hollywood TRAFFIC_CALMING__INTERSECTION_MODIFICATIONS.pdf

INVITATION FOR BID

IFB-420-26-JJ

TRAFFIC CALMING: INTERSECTION MODIFICATIONS

FOR THE

CITY OF HOLLYWOOD, FLORIDA (CITY)

IFB Issue Date: July 13, 2026

Questions Due Date: August 6, 2026

Submittal Due Date: August 13, 2026, 3:00 pm

City of Hollywood

IFB-420-26-JJ

TRAFFIC CALMING: INTERSECTION MODIFICATIONS

TABLE OF CONTENTS

1. SUMMARY

2. INTRODUCTION

3. SPECIAL TERM AND CONDITIONS

4. SCOPE OF WORK/SERVICES

5. BID SUBMISSIONS

6. PRICING (BID FORM)

7. GENERAL TERMS AND CONDITIONS

Attachments:

A - Exhibit A Contract Form of Agreement

B - Exhibit B General Conditions

C - COH Traffic Calming 100% Submittal Intersection Modifications

D - Exhibit_C_Supplementary_General_Conditions

1. SUMMARY

1.1. Summary

The City of Hollywood is seeking qualified contractors to construct traffic-calming intersection improvements at multiple locations throughout the City. The project includes the installation of roundabouts, chicanes, curb extensions, pavement markings, signage, and other associated roadway improvements designed to enhance pedestrian safety, reduce vehicle speeds, and improve overall neighborhood traffic operations. The work will be performed within existing public rights-of-way in accordance with the approved construction plans and applicable City, Broward

County, and FDOT standards.

The City encourages proposals from experienced contractors with demonstrated expertise in roadway construction, maintenance of traffic, and the successful delivery of transportation improvement projects in urban environments. The selected contractor will be expected to coordinate closely with the City, utility providers, and other stakeholders to minimize impacts to residents and the traveling public while maintaining the project schedule. The City is committed to selecting a contractor that will deliver high-quality workmanship, effective project management, and a safe, timely, and successful completion of the work.

1.2. Background

The City of Hollywood is a beachfront community located in southeastern Broward County midway between Miami and Fort Lauderdale. Founded by Joseph Young in 1925, Hollywood is approximately 30 square miles in size and is Broward’s third-largest municipality with a population of roughly 153,000 residents. Hollywood has an average annual high temperature of 83 degrees and low temperature of 68 degrees.

Hollywood is home to more than 60 parks, seven golf courses, seven miles of pristine beaches, and the one-of-a-kind Hollywood Beach Broadwalk, a promenade that stretches nearly 2.5 miles along the Atlantic Ocean. Named one of America's Best Beach Boardwalks by Travel + Leisure magazine, this brick-paved thoroughfare hosts pedestrians, joggers, bicyclists, rollerbladers, and millions of others every year. Dozens of eateries and inns line the Broadwalk and the promenade also features the Hollywood Beach Theatre, a children’s water playground at Charnow Park, and many other attractions. Hollywood Beach also offers dozens of luxury resort hotels and condominiums such as the Margaritaville Hollywood Beach Resort, Hyde Resort & Residences and Hollywood Beach Marriott. In addition to many independently owned and operated boutique inns and vacation properties.

Hollywood has steadily grown into a dynamic business hub with more than 10,000 companies in the City. Approximately 80 percent of Port Everglades, the world’s second-busiest cruise port, is located in Hollywood and the port is home to Royal Caribbean’s Allure of the Seas and Oasis of the Seas, the largest cruise liners in the world. Hollywood also provides easy access to Fort

Lauderdale/Hollywood International Airport and Miami International Airport, a major gateway to

Latin America. Hollywood also is home to the Memorial Healthcare System, the nation's fifth-largest healthcare network, its flagship hospital, Memorial Regional, and the Joe DiMaggio

Children's Hospital, the largest free-standing children's healthcare facility in Broward County.

1.3. Contact Information

Jean Joinville Procurement Manager 2600 Hollywood Blvd Suite 303 Hollywood, FL 33020 Email: jjoinville@hollywoodfl.org Phone: (954) 921-3290

Department:

Design and Construction Management

1.4. Timeline

Release Project Date July 13, 2026

Question Submission Deadline August 6, 2026, 5:00pm

Proposal Submission Deadline August 13, 2026, 3:00pm

2. INTRODUCTION

2.1. Purpose

The City of Hollywood, Florida (City) is seeking bids from qualified and experienced firms, hereinafter referred to as the Contractor or Bidder, to provide TRAFFIC CALMING:

INTERSECTION MODIFICATIONS for the City, in accordance with the terms, conditions, and specifications contained in this solicitation. Responses to this solicitation are due by Thursday, August 13, 2026, by 3:00 pm, and will be opened in a virtual public setting on August 13, 2023 at

3:00 PM EST at https://cohfl.webex.com/.

