HQ0013-14-C-0004_sgnd_Posted_with_JnA.pdf

DEFENSE SECURITY COOPERATION AGENCY-CON

WOODROW W. BELL JR

201 12TH STREET, SOUTH

SUITE 203

ARLINGTON VA 22202

(703) 602-1464

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

HQ0347

(No Collect Calls)

$14 M

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

SEE ITEM 9

HQ0013-14-R-0003 25-Mar-2014

b. TELEPHONE NUMBER

703 602 1464

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 26 Mar 2014

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

26-Mar-2014

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

INTEGRATED RESOURCE TECHNOLOGIES, INC.

ERIK THOMAS

4401 FORD AVE STE 308

ALEXANDRIA VA 22302-0000

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

04RJ6

TEL. (703) 931-3330 EXT 204

HQ0013

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

DFAS INDIANAPOLIS

8899 EAST 56TH STREET

INDIANAPOLIS IN 46249-1325

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE HQ0013 16. ADMINISTERED BY

AFRICA CENTER FOR STRATEGIC STUDIES

BONITA D. EDWARDS

300 5TH AVE BLDG 20

FT LESLEY MCNAIR

WASHINGTON DC 20319-5066

HQ0013-14-C-0004 25-Mar-2014

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

WOODROW BELL

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

541990

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

WOODROW BELL / CONTRACTING OFFICER

TEL: 703 602 1464 EMAIL: woodrow.bell@dsca.mil

See Schedule $983,873.36

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

HQ0013-14-C-0004

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 6 Months :-D :-D :-D :-D Administrative Support

FFP

Perform a variety of administrative services/functions that are principally worked supporting the various departments.

The contractor shall provide administrative support to the Academic Affairs division in accordance with paragraph 5.2.1.

FOB: Destination

NET AMT :-D :-D:-D :-D

ACRN AA

CIN: 000000000000000000000000000000

:-D :-D :-D :-D

0002 6 Months XXXX XXXX Administrative Support

FFP

Perform a variety of administrative services/functions that are principally worked supporting the various departments Office of the Chief of Staff (OCOS), Academic Affairs (AA), and/or Communications and Community Affairs (CCA)) within ACSS. Assist with the planning, coordination, and execution of VIP visits, meetings, programs, and office calls. Additional duties may be assigned, as required within the context of these duties to support surge requirements in the headquarters or while traveling for programs and events

The contractor shall provide administrative support to the Communications Community Affairs division, in accordance with paragraph 5.2.1.

NET AMT XXXXX

XXXXX

0003 3 Months XXXX XXXX Administrative Support

FFP

Perform a variety of administrative services/functions that are principally worked supporting the various departments Office of the Chief of Staff (OCOS), Academic Affairs (AA), and/or Communications and Community Affairs (CCA)) within ACSS. Assist with the planning, coordination, and execution of VIP visits, meetings, programs, and office calls. Additional duties may be assigned, as required within the context of these duties to support surge requirements in the headquarters or while traveling for programs and events

The contractor shall provide administrative support to the Office of the Director/Cheif of Staff, in accordance with paragraph 5.2.1.

NET AMT XXXXX

XXXXX

0004 4 Months XXXXX XXXXX Administrative Support

FFP

Perform a variety of administrative services/functions that are principally worked supporting the various departments Office of the Chief of Staff (OCOS), Academic Affairs (AA), and/or Communications and Community Affairs (CCA)) within ACSS. Assist with the planning, coordination, and execution of VIP visits, meetings, programs, and office calls. Additional duties may be assigned, as required within the context of these duties to support surge requirements in the headquarters or while traveling for programs and events

The contractor shall provide administrative support the Academic Affairs Division

- Office of the Dean in accordance with paragraph 5.2.1.

NET AMT :-D XXXXX

XXXXXX

0005 6 Months :-D :-D :-D :-D Travel Coordination

FFP

Provide travel coordination, to include but not limited to: booking reservations in coordination with travel agencies primarily in the U.S. and Africa, issuance of tickets, visas, hotels, transportation, prepare and submit country clearance messages, prepare travel-related requirements, documentation, and deployment support for all ACSS activities.

The contractor shall provide the services in accordance with paragraph 5.2.2.

