirements of the Performance Work Statement.

2.2. ACRONYMS:

AAS. Advisory and Assistance Services

DoD. Department of Defense

IAW. In Accordance With

MoDA. Ministry of Defense Advisors

OCI. Organizational Conflict of Interest

ODC. Other Direct Costs

PRS. Performance Requirements Summary

PWS. Performance Work Statement

QC. Quality Control

QDR. Quadrennial Defense Review

UIC. Unit Identification Code

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 GENERAL: The government shall provide, the facilities, equipment, materials, and/or services listed below.

3.2 Equipment and Information: When authorized by the COR to perform on-site at Government facilities, adequate workspace, including desks, computer workstation setup, telephone, and other necessary equipment will be provided by the Government. The government will provide the contractor access to regulations, directives or other policy documents required to complete this task.

PART 4

CONTRACTOR FURNISHED

4.1 General: Except for those items specifically stated to be government furnished in Part 3, the contractor shall furnish everything required to perform this PWS.

PART 5

SPECIFIC TASKS

5.1 BASIC SERVICES. The contractor shall provide human resources support, management support subject matter expertise and analytical services to support the MoDA program requirements. Specific tasks are addressed below.

5.2 Requirements Analysis: When requested by the COR or technical representative, the contractor shall provide subject matter expertise to collect and analyze data and produce reports of proposed ministerial advisor requirements for government evaluation and decision. SME report and analysis is due within 60 days of the identified tasking and will require travel to the partner country.

5.3 Human Resources Support Services: The contractor shall support all aspects of the advisor human resources process including posting announcements, collecting and collating resumes, scheduling interviews, and drafting candidate communications. Level of effort must support 2 Global positions per month and 3 yearly classes of approximately 30 students each for Afghanistan. Specific tasks are as follows:

5.3.1 Convert advisor requirements to opportunity announcements and post to USAJobs, the MoDA program website, and other venues within two weeks of receipt.

5.3.2 Collect and analyze resumes, categorize and collate for government review and selection.

5.3.3 Facilitate candidate interviews by government personnel, to include scheduling with candidates, reserving and preparing meeting rooms, preparing and maintaining resume books, and collecting post interview reports.

5.3.4 Draft interview summaries and prepare subsequent candidate correspondence for government review and approval.

5.3.5 Prepare all administrative actions for selected candidates for government review and approval.

5.3.6 For positions deemed hard to fill, analyze recruiting requirements, develop potential recruiting strategies and plans for government approval and implementation.

5.4 Strategic Communication: As requested by the COR or technical representative, the contractor shall provide support of all MoDA program external and internal interactions, the contractor shall prepare briefings, correspondence, announcements, fliers, brochures, information papers, and other documents for government review and approval.

5.5 Training Management and Curriculum Development: As requested by the COR or technical representative, the contractor shall monitor and report on training activities, analyze training requirements and recommend solutions, review advisor requirements and develop curriculum, and facilitate training coordination and management for government review and approval.

5.6 Organizational Alignment and Process Management. As requested by the COR or technical representative, the contractor shall monitor and report on program management activities, analyze management requirements and recommend solutions, review requirements and develop process improvements, and facilitate program coordination, execution, and management.

5.7 Performance Measurement and Assessment. As requested by the COR or technical representative, the contractor shall provide subject matter expertise to collect and analyze data and produce reports of ongoing ministerial advisor activities for government evaluation and decision. Development of methodologies for assessment of ministerial advising will be integral to this task. SME report and analysis is due within 60 days of the identified tasking and will require travel to the partner country.

5.8 Travel Support Services. As requested by the COR or technical representative the contractor shall support all aspects of program travel management for approximately 40 candidates, 80-100 deployed advisors, and 10 program staff. Specific tasks include:

5.8.1 Manage all aspects of the MoDA program’s Defense Travel System accounts and activities, including creating, processing and reviewing official travel orders and vouchers, scheduling partial payments, identifying problems and recommending solutions.

5.8.2 Provide subject matter expertise to ensure program compliance with the Joint Travel Regulation, domestic and international per diem rates, and other applicable policies, regulations and guidance.

5.8.3 Process passport and visa requirements.

5.8.4 Facilitate and process Government Travel Credit Card (GOVCC) applications.

5.8.5 Create, process and voucher Invitational Travel Orders (ITOs).

5.9 Deliverables – (Note: This listing is not all inclusive since other deliverables may be required for various tasks contained under this PWS)

5.9.1 Requirements Analyses. As requested by the COR or technical representative the contractor shall produce an analysis of the requirements and a draft advisor requirement description for government review and approval within 60 days of receipt of a defense institution building requirement for ministerial advising.

5.9.2 Candidate Selection Pool. Within 45 days of the receipt of an advisor requirement, the contractor shall produce a briefing book of potential candidates, with accompanying analysis of strengths and weakness, for government review and selection.

5.9.3 Interview Facilitation. Within 3 weeks of the receipt of candidate selections from the pool, the contractor shall arrange and assist with the process of conducting government interviews with the candidates.

5.9.4 Final Selection processing. Within 1 week of government selection, the contractor shall initiate administrative processing and provide draft correspondence informing all of the candidates of their status for government review and approval.

