HE1260-10-R-4004BSAP.pdf

PDF 307 KB Posted Apr 4, 2010

Attached to: Bus Security & Safety Attendant Program (BSAP) Services for Okinawa
Solicitation number: HE1260-10-R-4004
Issued by: Department of Defense Education Activity

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Bus Security Attendant Program (BSAP) Okinawa Solicitation

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File	Type	Posted
1 Atch -BSAP -Okinawa PWS.pdf	PDF	Jun 16, 2010
HE1260-10-R-4004-0004.pdf	PDF	Jun 16, 2010
1Atch-PWS-BSAP SVCS-OKINAWA.pdf	PDF	Jun 16, 2010
HE1260-10-R-4004-0003.pdf	PDF	May 26, 2010
HE1260-10-4004-0002.pdf	PDF	May 12, 2010
PPQ-Okinawa.doc	DOC document	May 6, 2010
DoDEA BSAP Okinawa-QA--May10.pdf	PDF	May 5, 2010
HE1260-10-R-4004-0001.pdf	PDF	Apr 30, 2010

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CODE

(Hour)

PAGE(S)

until 04:00 PM local time 04 May 2010

A X B X C

X G F 73 - 74

75 - 78 H 79 - 80 georgette.hendricksen@pac.dodea.edu

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 80

(Ifother than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS SIGN OFFER (Type or print)

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENTFROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACTIS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACTNO.

HE1260 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the suppliesor services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

GEORGETTE HENDRICKSEN 644-5873

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 3 4 - 16

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT

PACKAGING AND MARKING

17 - 56 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIESOR PERFORMANCE

58 - 59 X K REPRESENTATIONS, CERTIFICATIONSAND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 60 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completedby offeror) X M

L INSTRS., CONDS., AND NOTICESTO OFFERORS

EVALUATION FACTORSFOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PARTI - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completedby Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (Ifother than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PARTIV - REPRESENTATIONS AND INSTRUCTIONS

PARTIII - LISTOF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

61 - 72

PARTII - CONTRACT CLAUSES

DODDS-P/DDESS-G - PROCUREMENT DIVISION

MS. GEORGETTE HENDRICKSEN

UNIT 35007

APO AP 96376

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.

HE126000203002

5. DATE ISSUED

03 Apr 2010

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

HE1260-10-R-4004

Section A - Solicitation/Contract Form

SECTION A - ADDENDUM

SF 1449 ADDENDUM

A. INFORMATION TO OFFERORS. All offerors shall provide in their solicitation all information requested in this Addendum of the Request for Proposal (RFP) solicitation.

B. Contract Type: The Government intends to award a Firm Fixed Price Requirements Contract.

C. Point of Contact:

Contract Specialist: Georgette Hendricksen DoDEA Pacific Directors Office Unit 35007

APO AP 96376-5007

Telephone: +81-6117-445873 E-Mail: DPPD@PAC.DODEA.EDU

D. Invoice Instructions: *To be provided at time of award

E. Formal Communication:

a. Formal communication such as requests for clarifications and/or information concerning this solicitation should be submitted via email to the Contract Specialist, Georgette Hendricksen at georgette.hendricksen@pac.dodea.edu

b. No information concerning this solicitation or requests for clarification will be provide in response to telephone calls from prospective Offerors. Inquiries will be answered and provided to all Offerors via amendment to this solicitation. Response to inquiries will not be considered if received more than fifteen (15) calendar days after the release (issue date) of this solicitation.

F. TAX EXEMPTION STATUS

The Department of Defense Education Activity (DoDEA), including the DoDEA-Pacific, and the schools, facilities and offices comprising of DoDEA-Pacific, are activities of the United States Federal Government. As such, DoDEA-Pacific, like all other US federal government agencies and organizations, are precluded from being taxed by reason of the Supreme Court Decision in McCullough v. Maryland, 17 USC 316 (1817). In addition, various US States have codified this immunity by appropriate statutes.

