HE1254-15-T-0006_RFQ_Communications_Audit.pdf

SEE ADDENDUM

(No Collect Calls)

HE1254-15-T-0006 16-Sep-2015

b. TELEPHONE NUMBER

571-372-1335

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 23 Sep 2015

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HE12549. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ARLENE RICHARDSON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

HH601015RCPCM06

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HE1254 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DOD EDUCATION ACTIVITY

ANNUNCIATA JOHNSON

ATTN: COMMUNICATIONS DIVISION

4800 MARK CENTER DRIVE

ALEXANDRIA VA 22350-1400

TEL: 703-588-3266 FAX: 703-588-3000

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$11,000,000

NAICS:

611430

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HE1254-15-T-0006

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Communications Audit - Project Plan

FFP

Project Plan - School Public Affairs Communication Audit

Draft and Final Project Plan outlining the scope of the Communications Audit in accordance with the Performance Work Statement Section 4.0 Requirements FOB: Destination

MILSTRIP: HH601015RCPCM06

PURCHASE REQUEST NUMBER: HH601015RCPCM06

NET AMT

0002 1 Each Communications Audit - Project Implement

FFP

Project Implementation- School Public Affairs Communication Audit

Implement the Project Plan in accordance with the Performance Work Statement Section 4.0 Requirements FOB: Destination

0003 1 Each Communications Audit - Presentation

FFP

School Public Affairs Communication Audit -

Draft and Final Presentation in accordance with the Performance Work Statement Section 4.0 Requirements.

FOB: Destination

0004 1 Each Communications Audit - Bi-monthly Report

FFP

School Public Affairs Communication Audit - Bi-monthly Status Reports

Bi-monthly Status Reports in accordance with the Performance Work Statement Section 4.0.Requirements FOB: Destination

0005 1 Each Contractor'Travel - Communications Audit

FFP

Contractor costs for Government authorized travel are included in this contract.

All travel shall be in accordance with FAR 31.205-46 and applicable travel regulations (Joint, Federal or Standardized) and in accordance with the Performance Work Statement Section 8.0.

FOB: Destination

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 0003 N/A N/A N/A Government 0004 N/A N/A N/A Government 0005 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 25-SEP-2015 TO

26-SEP-2016

N/A DOD EDUCATION ACTIVITY

ANNUNCIATA JOHNSON

ATTN: COMMUNICATIONS DIVISION

4800 MARK CENTER DRIVE

ALEXANDRIA VA 22350-1400

703-588-3266

HE1254

0002 POP 25-SEP-2015 TO

26-OCT-2016

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 25-SEP-2015 TO

26-SEP-2016

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 25-SEP-2015 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 25-SEP-2015 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.204-7 System for Award Management JUL 2013 52.212-1 Instructions to Offerors--Commercial Items APR 2014 52.212-2 Evaluation - Commercial Items OCT 2014 52.212-3 Offeror Representations and Certification--Commercial Items MAR 2015 52.212-3 Offeror Representations and Certification--Commercial Items MAR 2015 52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.213-2 Invoices APR 1984 52.217-5 Evaluation Of Options JUL 1990 52.222-50 Combating Trafficking in Persons MAR 2015 52.224-1 Privacy Act Notification APR 1984 52.224-2 Privacy Act APR 1984 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-1 Disputes MAY 2014 52.233-3 Protest After Award AUG 1996 52.242-13 Bankruptcy JUL 1995 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7998 (Dev) Prohibition on Contracting with Entities that Require Certain

Internal Confidentiality Agreements—Representation.

(DEVIATION 2015-O0010)

FEB 2015

252.203-7999 (Dev) Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements. (DEVIATION 2015- O0010)

FEB 2015

252.204-7000 Disclosure Of Information AUG 2013 252.204-7012 Safeguarding of Unclassified Controlled Technical

Information

AUG 2015

252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012

CLAUSES INCORPORATED BY FULL TEXT

CONTRACTOR MANPOWER REPORTING REQUIREMENTS

“The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of Defense Education Activity (DoDEA) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

hnp://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil/.”