5.9.5 Training Program Reports and Analyses. Within 15 days of the conclusion of each training cycle, the contractor shall provide a report of the class effort, including an analysis of the class performance and recommendations for improvements for government review and approval. Within 30 days of a government request, the contractor shall also perform research and analysis of training requirements or specific aspects of the training program and provide recommendations for curriculum development, alternative training solutions, or other improvements for government review and approval.

5.9.6 Performance Assessments. As requested by the COR or technical representative and within 60 days of receipt of a assessment requirement for ongoing MoDA advising activities, the contractor shall produce an analysis of the activity detailing the effectiveness of that advising effort in producing outputs and outcomes for government review and approval.

5.9.7 Travel Management Reporting and Analyses. The contractor shall provide weekly reports of all ongoing and planned program travel and monthly analyses of spend rates and travel forecasts.

5.10 Travel (Note: The following information is yearly projected Contractor Travel however actual travel will be coordinated by the COR as required in support of this PWS )

5.10.1 As requested by the government and in support of the stated tasks and deliverables, the contractor will be required to travel within the United States and internationally as follows:

5.10.2 Up to 6 individual trips to Kabul, Afghanistan.

5.10.3 Up to 6 individual trips to Camp Atterbury and the Muscatatuck Urban Training Center (MUTC), Indiana.

5.10.4 Up to 12 individual trips to various international locations to support requirements development and assessments tasks.

5.10.5 Travel and per diem shall be coordinated with the COR and shall be reimbursed in accordance with the Joint Travel Regulations currently in effect and IAW FAR Part 31.205-46. All travel will be conducted at the minimum cost to the government. The Contractor shall provide a trip report detailing travelers, activities conducted, results accomplished and expenses incurred to the COR within 10 days of the completion of travel.

5.11 Manpower Reporting Requirement. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for DSCA via secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported anytime during FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractor may direct question to the help desk at http://www.ecmra.mil/

5.12 Security Requirements - (OPSEC, PHYSICAL, PERSONNEL, INFORMATION, ANTI-TERRORISM AND

FORCE PROTECTION REQUIREMENTS)

5.12.1 The overall classification of work associated with this PWS is at the SECRET level. Investigative requirements for SECRET eligibility and access are outlined in this section of the PWS. A DD 254 shall be completed by the contractor for classification and subsequent security requirements for the contractor, any subcontractors, and personnel assigned to this contract.

5.12.2 Contract personnel working in support of this contract will require a favorably completed ANACI or NACLC, resulting in final SECRET eligibility when adjudicated the Defense Industrial Security Office or another recognized clearance adjudication facility provided they have been claimed in JPAS as an industry contractor for the awarded company. DSCA requires a Visitor Authorization Request (VAR) to be submitted to DSCA Security signed by the FSO verifying the contractor personnel security credentials.

5.12.3 INTERIM SECRET eligibility may be accepted by DSCA provided it has been awarded by the Defense Industrial Security Clearance Office (DISCO) and JPAS reflects the information for the contract awarded company.

INTERIM SECRET or SECRET accesses must be posted in JPAS by the Facility Security Officer (FSO) before the start of the contract for those individuals in support of this contract.

5.3 Upon award of this contract, names and social security numbers (SSN) of contract employees working on this contract will be submitted to DSCA Security Officer. DSCA requires a Visitor Authorization Request (VAR) to be submitted to DSCA Security signed by the FSO verifying the contractor personnel security credentials. If a contract member does not have the appropriate investigative or security clearance requirement the contract employee will be denied the ability to work in support of this PWS.

5.5 Any visit(s) to DSCA by contractor personnel not physically/permanently assigned to this contract (company presidents, company security managers, contract employees, etc) require an escort by the DSCA POC they are visiting.

5.6 Upon completion of this contract, the contract employee will surrender all government supplies, materials and equipment to the COR/designated government representative. Upon the completion of the contract, the contractor is required to out-process with DSCA Security and return all access badges to the DSCA Security Officer.

5.7 For Official Use Only (FOUO) applies for all unclassified material. For information and regulatory guidance for FOUO refer to DoD 5200.1-R, Appendix 3 and the Under Secretary of Defense for Intelligence memorandum, "Interim Information Security Guidance," dated 16 April 2004, (http://www.fas.org/sgp/othergov/dod/dod041604.pdf), for specific guidance on the handling & safeguarding of FOUO information. Contract companies can be held under punitive damages for releasing FOUO information outside government computer systems without prior authorization from DSCA Information Security Officer or COR.

5.8 All reports/products completed by contract staff will be marked with applicable FOUO or derivative classified markings depending on the highest level of information contained in the reports, products and briefings. The DoD http://www.ecmra.mil/ http://www.ecmra.mil/ regulation that governs safe guarding classified information is the DoD Information Security Program 5200.01 Volume 1-4.

5.9 If the Government notifies the contractor that the employment or the continued employment of any contractor employee is prejudicial to the interests or endangers the security of the United States of America, that person will be removed and barred from the worksite. This includes security deviations/incidents and credible derogatory information on contract members during the course of the contract period. The awarded contract company shall make any changes necessary in the appointment(s). Security incidents involving contractors will be posted by DSCA Security personnel and the details forwarded to DISCO and the contractor FSO for action.

5.10 The Contractor must have a thorough understanding of applicable Afghanistan laws, policies and customs required to support our Afghans or coalition personnel related to training and operations.