OPS Solicitation.pdf

DEFENSE SECURITY COOPERATION AGENCY-CON

TONI DAVIS

201 12TH STREET, SOUTH

SUITE 203

ARLINGTON VA 22202

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

7m

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

HQ0013-12-R-0001 08-Nov-2011

b. TELEPHONE NUMBER

703 604 1002

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 02 Dec 2011

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

HQ0013

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TONI DAVIS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

541990

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

HQ0013-12-R-0001

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Position/Labor Category

FFP

This CLIN represents a sample of the CLIN structure.

(a) Provide a cost summary rollup. Offeror shall identify labor category with number of personnel by skill level in parenthesis, number of labor hours, labor rates (rates are to be composite, i.e. include applicable indirect burden costs, e.g., fringe, insurance, etc), subcontract cost and other direct costs.

(b) The price proposal shall be completely detailed and itemized to permit adequate analysis.

This labor mix shall be developed in accordance with what is required to execute the offerors approach.

FOB: Destination

NET AMT

0002 Cost Other Direct Cost

COST

ESTIMATED COST

OPTION Position/Labor Category

FFP

This CLIN represents a sample of the CLIN structure.

(a) Provide a cost summary rollup. Offeror shall identify labor category with number of personnel by skill level in parenthesis, number of labor hours, labor rates (rates are to be composite, i.e. include applicable indirect burden costs, e.g., fringe, insurance, etc), subcontract cost and other direct costs.

(b) The price proposal shall be completely detailed and itemized to permit adequate analysis.

This labor mix shall be developed in accordance with what is required to execute

1002 Cost OPTION Other Direct Cost

OPTION Position/Labor Category

FFP

This CLIN represents a sample of the CLIN structure.

(a) Provide a cost summary rollup. Offeror shall identify labor category with number of personnel by skill level in parenthesis, number of labor hours, labor rates (rates are to be composite, i.e. include applicable indirect burden costs, e.g., fringe, insurance, etc), subcontract cost and other direct costs.

(b) The price proposal shall be completely detailed and itemized to permit adequate analysis.

This labor mix shall be developed in accordance with what is required to execute

2002 Cost OPTION Other Direct Cost

OPTION Position/Labor Category

FFP

This CLIN represents a sample of the CLIN structure.

(a) Provide a cost summary rollup. Offeror shall identify labor category with number of personnel by skill level in parenthesis, number of labor hours, labor rates (rates are to be composite, i.e. include applicable indirect burden costs, e.g., fringe, insurance, etc), subcontract cost and other direct costs.

(b) The price proposal shall be completely detailed and itemized to permit adequate analysis.

This labor mix shall be developed in accordance with what is required to execute

3002 Cost OPTION Other Direct Cost

OPTION Position/Labor Category

FFP

This CLIN represents a sample of the CLIN structure.

(a) Provide a cost summary rollup. Offeror shall identify labor category with number of personnel by skill level in parenthesis, number of labor hours, labor rates (rates are to be composite, i.e. include applicable indirect burden costs, e.g., fringe, insurance, etc), subcontract cost and other direct costs.

(b) The price proposal shall be completely detailed and itemized to permit adequate analysis.

This labor mix shall be developed in accordance with what is required to execute

4002 Cost OPTION Other Direct Cost

PWS

PERFORMANCE WORK STATEMENT (PWS) FOR

CONTRACT SUPPORT TO COUNTRY PROGRAM DIRECTORS

AT THE DEFENSE SECURITY COOPERATION AGENCY (DSCA) OPERATIONS DIRECTORATE

1. INTRODUCTION

1.1. This contract is in support of the Security Cooperation Operations Directorate, Defense Security Cooperation Agency (DSCA), which is the principal staff means through which the Secretary of Defense manages the formulation and execution of security assistance programs and related activities. DSCA is responsible for planning, coordination, administration and supervision of Department of Defense (DOD) programs for transfer of defense articles and services by sale or grant to foreign governments and international organizations. These programs include Foreign Military Sales (FMS), in which defense articles and services are sold to eligible foreign countries and international organizations with Foreign Military Financing (FMF) and host nation funding; and the international Military Education and Training (IMET) Program, wherein training is provided by grant aid. It also includes management of pseudo FMS cases to include the Afghanistan Security Forces Funds (ASFF), Pakistan Counterinsurgency and Pakistan Counterinsurgency Capability Funded Requirements, or future similar authorities.