Although DoDEA-Pacific is exempt from taxation, the following information is provided in case the public requires verification of DoDEA’s tax-exempt status: DoDEA Federal Tax ID is #26-2331642.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months

Bus Security Attendant Services

FFP

The contractor shall provide all labor, quality control and supervision to perform the requirements of this position in accordance with the Performance Work Statement (PWS) herein and terms and conditions of the contract. Note that times estimated for school bus routes are included in Technical Exhibit 1. Periodically, schedules and routes may change. If the Change in time is within 5% of the total aggregate times as posted, the changes shall be considered within scope and not subject to adjustment. When times of actual routes increase or decrease by 5% of aggregate times, adjustment to CLIN prices shall be made IAW 52.212-4(c) "Changes" clause. Increases/decreases to CLIN amounts shall be done through modification.

FOB: Destination

PURCHASE REQUEST NUMBER: HE126000203002

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 12 Months

Bus Safety Aide Services

FFP

FOB: Destination

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

0003 Hours Unscheduled Security Attendant Services

FFP

The contractor shall provide all labor, quality control and supervision for Security Attendant Services on unscheduled runs throughout the contract period for routes ordered and approved by the COR in accordance with the Performance Work Statement (PWS) herein and the contract terms and conditions.

FOB: Destination

PURCHASE REQUEST NUMBER: HE126000203002

ESTIMATED

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

0004 Hours Unscheduled Safety Aide Services

FFP

The contractor shall provide all labor, quality control and supervision for Safety Aide Services on unscheduled runs throughout the contract period for routes ordered and approved by the COR in accordance with the Performance Work Statement (PWS) herein and the contract terms and conditions.

FOB: Destination

PURCHASE REQUEST NUMBER: HE126000203002

UNIT UNIT PRICE ESTIMATED AMOUNT

0005 Each Bus Cancellation Fee

FFP

The Contractor shall be reimbursed by the Government for each bus that is cancelled in the event a scheduled bus is cancelled at the Government's request and the Government did not provide the contractor a minimum of three (3) hours advance notice.

FOB: Destination

PURCHASE REQUEST NUMBER: HE126000203002

1001 12 Months OPTION Bus Security Attendant Services

FFP

FOB: Destination

1002 12 Months OPTION Bus Safety Aide Services

FFP

Periodically, schedules and routes may change. If the Change in time is within 5% of the total aggregate times as posted, the changes shall be considered within scope and not subject to adjustment. When times of actual routes increase or decrease by 5% of aggregate times, adjustment to CLIN prices shall be made IAW 52.212-4(c) "Changes" clause. Increases/decreases to CLIN amounts shall be done through modification. The contractor shall provide all labor, quality control and supervision to perform the requirements of this position in accordance with the Performance Work Statement (PWS) herein.