52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (APR 2010)

(a)(1) The Offeror certifies, to the best of its knowledge and belief, that-

(i) The Offeror and/or any of its Principals-

(A) Are ( ) are not ( ) presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have ( ) have not ( ), within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property (if offeror checks “have”, the offeror shall also see 52.209-7, if included in this solicitation); and

(C) Are ( ) are not ( ) presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.; and

(D) Have , have not , within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds $3,000 for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

http://www.ecmra.mil/

(2) Examples. (i) The taxpayer has received a statutory notice of deficiency, under I.R.C. Sec. 6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(ii) The IRS has filed a notice of Federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C. Sec. 6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek tax court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(iii) The taxpayer has entered into an installment agreement pursuant to I.R.C. Sec. 6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment.

(iv) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. 362 (the Bankruptcy Code).

(ii) The Offeror has ( ) has not ( ), within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(2) Principal, for the purposes of this certification, means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager;

head of a division or business segment; and similar positions).

(b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror's responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror nonresponsible.

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default.

(End of provision)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEVIATION 2013-O0019) (MAY 2015)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Jul 2014) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-37, Employment Reports on Veterans (Jul 2014) (38 U.S.C. 4212).

(ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(x) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xi)

___ (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

X (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xiv) 52.222-54, Employment Eligibility Verification (Aug 2013).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2014) (E.O. 13658).

(xvi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xviii) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days before contract expiration.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/ http://www.acquisition.gov/far/ (End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR and DFARS clauses: http://farsite.hill.af.mil

(End of clause)

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of"(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

http://farsite.hill.af.mil/ http://www.acquisition.gov/far/ http://farsite.hill.af.mil/

(b) The use in this solicitation or contract of any Department of Defense FAR Supplement (48 CFR Chapter 2)clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC ____ Issue By DoDAAC ____ Admin DoDAAC ____ Inspect By DoDAAC ____ Ship To Code ____ Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) ____ Service Acceptor (DoDAAC) ____ Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

ADMINISTRATIVE INSTRUCTIONS

A. POINTS OF CONTACT

Contracting Officer: Arlene Richardson 4800 Mark Center Drive Alexandria, VA 22350-1400 Telephone:

Arlene.Richardson@hq.dodea.edu

Point of Contact: TBD

Vendor POC: TBD

The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery or any other terms and conditions of the contract. Reference DFARS clause 252.201-7000 (Contracting Officer’s Representative).

B. Tax Exemption Status. DoDEA is an activity of the Federal Government. As such, state agencies are precluded from taxing them by reason of the Supreme Court decision in McCullough v. Maryland, 17 US 316 (1817). In addition, the various states have codified this immunity by appropriate statutes. DoDEA Federal Tax Identification Number: 26-2331642.

C. Inspection and Acceptance: Inspection and acceptance of the products and deliverables to be furnished shall be performed by the Contracting Officer’s Representative (COR). The Contracting Officer or the COR may inspect all received items to ensure the deliverables meet the DoDEA specification requirement and any aspect of performance under this contract at any time. Government inspection and acceptance for all contractual items listed herein will be at destination.

D. Limitation of Authority: No person in the Government, other than a Contracting Officer, has the authority to provide direction to the Contractor, which alters the Contractor’s obligations or changes this contract in any way to include shipping instructions. If any person representing the Government, other than the Contracting Officer, attempts to alter contract obligations, change the contract specifications/performance work statement or tells the Contractor to perform some effort which the Contractor believes to be outside the scope of this contract, the Contractor shall immediately notify the Contracting Officer and receive direction from the Contracting Officer.

E. Invoice Submission: Invoices shall be submitted electronically via Wide Area WorkFlow (WAWF) in accordance with DFARS 252.232-7006, Wide Area WorkFlow Payment Instructions.

ADDENDUM TO FAR 52.212-4

(a) This section is an addendum to FAR 52.212-4.