Submittals shall be received electronically through OpenGov, the City's eProcurement Portal

("Portal").

Submittals shall be considered an offer on the part of the bidder/proposer, which offer shall be deemed accepted upon approval of the City, and in case of default, the City reserves the right to accept or reject any or all bids/proposals, to waive irregularities and technicalities, and request new bids/proposals. The City also reserves the right to award any resulting agreement as it deems will best serve the interests of the city.

Submission of a bid/proposal shall serve as prima facie evidence that the Bidder/Proposer has examined this solicitation and is fully aware of all conditions affecting the provision of services and the evaluation criteria and scoring methodology as set forth in this solicitation document.

2.2. Pre-bid Conference and/or Site Visit

There will not be a pre-bid conference or site visit for this solicitation.

It will be the sole responsibility of the Bidder to become familiar with the scope of the City’s requirements prior to submitting a bid. No variation in price or conditions shall be permitted based upon a claim of ignorance. Submission of a bid will be considered evidence that the Bidder has familiarized themselves with the nature and extent of the work, equipment, materials, and labor required.

2.3. OpenGov ("Portal")

The City of Hollywood uses OpenGov, the e-Procurement Portal (“Portal”)

(https://procurement.opengov.com/portal/hollywoodfl) to administer the competitive solicitation process, including but not limited to soliciting proposals, issuing addenda, posting results and issuing notification of an intended decision.

The City shall not be responsible for a Proposer’s inability to submit a proposal by the proposal end date and time for any reason, including issues arising from the use of the Portal.

2.4. Point of Contact

For information concerning procedures for responding to this solicitation, contact the Point of

Contact within the Office of Procurement Services, Jean Joinville, Procurement Manager atjjoinville@hollywoodfl.org or by phone at (954) 921-3290, or Jean Joinville, Procurement

Manager, at jjoinville@hollywoodfl.org or by phone at 954-921-3290. Such contact is to be for clarification purposes only. All questions must be submitted in writing via the Portal by Thursday, August 6, 2026, by 5:00 pm, in order to receive a timely response.

Project Manager: Rudy Damas, Project Manager, Design and Construction Management, email:

rdamas@hollywoodfl.org, or by phone: (954) 921-3977.

For information concerning technical specifications, please utilize the question / answer feature provided by the Portal at https://procurement.opengov.com/portal/hollywoodfl. Questions of a material nature must be received prior to the cut-off date specified in the solicitation schedule.

Material changes, if any, to the scope of services or bidding procedures will only be transmitted by written addendum. (See addendum section of Portal). Bidders please note: No part of your bid can be submitted via FAX. No variation in price or conditions shall be permitted based upon a claim of ignorance. Submission of a bid will be considered evidence that the Bidder has familiarized themselves with the nature and extent of the work, and the equipment, materials, and labor required. The entire bid response must be submitted in accordance with all specifications contained in this solicitation. The questions and answers submitted in the Portal shall become part of any contract that is created from this solicitation.

It is the sole responsibility of the Bidder to ensure that their bid is submitted electronically through the Portal at https://procurement.opengov.com/portal/hollywoodfl

2.5. Cone of Silence

The City of Hollywood City Commission adopted Ordinance No. O-2007-05, which created

Section 30.15(F) imposing a Cone of Silence for certain City purchases of goods and Services.

The Cone of Silence refers to limits on communications held between vendors and vendor’s representatives and City elected officials, management and staff during the period in which a

Formal Solicitation is open.

The Ordinance does allow potential vendors or vendor’s representatives to communicate with designated employees for the limited purpose of seeking clarification or additional information.

The names and contact information of those employees that may be contacted for clarification or additional information are included in the solicitation.

The Cone of Silence does not prohibit a vendor or vendor’s representative from communicating verbally, or in writing with the City Manager, the City Manager’s designee, the City Attorney or the

City Attorney’s designee on those procurement items to be considered by the City Commission.

The Cone of Silence does not prohibit a vendor or vendor’s representative from making public presentations at a duly noticed pre-bid conference or duly noticed evaluation committee meeting or from communicating with the City Commission during a duly noticed public meeting.

The Cone of Silence shall be imposed when a formal competitive solicitation has been issued and shall remain in effect until an award is made, a contract is approved, or the City Commission takes any other action which ends the solicitation.

To view the Cone of Silence, go to the City of Hollywood Code of Ordinance online, and view

Section 30.15F

All communications regarding this bid should be sent in writing to the Procurement Services

Division as identified in this bid.

