Heat Pump Renewal SOW - 2125405Y6174M89007.doc

Statement of Work (SOW)

SPECIFICATION FOR THE

175’ Maria Bray; WI-69: Heat Pump #4 Renewal

3.2.2: INSTALLATION

USGC 175’ Maria Bray Adrick Marine Unit Skid Model #SCSC4 and Seawater Manifold #SWM4

PR # 2125405Y6174M89007

CG Yard POC: CWO Jon Whalen Ship Superintendent Work: 410-636-3745 Mobile: 508-560-2868 Email: Jonathon.t.whalen@uscg.mil Location: USCG Yard, 2401 Hawkins Point Rd, Baltimore Md 21226 Final Period of Performance to be Determined by CG Yard POC

· Work Item #69 WORK ITEM: WI-69 Heat Pump #4; Renewal **The Contract Services Pertains to 3.2.2 ONLY**

1. SCOPE

1.1 Intent. This work item describes the requirements for the Contractor to renew the Air Conditioning (AC) Heat Pump Number 4.

1.2 Government-furnished property.

None

2. REFERENCES:

*** The contractor Must be an authorized transicold carrier tech with experience in servicing marine equipment AND HAVE OFFICIAL ACCESS TO OEM PROPRIETARY INFORMATION.

*** it is imperative that the Contractor Must Have access to the Joint Certification Program ANd/or need to be Registered to the joint certification program in order to gain access to cg yard drawings and tech information. Failiure to have the following may negate your ability to bid https://www.dla.mil/Logistics-Operations/Services/JCP/ Coast Guard Drawings

Coast Guard Drawing 175-WLM 512-1, Rev E, HVAC Diagram

Coast Guard Drawing 175-WLM_516-1, Rev F, HVAC Refrigeration System Piping Diagram

Coast Guard Drawing 175-WLM_516-3, Rev D, HVAC Refrigeration System Piping A & D

Coast Guard Drawing 175-WLM_516-4, Rev A, HVAC Refrigeration Piping Arrangement & Details

Coast Guard Drawing 175-WLM 601-1, Rev G, General Arrangement, Inboard & Outboard Profile

Coast Guard Publications

Coast Guard Technical Publication (TP) 3626, Manufacturers Instruction Book-SWBS Group(s) 516-533

Surface Forces Logistics Center Standard Specification 0000 (SFLC Std Spec 0000), 2022, General Requirements

Surface Forces Logistics Center Standard Specification 3014 (SFLC Std Spec 3041), 2022, Shipboard Electric Cable Test

Surface Forces Logistics Center Standard Specification 3042 (SFLC Std Spec 3042), 2022, Shipboard Electrical Cable Removal, Relocation, Splice, Repair and Installation

Surface Forces Logistics Center Standard Specification 6310 (SFLC Std Spec 6310), 2022 Requirements for Preservation of Ship Structures

Other References

3. REQUIREMENTS

3.1 General.

3.1.1 CIR. The Contractor must submit a CIR for the inspections listed in the following paragraph(s):

None.

3.1.2 Tech Rep.

Not applicable.

3.1.3 Protective measures. The Contractor must furnish and install all protective measures in accordance with SFLC Std Spec 0000, paragraph 3.3.3 (Vessel component, space, and equipment protection).

3.1.4 Interferences. The Contractor must handle all interferences in accordance with SFLC Std Spec 0000, paragraph 3.3.5 (Interferences). Known interferences include, but are not limited to the following:

· Insulation.

· Piping.

· Lagging.

· Electric cables.

3.1.5 Personnel qualification. The Contractor shall ensure that all personnel servicing Air Conditioning and Refrigeration (AC&R) equipment that uses CFC or HCFC refrigerant hold a current Environmental Protection Agency (EPA) Technician Certification, Type IV (Universal Certification), and meet all State and local regulations and licensing requirements.

3.1.6 Refrigerant draining and recovery. The Contractor shall drain, recover and dispose of all existing refrigerant from the vessel's AC unit into a suitable external container in accordance with all Federal, state and local environmental regulations.

3.2 Modification particulars. The contractor shall renew the AC/Heat pump #4 and accomplish the following tasks, using the Coast Guard Drawings 175-WLM-512-001 and 175-WLM-601-1 and Tech Pub 3626 as guidance:

3.2.1 Rip-outs. Rip-out of old equipment shall be done in accordance with this specification and drawings and attachments referenced in this specification. Equipment to be ripped out includes but is not limited to:

· #4 Heat Pump

3.2.2 New installations. Install all new components, to include but not be limited to the following:

· Heat Pump

3.2.3 Piping installation. Ensure the following for all piping installations:

· Piping shall be adequately supported by hangers.

· Piping shall be suitably tagged for machinery and piping designation and marking.

3.2.4 Electrical requirements. Accomplish all electrical work in accordance with SFLC Std Spec 3042, and test cables in accordance with SFLC Std Spec 3041.

3.3.5 Insulation. Using CG Drawings 175 WLM 516-1, 3, and 4 as a guide, renew any disturbed ASW and refrigerant piping insulation for the heat pump #4 system.

