09-R-7016 Amend 0001 Pacific Smartboards.pdf

PDF 33 KB Posted Jul 17, 2009

Attached to: Pacific Smartboards Federal contract opportunity
Solicitation number: HE1260-09-R-7016
Issued by: Department of Defense Education Activity

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Amendment 0001

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Other files for this federal contract opportunity

Other files attached to Pacific Smartboards, newest first.
File	Type	Posted
09-D-7005 Contract.pdf	PDF	Sep 14, 2009
09-D-7000 P00001 Increase Quantities in Sec B.pdf	PDF	Sep 14, 2009
09-D-7000 Contract.pdf	PDF	Sep 14, 2009
Listing of Schools as Attachment to Amendment 0002 HE126009R7016.xls	XLS spreadsheet	Jul 22, 2009
09-R-7016 Amend 0002 Pacific Smartboards.pdf	PDF	Jul 22, 2009
Attachment to HE1260 09 R 7016 Revised 071709.xls	XLS spreadsheet	Jul 17, 2009
09-R-7016 Pacific Smartboards.pdf	PDF	Jul 2, 2009
Attachment to HE1260 09 R 7018.xls	XLS spreadsheet	Jul 2, 2009

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HEGUE191542000

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions ofthe document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

PACIFIC SMARTBOARDS

This amendment responses to questions of Offerors and extends the deadline for the submittal of proposals.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Jul-2009

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE1260-09-R-7016

X 9B. DATED (SEE ITEM 11)

02-Jul-2009

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt ofOffer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one ofthe following methods:

(a) By completing Items 8 and 15, and returning 1 copies ofthe amendment; (b) By acknowledging receipt ofthis amendment on each copy of the offer submitted;

or (c) By separate letter or telegramwhich includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. Ifby virtue of this amendment you desire to change an offer already submitted, such change may be made by telegramor letter, provided each telegramor letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(Ifapplicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Jul-2009

CODE

DODDS-P/DDESS-G - PROCUREMENT DIVISION

MS. ROBIN BOYD

UNIT 35007

APO AP 96376-5007

HE1260 7. ADMINISTERED BY (Ifother than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE1260-09-R-7016

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS & ANSWERS OF OFFEROR

The purpose of this Amendment is to Answer Questions of Potential Offerors:

A. Questions & Answers regarding this solicitation.

Q1: Will SOFA status be provided under this contract by USFK in Korea?

A1: Vendors will be submitting proposals only from within their region, SOFA does not apply to this solicitation.

Q2: It is typical for manufacturers to change configuration models of projectors and whiteboards over time, sometimes within one year. What is the plan for the Government’s technology refresh over the course of the IDIQ?

A2: The Government will address those on a case by case base.

Q3: Previously Installation was defined as setting the smart boards on the stand, hanging the new projector on a mount, running current power and cabling to the units and confirm operations. Is this still the defined scope of work for installation? No power or cabling will be required?

A3: Installation is defined as: assembly SMARTboard to stand; mounting of ceiling bracket; mounting of projectors, connecting all cables and power requirements and a test of the SMARTboard and projector to ensure both are fully operational when contractor leaves the school.

Q4: What is the expectation of the Government in regards to warranty services post installation?

A4: The Government’s post award rights contained in 52.212-4 are the implied warranty of merchantability, the implied warranty of fitness for particular purpose and the remedies contained in the acceptance paragraph.

Q5: Can I have the company’s info that has a contract with DoDDS Pacific DDESS Guam for Smart Technologies Boards?

A5: There is no current contractor that covers the entire Pacific as this IDIQ will

do. However, the current company that provides smartboards for the Japan Region is: Spread Information Sciences, Inc., Attn: Stella Wang, 48-46 Clearviewexpressway, Oakland Gardens NY 11364-1040.

Q6: Can I have a list of local vendors for each region that are considering this Smartboard solicitation?

A6: DoDDS Pacific DDESS Guam does not have a current list of vendors that may be proposing on this solicitation.