1.2. DSCA-OPS initiated contracting with industry to hire experienced contractors to provide programmatic support services for DSCA’s Security Cooperation (SC) programs to lend experienced expertise to programs of high national priority to intensively manage these programs. Historically, (for information only) this has been performed by five

(5) contractors in support of the following Country Program Directors: Afghanistan, Egypt, Iraq, Lebanon, and Pakistan. The current staff of contractors may/may not be required. DSCA requires the flexibility to increase/decrease the number of contractors without penalty throughout the life of the contract. DSCA is looking at reducing costs.

1.3. This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied. By agreeing to perform the services described in these specifications, the Contractor acknowledges that he/she is not, and shall not become, an employee of the U.S. Government.

2. BACKGROUND

2.1. The mission of DSCA is to lead, resource, and educate the SC community to shape, refine, and execute innovative security solutions for partners in support of U.S. interests. DSCA fosters SC programs vital to U.S.

national security to build trust and influence in peacetime, to have access to regions of the world during times of crisis, and to ensure interoperability with coalition partners during times of conflict. SC programs provide financial and technical assistance, transfer defense articles, services and training to friendly countries and allies, and promote military-to-military contacts.

2.2. The OPS Directorate is responsible for providing policy oversight, guidance, planning, coordination, and direction for the execution of security cooperation programs to include sale, lease, commercial contracts, and drawdown of defense articles and services to foreign governments for peaceful engagement and enhancing enduring partnerships between the countries around the world.

2.3 Contractors will assist in developing, promulgating, and monitoring policies, procedures, and special projects required to ensure that the Security Assistance Program for assigned countries operates in an effective and responsive manner.

3. OBJECTIVE

3.1. The objective is to secure qualified professionals to provide experienced FMS expertise to the Country Program Directors (CPDs) in their oversight of the U.S. Government’s (USG) SC programs. Services include, but not limited to providing programmatic and administrative support; assisting in coordinating and facilitating information;

fostering interdepartmental relationships; assisting with researching; analyzing data; and developing response packages to fulfill reporting requirements. These positions also require extensive experience in managing and tracking pseudo-FMS cases from requirements definition described in Letters of Request through delivery of material in country. The tracking of these cases requires intensive management over and above that typically required of typical FMS country programs and a solid understanding of logistics, financial management and transportation are prerequisites of the position.

4. SCOPE

4.1. The scope of this task order encompasses all personnel and activities to meet the objective. These positions require strong computer and analytical skills. The positions call for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management staff, Department of Defense (DoD) counterparts, as well as foreign clients and industry representatives.

4.2. The contractor shall assist DSCA CPDs located at the Crystal Gateway North Building, DSCA, 201 12th

Street

South, Ste 303, Attn: OPS/ME, Arlington, VA 22202 by performing programmatic and administrative support services on a daily basis. Contractors must possess a high degree of subject matter knowledge of Security Assistance policy and procedure, related legislation, with the ability to assist in the management of complex operations involving policy issues. This should be accomplished while preserving the non-personnel services nature of the task order.

4.2.1 The contractor shall prepare PowerPoint briefings, Excel spreadsheets, and Word documents; input, update and use FMS management programs on both NIPR (unclassified) and SIPR (classified) systems to include the Security Cooperation Management System (SCMS) and the Security Cooperation Information Portal (SCIP); analyze FMS case data and research FMS policy issues. Reports range from weekly, monthly and quarterly; numbering on average 60 reports per month.

4.3. The contractor shall monitor and ensure compliance with established policies, regulatory guidance, sanctions, waivers to sanctions and other legislation in the areas of Draft Pakistan Letters of Request (DPLORs), Memoranda of Request (MORs), Letters of Request (LORs), Letters of Offer and Acceptance (LOAs), the Security Assistance Management Manual (SAMM), Foreign Assistance Act (FAA), and the Arms Export Control Act (AECA). Assist with implementation of the DSCA Strategic Plan and FMS and Security Cooperation Reform Initiatives that relate to CPDs in a timely, responsive, and complete manner.