3.4 System flush. The Contractor shall flush the refrigerant system and all associated components of any contaminates that would cause the refrigerant to become contaminated below AHRI 700 Standard for new refrigerants. The flushing medium shall be an agent approved by the EPA for such use. Perform flush in accordance with manufacturer’s instructions. Standard refrigeration industry practices shall be adhered to at all times.

3.4.1 After flushing, evacuate the system to a minimum of 500 microns, in accordance with TP 3626.

3.4.2 If the flushing medium instructions dictate evacuation of the system at a lower pressure, meet the more restrictive requirement. Follow the same evacuation procedure in accordance with TP 3626.

3.5 Recharge refrigerant. The Contractor shall recharge the system with refrigerant in accordance with TP 3626.

NOTE

Coast Guard personnel will operate all shipboard machinery and equipment.

3.6 Operational test. The Contractor shall witness an operational test of the A/C systems to prove satisfactory operating condition. of all items or shipboard devices that have been disturbed, used, repaired, altered, or installed, to prove that they are in satisfactory operating condition in according to Tech Pub 3626. Ensure the following:

3.6.1 Submit an operational report following startup. State the operating conditions of the system to be utilized as a baseline of status. Ensure the system is operating within the manufacturer’s recommended parameters. Include, at a minimum, the following:

· Modified supply, exhaust and recirculation system piping shall be visually inspected to demonstrate that there is no leakage.

· Testing and balancing shall be conducted on all impacted systems and all air handling units.

· Thermostats in the fan coil, air handling and heat pump units shall be set, tested at 70ºF for winter operation, and 80ºF for summer operations.

· Piping shall be visually inspected and hydrostatically tested before insulating. Cooling water piping insulation shall be visually inspected after installation.

· Suction pressures recorded.

· Head pressures recorded.

· Amperage draws recorded.

· Loading and unloading times of the compressor recorded.

· Compressor oil levels recorded.

· Raw water temperatures entering the condenser and leaving the condenser recorded.

3.7 Touch-up preservation. The Contractor must prepare and coat all new and disturbed surfaces to match existing adjacent surfaces in accordance with SFLC Std Spec 6310, (Touch-ups and minor coating repairs.)

Period of Performance: February 14th 2024 through February 25th 2025 FAR 52.237-1 Site Visit: Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Controlled Unclassified Information: JCP certification is required for United States (U.S.) or Canadian contractors who wish to obtain access to unclassified technical data disclosing militarily critical technology with military or space application that is under the control of, or in the possession of the U.S. Department of Defense (DOD) or the Canadian Department of National Defense (DND).

ORAL MODIFICATION: No oral statement of any person other than the contracting officer shall in any manner or degree, modify, or otherwise affect the terms of this contract.

ACCEPTANCE CRITERIA: Criteria evaluated for payment approval. The government will review work in its entirety prior to issuing invoice approval.

GOVERNMENT FURNISHED ITEMS AND SERVICES:

Services: The Government shall provide material handling services to load and unload Contractor machinery and for the set up of equipment. The Coast Guard Yard shall provide timely assistance as requested by the Contractor. The Contractor shall provide 48-hour notice to the Government when there is a need for material handling services.

Utilities: The Government will provide water, compressed air, and electricity for the Contractor as defined herein. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating in such a manner that precludes the waste of utilities, for example turning off the water faucets or valves after using the required amount to accomplish assigned work.

Compressed Air: The Government shall provide a source of compressed air for Contractor machinery. The Contractor shall be responsible for ensuring that their compressed air hookup connections are compatible with the Yard’s compressed air sources.

Electricity: The Government shall provide up to 200 amps and up to 480 volts of electrical services.

CONTRACTOR FURNISHED ITEMS, SERVICES AND RESPONSIBILITIES:

General: The Contractor shall furnish all equipment and services required to perform work under this SOW, other than those explicitly addressed in government furnished services.

The Contractor shall report to the designated work site on the date specified on the written notification by the Contracting Officer in the form of a signed order. No other individual has the authority to direct the Contractor to begin work, other than a warranted Contracting Officer. Pending Coast Guard Yard production schedules, services may be required on an intermittent basis within the period and quantity specified.

Contractor Equipment: vehicles and tanks which holds or can hold hazardous materials that is left on CG Yard premises must have the Contractor’s contact information placed in the driver’s side window indicating the Emergency Contact Number (answered 24/7/365) for the owner/operator of the vehicle. If a tank is left on the premises, the Emergency Contact Number (answered 24/7/365) for the owner/operator of the tank must be painted on the tank in a prominent location. The government will not assume liability for any vehicles/tanks left on CG YARD property. The COR/SS will coordinate the location with the Yard Environmental/Security/Materials Handling.

RAPID GATE SECURITY REQUIREMENTS: Effective September 1, 2016, all contractors and subcontractors performing on this contract/purchase order/task order must utilize the RAPIDGate Program and/or Transportation Worker Identification Credentials (TWIC) if repeat access to the CG Yard is required for seven (7) or more days annually. RAPIDGate manages the non-Common Access Credential (CAC) eligible vendor/contractor companies and their employees who require access to Coast Guard Yard, Baltimore. Vendor/contractor CAC eligibility has been restricted to only those who require physical access to Coast Guard Yard AND logical access to a DoD or DHS network or system.