FOB: Destination

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

1003 Hours OPTION Unscheduled Security Attendant Services

FFP

FOB: Destination

PURCHASE REQUEST NUMBER: HE126000203002

UNIT UNIT PRICE ESTIMATED AMOUNT

1004 Hours OPTION Unscheduled Safety Aide Services

FFP

FOB: Destination

PURCHASE REQUEST NUMBER: HE126000203002

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

1005 Each OPTION Bus Cancellation Fee

FFP

FOB: Destination

PURCHASE REQUEST NUMBER: HE126000203002

2001 12 Months OPTION Bus Security Attendant Services

FFP

FOB: Destination

2002 12 Months OPTION Bus Safety Aide Services

FFP

FOB: Destination

2003 Hours OPTION Unscheduled Security Attendant Services

FFP

FOB: Destination

2004 Hours OPTION Unscheduled Safety Aide Services

FFP

FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

2005 Each OPTION Bus Cancellation Fee

FFP

FOB: Destination

PURCHASE REQUEST NUMBER: HE126000203002

3001 12 Months OPTION Bus Security Attendant Services

FFP

FOB: Destination

3002 12 Months OPTION Bus Safety Aide Services

FFP

FOB: Destination

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

3003 Hours OPTION Unscheduled Security Attendant Services

FFP

FOB: Destination

PURCHASE REQUEST NUMBER: HE126000203002

UNIT UNIT PRICE ESTIMATED AMOUNT

3004 Hours OPTION Unscheduled Safety Aide Services

FFP

FOB: Destination

PURCHASE REQUEST NUMBER: HE126000203002

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

3005 Each OPTION Bus Cancellation Fee

FFP

FOB: Destination

PURCHASE REQUEST NUMBER: HE126000203002

4001 12 Months OPTION Bus Security Attendant Services

FFP

FOB: Destination

4002 12 Months OPTION Bus Safety Aide Services

FFP

FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

4003 Hours OPTION Unscheduled Security Attendant Services

FFP

FOB: Destination

PURCHASE REQUEST NUMBER: HE126000203002

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

4004 Hours OPTION Unscheduled Safety Aide Services

FFP

FOB: Destination

PURCHASE REQUEST NUMBER: HE126000203002

UNIT UNIT PRICE ESTIMATED AMOUNT

4005 Each OPTION Bus Cancellation Fee

FFP

FOB: Destination

PURCHASE REQUEST NUMBER: HE126000203002

Section C - Descriptions and Specifications

SECTION C

PERFORMANCE WORK STATEMENT

BUS SECURITY ATTENDANT & BUS SAFETY AIDE PROGRAM

INTRODUCTION

Department of Defense Education Activity (DoDEA) Pacific requires school Bus Security Attendants Program (BSAP) and Bus Safety Aides (SA) services for students, pre-kindergarten through grade 12 attending DoDDS Pacific schools located within Okinawa Japan.

1.0 SCOPE

The contractor shall provide all personnel, materials, supervision, training and other items and services necessary to perform BSAP and SA duties for all DoDEA Pacific school buses as defined in this Performance Work Statement (PWS).

2.0 BSAP & SA OPERATIONAL REQUIREMENTS

The contractor shall perform BSAP and SA services between the hours of 0530 to 2000, Monday through Friday for approximately 183 days each school year. The estimated quantities of work are listed in Technical Exhibit 1, Workload Estimates.

2.1 BSAP SERVICE

2.1.1 The primary responsibility of the security attendant is to provide vigilant and pro-active oversight of DoDDS Pacific student’s security during daily commuting runs.

2.1.1.1 The secondary function of security attendant is to ensure on board student safety.

2.1.2 The contractor shall provide professionally trained bus security attendant personnel who do not pose a threat to the health, safety and security of students while performing duties.

2.1.3 The contractor shall maintain and have on hand required documents in security attendant folder as prescribed by the STO while performing their duties.

2.1.4 The bus security attendant personnel shall ensure that only authorized students and transportation personnel board the bus.

2.1.5 The bus security attendant shall require all students to show a valid bus pass or dependent ID prior to each boarding whether morning or afternoon.

2.1.5.1 The contractor shall count and document on a daily basis (by route, bus stop and run) the number of students transported. The contractor shall provide this information on a weekly basis to the STO. Technical Exhibit 10, School Bus Daily Ridership Tracking Sheet.

2.1.5.2 The bus security attendant shall assist and ensure that they and all passengers are seated and buckled while the bus is in motion. The bus security attendant shall be seated at a location that affords the best possible vantage point for overall observation.

2.1.6 Properly secure students safety restraining system prior to the school bus being put into motion. The STO will inform the contractor of students requiring the use of a child safety restraint system (CSRS).

2.1.7 The bus security attendant shall alert the driver when safety conditions warrant non-movement or halting of the bus.

2.1.8 The bus security attendant shall execute emergency evacuation plans provided by

STO.

2.1.9 The bus security attendant shall be familiar and know the characteristics of assigned routes, runs, stops, and safe havens.

2.1.10 The bus security attendant shall maintain security awareness of the exterior environment of the route and its stops, and report indicators of suspicious and or criminal activities directed towards the bus. Technical Exhibit 2, Suspicious Indicators School Bus Inspection Report.

2.1.11 The bus security attendant shall not conduct physical searches of individuals or their possessions.

2.1.12 The bus security attendant shall correct on-the-spot observed unsafe actions by students that may result in injuries, and ensure good order and discipline when unruly student behavior interferes with the driver’s ability to operate the bus safely. Technical Exhibit 3A DoDEA Okinawa Report and Technical Exhibit 3B DoDEA Okinawa Report.

2.1.13 The bus security attendant shall assist younger students in boarding/de-boarding the bus.

2.1.14 The bus security attendant shall ensure that all elementary level students KN grade and below are received or released, from or to a sponsor, parent or authorized guardian 12 years of age or older. Student shall not be released if protocol is not met. Student shall be returned in accordance with STO policy.