NET AMT :-D :-D

:-D :-D

0006 6 Months :-D :-D :-D :-D Report Writing

FFP

Provide report writing, proofreading, and editorial services. Write, format, and produce seminar reports, program highlights, policy-briefs, curriculum development and other products. Conduct academic-related research. Produce documents in French and English. Additional duties may be assigned, as required within the context of these duties to support surge requirements in the headquarters, other academic activities, or while traveling for programs and events.

The contractor shall provide the services in accordance with paragraph 5.2.3.

0007 6 Months :-D :-D :-D :-D Report Writing

FFP

Provide report writing, proofreading, and editorial services. Write, format, and produce seminar reports, program highlights, policy-briefs, curriculum development and other products. Conduct academic-related research. Produce documents in French and English. Additional duties may be assigned, as required within the context of these duties to support surge requirements in the headquarters, other academic activities, or while traveling for programs and events.

The contractor shall provide the services in accordance with paragraph 5.2.3.

0008 6 Months :-D :-D :-D :-D Program Analyst/Academic Support

FFP

Conducts comprehensive program analysis, monitoring and evaluation, and reporting in support of ACSS programs. Gathers data using appropriate techniques (quantitative/qualitative analysis, surveys, interviews, research, measures of effectiveness, etc.) to monitor impact of programs, activities and events. Reviews, modifies, and/or develops evaluation tools, mechanisms and modalities to ensure capture of short, mid, and long-term impact. Searches literature for pertinent comparative data, and coordinates with other regional centers to share best practices and lessons learned. Performs quality control on academic documents in French and English.

The contractor shall provide the services in accordance with paragraph 5.2.4.

0009 6 Months :-D :-D :-D :-D Public Affairs & External Communications

FFP

Assisits with the development and production of written, visual, and graphic materials (e.g., news releases, media advisories, fact sheets, brochures, online broadcasts, videos, graphics, etc.) for ACSS (website, multimedia, and print), official information products, and social media, adhering to the highest journalistic and professional standards to accurately explain the work of the Africa Center.

The contractor shall provide the services in accordance with paragraph 5.2.5.

0010 6 Months :-D :-D :-D :-D LogisticsSupport

FFP

Coordinate logistics support services for ACSS events OCONUS and CONUS.

Conducts market research on the proposed location(s) to assess availability/suitability of services/providers. Identifies logistical support requirements, researches local vendors and service providers. Identifies favorable rates and conditions. Compares program budget with anticipated expenditures.

The contractor shall provide the services in accordance with paragraph 5.3.1.

0011 6 Months :-D :-D :-D :-D Program Accounting Support

FFP

Prepare event budgets based on parameters provided by ACSS and support the annual program planning process by preparing event cost estimates within the planning timeline. Track expenditures in accordance with guidance provided by ACSS. Updates are to be provided to the Budget Officer on a regular basis as major changes occur (5% cost difference), or as new budgets are developed.

The contractor shall provide the services in accordance with paragraph 5.3.2.

0012 6 Months :-D :-D :-D :-D Web Support and Website Manager

FFP

Manage the architecture of ACSS’s website (www.africacenter.org), online presences, and social media to include ensuring quality control of design, layout, functionality, archival content, and photo/video archiving. Ensure design and structure of website and new media sites are in accordance with ACSS policies, US Government policies, public information needs, and trends in e-Government, new media, and consultation with internal and external users. Analyze website and online usage data and trends.

The contractor shall provide the services in accordance with paragraph 5.3.3.

0013 6 Months :-D :-D :-D :-D Web Editor and Multimedia Specialist

FFP

Regularly update and oversee the quality of written, photographic, and multimedia content for official ACSS websites and online social media presences, ensuring that all public content adheres to high journalistic standards. Produce and edit written, visual and multimedia content for the Africa Center website and associated social media sites, newsletters, brochures, presentations, and other projects as required.

The contractor shall provide the services in accordance with paragraph 5.3.4.

0014 4 Months :-D :-D :-D :-D Adjunct Faculty

FFP

Provides adjunct faculty-level support to research and develop content in support of ACSS. Supports and manages academic seminars, programs, workshops, etc.

Develops curriculum, concept papers, syllabi, and other academic documents.