3. SPECIAL TERM AND CONDITIONS

3.1. Addenda, Changes, and Interpretations

It is the sole responsibility of each firm to notify the Point of Contact utilizing the question / answer feature provided in the Portal and request modification or clarification of any ambiguity, conflict, discrepancy, omission or other error discovered in this competitive solicitation. Requests for clarification, modification, interpretation, or changes must be received prior to the Question and

Answer (Q & A) Deadline. Requests received after this date may not be addressed. Questions and requests for information that would not materially affect the scope of services to be performed or the solicitation process will be answered within the question / answer feature provided in the

Portal and shall be for clarification purposes only. Material changes, if any, to the scope of services or the solicitation process will only be transmitted by official written addendum issued by the City and uploaded to OpenGov as a separate addendum to the solicitation. Under no circumstances shall an oral explanation given by any City official, officer, staff, or agent be binding upon the City and should be disregarded. All addenda are a part of the competitive solicitation documents and each firm will be bound by such addenda. It is the responsibility of each to read and comprehend all addenda issued.

3.2. Changes and Alterations

Bidder may change or withdraw a Bid at any time prior to Bid submission deadline; however, no oral modifications will be allowed. Modifications shall not be allowed following the Bid deadline.

3.3. Bidder’s Costs

The City shall not be liable for any costs incurred by Bidders in responding to this solicitation.

3.4. Pricing/Delivery

All pricing must include delivery and installation and be quoted FOB: Destination, unless specified otherwise in the #SCOPE OF WORK/SERVICES section.

3.5. Price Validity

Prices provided in this solicitation shall be valid for at least One-Hundred and Twenty (120) days from time of solicitation opening unless otherwise extended and agreed upon by the City and

Bidder.

3.6. No Exclusive Contract

Bidder agrees and understands that the contract shall not be construed as an exclusive arrangement and further agrees that the City may, at any time, secure similar or identical services from another vendor at the City’s sole option.

3.7. Responsive

In order to be considered responsive to the solicitation, the firm’s bid shall fully conform in all material respects to the solicitation and all of its requirements, including all form and substance.

3.8. Responsible

In order to be considered as a responsible firm, firm shall be fully capable to meet all of the requirements of the solicitation and subsequent contract, must possess the full capability, including financial and technical, to perform as contractually required, and must be able to fully document the ability to provide good faith performance.

3.9. Minimum Qualifications

To be eligible for award of a contract in response to this solicitation, the Bidder must demonstrate that they have successfully completed services, as specified in the #SCOPE OF

WORK/SERVICES section of this solicitation, are normally and routinely engaged in performing such services, and are properly and legally licensed (if required) to perform such work. In addition, the Bidder must have no conflict of interest with regard to any other work performed by the Bidder for the City.

3.10. Award of Contract

Award may be in the aggregate, or by line Item, or by group, whichever is determined to be in the best interest of the City. Award will be made to the responsive and responsible bidder, quoting the lowest price, for that product/service that will best serve the needs of the City.

The City also reserves the right to accept or reject any or all bids, part of bids, and to waive minor irregularities or variations to specifications contained in bids, and minor irregularities in the bidding process. The City also reserves the right to award the contract on a split order basis, lump sum basis, individual item basis, or such combination as shall best serve the interest of the City.

As applicable, the City shall comply with Section 287.05701, Florida Statutes, in not considering or giving preference for an award based on a vendor’s social, political, or ideological interest.

3.11. Manufacturer/Brand/Model Specific Request

This is a manufacturer/brand/model specification. No substitutions will be allowed unless specified in Section: SCOPE OF WORK/SERVICES.

3.12. Contract Period

The initial contract term shall commence upon date of award by the City for a Two Hundred and

Seventy (270) calendar day. Additional 30 calendar days for project closeout.

In the event services are scheduled to end because of the expiration of this contract, the

Contractor shall continue the service upon the request of the City as authorized by the awarding authority. The extension period shall not extend for more than 120 days beyond the expiration date of the existing contract. The Contractor shall be compensated for the service at the rate in effect when this extension clause is invoked by the City.

3.13. Warranties of Usage

Any estimated quantities listed are for information and tabulation purposes only. No warranty or guarantee of quantities needed is given or implied. It is understood that the Contractor will furnish the City's needs as they arise.

3.14. Rules and Submittals of Bids

The signer of the bid must declare that the only person(s), company or parties interested in the proposal as principals are named therein; that the bid is made without collusion with any other person(s), company or parties submitting a bid; that it is in all respects fair and in good faith, without collusion or fraud; and that the signer of the bid has full authority to bind the principal bidder.

3.15. Conflict of Interests Prohibited

Any respondent submitting a response to this solicitation is responsible for being aware of, and complying with Section 34.02 of the City Code of Ordinances. If you have questions concerning whether you may or may not need to comply with the ordinance, please contact the City of

Hollywood, Procurement Office at 954-921-3299.