2.1.15 The bus security attendant shall work in close concert with drivers, forming a professional and mutually supportive relationship.

2.1.16 The bus security attendant shall be equipped with, and in possession of, an operational cell phone during the performance of duties. Technical Exhibit 4, Contractor Cell

Phone Report.

2.1.17 The bus security attendants may be required to participate in video monitoring and reviewing to identify participants in discipline cases or incidents.

2.1.18 The bus security attendant shall participate in school bus safety training and evacuation drills held twice each school year.

2.2 SAFETY AIDE SERVICE

2.2.1 The primary responsibility of the bus safety aide is to ensure on board student safety.

2.2.1.1 The contractor shall provide professionally trained bus safety aide personnel who do not pose a threat to the health, safety and security of students while performing duties.

2.2.2 The contractor shall ensure bus safety aides receive “Nonviolent Crisis Intervention” training from a certified Crisis Prevention Institute (CPI) instructor prior to performing duties in the PWS. http://www.crisisprevention.com/

2.2.3 The contractor shall ensure students requiring the use of Wheelchairs and other related Child Safety Restraint Systems (CSRS) are secured prior to the school bus being in motion

2.2.4 The contractor shall ensure hand-to-hand custody between sponsor, parent, guardian and school officials.

2.2.5 The contractor shall report any irregularity in student behavior to school officials and STO. Technical Exhibits 3A DoDEA Okinawa Report and Technical Exhibit 3B DoDEA Okinawa Report.

2.3 UNSCHEDULED SERVICES

2.3.1 The contractor shall provide BSAP and Safety Aides for “Unscheduled” services on school bus routes ordered by STO and approved by the COR. These school bus routes shall consist of support not reflected in paragraphs 2.1 and 2.2.

2.3.1.1 This service is in support of such events as but not limited to early school dismissals and other various route support.

2.4 INSPECTIONS

2.4.1 Pre-Inspections: The contractor shall conduct visual inspections of both the interior and exterior of their assigned school bus(es) for indicators of tampering, presence of explosive or incendiary devices. Technical Exhibit 5, Pre/Post School Bus Inspection Report.

2.4.2 Post-Inspections: The contractor shall at the completion of each school bus run conduct visual inspections of both the interior and exterior of their assigned school bus(es) for indicators of tampering, presence of explosive or incendiary devices or damages. The security attendant must ensure “no sleeping students” are left on the bus.

2.5 EXTENDED SCHOOL YEAR (ESY)

2.5.1 The contractor shall provide BSAP and/or Safety Aides in support of the DoDEA Pacific ESY program.

2.5.2 The ESY program provides additional educational services at the conclusion of the normal school year for special needs students. This program generally occurs between the months of June and July for a total of 20 school days.

2.5.2.1 This service is only required when there are students enrolled in the ESY program. If there are no students enrolled, the ESY program will not be scheduled.

2.5.2.2 The COR will notify the contractor 30 days in advance of scheduling personnel for this support.

2.5.3 The ESY program generally occurs between the hours of 0700 through 1200. The estimated quantities of work are listed in Technical Exhibit 1, Workload Estimates.

2.6 CONTRACT PERSONNEL

2.6.1 General

2.6.1.1 Employee Conduct: Contractor personnel shall not engage in any conduct of a sexual nature (verbal or physical) with passengers. Substantiated reports of contractor employees using improper language or physical touching shall be grounds for immediate removal from Security Attendant / Safety Aide duties under this contract. Technical Exhibit 6, Employee Conduct.

2.6.1.2 Employee Behavior: Contract personnel shall not eat or drink on school buses nor shall they offer or provide passengers with food or drinks. Use of tobacco products are prohibited on school buses, in view of students, or on school property.

2.6.1.3 Employee Prohibitions: Contractor personnel shall not be under the influence of medications, intoxicants, or drugs that could impair judgment.

2.6.1.4 Contractor Appearance: Contractor personnel shall present a clean and neat appearance and be easily recognized as contractor employees. The contractor shall provide each employee a standardized reflective vest bearing the name of the company and employee name tag in English.

2.6.1.5 Employing Military Personnel: The contractor is cautioned that off duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor's ability to perform.

