RFP CustodialSeoul - cover memo

Department of Defense Education Activity (DoDEA) Procurement Office 11 May 2010 Request for Proposal (RFP) # HE1260-10-R-4011– Custodial Services for Seoul Complex, Yongsan Army Base, Korea

1. DoDEA Pacific Procurement Office is issuing this Request for Proposal to prospective offerors for the purpose of entering into a contract. DoDEA Pacific, Procurement Office will conduct this acquisition using FAR Parts 13.5 and 12 procedures under the Federal Acquisition Regulation (FAR).

2. Site Visits/RFP Closing Date. The site visits must be coordinated with the Contracting Officer Representative (COR) for this effort, Mr. Myong Son Yi, Facilities Manager,DoDDS-P/K, DSO 723-6024 or myongson.yi@pac.dodea.edu. Site Visits are only scheduled on Friday, 14 May 2010 or Monday, 17 May 2010.

Proposals shall be sent to: Maria S. P. Gerardo, c/o Larry Alvarado, DSO-Korea, Yongsan South Post Gate 10, Building 3648, Seoul, Korea on or before 5:00 p.m. Pacific time, 21 May 2010 or earlier. No late proposals will be considered. No other form of submission will be accepted. Please include the Solicitation Number # HE1260-10-R-4011 on your proposal. Proposals may also be hand-carried to the DSO Office at Yongsan Army Base, next to the Base Chapel.

3. Type of Contract: The Government contemplates award of a Firm Fixed-Price, Indefinite Delivery/Indefinite Quantity contract.

4. Statement of Work. The Contractor shall perform all services set forth in the Performance Work (PWS), updated 10 May 2010, entitled “Custodial Services for DSO-K and DoDEA Schools, Seoul, Korea”

5. Performance and Deliveries.

a. Anticipated Award Date – 1 June 2010

b. Period of Performance – the contract will be for 5 years (one year as base period with four one-year option periods)

6. Instruction to Offerors - Submission Requirements

In order to be eligible for award, the proposal submitted must provide all information specified herein. Proposals that fail to furnish the required information or reject the terms and conditions of the solicitation, may be excluded from consideration.

As a minimum, each proposal part shall contain the following information:

PART I - Administrative Data

a. Offeror Information Sheet. The transmittal letter to the offeror’s proposal should describe in a brief narrative form any unusual features that the offeror wishes identified before Government evaluation is initiated. The transmittal letter must be signed by a representative of the offeror's company who has the legal authority to commit the company. The Offeror Information sheet is included in the solicitation.

b. Provide the following information:

A. A copy of the valid and applicable business license issued by a local, state or national Government agency

B. Complete Business Mailing Address

C. NAICS Code: preferably Code 567120 D. Contact Name (individual who can negotiate for the company) E. Contact Phone Number/Facsimile Number F. Contact Email Address PART II – Technical Submittal Requirements – maximum of 30 pages

Offerors must provide written technical information that demonstrates their qualifications to meet all requirements of the PWS including highly qualified personnel to perform the required services. This technical information must include the following:

· List of Contracts/Projects – The offeror’s list of contracts and/or projects must be for the same or similar services requirement as set forth in the solicitation. List should include contracts or projects that are ongoing and/or have been completed within the last 3 years. The list will be evaluated to determine how well the offeror demonstrated a clear understanding of the tasks in the PWS and years of custodial or similar experience.

· Valid Business License – The offeror will be evaluated on the information received to include the qualification to perform based on their license.

· Staffing – Describe the skills and size of the proposed staff to perform the requirements specified in the PWS to include privacy/security requirements.

· Detailed resume of the offeror’s proposed Project Manager. The Project Manager (PM) should be fluent in written and spoken English and have project management skills and experience.

It is imperative that offerors respond directly to each area specified and to ensure that their proposal is submitted on the most favorable terms, since less than their best potential could result in exclusion of the quote from further consideration. Responses which merely repeat the PWS cannot be considered as being responsive to the requirements of the solicitation.

PART III – Past Performance

Offerors shall identify three references who can provide information on the offeror’s performance on contracts or similar services that demonstrate recent and relevant past performance. Recent is defined as within the last three years. Relevant is defined as work similar in complexity and magnitude to the work described in the PWS. When citing each source of past performance, the Offeror shall include the following information:

· Project title

· Contract number

· Contract amount

· Period of Performance

· Government Agency/Organization

· Government/Organization Point of Contact or Contracting Officer Representative name, phone number, and email address

· Contracting Officers’s name, phone number, and email (if applicable)

· Description of the project

· Information on problems encountered on the project and the Contractor’s corrective actions

PAST PERFORMANCE QUESTIONAIRE (PPQ) SHEET is attached to the solicitation. Offerors should provide this PPQ to their references, and have their references return the completed PPQ to Ms. Sue Gerardo at sue.gerardo@pac.dodea.edu no later than 5:00 P.M. on 21 May 2010.

PART IV – PRICING

The offeror’s price proposal must be separated from the technical proposal. The price proposal will include a spreadsheet containing the offeror’s proposed pricing per task, broken down by proposed contract and ELIN pricing per tasks and any price reductions offered, if any, (see attached spreadsheet for ELINs).

7. Basis for Best Value Award: The award will be made to the Offeror whose proposal complies with the solicitation, meets the PWS requirements and represents the best value to the Government considering technical approach (list of contracts/projects, valid business license, PM resume and staffing), past performance and price. Contract award will be made primarily on the basis of non-price factors when combined, which are significantly more important than price. However, if two or more offers are tied with respect to their overall (non-price) ratings, price will be the deciding factor.

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