4.4. This contract is a “non-personal services contract” as defined in FAR 37.101. It is, therefore, understood and agreed that the contractor and/or the contractor’s employees or subcontractor:

4.4.1. Shall manage and administer the work required and bear sole responsibility for complying with all technical, schedule, and financial requirements or constraints attendant to the performance of this contract.

4.4.2. Shall, pursuant to the government’s right and obligation to inspect, accept, or reject the work, comply with such general direction of the Contracting Officer (KO), or the duly authorized representative of the KO as is necessary to ensure accomplishment of the contract objectives.

5. DEFINITIONS

6. GOVERNMENT-FURNISHED SUPPORT.

6.1 The Government will provide equipment of a nature as listed below with related service at its expense to enable the contractor to perform required services.

6.1.1. The contractor shall not install any software without prior Government approval. The Government reserves the right to determine and approve software requirements.

6.1.2. All equipment is strictly for the purpose of performing service for the Government.

6.1.3. The provided equipment includes; personal computers with Microsoft Office software installed; unclassified Internet service; telephone equipment with local and long distance service; facsimile equipment and service; copiers and office furniture.

7. SPECIFIC REQUIREMENTS

7.1. The contractor must possess and maintain a SECRET clearance and shall accomplish the work for the USG under the oversight of the DSCA Operations Directorate, Middle East and South Central Asia Divisions.

Certification by the Government of satisfactory services provided is contingent upon the contractor performing in accordance with the terms and conditions of this contract, the PWS, and all subsequent modifications and amendments.

7.2. General. The contractor shall provide the necessary non-personal services for DSCA Operations as described herein.

7.2.1 The contractor shall assist in coordinating and facilitating information with Exception to the National Disclosure Policy (ENDP) actions to ensure prompt responses to customer inquiries; assisting in managing the coordination, execution and reconciliation of Presidential drawdown's of defense articles and services for assigned countries; and assisting with the preparation, coordination, negotiation and implementation of assigned International Agreements, Memorandums of Agreement (MOAs), and Memorandums of Understanding (MOUs) under DSCA.

7.2.2. The contractor shall 1) assist the CPDs in reviewing editing and coordinating all draft Congressional Budget Justification (CBJ) documents from State Department and any draft legislation for assigned countries; 2) when directed by the CPD, assist with U.S. industry teams performing various tasks as directed by the Government, embassy country teams, DoD, State Department and Military Departments (MILDEP) counterparts on the execution of security cooperation programs for assigned countries; 3) foster a positive relationship with DoD Agencies, State

Department, respective Combatant Commanders, Joint Staff, Military Departments and in country Security Assistance Officers in the allocation and execution of non-FMF, grant funds, e.g., Nonproliferation, Antiterrorism, Demining and Relation Programs (NADR) and Enhanced International Peacekeeping Capability (EIPC) funds for assigned countries through the FMS process; and 4) assist in FMF funding priorities.

7.2.3. The contractor shall 1) review, analyze and coordinate response packages on any lease documentation prepared by MILDEPs for assigned countries; 2) assist with crafting responses to programmatic and policy issues relative to security cooperation programs for assigned countries; and 3) assist with all country specific issues, entries for the JAVITS Report and the classified annex to the Congressional Budget Justification (CBJ) each fiscal year.

7.2.4. The contractor shall research, analyze data, and develop response packages to fulfill country unique congressional reporting requirements via the appropriate committees, normally the House International Relations Committee (HIRC), Senate Foreign Relations Committee (SFRC), House Appropriations Committee Foreign Operations (HACFO) and Senate Appropriations Committee Foreign Operations (SACFO). Contractor shall perform the services specified herein as independent contractors and not as employees of the government.

7.2.5. The contractor shall manage and administer the work required and bear sole responsibility for complying with all technical, schedule, and financial requirements or constraints attendant to the performance of this contract.

7.3. Appearance. The contractor shall present a neat, well-groomed, professional appearance at all times. Wearing of denim jeans is not permitted, unless otherwise authorized by the contracting officer.