2.6.2 Personnel Qualifications

2.6.2.1 General: The contractor shall provide and identify via an employee listing of personnel who have the skills and qualifications to perform the required tasks under this PWS. The contractor shall ensure all personnel have successfully completed the training as outlined in paragraph 2.10.

2.6.2.2 Citizenship: United States (U.S.) or host nation citizens. If other than US or host nation citizen, must possess SOFA status.

2.6.2.3 Education: Minimum of a high school diploma or equivalent.

2.6.3 Project Manager

2.6.3.1 The contractor shall appoint in writing an on-site supervisor who has the authority to act as the centralized point of contact for all matters pertaining to the daily operations.

2.6.3.2 The on-site supervisor must be able to speak, read and write English sufficiently enough to effectively communicate with government officials.

The on-site supervisor shall meet with government personnel on the installation within one-hour of notification to discuss contract discrepancies.

2.6.3.3 The contractor may utilize the government’s On-Board Vehicle Surveillance System (OBVSS) for quality control purposes under the supervision of STO.

2.6.3.3.1 The contractor shall adhere to the Privacy Act, 1974 in regard to student information i.e. student information in folders, IEP, video etc.

2.7 PHYSICAL EXAMINATIONS/IMMUNIZATIONS

2.7.1 Medical Certifications. The contractor shall maintain medical certifications for all personnel and must be annotated in the master employee list. The certifications shall attest that the eligible personnel are free of all communicable diseases to include Tetanus, Diphtheria, and Chickenpox. Physical and eye examinations will be certified annually, following employment.

2.7.1.1 Contractor personnel shall have an annual PPD skin test. If positive, the employee shall be required to have an annual chest X-ray. If Chest X-ray examination suggests the presence of tuberculosis (TB), further testing is required.

2.8 PHYSICAL REQUIREMENTS

2.8.1 Contractor personnel shall be in be in good health and physically capable of lifting a minimum of 40 pounds.

2.9 SECURITY

2.9.1 General. The contractor shall provide personnel who meet the following minimum security requirements.

2.9.2 Background Checks. In accordance with, DoDI 1402.5 and DoDEA HQ memorandum dated September 5, 2009, bus security attendant applicants shall be vetted for criminal and security records through local level host nation checks and or as required for issuance of a U.S. Military installation pass that allows access during FPCON Charlie.

2.9.3 The contractor may employ personnel before the completion of a background check. However, at all times and while in care of children, the employee must be within sight and supervision of another qualified staff member, and a new master employee report shall be provided to COR reflecting new hires.

2.9.4 The contractor shall immediately inform the COR when an employee has been arrested or charged for a criminal offense. While under investigation, contract personnel shall not perform duties while in direct contact with students.

2.9.5 The COR with the concurrence of the DTS reserves the right to immediately suspend a security attendant from performing duties aboard the bus if their behavior or performance is deemed unprofessional or inappropriate. The security attendant shall not perform duties aboard the bus until cleared by COR.

2.9.6 Security attendants shall not enter into or carry out a social relationship of any kind with a DoDEA Pacific student. Normally, a security attendant will not be permitted to perform duties on a bus, route, run, or stop used by a family member or peer group without COR approval.

2.9.7 Installation Passes. The government will issue all required installation passes to contractor employees and vehicles at no cost to the contractor. The contractor shall be responsible for all passes issued to its employees and or any subcontractor's employees under this contract. Passes shall only be used in performance of duties under this contract. Passes must be in their possession at all times while on a military installation.

2.9.8 The contractor shall return all base passes upon termination of employment, completion or termination of this contract to the Installation Pass and Identification Section. Any lost or stolen passes will be reported to the COR immediately. The Project Manager shall fill out a Military Police report stating the details of the loss or theft.

2.9.9 Zero Tolerance Weapons Policy. Weapons are items carried, presented, or used in the presence of another person in a manner likely to make a reasonable person fear for their safety. Security attendants shall not carry and or possess weapons of any type while performing duties on or off any installation.

2.9.10 Key Control. The contractor shall establish and implement methods to ensure keys issued by the government are not lost or misplaced and are not used by unauthorized persons. Duplication of keys is not permitted. Lost keys will be reported immediately to the COR.

2.9.10.1 In the event keys, other than master keys, are lost, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost, the government shall replace all locks and keys for that system and the total cost deducted from the monthly payment due the contractor.