Conducts research and supports related academic activities. Research, identify and secure the services of subject matter experts who will provide subject matter expertise as Adjunct Faculty to the ACSS to direct seminars, provide expertise during curriculum development workshops, author papers, or speak at ACSS functions.

The contractor shall provide the services in accordance with paragraph 5.3.5.

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE AMOUNT

0015 500 Labor Hours

:-D :-D :-D :-D

Research Assistance

LH

Support research efforts by conducting literature reviews; provide annotated bibliographies; and provide writing, proofreading, and editorial services for ACSS products and syllabus – focus would be on grammar and readability versus content.

The contractor shall provide the services in accordance with paragraph 5.4.1.

TOT ESTIMATED PRICE :-D :-D

CEILING PRICE

ACRN AA

0016 3 Months :-D :-D :-D :-D Administrative/Logistical Support

FFP

Perform a variety of administrative and/or logistical support functions as required to support the mission of ACSS. Specific performance tasks and qualifications will be same as those listed for personnel in paragraph 5.1 and 5.2.

The contractor shall provide the services to the Office of the Director - Logistics, in accordance with paragraph 5.4.2.

0017 3 Months :-D :-D :-D :-D Coms/Graphics/Publications Support

FFP

Provide creative and innovative graphic/communications support to ACSS which may include publications, program support, briefings, digital video, photography, and content.

The contractor shall provide the services in accordance with paragraph 5.4.3.

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE AMOUNT

0018 262 Labor Hours

:-D :-D :-D :-D

Project Management

LH

Provide timely and accurate reports and feedback such as, quarterly activity reports, In-Progress Review (IPR), time and attendance reports, periodic financial status report and updates along with monthly invoice for Firm Fixed Price labor and Other Direct Charges; vendor payment statements for all contracted support, confirming payment dates. Contribute to after-action reports, including lessons learned and planned corrective actions.

The contractor shall provide the services in accordance with paragraph 1.5.11

The contractor shall notify the contracting officer when 75% of the ceiling amount is reached.

TOT ESTIMATED PRICE :-D :-D

CEILING PRICE

0019 Cost :-D :-D Travel

COST

Reference paragraph 1.5.13 of the PWS. Travel may be required in the performance of designated tasks and duties, such as, supporting Government reviews, attending program meetings, coordinating with Combatant and Component Commands, and supporting seminars and special events.

All travel requires the pre-approval of the contracting officer and shall be coordinated with the COR. Any projected travel should be submitted to the COR expeditiously to allow necessary time to obtain the contracting officer’s approval.

Travel costs shall contain no fees.

ESTIMATED COST :-D :-D

0020 NSP

Contract Manpower Reporting

FFP

Manpower Reporting Requirement. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for DSCA via secure data collection site.

Contract Manpower Reporting shall be completed in accodance with paragraph 5.8 of the statement of work.

NET AMT

$0.00

PWS

PART I

GENERAL INFORMATION

1.0 GENERAL: This is a non-personal services contract to provide Administrative, Technical, and Academic support services to the Africa Center for Strategic Studies (ACSS). The Government shall not exercise any supervision or control over contractor employees performing services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to support ACSS as defined in this Performance Work Statement except as Specified in Part 3 below, as government furnished property and services at ACSS facilities and at ACSS contracted facilities.

1.2 Background: Launched in 1999, ACSS supports United States foreign and security policies by strengthening the strategic capacity of African states to identify and resolve security challenges in ways that promote civil-military cooperation, respect for democratic values, and safeguard human rights. The center engages African partner states and institutions through rigorous academic and outreach programs that build strategic capacity and foster long-term, collaborative relationships.

1.2.1 ACSS builds strong relationships between the United States and African nations by focusing on defense institution building initiatives through the execution of security cooperation programs focused on Africa. This includes engaging African partners, states, and institutions through focused and efficient academic programs, outreach, and research as a conduit for an African security policy dialogue. Additional information about ACSS can be obtained at http://www.africacenter.org.

1.3. OBJECTIVES: The requirements for this contract are to provide Administrative, Technical, and Academic support services. The contractor shall provide qualified personnel to perform tasks in support of ACSS in accordance with this Performance Work Statement (PWS). The contractor will conduct business in a fashion that is consistent and compliant with Federal and DOD regulations, ACSS and DCSA regulations and standard operating procedures (SOPs). Hours listed for Performance Objectives are only estimates and not binding on the Government.