(b) The Contractor agrees that, after final payment has been made, the Government may unilaterally, and without obtaining further approval from the Contractor, adjust the final quantities of goods and/or services delivered and accepted under this contract and adjust the final price of this contract to conform to the total amount paid as of the date final payment was made.

(c) In accordance with FAR 4.804-3, the paying office shall close the contract file upon issuance of the final payment voucher. No contract modification will be issued to de-obligate the excess funds.

(d) If this contract is a type of indefinite-delivery contract (e.g., indefinite-delivery indefinite-quantity, requirements), this section shall apply to each order issued under the contract on a case-by-case basis.

(e) This section shall be deemed to be written agreement of the parties as contemplated by the changes paragraph of the Contract Terms And Conditions – Commercial Items clause of this contract (FAR 52.212-4(c)).

(End of addendum to FAR 52.212-4)

ADDENDUM TO FAR 52.212-3

OFFEROR REPRESENTATIONS AND CERTIFICATIONS- COMMERCIAL ITEMS

(Jan 2011) All vendors must be registered in the System for Award Management (SAM) in order to be in compliance with FAR 52.212-3. SAM can be accessed at: https://www.sam.gov.

(End of Addendum to 52.212-3)

ADDENDUM

ADDENDUM TO FAR 52.212-1 INSTRUCTION TO VENDORS - - COMMERCIAL

ITEMS (June 2008)

1. Addendum to Paragraph (b) Submission of quotes. In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

(a) Quote Format - All vendors must electronically submit written quote materials as described below in three separate volumes: Volume I - Technical Capability and Volume II - Past Performance, and Volume III - Contracting/Pricing. Any reference to pricing information must not be included in any volume other than Volume III. These volumes will be evaluated against the criteria listed under Evaluation Factors under FAR 52.212-2, Evaluation, Commercial Items.

Volume I - Technical Capability – Vendors must demonstrate their understanding of the Government’s requirement and approach to performing the work as described in the Performance Work Statement by providing a written Technical Capability Statement and by providing resumes. These items shall be in accordance with Paragraph b (Quote Composition Requirements and Instructions) below.

Volume II - Past Performance - The vendor must submit Past Performance documentation in accordance with Paragraph b (Quote Composition Requirements and Instructions) below.

Volume III - Contracting/Pricing Volume - Instructions for preparation of the Contracting/Pricing Volume are provided at Paragraph (b) (Quote Composition Requirements and Instructions) below.

(b) Quote Composition Requirements and Instructions https://www.sam.gov/

Volume I – Technical Capability:

A Technical Capability Statement (no more than 12 pages) demonstrating an understanding of the PWS and how the requirements in the PWS will be met.

Resumes (no more than 2 pages) of the key personnel.for up to three key individuals who will be actively involved in oversight, onsite visits, and virtual interviews.

Volume II – Past Performance:

Offeror shall identify three projects (see Attachment 2) that demonstrate recent and relevant past performance in the provision of leadership coaching sessions. Recent is defined as within the last three years. Relevant is defined as work similar in complexity and magnitude to the work described in the PWS. When citing each source of past performance, the following information shall be included:

Organization name and address Point of Contact name, phone number, and email Description of the project to include performance dates Organization's assessment of your performance, including any issues or challenges met and how they were resolved.

Government may also consider past performance information obtained through other sources.

Volume III – Contracting/Price Volume:

a. The Contracting/Pricing Volume shall include an Administrative Cover Letter that includes the following information:

• Tax identification number (TIN)

• Dun & Bradstreet Number (DUNS)

• Complete Business Mailing Address

• Cage Code

• NAICS Code

• Size Standard

• Contact Name, Phone, Fax, and email address

b. A completed price quote in accordance with the schedule of Contract Line Item Numbers (CLINs) shall be included. A unit and total price must be identified for each individual CLIN. If a CLIN is not separately priced, please indicate so with “NSP.”

c. All issued amendments to the solicitation shall be included.

d. Vendors are cautioned that no reference to proposed price(s) shall be made in any other volume, but Volume III.

e. Vendors shall comply with all requirements of the quote submission instructions.

