How to Use This Contract - PAMM - V1224.docx
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- Contract number
- 82101800-24-STC
- Issued by
- Florida
About this file
The document is a procurement guidance document for the State of Florida's State Term Contract (STC) for Public Relations, Advertising, Marketing, and Multimedia Services, specifically contract number 82101800-24-STC. It provides instructions for state agencies on how to utilize the contract through the MyFloridaMarketPlace (MFMP) online procurement system, with detailed guidance for creating requisitions, issuing requests for quotes (RFQs), and selecting appropriate contractors.
The contract covers various service categories within public relations, advertising, marketing, and multimedia services, with contractors offering different specialized capabilities. State agencies are required to use the contract for purchasing these services, following specific procurement rules such as issuing RFQs to all vendors or at least 25 vendors for contracts with more than 25 vendors. Agencies must select contractors based on their specific service category offerings, use the appropriate Federal Employer Identification Number (FEIN) for payments, and choose the most relevant eight-digit commodity code from segments 80170000 or 82100000. The contract provides mechanisms for resolving vendor issues, including performance surveys and formal complaint processes, and directs users to the contract webpage for detailed contractor information and contact details.
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Text version
How to Use This Contract Public Relations, Advertising, Marketing, and Multimedia Services
(82101800-24-STC)
Contractor information, pricing, and contract documents are located on the contract webpage at https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/public_relations_advertising_marketing_and_multimedia_services.
State Agencies
· The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for placing orders and making payments for this contract:
· Create a State Term Contract (STC) Request for Quote (RFQ) in MFMP; for additional information, open the Solicitations and Contracts Guide and go to the STATE TERM CONTRACT (STC) REQUEST FOR QUOTE (RFQ) section. Please note that MFMP will not automatically add contractors to the RFQ; state agencies must manually add the required number of contractors to the RFQ. MFMP will display all contractors on the contract, including those that may not be contracted to provide all of the service categories that are available under this contract; an RFQ should not be issued to any contractor that does not offer the service category requested in the RFQ. Please refer to the contract webpage to determine the service category(ies) that each contractor is contracted to provide.
· In accordance with 60A-1.043 (4), F.A.C., for the purchase of Contractual Services and Information technology (“IT”) Commodities from Enterprise Wide Agreements, Agencies shall follow the Request for Quote practices prescribed in sections 287.056 and 287.0591, F.S. which requires that RFQs must be issued to all vendors on the contract; for contracts with more than 25 vendors, an RFQ must be issued to at least 25 vendors.
· CATALOG TYPE: None - Create a requisition using non-catalog items. In the ‘Supplier’ field, locate the contractor using the FEIN provided on the contract webpage; in the ‘State Contract ID’ field, locate the contract using the contract number shown above.
· COMMODITY CODE: Select the most appropriate eight-digit commodity code under segments 80170000 or 82100000.
· The current list of commodity codes activated in MFMP is located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes.
· METHOD OF PROCUREMENT: B - State term contract with RFQ
· Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.
Eligible Users
· Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor(s) directly to place an order using this contract; contractor contact information is accessible from the contract webpage.
Frequently Asked Questions
· Can I purchase from a vendor outside of this contract if they offer better pricing?
· In accordance with section 287.056, Florida Statutes, state agencies are required to purchase commodities and contractual services from state term contracts procured by the Department of Management Services.
· What should I do if I have an issue with the contractor?
· If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.
Contact Information
· If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.
· If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.
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