2.9.11 Lock Combinations. The contractor shall control access to all government provided lock combinations to preclude unauthorized entry.

2.9.12 Security Briefings. The contractor shall inform all of their personnel and document annually the security requirements of this contract.

2.10 TRAINING REQUIREMENTS

2.10.1 Security Attendants and Bus Aides Training Requirements Security Attendants and Bus Aides shall accomplish the following minimum training requirements annually prior to the first day of each new school year. The contractor shall document and/or provide certification of personnel completion of training initially not later than 10 days before the contract startup and any options exercised.

REQUIREMENT

NARRITIVE

MODUAL BLOCK

(HOURS)

Anti-Terrorism Level I 2.5 Hours Counter Surveillance 1.0 Hours Cardiopulmonary Resuscitation 8.0 Hours (Initial and Bi-Annual) Cardiopulmonary Resuscitation 4.0 Hours (Annual Refresher) First Aid and Blood Borne Pathogens 4.0 Hours Non Violent Crisis Intervention (8.0 Hours) 8.0 (Bus Aides Only) School Bus Safety Training 1.0 hours (Bi-Annually)

2.10.1.1 Anti-Terrorism Level I The instructor may be a military AT/FP Official (OSI;

CID, NCIS, etc) or a DoDEA Pacific employee with AT Level II certification.

The government will provide contractor with point of contact for local trainer.

2.10.1.2 Counter Surveillance The instructor may be a military AT/FP Official (OSI;

CID, NCIS, etc) or a DoDEA Pacific employee with AT Level II certification.

The government will provide contractor with point of contact for local trainer.

2.10.1.3 Cardiopulmonary Resuscitation (CPR) The instructor is a certified American Heart Association (AHA) or American Red Cross (ARC) member.

There are many resources available within the military communities to contact and coordinate this vital training requirement. First responders such as fire department and hospital personnel and the ARC are viable sources.

Eight hours of training is required for initial certification and four hours for re-certification.

2.10.1.4 First Aid and Blood Borne Pathogens This training is required every two years. There are many resources available through the military communities.

2.10.1.5 School Bus Safety Training This bi-annual training is required to familiarize all security attendant and bus aides on school bus emergency and evacuation procedures. This training will be provided by the STO in conjunction with students and school officials.

2.10.1.6 Non Violent Crisis Intervention Contractor will ensure that all Safety Aides have completed the Non Violent Crisis Intervention certification through the Crisis Prevention Institute (CPI), URL:

http://www.crisisprevention.com/index.html.

2.11 SAFETY

2.11.1 Evacuation Drills. Security Attendants/Safety Aides shall participate in school bus safety training and evacuation drills. Typically two drills occur throughout the school year.

2.11.2 First Aid Kits. Security Attendants/Safety Aides shall be familiar with the use and application of its contents. Kits will contain the following but not limited to:

compress bandages, adhesive tape, band-aids and mercurochrome.

2.11.3 Blood-borne Pathogen, Body Fluid Kits & Vomit Bag. Security Attendants/Safety Aides shall be familiar with the use and application of its contents. Kits will aid in cleaning up spills and protect individuals from exposure to possible blood-borne pathogens.

2.11.4 Bioenvironmental and Hazardous Material Handling. The contractor shall comply with all Host Nation and U.S. Government regulations regarding the proper handling and disposing of bioenvironmental and hazardous materials.

Bioenvironmental and hazardous materials include but are not limited to bodily fluids and waste.

2.12 HOURS OF OPERATION

2.12.1 Normal Hours of Operation. Services required under this PWS generally occur between the hours of 0530 through 2000 hours each school day.

2.12.2 The office may be closed on recognized U.S. holidays and other non-school days.

Technical Exhibit 7, U.S. Holidays and School Calendar.

2.12.3 Severe Weather School Closure Plan. In case of severe weather, natural disasters, bomb threats, changes in force protection conditions, and school closures schools may be dismissed until the Government can determine that school buildings are safe for re-entry. The COR will inform the contractor if a change in scheduling or pickup location is required.