3.16. Protest Procedure

Any respondent who is not recommended for award of a contract and who alleges a failure by the

City to follow the City’s Procurement Code or any applicable law may protest to the CPO, by delivering a letter of protest to the CPO in accordance with Section 38.52 of the City’s

Procurement Code within five days after a notice of intent to award is posted on the City’s web site, OpenGov, City Clerk’s Office, Open Government, and/or City’s Sunshine Board

(https://www.hollywoodfl.org/Archive.aspx?AMID=140).

3.17. Insurance Requirements

Insurance Requirements

All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida and satisfactory to the Owner. All companies shall have a Florida resident agent and be rated a minimum A-VII, as per A.M. Best Company’s Key Rating Guide, latest edition.

Any sub-contractor shall supply such similar insurance required of the Contractor. Such certificates shall name the City as additional insured on the general liability and auto liability policies.

The Contractor shall furnish certificates of insurance to the Risk Management Director for review and approval prior to the execution of this agreement. No failure to renew, material change or cancellation of, the insurance shall be effective without a 30-day prior written notice to and approval by the Owner.

1. Commercial General Liability:

Prior to the commencement of work governed by this contract, the Contractor shall obtain General

Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum:

a. Premises Operations

b. Products and Completed Operations

c. Personal & Advertising Injury

d. Damages to rented premises

The minimum limits acceptable shall be:

$1,000,000 Each Occurrence / $2,000,000 General Aggregate

The City of Hollywood shall be named as Additional Insured.

2. Automobile Liability Insurance:

Recognizing that the work governed by this contract requires the use of vehicles, the Contractor, prior to the commencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum, liability coverage for:

Owned, Non-Owned, and Hired Vehicles

The minimum limits acceptable shall be:

$1,000,000 Combined Single Limit

If split limits are provided, the minimum limits acceptable shall be:

$ 500,000 per Person $1,000,000,000 per Occurrence $ 100,000 property damage

The City of Hollywood shall be named as Additional Insured.

3. Worker's Compensation Insurance:

Prior to the commencement of work governed by this contract, the Contractor shall obtain

Workers' Compensation Insurance with limits sufficient to respond to the applicable state statutes.

In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less than:

$500,000 Bodily Injury by Accident $500,000 Bodily Injury by Disease, policy limits $500,000 Bodily Injury by Disease, each employee

4. Professional Liability Insurance:

Recognizing that the work governed by this contract involves the furnishing of advice or services of a professional nature, the Contractor shall purchase and maintain, throughout the life of the contract, Professional Liability Insurance which will respond to damages resulting from any claim arising out of the performance of professional services or any error or omission of the Contractor arising out of work governed by this contract.

The minimum limits of liability shall be:

$1,000,000 each claim / $2,000,000 aggregate

If coverage is provided on a claim made basis an "extended reporting period" of (5) years will be required.

5. Pollution Liability:

The minimum limits of liability shall be:

$1,000,000 each claim / $2,000,000 aggregate

Including non-owned disposal sites.

6. Cyber Liability:

The minimum limits of liability shall be:

$1,000,000 each claim / $2,000,000 aggregate

7. Builders Risk

The contractor shall be required to purchase and maintain, throughout the life of the contract, and until the project is accepted by the City, Builder's Risk Insurance on an All Risk of Loss form. Coverage shall include:

Theft, Aircraft, Windstorm, Vehicles, Hail, Smoke, Explosion, Fire, Riot, Collapse, Civil

Commotion, Flood

The policy limits shall be no less than the amount of the finished project and coverage shall be provided on a completed value basis. Property located on the construction premises, which is intended to become a permanent part of the building, shall be included as property covered. The policy shall be endorsed permitting the City to occupy the building prior to completion without affecting the coverage. The City of Hollywood shall be named as Additional Insured and Loss

Payee. The Builder’s Risk Insurance shall be provided on or before the execution of the Phase

II agreement.

1. Deductible not to exceed $100,000

3. Liquidated Damages

Liquidated damages shall be paid by the CONTRACTOR to the CITY for failure to complete Work on time in accordance with the following schedule:

CONSTRUCTION/STARTUP/ACCEPTANCE:

Major Milestones Completion Time (calendar days) Liquidated Damages

1. Substantial Completion 270 $500/day

2. Project Closeout 30 $500/day

The CITY is authorized to deduct the sums described above from the monies which may be due to the CONTRACTOR for the Work under the Contract. Liquidated damages shall be additive such that the maximum total which may be deducted shall be $600/day. Other damages for failure to meet warranty conditions as defined in other sections of the Specifications shall also be added with liquidated damages for failure to meet completion times. The Parties recognize and understand that liquidated damages are not a penalty for CONTRACTOR’S failure to comply with

Contract deadlines, but rather, is a good faith estimate of the damages that the CITY will incur as a result of such failure.

