HMF 1 AND HMF 2 Building Fire Alarm SOW.docx

Scope of Work & Specifications

HMF-1 & HMF-2 BUILDINGS: INSTALLATION OF NEW FIRE PANEL

Located at U.S. Coast Guard Base Elizabeth City, N.C.

June 2024

Commanding Officer United States Coast Guard Base Elizabeth City Facilities Engineering Department Elizabeth City, NC 27909

Jason K. Peck, Fire Inspector Facilities Engineering Department

REMOVAL OF FAILING OPERATING FIRE ALARM PANEL AND REPLACE WITH LIKE/IN-KIND FIRE ALARM PANEL

SCOPE:

This performance specification is to provide all supervision, labor, equipment, and materials to inspect, repair, replace installed fire alarm system and associated connected devices with a like/in-kind system that meets requirements IAW ALL NFPA and UFC code requirements:

HMF-1 & HMF-2 BUILDINGS:

The contractor will replace the existing Notifier NFS-320 Fire Alarm Control Panel for Hangar HMF 1 & 2 with a new Notifier NFS-320 Control Panel. The contractor will install new Powersonic Batteries for the new fire alarm panel. The 120VAC will be rerouted in conduit outside of the Control Panel Enclosure. SOW. The contractor will provide and install one new Notifier NFS-320 Fire Alarm Control Panel. Remove the existing 120VAC wiring that is improperly running with the Low Voltage wire from inside the Control Panel Enclosure and install EMT Conduit to properly run the 120VAC wire to the correct side of the control panel to eliminate mixing with the existing Low Voltage wire inside the control panel enclosure. The contractor will conduct programming and Pre-Testing of all devices (100%) in accordance with NFPA 72 & UFC-3-601-02. IR detection in Hanger Decks must be tested with manufacture light gun as required by manufacturer. No magnets are allowed in testing any devices. Final Test with USCG Inspector and all work will be covered under Warranty for one year.

1. INTENT: Provide installation and testing of a like/in-kind fire alarm monitoring panel and all associated devices. The Contractor shall respond to and diagnose the nature of any malfunctions or reported problems and make appropriate repairs for the period of 1-year after acceptance of the system by the government.

2. GENERAL:

The Contractor shall act as or provide a Project Manager who shall conduct overall management coordination and be the central point of contact with the COR for performance of all work under this contract. The Project Manager and any person designated to act for him shall have full authority to take prompt action in matters pertaining to Contractor administration of this contract. The Contractor shall provide names, addresses and telephone numbers of the project manager and alternatives in writing to the Contracting Officer within 7 calendar days after date of award. Also, the Contractor shall provide written notice to the Contracting Officer 24 hours in advance of any change of Project Manager or alternate.

3. QUALIFICATIONS & CHARACTER OF WORK:

The Contractor shall furnish in writing to the contracting officer evidence of being an authorized Fire Alarm Technician. The contractor shall also furnish in writing evidence of qualifications for each of his maintenance and service employees with bid submittal. The On-Site Supervisor shall be a National Institute for Certification in Engineering Technologies (NICET) Engineering Technician with a minimum of Level III certification in Fire Alarm Systems or Water Based Systems along with eight (8) years of experience. Sprinkler Mechanic: NICET, Level II, current card/certification in the field of Inspection and Testing of Water Based Systems. Fire Alarm Mechanic: NICET, Level II, and current card/certification in the field of Special Hazards.

Mechanic inspecting and testing subject Deluge Systems: NICET, Level III, and current card/certification in the field of special hazards suppression systems. Mechanic shall also have a minimum ten (10) years of experience in inspection and maintenance of “Pneumatic Rate of Rise” type systems. Electrician: Currently licensed, with a minimum of two (2) years of experience in fire alarm and fire suppression systems. No interns, laborers, trainees or apprentices shall be allowed to perform this work. The Contractor shall have a registered Fire Protection Engineer on staff with a minimum three (3) years of experience. The Fire Protection Engineer also provide documentation of taking the Fire Protection Exam/Certification.

4. Identification of Employees;

Each Contractor employee shall wear a visible, identifying badge (supplied by the Contractor), on the outside of their clothing which shall include as a minimum, the person’s name, recent photograph, and name of the Contractor’s firm. The Contractor shall ensure that his personnel wear the badge in plain view at all times when performing work under this contract.