7.3.1. Conduct. The contractor shall conduct himself/herself in an efficient and professional manner consistent with DSCA business standards. The contractor shall interact with the DSCA staff in a courteous, polite, and professional manner.

7.4. Alcohol/Drug use in the workplace will not be tolerated. Any contractors/sub-contractors found to be under the influence of, consuming, or using alcohol or drugs while on duty will be subject to administrative action from the KO, which may include contract termination.

7.5. Identification and Display of ID Badges. USG shall provide contractors with required ID badges.

Contractors shall wear the ID badge at all times when performing work under this contract at a Government site, including while attending Government meetings and conferences that may take place outside the Government facility. Unless otherwise specified in the contract, each Contractor shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

7.6. Answering Telephones. The contractor shall identify one’s self as a contractor when answering Government telephones.

7.7. Utilizing Electronic Mail. When a contractor send e-mail messages as a part of contract performance (or otherwise relating to contract matters), each sender shall include his/her name (both first and last names) and identify themselves clearly as a contractor.

7.8. The contractor shall be removed from the site if the individuals continued employment is deemed by the KO to be contrary to the public interest or inconsistent with the best interests of U.S. national security.

7.9. Physical Security. The contractor shall safeguard all Government property in the work area. All offices, laboratories, and buildings shall be secured when not occupied.

7.10. Key Control. The contractor shall establish and implement methods of ensuring that all keys issued to him/her by the Government are neither lost, misplaced, nor used by unauthorized personnel. The contractor shall report the loss of key(s) as soon as the loss is discovered, but in any event, not later than the Government’s next scheduled workday.

7.11. Contracting. Contractor Staff Extended Absences: The contractor shall advise the contracting officer representative (COR) of anticipated staff absences as far in advance as possible. In the event of any absence in excess of 40 consecutive hours (5 working days), the contractor shall provide replacement personnel to ensure contract performance objectives are met. Replacement personnel must have comparable credentials. If the contractor fails to provide qualified coverage, the Government may seek contractual remedy. In the event of an unexpected absence due to illness, family emergency, etc., the Contractor employee will contact the Contractor. The contractor will in turn advise the COR of the absence and provide a plan to cover the contractual requirements during the absence.

7.12. Contractor Required Training. Contractors must have attended the Defense Institute of Security Assistance Management (DISAM) and completed Security Assistance Management CONUS Course (SAM-C).

Contractors, who have not attended DISAM, must complete the required training within six (6) months of working at DSCA. Note: In addition, the Contractor shall complete all mandatory on-line training as required by DSCA within 5 days of contract of performance or in accordance with DSCA established completion dates. Any Contractor behavior deviating from standards taught in the course shall be grounds for removal from the contract.

7.13. Performance. The contractor shall perform activities in applicable DSCA and related organizational spaces.

This contract consists of a base year with four (4) one-year options. Any travel requirements and related per diem will be provided by the U.S. Government. The level of effort is 1880 man hours/yearly minus Govt. Holidays (80 Hrs) per contractor employee. In addition, Government will not be billed for hours not worked.

7.14. Meetings. The DSCA Contracting Officer's Representative (COR), the KO or Contract Specialist, and the Contractor Representative(s) may meet once a quarter, or at the discretion of the DSCA COR, to review performance and inspect work product. The DSCA COR, KO or Contract Specialist, and the Contractor Representative(s) may request a meeting(s) to discuss performance and/or inspect work product at any time during the duration of this contract.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 01-JAN-2012 TO

31-DEC-2012

N/A DEFENSE SECURITY COOPERATION

AGENCY-OPS

JAY JOHNSON

DIRECTORAATE FOR OPERATIONS (OPS)