Deviations shall be fully explained; however, inclusion of price/cost in documents other than the Contracting/Pricing Volume is not an acceptable deviation.

f. Quote preparation costs – This Request for Quote does not commit the Government to pay any costs incurred in the preparation and submission of your quote or in making any necessary studies for the preparation thereof, or for any visit the Contracting officer may request for the purpose of clarification of the quote or for preparation of negotiations. By the submission of its quote, the vendor assumes all costs associated.

2. Addendum to Paragraph (c): Period for acceptance of quotes: This paragraph (c) is changed to read as follows: The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an amendment to the solicitation.

3. Addendum to Paragraph (e): Multiple quotes. This paragraph (e) is changed to read as follows: Multiple quotes presenting alternative terms and conditions will NOT be accepted.

4. Questions Closing Date: The closing date for all questions is 18 Sept 2015 at 15:00 A.M.

EST.. Questions shall be submit electronically via e-mail to Arlene Richardson, Contracting Officer at Arlene.Richardson@hq.dodea.edu. The email subject line shall read “Questions – HE1254-15-T-0006 Communications Audit”

4. RFQ Closing Date: The closing date for all quotes is 23 Sept 2015 at 10:00 A.M. EST.

Quotes shall be submitted electronically via e-mail to Arlene Richardson, Contracting Officer at Arlene.Richardson@hq.dodea.edu. The email subject line shall read “Quote – HE1254-15-T- 0006 Communications Audit” and will contain three separate volumes: Volume I - Technical Capability, Volume II - Past Performance, and Volume III - Contracting/Pricing Volume.

mailto:Arlene.Richardson@hq.dodea.edu mailto:Arlene.Richardson@hq.dodea.edu

(End of addendum to FAR 52.212-1)

BASIS FOR AWARD:

This acquisition will be conducted using Federal Acquisition Regulation (FAR) Part 12 and FAR Part 13. The Government will award a single contract resulting from this solicitation to the responsible vendor who can provide the service and represents the Best Value and whose quote conforming to the solicitation will be the lowest price technically acceptable to the Government using a lowest price technically acceptable (LPTA) evaluation process.

EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be the lowest price technically acceptable to the Government using a lowest price technically acceptable (LPTA) evaluation process.

Evaluators will only evaluate the lowest priced quote for technical acceptability. If it is determined that such quote is not technically acceptable, they will move forward with evaluating the next lowest priced quote, and so on until a quote is determined to be technically acceptable.

Technical Acceptability: A quote will be determined to be technically acceptable if the offered services meet all the requirements specified in Section 4.0 of the PWS. In addition the following will be evaluated:

(a) Personnel/Expertise: This assesses the expertise of the key personnel who will perform the required work. The term, personnel, may include contractor employees, consultants, and subcontracted employees. At a minimum the Government will evaluate the information contained in the resumes of key personnel one of whose resume will indicate prior experience with school system communications audits to meet the skill level, experience and education required in performing the work specified in Section

4.0 of the PWS.

(b) Capacity to Meet DoDEA’s Timeline: Given the amount of travel and depth of analysis required, briefly describe the resources that your company will deploy in order to complete the implementation and final reports, per PWS 4.3.

(c) Approach: This addresses the degree to which the proposed technical approach meets the Government’s requirements as described in the solicitation. Within the answer, discuss the approach to meet the requirements for each of the categories listed below, per PWS 4.1 and 4.2:

1. Approach to services and methodology.

2. Review and evaluation of current practices and products.

3. Interviews, focus groups, and surveys.

4. Analysis, recommendations, and reporting

Past Performance: Vendor's Past Performance will be evaluated to determine the vendor’s likelihood of success on the present requirement.

Price: Price will be evaluated to ensure price reasonableness and will be used to support award on a lowest price technically acceptable basis. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. This evaluation will include an option to extend services for 6 months (as allowed by FAR 52.217-8), to run after the completion of the last annual option period. The Government will extrapolate the vendor’s pricing of the last annual option period to arrive at a price for the potential 6 month extension of services option.