2.13 QUALITY CONTROL

2.13.1 The Contractor shall establish and maintain a quality control plan (QCP) to ensure work performed conforms to the scope of work. The QCP shall provide a method for identifying and correcting problems and preventing defective services and be presented to the contracting officer for acceptance no later than the post award conference. The contracting officer will notify the contractor of acceptance or required modifications to the plan prior to the contract start date. The contractor shall effect modifications and obtain acceptance of the plan by the contracting officer before the contract start date.

2.13.1.1 The plan written in English shall include:

2.13.1.2 A description of the inspection system to cover all services listed on the Performance Requirements Summary (PRS). Description shall include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspectors.

2.13.1.3 A description of the methods to be used for identifying and preventing defects in the quality of service performed.

2.13.1.4 A description of the records to be maintained to document inspections and the results.

2.13.1.5 The records of inspections shall be maintained and made available to the COR throughout the contract performance period and until final settlement of any claims under this contract. All records should be sent via email.

2.14 QUALITY ASSURANCE

2.14.1 Inspections/Surveillance. The government reserves the right to perform inspections and surveillance to evaluate the contractor for compliance at any time deemed necessary. When an observation indicates substandard performance, the COR will notify the contract manager or alternate representative.

2.14.2 Customer Complaints. The government shall investigate complaints received from stakeholders such as parents, school staff, passengers or other concerned members pertaining to contractor performance.

2.14.3 Performance Evaluation Meetings. The contracting officer may require the contract manager to meet with the contracting officer, COR and other Government personnel as deemed necessary. The contractor may request a meeting with the contracting officer when deemed necessary. Any such meetings shall be documented in the contract by written minutes signed by the contract manager and the COR. Should the contractor not concur with minutes, such nonoccurrence shall be provided in writing to the contracting officer, via the COR, within ten (10) calendar days of receipt of the minutes.

2.15 ACCIDENTS, INCIDENTS and BREAKDOWNS

2.15.1 In the event of an accident, incident or breakdown the Security Attendants/Safety Aides shall check for injuries, administer first aid or CPR if required. They shall contact first responders, then STO and COR immediately.

2.15.1.1 The bus security attendant and safety aides shall provide a chronological report of events to the STO detailing the accident and actions taken immediately upon return to the STO. Technical Exhibit 9, DoDEA Pacific, Accident/Incident Report.

ATTACHMENT – 1

GENERAL DEFINITIONS

1. Contracting Officer (CO). A person with authority to enter into, administer and\or terminate contract and make related determinations and findings for the U.S.

government.

2. Contracting Officer Representative (COR). An individual designated in writing by the CO to perform specific technical or administrative functions on a particular contract.

3. Student Transportation Office (STO). Functional management office pertaining to all student transportation matters.

4. Individualized Education Plan (IEP). Program developed for special education students in accordance with DODI 1342.12, which designates which services a student shall receive.

5. Extended School Year (ESY). A summer education program for students conducted during the months of June and July and up to 20 school days in length.

6. School Year (SY). The calendar school year of at least 183 days of instruction.

7. Government Furnished Equipment/Materials/Property (GFE/M/P). Deliverables made available to the contractor in support of contract agreements and terms.

8. Accidents. Accidents are vehicle-related events on DoDEA contracted or non-contracted vehicles where vehicle or property damage occurs causing injuries to persons aboard.

9. Incident. Incidents are people-related events involving anyone aboard a bus, who may be a victim or the cause of an event.

10. Performance Requirements Summary (PRS). A listing of the service outputs under the contract to be evaluated by the COR.

11. Quality Assurance (QA). A systematic plan of action necessary to insure that satisfactory performance is achieved. For purposes of this contract, quality assurance refers to actions by the government.

12. Quality Control (QC). Those actions taken by a contractor to control the production of outputs and to ensure they conform to the contract requirements.

13. Random Sampling. A sampling method where each service output in a lot has an equal chance of being selected for quality assurance surveillance.

14. Sample. A sample consists of one or more service outputs drawn from a lot for quality assurance surveillance.

15. Government. The United States Government.

16. Commuting Services. These services are for the daily transportation of students (and other authorized individuals) to and from DoDEA Schools.

17. Co-curricular Transportation. Co-curricular transportation is authorized transportation for DoDEA Pacific area students and school sponsors whom participate in inter-scholastic sports, music, forensics, science, humanities, performing arts and after school activity bus runs. This service is typically conducted after the normal school day hours.