1.3.1 To perform this work successfully requires special and expert knowledge, skills and experience in disciplines not resident within ACSS. Continued utilization of contractors with specialized knowledge and expertise is required in accomplishing critical, time-sensitive tasks.

The services requested are intended to support ACSS in a range of cross-functional areas, as outlined in this PWS below.

1.4 Period of Performance: The period of performance is for six (6) months.

1.5 Operational Information:

http://www.africacenter.org/

1.5.1 Quality Control: The contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which it assures itself that work complies with the requirement of the contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Technical Exhibit 3, “Performance Requirements Summary”. After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC system. The QCP proposed in the solicitation shall be incorporated into the contract award.

1.5.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

1.5.3 Recognized Holidays: The contractor will not be required to work the below holidays:

New Year’s Day Martin Luther King Day President’s Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

1.5.4 Emergency Base or Government Office Closures: For the employees operating under the fixed price CLINs, as long as the closures do not affect scheduled deliverables or completion of projects the contractor may bill for period as agreed upon in the contract. For employees operating under a labor hour CLIN, when contractor employees are not allowed access to the worksite due to emergency closures, the Government shall not be charged for the previously scheduled work hours, unless the contractor can show work was performed and the Government received a benefit. The contracting officer shall have the option of seeking remedies which permit the contractor to (a) reschedule the time lost due to base closure or (b) report to an alternate duty location. Any alternte worksite established for use during such closures shall be preapproved by the Government and located in the greater Washington, DC, metropolitan area.

1.5.5 Hours of Operation at a Government Site: The Contractor shall be required to perform the required services between the hours of 0800 and 1700 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this performance work statement when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential. The Contractor must notify the Contracting Officer within 14 calendar days prior to any proposed changes to personnel supporting this effort.

1.5.6 Place of Performance: The principle places for the work to be performed under this contract will be ACSS headquarters at Fort Leslie McNair, in Washington D.C. on the campus of the National Defense University with occasional domestic and international travel. The contractor will perform support services and technical assistance at ACSS offices and other sites as designated by program needs.

1.5.7 Type of Contract: A hybrid type of contract the majority of the CLINs being Firm Fixed Price with one Labor Hour CLIN and a Cost Reimbursable CLIN for travel.

1.5.8 Security Requirements:

1.5.8.1 The contractor is responsible for safeguarding information of a confidential or sensitive nature. Failure to safeguard any classified/proprietary information which may involve the contractor or the contractor’s personnel or to which they may have access may subject the contractor and/or the contractor’s employees to criminal liability. Provisions of the Privacy Act apply to all records and reports maintained by the contractor. All programs and materials developed at government expense during the course of this contract are the property of the government. A DD Form 254 shall be attached to the contract. Contractor personnel to work at a Government work site shall have a security clearance as required at Section 5.9 of the PWS. In accordance with DoD Directive 5220.22-M, Department of Defense Industrial Security Manual for Safeguarding Classified Information, and any revisions, thereto, as well as Industrial Security Regulation DoD 5220.22-R.

1.5.8.2 Physical Security. The contractor shall safeguard all government equipment, information and property provided for contractor use in accordance with DoD 5200.08-R, DoD Physical Security Program. At the close of each work period, government facilities, equipment, and materials shall be secured as required by the local Government facility.

1.5.9 Special Qualifications. The Contractor shall provide qualified, experienced, and skilled employees, for tasks required under this contract. Individuals will be accepted for assignment to contract tasks based collectively on the required qualifications stated in the contract, as required by the respective task statement, conforming to industry/government standards and related to the inherent requirements of the work to be done.

1.5.9.1 Categories of Services. The Government requires Full-Time, Part-Time or less Than Full- Time and Temporary contract services to perform this effort. Detailed requirements are identified under Part 5, Specific Tasks.

1.5.9.2 Administrative Support. Performs a variety of administrative services/functions that are principally worked supporting the various departments at ACSS headquarters, such as travel coordination, report writing. Program analysis, alumni affairs support.

1.5.9.3 Technical Support performs a variety of technical support services/functions, such as graphic design, IT services, web-site maintenance, logistical and accounting support.