3.18. Uncontrollable Circumstances (Force Majeure)

The City and Contractor will be excused from the performance of their respective obligations under this agreement when and to the extent that their performance is delayed or prevented by any circumstances beyond their control including, fire, flood, explosion, strikes or other labor disputes, acts of God or public emergency, war, riot, civil commotion, malicious damage, act or omission of any governmental authority, delay or failure or shortage of any type of transportation, equipment, or service from a public utility needed for their performance, provided that:

A. The non performing party gives the other party prompt written notice describing the particulars of the Force Majeure including, but not limited to, the nature of the occurrence and its expected duration, and continues to furnish timely reports with respect thereto during the period of the Force Majeure;

B. The excuse of performance is of no greater scope and of no longer duration than is required by the Force Majeure; and

C. No obligations of either party that arose before the Force Majeure causing the excuse of performance are excused as a result of the Force Majeure; and

D. The non-performing party uses its best efforts to remedy its inability to perform.

Notwithstanding the above, performance shall not be excused under this Section for a period in excess of two (2) months, provided that in extenuating circumstances, the City may excuse performance for a longer term. Economic hardship of the Contractor will not constitute Force Majeure. The term of the agreement shall be extended by a period equal to that during which either party's performance is suspended under this Section.

3.19. Supplier Portal (Oracle) Payment Method

The City has implemented software that contains a supplier portal allowing suppliers to submit and update their information via the supplier portal. New suppliers will be required to register; and current suppliers will need to confirm and update their information.

Firms are responsible for ensuring that all contact, payment, and general information is updated at all times, and will not hold the City liable for any inaccurate information.

3.20. Debarred or Suspended Bidders or Proposers

Firm(s) certifies, by submission of a response to this solicitation, that neither it nor its principals and subcontractors are presently debarred or suspended by any federal, state, county or municipal department or agency.

3.21. Public Records

A. Public Records/Trade Secrets/Copyright:

All responses will become the property of the City. The Consultant’s response to the solicitation is a public record pursuant to Florida law and is subject to disclosure by the City pursuant to Chapter 119.07, Florida Statutes (“Public

Records law”). The City shall permit public access to all documents, papers, letters or other material submitted in connection with this solicitation and the

Contract to be executed for this solicitation, subject to the provisions of Chapter

119, Florida Statutes.

Any language contained in the Consultant’s response to the solicitation purporting to require confidentiality of any portion of the Consultant’s response to the solicitation, except to the extent that certain information is in the City’s opinion a Trade Secret pursuant to Florida law, shall be void. If a Consultant submits any documents or other information to the City that the Consultant claims is Trade Secret information and exempt from Florida Statutes Chapter 119.07 (“Public Records Laws”), the Consultant shall clearly designate that it is a Trade Secret and that it is asserting that the document or information is exempt. The Consultant must specifically identify the exemption being claimed under Florida Statutes 119.07. The City shall be the final arbiter of whether any information contained in the Consultant’s response to the solicitation constitutes a Trade

Secret. The City’s determination of whether an exemption applies shall be final, and the

Consultant agrees to defend, indemnify, and hold harmless the City and the City’s officers, employees, and agent, against any loss or damages incurred by any person or entity as a result of the City’s treatment of records as public records. In the event of

Contract award, all documentation produced as part of the Contract shall become the exclusive property of the City. Proposals purporting to be subject to copyright protection in full or in part will be rejected.

EXCEPT FOR CLEARLY MARKED PORTIONS THAT ARE BONA FIDE TRADE

SECRETS PURSUANT TO FLORIDA LAW, DO NOT MARK YOUR RESPONSE TO

THE SOLICITATION AS PROPRIETARY OR CONFIDENTIAL. DO NOT MARK YOUR

RESPONSE TO THE SOLICITATION OR ANY PART THEREOF AS COPYRIGHTED.

B. PUBLIC RECORDS GENERAL

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE

PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN

OF PUBLIC RECORDS AT CITY CLERK’S OFFICE, 2600 HOLLYWOOD BOULEVARD,

HOLLYWOOD, FLORIDA 33020 OR AT (954) 921-3211,

PCERNY@HOLLYWOODFL.ORG.

• Consultant shall:

o Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the service.

o Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes.

o Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of this contract if the Consultant does not transfer the records to the City.

o Upon completion of the Contract, transfer, at no cost, to the City all public records in possession of the Consultant or keep and maintain public records required by the

City to perform the service. If the Consultant transfers all public records to the City upon completion of this Contract, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Consultant keeps and maintains public records upon completion of this Contract, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. It is solely and exclusively the

Contractor’s responsibility to familiarize itself with Chapter 119, Florida Statutes, and to ensure compliance with its requirements.

