how-to-respond-ifb (1).pdf
PDF 778 KB Posted
- Attached to
- POLYGRAPH SERVICES
- Solicitation number
- IFB-121081
- Issued by
- New Kent County, Virginia
About this file
This is an instructional guide document from the Virginia eVA platform detailing the procedures for responding to an Invitation for Bid (IFB) solicitation. The document, updated March 22, 2024, provides step-by-step guidance for vendors interested in submitting bids through the eVA.virginia.gov system. The guide covers the initial review process beginning with the My Leads notification email or Virginia Business Opportunities page, followed by thorough examination of all solicitation documents and attachments. Vendors are instructed to access the opportunity through the platform's interface, review all RFx documents in the Overview tab, and contact the buyer with any questions prior to submission. The response process requires vendors to complete the Response Information tab, upload any requested supplier documents such as acknowledgements of addendum or licenses, and proceed to the Item tab where unit pricing must be entered for each line item.
The Item tab allows vendors to either input prices directly into the system or download the item list to Excel for completion and subsequent upload. Vendors must complete all response grids, validate their bid information, and submit their proposal through the platform, which generates a confirmation message upon successful submission. The guide notes that vendors can save their progress at any time and return later to complete their submission by accessing the Sourcing and Manage RFx's section. No specific pricing terms, set-asides, award dates, or contract terms are detailed in this instructional document, as it serves solely as a procedural guide for the eVA bidding platform rather than a specific solicitation with contract details.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| IFB Final.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
How to Respond to an IFB (Invitation for Bid)
pg. 1 eVA.virginia.gov Updated 03/22/2024
You received your daily Leads notification email or perhaps saw a solicitation posted on the Virginia Business Opportunities (VBO) page of the eVA website and you’d like to submit a bid.
Follow these steps:
1. From My Leads, click View Opportunity.
2. Review all information on the Info and Items tabs. Make sure to thoroughly read all attachments under Documents. And if you have questions, contact the Buyer. When you’re ready, click Respond Online.
pg. 2 eVA.virginia.gov Updated 03/22/2024
3. Your response begins on the Overview tab. Make sure to scroll down to the RFx documents section and you will see the same documents you reviewed on the public posting. It’s important to read ALL
DOCUMENTS THOROUGHLY!
After reviewing RFx documents, scroll back to the top of the page and click Click here to start your proposal to begin your response.
pg. 3 eVA.virginia.gov Updated 03/22/2024
4. On the Response Information tab, you can edit the Label, add a Validity End date, and add a Description. Use Supplier Documents to attach only information the buyer has requested, such as acknowledgement of addendum, references, licenses, etc.
pg. 4 eVA.virginia.gov Updated 03/22/2024
5. The Item tab is where you’ll input your Unit Price for each item. Then click Save and the Total will calculate.
Or you have the option to download the item list to Excel, then upload your completed quotation.
Make sure to complete all Response grids (there will be multiple tabs if there are multiple grids to complete).
Once your bid is complete, click Validate & Submit.
pg. 5 eVA.virginia.gov Updated 03/22/2024
6. Then click Submit my proposal and a message will display confirming your submittal.
pg. 6 eVA.virginia.gov Updated 03/22/2024
7. If at any time you need to revisit your submittal and/or solicitations to which you’ve been matched, click on Sourcing, Manage RFx’s.
Tip! Prior to submitting your proposal, you can Save and Close at any time and your progress will be saved. To pick up where you left off, go to Sourcing, Manage RFx’s.
| 1. From My Leads, click View Opportunity. |
| 2. Review all information on the Info and Items tabs. Make sure to thoroughly read all attachments under Documents. And if you have questions, contact the Buyer. When you’re ready, click Respond Online. |
| 3. Your response begins on the Overview tab. Make sure to scroll down to the RFx documents section and you will see the same documents you reviewed on the public posting. It’s important to read ALL DOCUMENTS THOROUGHLY! |
| 4. On the Response Information tab, you can edit the Label, add a Validity End date, and add a Description. Use Supplier Documents to attach only information the buyer has requested, such as acknowledgement of addendum, references, licenses, etc. |
| 5. The Item tab is where you’ll input your Unit Price for each item. Then click Save and the Total will calculate. Or you have the option to download the item list to Excel, then upload your completed quotation. |
| Make sure to complete all Response grids (there will be multiple tabs if there are multiple grids to complete). |
| Once your bid is complete, click Validate & Submit. |
| 6. Then click Submit my proposal and a message will display confirming your submittal. |
| 7. If at any time you need to revisit your submittal and/or solicitations to which you’ve been matched, click on Sourcing, Manage RFx’s. |
File details come from the government source that posted it. Updated .