Q7: On FBO.GOV, the solicitation form 1449 indicated the solicitation number as HE1260-09-R-7016, the attachment is indicating another number, HE1260-09-R-7018?

A7: The solicitation number is HE1260-09-R-7016.

Q8: On the requirement listed on page 3 on this solicitation indicates that the government will award to the local vendor. Is this ONLY for the local vendor to submit or will our company be able to submit proposals as well?

A8: Per the solicitation local vendors should submit proposals on their particular region as there will be no extra freight, shipping or handling charges added to the proposals for vendors outside of the regions (i.e. Mainland US companies will need to include freight and handling fees which are not authorize for this solicitation).

Q9: Quantities specified on Solicitation Form 1449 doesn’t match with quantities listed on the spreadsheet. For ex. 0001AA for projectors, 50,000 is the quantity listed on the solicitation but, can’t find that number on the spreadsheet….please clarify?

A9: The quantities specified on the Solicitation Form 1449 is not the quantity of projectors, it is a Not-To-Exceed (NTE) dollar amount for that item for that particular year. The quantity that we would be requesting for projectors for that particular year maybe 50 projectors, but the price could not exceed $50,000.00.

Q10: Are the brand name and model numbers correct in the spreadsheet? I’ve verified and aren’t the right model/part number?

A10: To the best of the Government’s knowledge the part numbers and model numbers are correct. If there is a model that appears to be incorrect, please let the contract specialist know exactly what part/model number is in question.

Q11: In referring to the Exhibit Line Items (ELINS), we have found Item No. E008 and E009 are the same. Which estimated quantity 20 or 50 should be taken as required?

A11: The number should be 70. See attached Revised ELINS spreadsheet for this Amendment 0001.

Q12: Please clarification ~ Model FS680 on Item No E015 is not existing with Interactive Whiteboards. This FS680 should be “SB680 Interactive Whiteboard Type B” or “FS670 Whiteboard Floor Stand”?

A12: Item No. E015 should be SB680 Interactive Whiteboard. See attached Revised ELNS spreadsheet for this Amendment 0001.

Q13: In the Japan Region, will items ordered be delivered by the contractor to a single area in Mainland and a single area Okinawa? Example, if multiple or 1 item is ordered in Okinawa, will the item be delivered to one of many schools or to a central distribution point as Kadena?

A13: Delivery Orders will specify the delivery location. There will not be a central distribution point. The items will ship directly to the facilities that are requesting them.

Q14: Contractor price is to be a delivered price, does this include set up of the item or is the contractors responsibility just to get the product to a location?

A14: Contractor is responsible for installation of all products. Please see response to Q3.

Q15: My Company is teamed with companies holding valid business licenses in Japan and South Korea. Will this teaming satisfy the requirement for the Prime to hold such business licenses? Our local teaming partners will be included in our proposal?

A15: This solicitation is looking to establish a contract with a local vendor in Korea, one in Guam, and one in Japan..

Q16: As Guam is a US territory, is a business license required other than a valid license held by the Prime for the performance of Federal Work in the USA?

A16: No, just a business license issued by Federal and/or State Agency.

Q17: Item E007 is discontinued, is there a replacement model we can quote?

A17: Yes, see attached Revised ELINS for replacement model.

Q18: In order to sell Smart Technology overseas, we need to have it shipped to a consolidation point somewhere in the United States on a military base. Can you write into the RFQ an address of an acceptable consolidation point and the TCN (transport control number?)

A18: Please see response to Q15 of this amendment and page 3 of the Solicitation.

Q19: Due to the additional questions, will the solicitation be extended 2 weeks to prepare proposals?

A19: No, however, the deadline to submit proposals will be extended one day to 24 July 09 at 4:00 Japan Local Time.

B. All other terms and condition remain unchanged.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 23-Jul-2009 02:00 PM to 24-Jul-2009 04:00 PM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

SUBCLIN 0001AA