3.22. Tie Breaker

In cases where there is a tie for the bid award, the award shall be made by giving preference to the low bidder(s) with the following items (in this order): (1) maintenance of a drug-free workplace in accordance with the requirements of Florida Statutes Section 287.087, (2) local Hollywood vendor preference, (3) closest proximity/location to project site or City Hall, and/or (4) minority-owned or disadvantaged business status. If a tie still exists after the aforementioned tiebreakers are utilized, the Chief Procurement Officer will make a recommendation for award among the tied bidders.

3.23. Local Preference

When the lowest responsive responsible bidder is a non-Hollywood business and a responsive responsible local Hollywood vendor’s Bid is within 5% of the Bid submitted by the lowest responsive responsible bidder, the local vendor is allowed to submit a second Bid. The second bid from the local Hollywood bidder must be lower than the bid submitted by the lowest responsive and responsible non-Hollywood bidder by at least 1% in order for the bid to be awarded to the local Hollywood bidder. If more than one responsive and responsible local Hollywood vendor is within 5%, each would be permitted to submit a best and final offer and the local Hollywood vendor submitting the lowest bid will be awarded the contract; provided, however, if none of the local

Hollywood vendors bids are lower than the lowest responsive and responsible non-Hollywood bidder by at least 1%, the non- Hollywood bidder will be awarded the contract.

3.24. Contracting with Entities of Foreign Countries

By responding to this solicitation, your entity certifies and attests under penalty of perjury to not being a “foreign country of concern" as defined under Sections 287.138 and 692.202, Florida

Statutes, and compliance with all regulations within the statutes.

3.25. Federal Procurement Standards

This solicitation shall be subject to Federal procurement standards as defined under Sections

200.317 through 200.327 of the Code of Federal Regulations (CFR) if funded by a Federal award, including all contract provisions/clauses under Section 200.327 of the CFR.

4. SCOPE OF WORK/SERVICES

4.1. Project Description

The work under this Contract consists of furnishing all labor, materials, equipment, tools, supervision, maintenance of traffic, testing, permitting, and incidentals necessary to complete traffic calming intersection improvements at multiple locations within the City of Hollywood.

The project generally includes the construction of neighborhood traffic calming features such as roundabouts, chicanes, curb extensions, concrete pavement, curb and gutter, sidewalk and curb ramp improvements, detectable warning surfaces, asphalt milling and resurfacing, pavement markings, roadway signing, landscaping restoration, drainage adjustments, utility coordination, and all other work shown in the contract documents or required for a complete and operational installation.

All work shall be performed in accordance with the approved plans, technical specifications, applicable City of Hollywood standards, Broward County requirements, FDOT Standard

Specifications for Road and Bridge Construction, FDOT Design Standards, the Manual on

Uniform Traffic Control Devices (MUTCD), and all applicable federal, state, and local regulations.

The Contractor shall maintain traffic throughout construction, coordinate with utility owners and affected agencies, protect existing infrastructure, and restore all disturbed areas to equal or better condition upon completion.

4.2. Technical Specifications

Basis of Bid

Bidders shall provide a lump sum unit price for each individual intersection device identified in the

Bid Form. The unit price for each pay item shall constitute full compensation for furnishing all labor, materials, equipment, supervision, coordination, and incidentals necessary to complete that individual traffic calming device in accordance with the Contract Documents.

Each pay item shall include, but not be limited to:

• General Conditions

• Mobilization and demobilization

• Maintenance of Traffic (MOT)

• Survey and layout

• Earthwork and grading

• Demolition

• Concrete curb, gutter, sidewalks, curb ramps, and miscellaneous concrete

• Asphalt pavement and milling, as applicable

• Drainage structure adjustments and utility coordination

• Signing, pavement markings, and raised pavement markers (RPMs)

• Landscaping, sod restoration, and site restoration

• Testing, inspections, cleanup, and all other incidental work required to provide a complete and fully operational installation.

No separate payment will be made for General Conditions, Mobilization, Maintenance of Traffic, or any incidental work. Bidders shall distribute these costs proportionately among the individual intersection device pay items.

The City reserves the right to award the Contract by individual intersection device, multiple intersection devices, or all intersection devices in the manner determined to be in the City's best interest. Bidders shall not condition their bid pricing on the award of all devices.

4.3. Contractor Qualifications

The City will consider proposals only from contractors that are regularly engaged in roadway and transportation construction and have successfully completed projects of similar size, scope, and complexity. At a minimum, the Contractor shall:

• Hold a current and valid Florida General Contractor or Underground Utility and

Excavation Contractor license, as applicable for the work, and possess all other licenses required to perform the Contract.