201 12TH STREET SOUTH

SUITE 203

ARLINGTON VA 22202-5408

(703) 601-3714

HQ0013

0002 POP 01-JAN-2012 TO

31-DEC-2012

N/A N/A

1001 POP 01-JAN-2013 TO

31-DEC-2013

1002 POP 01-JAN-2013 TO

31-DEC-2013

2001 POP 01-JAN-2014 TO

31-DEC-2014

2002 POP 01-JAN-2014 TO

31-DEC-2014

3001 POP 01-JAN-2015 TO

31-DEC-2015

3002 POP 01-JAN-2015 TO

31-DEC-2015

4001 POP 01-JAN-2016 TO

31-DEC-2016

4002 POP 01-JAN-2016 TO

31-DEC-2016

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JUL 2004 52.203-3 Gratuities APR 1984 52.203-7 Anti-Kickback Procedures OCT 2010 52.204-7 Central Contractor Registration APR 2008 52.212-4 Contract Terms and Conditions--Commercial Items JUN 2010 52.219-6 Notice Of Total Small Business Set-Aside JUN 2003 52.219-8 Utilization of Small Business Concerns JAN 2011 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-25 Prohibition on Engaging in Sanctioned Activities Relating to Iran--Certification.

SEP 2010

52.228-3 Worker's Compensation Insurance (Defense Base Act) APR 1984 52.232-1 Payments APR 1984 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.242-15 Stop-Work Order AUG 1989 52.243-1 Changes--Fixed Price AUG 1987 52.246-4 Inspection Of Services--Fixed Price AUG 1996 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.209-7001 Disclosure of Ownership or Control by the Government of a

Terrorist Country

JAN 2009

252.212-7000 Offeror Representations and Certifications- Commercial Items JUN 2005 252.225-7041 Correspondence in English JUN 1997 252.225-7042 Authorization to Perform APR 2003 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

MAR 2008

252.241-7001 Government Access DEC 1991 252.251-7000 Ordering From Government Supply Sources NOV 2004

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUN 2008)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF

1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (http://assist.daps.dla.mil).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (http://assist.daps.dla.mil/wizard);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address.

The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1- 866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227- 2423 or 269-961-5757.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO FAR 52.212-1 INSTRUCTION TO OFFERORS - - COMMERCIAL ITEMS (OCTOBER

2000)

1. The Defense Security Cooperation Agency (DSCA), is releasing this solicitation electronically in a PDF format only. This on-line version of the Request for Proposal (RFP) is the official version for this acquisition. In cases of conflict between the electronic (on-line) version of this RFP and any downloaded version of the RFP, the on-line RFP prevails. No hard copy of this solicitation will be issued

2. Questions - The cut-off date for all questions is November 16, 2011 at 11:00 A.M. Request that the offeror email all questions to the following individual. toni.davis@dsca.mil No responses to questions via telephone will be answered. All questions and answer must be in writing.

3. Responses to all questions will be in the form of an amendment and returned to the offeror.

4. Proposals must be delivered by December 2, 2011 at 12:00 noon eastern standard time via e-mail, U.S. Postal, UPS, FEDEX or hand delivered to the following address by the closing date and time. Someone will be present at the agency to accept proposals.

Defense Security Cooperation Agency (DSCA) 201 12th Street South, Ste 402 Arlington, VA 22202 703-602-1341 / (703) 604-1002 Attn: Toni Davis /Woodrow Bell

Offerors may e-mail or deposit their proposal in the “Proposal Drop Box” on the second floor or hand deliver the proposal to the Security Guard. The hours of operation for DSCA are Monday through Friday from 8:00 A.M. to 5:30 P.M.

5. Addendum to Paragraph (b) Submission of offers. In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

(1) Proposal Format - All offerors must submit written proposal materials as described below and in the quantities of each volume as stated. In addition, the Offeror should also provide an electronic version of its proposal on Microsoft Windows-compatible 3.5-inch 1.4 MB diskette(s) or 650 MB CD-Rom (CD-R) in Microsoft Windows (latest version) and Excel format or latest version. Any pricing information will be on separate disk(s) from the technical information. In the case of a conflict between the electronic and the hard copy, the hard copy will be considered the correct version.

mailto:toni.davis@dsca.mil�

6. Explicit instructions are set forth herein for all offerors to prepare and submit a proposal to the Government in response to this solicitation. Offerors are advised to carefully read these instructions to ensure submission of a fully compliant and responsive proposal. Offerors are cautioned that proposals containing less than the minimum information required by these instructions may be deemed nonresponsive to the solicitation requirements and rejected

7. The overall proposal shall be submitted to the Government under a cover letter that identifies the Solicitation Number HQ0013-12-R-0001 and includes the following additional information:

• Company Name and Business Mailing Address

• Point of Contact with Telephone Number and Email Address

• Cage Code

• Tax Identification Number (TIN)

8. Immediately beneath the cover letter the proposal shall be provided in three (3) separate volumes as described below. Proposal Volumes I – III shall be separately prepared and organized in a manner that facilitates the Government’s evaluation. Each volume shall be submitted with a cover page identifying the offeror’s company name, Solicitation Number HQ0013-12-R-0001, proposal Volume number, type of proposal and date of preparation.