18. Curricular Transportation. Curricular transportation is for activities that enhance the classroom instruction typically to museums, libraries and other schools events that foster the learning experience. This service is typically conducted during normal school hours.

19. Activity Bus. Scheduled run in support of after school activities.

20. DD Form 2772. The Contract Discrepancy Reports used by the COR to document unsatisfactory contractor performance.

21. Make-up School Day. A day not previously scheduled on the District School Calendar as a scheduled school day. District Superintendent will designate all make-up school days.

ATTACHMENT – 2

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.0 The Government shall provide for Official Use Only the facilities, equipment and services listed in Technical Exhibits 9A and 9B.

3.1 PROPERTY.

3.1.1 Facilities: The Government shall furnish or make available workspace as required.

3.1.2 Equipment: The Government shall provide the contractor the following equipment:

3.1.2.1 Telephone, desktop computer, printer, scanner, desk/workstation/chair.

3.1.2.1.1 Computer and Internet Access Agreement: Contractor employees are required to sign DoDEA Form 6600.1-F1, “DoDEA Computer and Internet access agreement for employees, contractors, and volunteers prior to gaining access to DoDEA’s information technology resources.

This includes connecting to a DoDEA network in order to obtain access to the internet. No user’s account will be assigned to a contractor unless DoDEA Form 6600.1-F1 has been signed and is on file. A record of the signed agreement shall be maintained by the contractor and a copy shall be provided to the Contracting Officer’s Representative (COR).

3.1.2.1.2 Equipment Inventory. Not later than 30 days before start of the contract, within 30 days of the start of any option periods, and no later than ten

(10) days before completion of the contract period (including any option periods), the Contractor and a Government representative identified by the contracting officer shall conduct a joint inventory of all Government-furnished equipment and the Contractor shall sign a receipt for all equipment provided by the Government. Items of equipment not in working order shall be recorded and the contracting officer notified in writing. The Contractor and the Government representative shall jointly determine the working order and condition of all equipment and so annotate on the inventory. In the event of disagreement between the Contractor and the Government representative on the working order and condition of equipment, such disagreement shall be treated as a dispute under Section III, FAR 52.212-4 (d) Contract Terms and Conditions - Commercial Items. The Contractor shall return the equipment to the Government in the same condition as received, fair wear and tear accepted. This equipment shall be used in the performance of this contract only.

3.1.2.1.3 Replacement Government-Furnished Equipment. The contractor shall submit requests for replacement of government-furnished equipment to the COR for processing. Such requests shall specify the reason for the replacement request.

3.1.3 Services.

3.1.3.1 Refuse Collection. All debris and waste generated from the work will be placed at the designated location in accordance with separation and disposal procedures as instructed by the COR or site supervisor.

3.1.3.2 Equipment Maintenance. The contractor will submit a request in writing to the COR for repair of the government furnished equipment not coded for contractor maintenance.

ATTACHMENT – 3

CONTRACTOR FURNISHED ITEMS AND SERVICES

General. Except for those items and services specifically stated in Section 3 to be government furnished, the contractor shall furnish everything required to perform this contract in accordance with all of its terms.

Cellular Telephone. The contractor shall provide an emergency means of communicating with the STO while aboard the bus at all times.

Security Inspection Mirrors. The contractor shall replace defected and/or broken security inspection mirrors when requested by the COR. Additionally, this includes any equipment necessary for proper usage i.e. flashlight and batteries.

Basic First Aid Kits. The contractor shall replace expired first aid kits and/or their contents used within kits when requested by the COR.

Basic Body Fluid Clean-Up Kits. The contractor shall replace expired body fluid clean-up kits and/or their contents used within the kit to include gloves when requested by the COR.

ATTACHMENT – 4

APPLICABLE PUBLICATIONS

Publications that apply to the PWS are listed below. All publications listed below are advisory in nature.

PUBLICATIONS.

DoDI 1342.12 Provision of Early Intervention and Special Education, Dec ’08 DoD 4500.36R Management, Acquisition, and Use of Motor Vehicles, Mar ’07 DoDEA 4700.1 Anti-Terrorism Program, Aug ’07 DoDEA 4700.2 Internal Physical Security, Mar ’01 DoDEA…

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File details come from the government source that posted it. Updated Nov 14, 2017.