• Be properly registered to conduct business in the State of Florida.

• Have demonstrated experience constructing roadway improvements, including traffic calming devices, concrete curb and gutter, pavement markings, roadway signage, and maintenance of traffic.

• Have successfully completed at least three (3) roadway or traffic improvement projects of similar scope and complexity within the past five (5) years.

• Maintain the financial capacity, personnel, equipment, and resources necessary to complete the work within the contract time.

• Have no record of default or termination for cause on a project of similar size within the past five (5) years.

• Maintain all insurance and bonding requirements specified in the Contract Documents.

• Employ qualified supervisory personnel experienced in roadway construction and maintenance of traffic and ensure all work is performed in accordance with applicable

City, Broward County, FDOT, and OSHA requirements.

The City reserves the right to determine whether a bidder possesses the experience, qualifications, financial capability, and resources necessary to successfully perform the work required under this Contract.

4.4. Deliverable and Objectives

Add language for this titled section or revise/remove as needed.

4.5. Project Schedule / Timeline

The Contractor shall complete all work within 240 calendar days from the date identified in the

Notice to Proceed (NTP). The Contractor shall commence work promptly upon issuance of the

NTP and shall prosecute the work continuously and diligently until Final Acceptance is achieved.

The anticipated project schedule is as follows:

• Advertisement for Bids: As established by the City.

• Bid Opening: As established in the solicitation documents.

• Contract Award: Subject to City approval.

• Notice to Proceed: Approximately 30 days following contract execution.

• Construction Duration: 240 consecutive calendar days from the Notice to Proceed.

• Final Completion: Upon completion of all contract work, final inspections, punch list items, submission of required closeout documentation, and acceptance by the City.

The Contractor shall submit a detailed baseline construction schedule within the timeframe specified in the Contract Documents. The schedule shall identify major construction activities, sequencing, milestones, maintenance-of-traffic phases, and anticipated completion dates for all work. The Contractor shall update the schedule throughout the project as required by the City.

4.6. Questions

Add language for this titled section or revise/remove as needed.

5. BID SUBMISSIONS

The responsibility for submitting a bid/proposal on or before the time and date is solely and strictly the responsibility of the bidder/proposer, the City will in no way be responsible for delays caused by technical difficulty or caused by any other occurrence. No part of a bid/proposal can be submitted via FAX or via direct Email to the City. No variation in price or conditions shall be permitted based upon a claim of ignorance.

5.1. VENDOR REFERENCE FORM*

Please download the below documents, complete, and upload.

• Vendor_Reference_Form_(Fill...

*Response required

5.2. HOLD HARMLESS AND INDEMNITY CLAUSE*

I, an authorized representative, the contractor, shall indemnify, defend and hold harmless the City of Hollywood, its elected and appointed officials, employees and agents for any and all suits, actions, legal or administrative proceedings, claims, damage, liabilities, interest, attorney’ s fees, costs of any kind whether arising prior to the start of activities or following the completion or acceptance and in any manner directly or indirectly caused, occasioned or contributed to in whole or in part by reason of any act, error or omission, fault or negligence whether active or passive by the contractor, or anyone acting under its direction, control, or on its behalf in connection with or incident to its performance of the contract.

☐ Please confirm

*Response required

5.3. NON-COLLUSION STATEMENT*

I , being first duly sworn, depose that:

A. He/she is an authorized representative of the Company, the Proposer that has submitted the attached Proposal.

B. He/she has been fully informed regarding the preparation and contents of the attached

Proposal and of all pertinent circumstances regarding such Proposal;

C. Such Proposal is genuine and is not a collusion or sham Proposal;

D. Neither the said Proposer nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Proposer, firm or person to submit a collusive or sham Proposal in connection with the contractor for which the attached

Proposal has been submitted or to refrain from bidding in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Proposer, firm or person to fix the price or prices, profit or cost element of the Proposal price or the Proposal price of any other

Proposer, or to secure an advantage against the City of Hollywood or any person interested in the proposed Contract; and

E. The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

☐ Please confirm

*Response required

5.4. CERTIFICATIONS REGARDING DEBARMENT, SUSPENSION AND

OTHER RESPONSIBILITY MATTERS*

The applicant certifies that it and its principals:

A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency;

B. Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction, violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and

D. Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default.