1.5.9.4 Temporary and Surge Program Support. Provide at the request of the government, qualified personnel support services to meet surge workloads, and or to meet un-programmed requirements, such as Facilitators, Guest Speakers, Panelist, and Adjunct Professors. These tasks will take place at the Africa Center facilities, and/or at other designated locations throughout the world. Academic support and facilitators must have a combination of practical experience and/or teaching experience in the required area of expertise.

1.5.10 Post Award Conference/Periodic Progress Meetings:

1.5.10.1 The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings the contracting officer will apprise the contractor of how the Government views the contractor’s performance, and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.10.2 Contracting Officer Representative (COR): The (COR) is identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.5.11 Project Manager (262 hours):

1.5.11.1 Project Manager: The contractor shall identify a Project Manager (PM) who shall be responsible for the performance of the work. The name of this person and an Alternate who shall act for the contractor when the PM is absent shall be designated in writing to the contracting officer. The PM or Alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The PM or Alternate shall be available between 8:00 a.m. to 5:00 p.m., Monday thru Friday, except Federal Holidays or when the Government facility is closed for administrative reasons. The PM and Alternate shall not be located at Ft. McNair unless they are serving in one of the onsite positions,

1.5.11.2 The Project Manager and Alternate must have senior level management experience and a bachelor’s degree. He/she should understand regional center programs and have demonstrated knowledge of African issues, and U.S. foreign policy issues related to Africa. The contractor will notify the KO in writing of any changes to the PM or Alternate prior to their reassignment from the position.

1.5.12 Identification of Contractor Employees:

1.5.12.1 All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Provisions of the Privacy Act may apply to some records and reports maintained by the contractor.

1.5.12.2 Contractor personnel shall be required to obtain and maintain security badges and adhere to the installation security requirements. The performance of this requirement will require the contractor access to classified information. FAR clause 52.204-2, Security Requirements, as required by FAR Subpart 4.404 (a) will be incorporated into the solicitation and contract.

1.5.13 Contractor Travel: Travel may be required in the performance of designated tasks and duties, such as, supporting Government reviews, attending program meetings, coordinating with Combatant and Component Commands, and supporting seminars and special events. All travel requires government pre-approval/authorization and shall be coordinated with the COR. Any projected travel should be submitted to the COR expeditiously to allow necessary time to complete Government approval process. Costs incurred by contractor personnel, in support of this contract are allowable, subject to the limitations of FAR 31.205-46 (Travel Costs).

Appropriate documentation is required to support contractor payment claims, i.e., airfare and hotel/lodging receipts, etc. Failure to provide appropriate documentation may result in loss of reimbursement of travel expenses.

1.5.13.1 ACSS conducts a limited number of programs in Africa; Temporary Duty (TDY) travel to Africa is anticipated. Specific travel locations are only planned at this time and subject to change. (Reference Annex A, Planned Conferences) An amount will be designated in a separate Contract Line Item Number (CLIN) to cover costs for contractor travel. Travel ODC’s are reimbursable at the Contractor’s actual cost with no allowance for profit or fee, per FAR 16.601(b).

1.5.14 Organizational Conflict of Interest OCI: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.15 Safety. Contractor shall comply with all Federal, State and local authorities having jurisdication, and with safety and fire regulations promulgated by the Department of Labor (OSHA) under Title 29, Section 1900 of the Code of Federal Regulations. Contractor is solely responsible for compliance and cost of compliance with Federal, State and local laws and regulations. Contractor shall provide written notification to the Contracting Officer within twenty-four (24) hours of being notified by any Federal, State or local agency that a safety law and/or regulation has been violated. This report shall provide at a minimum the following: time and date of the occurrence, a description of the violation, required corrective action(s), and a projected correction date.

1.5.16 Inspection and Acceptance Criteria. The COR or technical representative will require up to fifteen (15) working days from receipt of all deliverables for review and comment/acceptance.

Government acceptance will be based upon the deliverables meeting accepted professional standards for technical content, workmanship, and relevance to stated functional task requirements.

1.5.17 Financial Reporting

1.5.17.1 Contractor will, in addition to invoice requirements, submit a monthly financial report to the Contracting Officer and COR that includes all labor and travel costs incurred by the contractor. The report shall be formatted to provide breakout of labor hours per employee and related costs for the current period to date and the total amount expended to include the remaining balance on each contract CLIN. This format allows efficient, effective and accurate tracking and provides effective insight into declining funds availability.