Immediately below is an example of how each separate proposal Volume’s cover page shall be submitted:

COMPANY NAME

Solicitation Number HQ0013-12-R-0001

VOLUME 1 – RELEVANT EXPEREIENCE &PERFORMANCE WORK STATEMENT (PWS)/

MANAGEMENT APPROACH

Date Prepared

9. Proposals must be clearly and concisely written, logically assembled and cross indexed or referenced accurately where applicable. Pages of each proposal Volume shall be numbered in numerical sequence.

10. Proposal Volumes I through III shall be comprised of and submitted as follows:

Volume I Relevant Experience, Factor 1 and Performance Work Statement(PWS)/Management Approach Factor 2 will be combined into Volume I , - Submit one (1) original and four (4) sanitized copies in hardcopy either mailed or hand delivered, and one (1) electronic copy submitted via CD ROM).

This volume contains that part of the offeror’s proposal which addresses the relevant experience and management approach evaluation factors.

In addition, as identified in the Performance Work Statement, contractor shall provide a Quality Control Plan that adheres to quality criteria or meets the requirements of the Government.

Volume II Past Performance Proposal, Factor 3 - (Submit one (1) original and four (4) sanitized copies in hardcopy either mailed or hand delivered, and one (1) electronic copy submitted via CD ROM).

Consists of the offeror’s past performance information that is relevant to this requirement and the Past Performance Reference Summary Sheet which lists the Point of Contact Name, Business Name, Business Address, Telephone Number and Email address of all three (3) references who will be submitting Past Performance Questionnaires. The Past Performance Reference Summary sheet shall be placed immediately behind the Past Performance Volume cover page. Note that the completed Past Performance Questionnaires shall be received directly from the offeror’s clients.

Volume III Price Proposal, Factor 4 - (Submit one (1) original and four (4) sanitized copies in hardcopy either mailed or hand delivered, and one (1) electronic copy submitted via CD ROM). Contains signed and completed Pricing Schedule (Schedule of Supplies/Services) for all priced CLINs.

This volume should also contain all signed amendments.

11. The following page limitations are established for each portion of the proposal submitted in response to this solicitation.

Section Page Limit Relevant Experience (Factor 1) & (PWS) Management Approach (Factor 2) 40 Past Performance (Factor 3) 25 Price Proposal (Factor 4) No page limit

12. A page is defined as one side of a 8 ½ by 11 sheet, with at least one inch margins on all sides, using not smaller than 11 point font size. Foldouts count as an equivalent number of 8 ½ by 11 pages.

Title pages and tables of contents are excluded from the page counts specified in item number 7 above. In addition, the Price volume of your proposal is not page limited. However, this volume is strictly limited to cost and price information. Information that can be construed as belonging in one of the other volumes of the proposal will be so construed and counted against that volume’s page limitation.

Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government.

13. Proposals must be submitted no later than 2 Dec 2011 at 12:00 noon eastern standard time. Proposals may be submitted via U.S. Postal Service, UPS, FEDEX, or hand delivered to the following address by the closing date and time. Someone will be present at the agency to accept proposals between the hours of 8:00 AM EST and 4:00 PM EST. Proposals shall be mailed or hand delivered to:

Defense Security Cooperation Agency (DSCA) Attn: Toni Davis 201 12th Street South, Ste 402 Arlington, VA 22202-5408

(703) 604-1002

VOLUME I – RELEVANT EXPERIENCE (FACTOR 1)

The volume shall be organized and provide the information in the following areas: a.) Experience and/or knowledge of in Security Assistance. b.) Knowledge and understanding of the Operations Directorate’s mission at DSCA. c.) Experience in writing/reviewing Memoranda of Requests (MORs), Letters of Request (LORs), Letters of Offer and Acceptance (LOAs), the Security Assistance Management Manual (SAMM), Foreign Assistance Act (FAA), and the Arms Export Control Act (AECA).