☐ Please confirm

*Response required

5.5. DRUG-FREE WORKPLACE PROGRAM*

A. IDENTICAL TIE PROPOSALS - Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie proposals will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall:

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

4. In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program (if such is available in the employee’s community) by, any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of these requirements.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

☐ Please confirm

*Response required

5.6. SOLICITATION, GIVING, AND ACCEPTANCE OF GIFTS POLICY *

Florida Statute 112.313 prohibits the solicitation or acceptance of Gifts. “No Public officer, employee of an agency, local government attorney, or candidate for nomination or election shall solicit or accept anything of value to the recipient, including a gift, loan, reward, promise of future employment, favor, or service, based upon any understanding that the vote, official action, or judgment of the public officer, employee, local government attorney, or candidate would be influenced thereby.” The term “public officer” includes “any person elected or appointed to hold office in any agency, including any person serving on an advisory body.”

The City of Hollywood/Hollywood CRA policy prohibits all public officers, elected or appointed, all employees, and their families from accepting any gifts of any value, either directly or indirectly, from any contractor, vendor, consultant, or business with whom the City/CRA does business.

The State of Florida definition of “gifts” includes the following:

• Real property or its use,

• Tangible or intangible personal property, or its use,

• A preferential rate or terms on a debt, loan, goods, or services,

• Forgiveness of indebtedness,

• Transportation, lodging, or parking,

• Food or beverage,

• Membership dues,

• Entrance fees, admission fees, or tickets to events, performances, or facilities,

• Plants, flowers or floral arrangements

• Services provided by persons pursuant to a professional license or certificate.

• Other personal services for which a fee is normally charged by the person providing the services.

• Any other similar service or thing having an attributable value not already provided for in this section.

Any contractor, vendor, consultant, or business found to have given a gift to a public officer or employee, or his/her family, will be subject to dismissal or revocation of contract.

As the person authorized to sign the statement, I certify that this firm will comply fully with this policy.

☐ Please confirm

*Response required

5.7. Certificate of Insurance*

See requirements in the #SPECIAL TERM AND CONDITIONS section.

*Response required

5.8. PROOF OF SUNBIZ REGISTRATION*

Enter company FEIN to be verified in Sunbiz

*Response required

5.9. ACKNOWLEDGMENT AND SIGNATURE PAGE

5.9.1. If Corporation - Date Incorporated/Organized:*

*Response required

5.9.2. State Incorporated/Organized:*

*Response required

5.9.3. Remittance Address*

5.9.4. Bidder/Proposer’s Authorized Representative’s Typed Full Name* *Response required

5.9.5. Acknowledgement*

IT IS HEREBY CERTIFIED AND AFFIRMED THAT THE BIDDER/PROPOSER CERTIFIES

ACCEPTANCE OF THE TERMS, CONDITIONS, SPECIFICATIONS, ATTACHMENTS AND ANY

ADDENDA. THE BIDDER/PROPOSER SHALL ACCEPT ANY AWARDS MADE AS A RESULT

OF THIS SOLICITATION. BIDDER/PROPOSER FURTHER AGREES THAT PRICES QUOTED

WILL REMAIN FIXED FOR THE PERIOD OF TIME STATED IN THE SOLICITATION.

☐ Please confirm

*Response required

5.9.6. Acknowledgement*

THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF

BIDDER/PROPOSER TO BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN

THIS SOLICITATION WHERE INDICATED BY AN AUTHORIZED REPRESENTATIVE SHALL

RENDER THE BID/PROPOSAL NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE

DISCRETION, ACCEPT ANY BID/PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT

WHICH UNEQUIVOCALLY BINDS THE BIDDER/PROPOSER TO THE TERMS OF ITS OFFER.

☐ Please confirm

*Response required

5.9.7. BID FORM*

Please download the below documents, complete, and upload.

• Bid_Form_MASTER.docx

*Response required

5.10. SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a)

FLORIDA STATUTES ON PUBLIC ENTITY CRIMES

5.10.1. This form statement is submitted to the City of Hollywood by:* (Print individual’s name and title) (Print name of entity submitting sworn statement)

*Response required

5.10.2. Sworn Statement Continuation:*

Enter business address:

*Response required

5.10.3. Sworn Statement Continuation:*

Enter Federal Employer Identification Number (FEIN) is:

If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement.

*Response required

5.10.4. Sworn Statement Continuation:*

I understand that “convicted” or “conviction” as defined in Paragraph 287.133(1)(b), Florida

Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in an federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.

*Response required

5.10.5. Sworn Statement Continuation:*

I understand that “Affiliate,” as defined in paragraph 287.133(1)(a), Florida Statutes, means:

1. A predecessor or successor of a person convicted of a public entity crime, or

2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term “affiliate” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm’s length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.

☐ Please confirm

*Response required

5.10.6. Sworn Statement Continuation:*

I understand that “person,” as defined in Paragraph 287.133(1)(e), Florida Statues, means any natural person or any entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts let by a public entity, or which otherwise transacts or applies to transact business with a public entity.

The term “person” includes those…