The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to Provision:

(d) Award Without Discussions: The Government intends to award without discussions.

However, the Government reserves the right to conduct discussions and permit vendors to revise their quotes if it is in the best interest of the Government to do so.

(e) If the subject solicitation has been issued as a Request for Quotation, all references to proposal and offeror are hereby changed to quote and vendor respectively, except for in paragraph (c), which stands as written. If a quote is provided, the Government may make an offer based on all or part of a vendor’s quote, as originally presented or as subsequently modified (End of provision and addendum to FAR 52.212-2)

ADDENDUM TO FAR 52.212-3 - OFFEROR REPRESENTATIONS AND

CERTIFICATIONS- COMMERCIAL ITEMS (Jan 2011) All vendors must be registered in the System for Award Management (SAM) in order to be in compliance with FAR 52.212-3. SAM can be accessed at: https://www.sam.gov.

(End of Addendum to 52.212-3)

ADDENDUM TO FAR 52.212-4

(a) This section is an addendum to FAR 52.212-4.

(b) The Contractor agrees that, after final payment has been made, the Government may unilaterally, and without obtaining further approval from the Contractor, adjust the final quantities of goods and/or services delivered and accepted under this contract and adjust the final price of this contract to conform to the total amount paid as of the date final payment was made.

(c) In accordance with FAR 4.804-3, the paying office shall close the contract file upon issuance of the final payment voucher. No contract modification will be issued to de-obligate the excess funds.

(d) If this contract is a type of indefinite-delivery contract (e.g., indefinite-delivery indefinite-quantity, requirements), this section shall apply to each order issued under the contract on a case-by-case basis.

(e) This section shall be deemed to be written agreement of the parties as contemplated by the changes paragraph of the Contract Terms And Conditions – Commercial Items clause of this contract (FAR 52.212-4(c)).

(End of addendum to FAR 52.212-4) https://www.sam.gov/

BLANK PAGE

HE1254-15-T-0006 Page 20 of 28

PWS

Attachment 1

DoDEA SCHOOL PUBLIC AFFAIRS COMMUNICATIONS AUDIT

1.0 INTRODUCTION

1.1 The Department of Defense Education Activity (DoDEA) serves the educational needs of the dependents of military and civilian employees by providing PK-12 instruction to approximately 74,000 students in seven states, eleven foreign countries, Guam, and Puerto Rico. The number of students varies based on the deployment of military troops worldwide. DoDEA’s curricula, resources, and student achievement scores on standardized assessments compare favorably to high-performing US public schools.

1.2 DoDEA is divided into three administrative areas. DDESS (Domestic Dependent Elementary and Secondary Schools) covers seven states, Puerto Rico, and (for administrative purposes) Cuba. DoDDS (Department of Defense Dependent Schools) is divided into DoDDS-Europe and DoDDS-Pacific. DoDDS-Europe consists of England, Germany, Italy, Belgium, Netherlands, Spain, Portugal, Turkey, and Bahrain. DoDDS-Pacific includes Korea, Japan (mainland and Okinawa), and (for administrative purposes) Guam.

2.0 BACKGROUND

2.1 DoDEA is the umbrella organization that unites efforts to provide quality educational opportunities and services to military dependents around the globe. DoDEA plans, directs, coordinates, and manages the education programs for Department of Defense (DoD) dependents who would otherwise not have access to a high-quality public education.

DoDEA operations include:

DoDDS-Europe with 66 schools.

DoDDS-Pacific with 48 schools.

DDESS (Americas) with 57 schools.

DoDEA Virtual High School.

Tuition reimbursement program (Non-DoD School Program) for military assigned overseas without a DoDEA school within close proximity—115 international locations and 3,500 students.

Educational Outreach/Partnership that shares expertise with non-DoD schools that educate military students. Of approximately 1.2 million military children, DoDEA educates over 74,000 with the rest of the students being educated in public, private and home-based schools.

2.2 DoDEA schools, staffed with over 8,000 educators, are fully accredited by U.S.

accreditation agencies. More detailed demographic information may be found at:

http://www.dodea.edu/aboutDoDEA/today.cfm.