1.5.18 Workspace/Equipment: ACSS will provide Government Furnished Equipment (GFE) as well as office space and workstations on a space available basis for the requirements stated in this PWS. Contractor must be able to provide an alternate worksite in the greater Washington, DC, metropolitan area. The contractor shall provide all personnel.

1.5.19 Work Schedules: Unless pre-approved by the COR and ACSS Chief of Staff, contractors will not be authorized compressed, alternate work schedules, or telework. All tasks, functions and services must be performed onsite, unless otherwise stipulated as a function of program/event execution and/or government office closure.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS.

2.1 DEFINITIONS:

Contracting Officer (KO). A person duly appointed with the authority to enter into and administer contracts on behalf of the U.S. Government.

Contracting Officer’s Representative (COR). A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Cross-Cultural. Combining, pertaining to, or contrasting two or more cultures or cultural groups;

Comparing or dealing with two or more different cultures. For example, experience with one or more countries in Africa.

Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

Interest. Organizational or financial interest.

Government Furnished Property (GFP). Property in the possession of, or directly acquired by the Government and subsequently made available to the contractor.

Government Property. All property owned or leased to the Government or acquired by the Government under the terms of the contract. Government property includes both Government furnished property and contractor acquired property as defined in FAR 45.101.

Government Furnished Material (GFM). Material in the possession of, or directly acquired by, the Government and subsequently made available to the contractor.

Government Material. All material that may be incorporated into or attached to a deliverable end item or that may be consumed or expended in performing a contract, i.e., raw and processed materials, small tools, supplies component parts, raw and processed materials.

Interest. Organizational or financial interest.

Professional and Consultant Services. Services rendered by persons who are members of a particular profession or possess a special skill and who are not officers or employees of the contractor.

Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

Quality Assurance. Those actions taken by the government to assure services meet the requirements of the Performance Work Statement.

2.9 ACRONYMS:

ACSS Africa Center for Strategic Studies

AA Academic Affairs

CCA Communications and Community Affairs

OD Office of the Director

DCOSOL Deputy Chief of Staff for Operations and Logistics

DCOSA Deputy Chief of Staff for Administration

DoD Department of Defense

RC Regional Center

IAW In Accordance With

OCI Organizational Conflict of Interest

ODC Other Direct Costs

PRS Performance Requirements Summary

PWS Performance Work Statement

QC Quality Control

UIC Unit Identification Code

Surge Periodic services that may be requested for tasks as shown in sections 5.4.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 GENERAL: The government shall provide, the facilities, equipment, materials, and/or services listed below.

3.2 Equipment and Information: When authorized by the COR to perform on-site at Government facilities, adequate workspace, including desks, computer workstation setup, telephone, and other necessary equipment will be provided by the Government. The government will provide the contractor access to regulations, directives or other policy documents required to complete this task.

PART 4

CONTRACTOR FURNISHED

4.1 General: Except for those items specifically stated to be government furnished in Part 3, the contractor shall furnish all other items necessary to perform the required services.

PART 5

SPECIFIC TASKS

5.1 BASIC SERVICES. The contractor shall provide qualified Administrative and Technical support personnel to perform the tasks set forth in Part 5 of the PWS. The contractual support personnel shall be already trained in their positions. The contractor must provide the resume of all personnel performing on this contract. Before filling any vacancies during the performance of this contract, the contractor should review applications and identify a minimum of three qualified candidates. The contractor will arrange a courtesy visit, with respective resume, for the selected qualified candidates; or, at a minimum, provide the candidate’s resume for government review.

5.1.1 PERFORMANCE OBJECTIVE 1: ADMINISTRATIVE SERVICES. The contractor shall provide qualified Administrative and Technical support personnel to perform the tasks set forth in Part 5 of the PWS. The contractual support personnel will be already trained in their positions.

5.2. ADMINISTRATIVE SERVICES REQUIREMENTS: All administrative personnel shall possess the highest standards of personal deportment and judgment; possess demonstrated organizational abilities, and outstanding interpersonal and communications skills. Personnel with cross-cultural experience are preferred. Although the ability to speak French and/or Portuguese is not required, it a plus. Detailed qualifications are provided below with respective tasks. Contractor will notify the KO in writing of any changes to administrative personnel prior to their reassignment from the position.