The offeror shall provide resumes of all proposed personnel (2 years minimal experience).

(PWS) MANAGEMENT APPROACH (FACTOR 2)

The offeror’s proposed management approach shall clearly demonstrate a thorough understanding of the requirements. The offeror shall provide a proposed personnel matrix that demonstrates that it possesses the capability to manage/staff and perform the tasks outlined in the solicitation. The offeror shall also provide an un-priced personnel matrix that includes labor category/skill level, quantity of person at each skill level and quantity of labor hours separately for the base and option years.

The offeror shall provide its proposed quality control measures that demonstrate established procedures that will adequately recognize substandard performance and document corrective actions, and manage subcontractors, if applicable.

VOLUME II – PAST PERFORMANCE (FACTOR 3)

The offeror must submit Past Performance information in Volume II and offerors should ensure that at least three (3) references submit Past Performance Questionnaires (Attachment A) to the DSCA Contracting Office on the Offeror's behalf.

In Volume II the offeror shall provide a minimum of four (4) references relevant to its past performance and its major subcontractor’s past performance in providing similar services under existing or prior contracts for the last 5 years. In addition, the offeror’s shall have three (3) clients provide references by completing a Past Performance Questionnaire. This form will be used by the Government as its primary method of collecting and evaluating past performance. Offerors shall complete the questionnaire as instructed by the form and send it to the references.

Offerors are strongly encouraged to coordinate with their clients slated to receive and complete the questionnaire to ensure that they do in fact complete the form and send it to the Government prior to the closing date of the RFP.

Completed questionnaires shall be emailed to Toni Davis at toni.davis@dsca.mil. It should be emphasized by the offeror to the client that all questionnaires should be filled out accurately and with assigned ratings adequately supported by written narrative, and the completed questionnaire submitted to the Government on or prior to the proposal due date. The Government is not responsible for tracking down questionnaires from clients on behalf of an offeror. Contractor provided past performance is considered a part of the proposal and shall be submitted on or before the solicitation closing date in order to be considered. The offeror shall include a Past Performance Reference Summary sheet that shall be placed immediately behind the Past Performance Volume cover page. The Past Performance Reference Summary sheet shall list the Point of Contact Name, Business Name, Business Address, Telephone Number and Email address of the four (4) references.

The offeror shall also provide a list of no more than three (3) contracts completed within the past three years, which clearly demonstrates the offeror’s performance relevant to the requirements and all contracts and subcontracts currently in process. Contracts listed may include those entered into by the Federal Government, state and local government agencies and commercial customers.

Offerors that are newly formed entities without prior contracts or new to the solicitation requirements, with no relevant past performance history, must list no more than three (3) references, for all key personnel whose experience the offeror proposes will demonstrate their ability to perform the solicitation requirements

Include the following information for each contract:

- Name and address of contracting activity, state or local government agency, or commercial customer.

-Point of contact (POC). - Contract number.

-Contract type (fixed price/cost reimbursement, competitive/non competitive, negotiated/sealed bid) -Contract value.

mailto:toni.davis@dsca.mil�

-A description of the services/work required under the contract, including performance location (s) and performance period.

-Name, telephone number, and facsimile number of the Contracting Officer or other individual responsible for awarding the contract.

-Name, telephone number, and facsimile number of the Administrative Contracting -Officer or other individual responsible for administering the contract.

-Name, telephone number, and facsimile number of program manager, operations officer or other individual responsible for technical oversight of contract performance.

If recent/relevant performance records are not available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned the offeror shall be assigned a confidence rating of Unknown Confidence (Neutral).

The Government may contact the references provided in the offer, former customers, etc. to inquire about past performance to include, but not limited to, its reputation for conforming to terms and conditions, for accurately estimating and controlling costs, for adherence to contract schedules (including the administrative aspects of performance); for…