Vendor/contractor companies that require repeat (7 or more days annually) access to the CG Yard, pay an annual company enrollment subscription to participate in the RAPIDGate Program and an annual employee registration subscription for each employee to participate in the program. The company enrollment fee is waived for sole proprietors. Vendor/contractor companies must be approved by a government sponsor at each DoD and DHS installation where their employees require access. Vendor/contractor employees who are registered, undergo initial and regular vetting and are issued a single credential, which is valid for perimeter access to those DoD and DHS installations where access privileges have been granted. All company enrollments are submitted via the web at www.rapidgate.com and managed by phone or email. Initial employee registrations take place at a Program Registration Kiosk, typically located at participating DoD and DHS Installation Pass & ID Offices. The CG Yard’s Registration Kiosk is located at 2401 Hawkins Point Road, Baltimore, MD 21226, BLDG. 144, Security [brick building adjacent to the main gate]. Credentials will be available for pick-up at BLDG. 144 fourteen (14) days after the employee’s initial registration. Costs incurred for delays at the gate due to the contractor’s failure to comply with this requirement or to provide qualified, authorized personnel will not be reimbursed by the Government. Your tenant sponsor is, the Yard POC or Ship Superintendent listed at the beginning of this document. This sponsor will need a list of individual employee names and DOB’s with your quotation. Any RAPIDGate program questions should be directed to: 1-877-727-4342

General: The Contractor will be required to follow 29 CFR 1915 (OSHA Shipyard Industry Standard), 16 CFR1303, 29 CFR 1910, 29 CFR 1915.1025, 29 CFR 1926.62, 15 U.S.C. 2601, while performing this work at the U.S. Coast Guard Yard.

Safety Equipment: The area where this work taking place requires hard hats, safety harnesses and safety glasses at all times. The Contractor will provide all required personnel safety equipment for their employees, including, but not limited to, safety helmet and safety glasses with side shields. All safety equipment shall meet OSHA standards. The Contractor shall follow all applicable OSHA guidelines and regulations. It is also required that all COVID safety practices are followed.

ISO Qualifications: Contractor shall comply with all the U.S. Coast Guard Yard International Organization for Standardization (ISO) 9001 Quality Management and ISO 14001 Environmental Management Systems. The Contractor may be periodically audited to ensure conformity to these standards. If the contractor fails to perform as specified, the contracting officer may direct that employees be replaced or suspend work.

EMERGENCY SERVICES: The U.S. Coast Guard Yard has 24-hour first aid, spill response and fire protection available. If necessary, the Contractor may call 410-636-3993 from non-Yard phones and extension 3000 from Yard phones for emergency situations. Injuries shall be reported immediately and followed up with a written report to the COR.

ENVIRONMENTAL PROTECTION REQUIREMENTS: All contractors working on CG Yard shall abide by all federal, state, and local environmental regulations as published by the Environmental Protection Agency, 40 CFR (series) and the following Yard Environmental plans/policies:

· CG Yard Environmental Management Systems (EMS)

· CG Yard Storm Water Pollution and Prevention Plan (SWPPP)

· CG Yard Spill Prevention Control and Counter Measure Plan (SPCC)

Transport and Disposal: All material removed from tanks shall be taken off CG Yard property immediately after cleaning operations are complete. Material shall be processed in accordance with Section 10.2.2 before leaving the Yard. Prior to removing material, the Government environmental dept. reserves the right to inspect the transport vehicle status of contents, to ensure accurate quantities being removed from the CG Yard.

The Contractor must properly remove and dispose of all materials in compliance with applicable Federal, state, and local environmental laws and regulations. Contractor assumes all responsibility and liability for the transport and proper disposal of materials and in particular the following requirements:

a. If a spill occurs, the CG Yard Environmental Branch shall be immediately notified and can be reached at (410) 636-3111. The Contractor must also report the spill to the USCG Yard Main Gate (410) 636-3993 or YARD extension 3000 IMMEDIATELY. A letter describing the incident shall be submitted within 24 hours after the spill. During a spill, the Contractor will receive direction from the Yard Incident Commander/ Firehouse / Environmental or YARD/Vessel OOD.

b. The Contractor MUST follow the USCG Yard Facilities Response Plan, when operating on USCG Yard property.

c. Written notification must be provided to the Environmental Protection Specialist Brandace Timbers 410-636-3775, brandace.t.timbers@uscg.mil of any activity that could potentially cause an environmental violation. Some examples of these activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

d. The Contractor will be solely responsible for the transportation and proper disposal of waste material. Contractor must submit disposal sites to CG Yard Environmental Department for site approvals and copies of Bill Of Lading or waste manifests. If Contractor elects to use dumpsters for holding or transportation of waste, dumpsters must be covered to prevent waste from becoming airborne.

e. Only the Yard Environmental Dept is authorized to sign hazardous waste manifest.