REF: ADMINISTRATIVE SUPPORT

5.2.1 Administrative Support

5.2.2 Travel Coordination

5.2.3 Report Writing

5.2.4 Program Analyst/Academic Support

5.2.5 Public Affairs & External Communications

5.2.1 Administrative Support (2 positions for 6 months, 1 position for 3 months and 1 position for 4 months)

5.2.1.a. Tasks: Perform a variety of administrative services/functions that are principally worked supporting the various departments Office of the Chief of Staff (OCOS), Academic Affairs (AA), and/or Communications and Community Affairs (CCA)) within ACSS. Assist with the planning, coordination, and execution of VIP visits, meetings, programs, and office calls. Additional duties may be assigned, as required within the context of these duties to support surge requirements in the headquarters or while traveling for programs and events.

5.2.1.b. Qualifications: Bachelor’s degree and applicable work experience of 3 years in a relevant field is preferred. Education can be substituted with minimum of 7+ years of experience. Exceptional knowledge of various desktop computer applications to include database systems and Microsoft office suite. Experience with SharePoint is desirable. Must have experience with the Defense Travel System (DTS) an application of the Joint Travel Regulations and Joint Federal Travel Regulations. Strong written and communication skills required. Africa-related experience and the ability to converse in French and/or Portuguese is a plus for at least two positions, but is not required.

5.2.2 Travel Coordination (6 months.)

5.2.2.a. Tasks: Provide travel coordination, to include but not limited to: booking reservations in coordination with travel agencies primarily in the U.S. and Africa, issuance of tickets, visas, hotels, transportation, prepare and submit country clearance messages, prepare travel-related requirements, documentation, and deployment support for all ACSS activities. Review data and prepare reports no later than 10 days following program; assess cost factors suggesting improved business practices. Responsible for ensuring compliance with USG regulations, to include the Fly America Act, Joint Travel Regulations and Joint Federal Travel Regulations, DoD Aircraft, Personnel Automated Clearance System (APACS), Sabre, and DoS electronic Country Clearance (eCC). Additional duties may be assigned, as required within the context of these duties, to support surge requirements in headquarters or while traveling to support programs and events.

5.2.2.b. Qualifications: Bachelor’s degree and 3+ years of experience in a relevant field of travel management is preferred but can be substituted with minimum of 8+ years of professional experience in a relevant field of travel services.. Exceptional knowledge of various desktop computer applications to include air travel reservations systems, database systems, and Microsoft office suite. Possess strong communication skills in English. Ability to converse in French is a plus but not required..

5.2.3 Report Writing (2 people for 6 months.)

5.2.3.a. Tasks: Provide report writing, proofreading, and editorial services. Write, format, and produce seminar reports, program highlights, policy-briefs, curriculum development and other products. Conduct academic-related research. Produce documents in French and English.

Additional duties may be assigned, as required within the context of these duties to support surge requirements in the headquarters, other academic activities, or while traveling for programs and events.

5.2.3.b. Qualifications: Master’s degree in Political Science, International Relations, or a similar discipline is preferred, minimum of a Bachelor’s degree. Education and/or professional experience must include a minimum of 2 years of writing experience. Writing focused on African issues and U.S. foreign policy issues related to Africa is desired. Exceptional knowledge of various desktop computer applications to include research databases and Microsoft office suite.

Advanced knowledge of French required. Portuguese (spoken and written) is a plus but not required.

5.2.4 Program Analysis (6 months.)

5.2.4.a. Tasks: Conducts comprehensive program analysis, monitoring and evaluation, and reporting in support of ACSS programs. Gathers data using appropriate techniques (quantitative/qualitative analysis, surveys, interviews, research, measures of effectiveness, etc.) to monitor impact of programs, activities and events. Reviews, modifies, and/or develops evaluation tools, mechanisms and modalities to ensure capture of short, mid, and long-term impact. Searches literature for pertinent comparative data, and coordinates with other regional centers to share best practices and lessons learned. Performs quality control on academic documents in French and English.

5.2.4.b. Qualifications: Master’s degree in relevant discipline or Bachelor’s degree with 3+ years of experience. Qualifications must demonstrate an emphasis on program evaluation and/or analysis. Written and spoken proficiency in French and fluency in English is required.