5. Conduct of Personnel:

The Contractor is responsible for the performance and conduct of his employees at all times while at Base Elizabeth City. The Contractor may be requested by the Contracting Officer to remove from the job site any employee for reasons of misconduct or security. The removal of such a person shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the service in a timely manner.

6. Quality Control (QC):

Quality Control is a Contractor responsibility. The Contractor shall establish and maintain efficient and effective QC to ensure conformance to contract requirements.

7. Inspection and Acceptance:

All work will be inspected and excepted by the Contraction Officers Representative (COR)

COR: Jason Peck 252-335-6300

8. Schedule of Work:

All work shall be as directed and coordinated with USCG Base Elizabeth City personnel. Contractor must notify COR at least 10 business days in advance of any shutdown or testing of communication systems that could affect normal operations. The Contractor shall provide the required services between normal work hours of 0800 and 1630 Monday through Friday, except on Federal holidays. Work scheduled outside of normal work hours shall be approved by COR.

9. Routine Maintenance Work:

Routine Maintenance work will be conducted at Base Elizabeth City. If the contractor is required to take any equipment to his shop for repairs, the contractor shall notify the COR of the requirement. The COR will then initiate a DD-1149 to transfer of property to the contractor until the item is returned to the Coast Guard.

10. Discrepancy Response:

The Contractor shall be notified of the failure of any equipment by the COR and shall respond to such notice within 72 hours. The contractor shall repair the unit within 7 business days of the initial notification; the contractor will notify the COR in writing of any delays and the anticipated length of the delay.

11. Government Facilities and Utilities Electrical power and water are available on the site. The Contractor will be permitted to utilize these utilities in performing the work, provided that the existing systems are not overloaded. Telephone services will not be available for use by the Contractor.

12. Materials and Locations The Contractor shall not store any materials in the work area. Special precautions shall be taken to ensure construction materials and debris does not enter the airfield, runways, or Taxiways. Contractor is required to comply with local VOC laws and regulations. All subject Material Safety Data Sheets shall be available upon request.

13. Existing Site Conditions/Site Visit The Contractor is expected to satisfy himself as to the existing conditions and the work to be performed.

14. Liability of Contractor:

The Contractor will be responsible for any damages incurred upon government property while performing the duties required to perform this task.

15. Safety:

The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. To accomplish this end, the Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with and abiding by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1926 (series), State and Local safety laws, rules and regulations. Any operation defined as "Hot Work" as per OSHA/NFPA requires a permit to be issued by Base Elizabeth City Fire Department by contacting 252-335-6257. This includes welding, cutting, brazing, grinding or any work that could produce sparks or heat and may initiate a fire.

16. Environmental:

The Contractor shall provide SDS’ for all chemicals utilized, to COR and ECO for prior approval. The potential exists to encounter lead or asbestos due to the age of the building, however it is not anticipated based on the scope of this particular project as long as the panel is replaced in kind or with a smaller unit. If the contractor suspects he/she will encounter LBP or Asbestos, then all precautions shall be taken to seal off all personnel spaces and fully contain all waste for testing IAW all Federal, State and Local RCRA regulations, landfill requirements and CG policies. No waste of any kind shall be disposed of on the facility. No dumping of any kind is allowed at any time. No waste shall be washed down any drain, inside or outside, on the facility. All deck drains as they exist in the area of construction shall be covered and sealed.

17. Deliverables:

“As-Built” drawings of newly installed system and devices shall be provided within 15 days of completion of work.

24 hours battery load test documentation shall be provided within 15 days of completion of work.

Verify proper functionality of the fire alarm system. Inspect and report all discrepancies to the COR. Provide evaluation and diagnostic services: Contractor shall evaluate all reported system deficiencies and take corrective measures on any issue.

18. Discrepancy Report:

The Contractor shall submit a discrepancy report detailing any discrepancies found during routine maintenance activities, the discrepancy report shall be provided to the COR.

19. Submittals:

The following list of submittals required for approval defines the specific minimum requirements for this contract. Project Manager, Work Experience, Company Qualifications and Technician Qualifications.

List of similar government Contracts & Points of Contact completed within past five (5) years.

20. Site Restoration and Clean Up:

Upon completion of any work, the Contractor shall clean up the job site, returning it to a state of cleanliness equal to or exceeding that in which it was found. The Contractor shall properly dispose of any trash, extra materials, dirt, debris, or other litter that remains.

There will be no final acceptance of the contract until the appearance of the job site is approved by the Contracting Officer’s Representative.

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