Demonstrated experience with analytical tools used to conduct comprehensive studies.

5.2.5 Public Affairs and External Communications Support (6 months.)

5.2.5.a. Tasks: Provide public affairs support and content writing for ACSS based upon guidance from CCA Director. Assists with the development and production of written, visual, and graphic materials (e.g., news releases, media advisories, fact sheets, brochures, online broadcasts, videos, graphics, etc.) for ACSS (website, multimedia, and print), official information products, and social media, adhering to the highest journalistic and professional standards to accurately explain the work of the Africa Center. Incorporate public outreach and media access into programs. The Director of Communications and Community Affairs will act as final editor/proof reader on all correspondence leaving the center and or used in public media. Observes and writes reports on ACSS programs and events. Schedules and monitors news media interviews and other outreach activities involving ACSS. Coordinates public affairs products and coverage with partner organizations, and accesses commercial photo services for additional graphic arts or photography requirements. Additional duties may be assigned to support surge requirements in headquarters or while traveling to support programs and events.

5.2.5.b. Qualifications: Minimum of a Bachelor’s Degree, preferably in journalism, public relations, or related field or at least 5 years relevant professional experience. Experience with deadline-driven journalism or public affairs content production, such as newspaper, television, radio, and website writing/editing as well as visual/multimedia content. Demonstrated ability to meet content-production deadlines. Demonstrated knowledge of African issues and U.S. foreign policy issues related to Africa. Written and spoken proficiency in English is required; in French highly preferred; and in Portuguese, desirable.

5.3 TECHNICAL SUPPORT: All Technical personnel shall possess the highest standards of personal deportment and judgment; possess demonstrated organizational abilities, and outstanding interpersonal and communications skills. Personnel with Africa related experience are preferred. The ability to speak French and/or Portuguese is highly desirable and often required dependent upon responsibilities as identified in position qualifications. The contractor will notify the KO in writing of any changes to Technical personnel prior to their reassignment from the position

REF: TECHNICAL SUPPORT

5.3.1 Logistical Support

5.3.2 Program Accounting Support

5.3.3 Web Support and Website Manager

5.3.4 Web Editor and Multimedia Specialist

5.3.5 Adjunct Faculty

5.3.1 Logistical Support (6 months)

5.3.1.a. Tasks: Performs administrative, program and logistical support for ACSS events by assisting in scheduling, coordinating workshops, seminars and classes conducted by ACSS.

Works with staff members throughout the Center and US Embassy personnel to ensure administrative and logistical support is timely in order to maintain scheduled activities.

Coordinates logistical support for ACSS activities to include publications, research support, meetings, interpreters, copyright clearance, shipping equipment and supplies to/from the seminar site, local transportation and communication assets. Liaisons logistical support with convention and banqueting staff at the hotel(s) and/or conference center. Compares program budget with anticipated expenditures. Provides written after action report that identifies suggestions for improvement as well as positive aspects about the event. Maintain files (electronic and hard copy) and fulfills data entry/reporting requirements. Additional duties may be assigned, as required within the context of these duties, to support surge requirements in headquarters or while traveling to support programs and events. Position requires travel to Africa.

5.3.1.b. Qualifications: Bachelor’s degree and 3+ years of demonstrated professional experience in event management, contract execution (paying agent), vendor/services procurement, conference planning, and similar forms of logistical support. Education can be substituted by 10+ years in event management, federal contracting support, vendor/service procurement, conference planning, and similar logistical experience. Strong working knowledge of various Microsoft computer application programs. Ability to effectively converse professionally in French and experience executing events in Africa is highly preferred.

5.3.2 Program and Accounting Support (6 months.)

5.3.2.a. Tasks: Prepare event budgets based on parameters provided by ACSS and support the annual program planning process by preparing event cost estimates within the planning timeline.

Track expenditures in accordance with guidance provided by ACSS. Updates are to be provided to the Budget Office on a regular basis as major changes occur (5% cost difference), or as new budgets are developed. Actual costs as compared to estimated cost should be completed within 21 days of event close-out. ACSS will furnish contractor will all required templates/formats for required budget data. Draft and complete contracts for temporary and adjunct support positions.

Coordinate event related contracts. Additional duties may be assigned, as required…