2.3 DoDEA is committed to ensuring that all children of military families receive a world class education that prepares them to be successful in their careers, leading contributors in their communities and productive citizens in the 21st century.

2.4 DoDEA’s mission is focused on the student and is designed to educate, engage, and empower them to succeed in a dynamic world and to be college and career ready upon graduation.

http://www.dodea.edu/aboutDoDEA/today.cfm

2.5 DoDEA’s vision is to be among the world’s leaders in education, enriching the lives of military-connected students and the communities in which they live. Our mission is sustained, maintained, and guided by the DoDEA Community Strategic Plan http://www.dodea.edu/CSP/index.cfm.

2.6 The DoDEA Communications Office presently supports the public affairs mission which spans the communications continuum and includes:

Development, maintenance and sustainment of a world-wide web and social media operation.

Video production support to deliver messages from the DoDEA Director and three

Area Directors, public service announcements broadcast worldwide on Armed Forces Network and the Defense Media Activity, educational training videos, news talk-shows and news/feature segments.

Graphics and print communications products such as posters and brochures to support

(1) education messages, services, campaigns, and DoDEA programs and initiatives,

(2) DoDEA Annual Report, Community Strategic Plan, Parents’ Guides to the Community Strategic Plan and Grade-Level Curriculum; and (3) administrator and educator communications resources;

Public affairs services that consist of the following:

o Liaison with the news media, internal audiences, U.S. Department of Education, and education trade organizations.

o Response to queries from local, national, and international news organizations.

o Development of public affairs guidance, statements, and response to query in anticipation of and reaction to sensitive situations, incidents, and crises.

o Research and writing news releases, booklet and brochure copy, speeches, messages, letters, staff papers, and correspondence for DoDEA and DoD officials.

These communications services bring unity, clarity of purpose, clear direction, and vital information to school operations.

2.7 General information about DoDEA and listings of schools and their locations may be at the following URLs:

US: http://www.dodea.edu/Americas/schools-by-area.cfm Europe: http://www.dodea.edu/Europe/schools-by-area.cfm Pacific: http://www.dodea.edu/Pacific/Schools/index.cfm

3.0 SCOPE

3.1 DoDEA requires outside counsel with expertise in school public relations to conduct a communications audit using a systematic research method which identifies the strengths and weaknesses of current internal and external school communications. The resulting audit and analysis will provide guidance and recommendations regarding the most effective and efficient way to structure internal and external communications, and community engagement resources within the school system in order to best serve students, parents, employees, and the military communities they serve.

3.2 DoDEA expects to award one contract for a period of 12 months.

4.0 REQUIREMENTS

4.1 Project Goals: The Contractor shall perform a school public relations audit that focuses on (1) current communications efforts, (2) climate for communications, (3) issues and http://www.dodea.edu/CSP/index.cfm http://www.dodea.edu/Americas/schools-by-area.cfm http://www.dodea.edu/Europe/schools-by-area.cfm http://www.dodea.edu/Pacific/Schools/index.cfm image perceptions DoDEA faces, and (4) communications needs and patterns of DoDEA’s target audiences. The audit shall:

Assess the effectiveness of current strategies.

Identify strengths, weaknesses and communications gaps.

Recommend proven, cost-effective tactics for achieving our communications goals.

Provide guidance and recommendations regarding the most effective and efficient way to structure internal and external communications, and community engagement resources in order to best serve students, parents, teachers, and the broader DoDEA community.

Provide information and recommendations that will lead DoDEA in developing a practical public relations and marketing communication plan for DoDEA.

4.2 Project Plan: The Contractor shall provide a draft proposal outlining the scope of the communications audit. Based on written feedback from the Contracting Officer’s Representative (COR), the project plan shall be finalized. At a minimum, the project plan shall consist of the following four areas:

Approach to services and methodology.

Review and evaluation of current practices and products.

Interviews, focus groups, and surveys.

Analysis, recommendations, and reporting.

4.2.1 Approach to Services and Methodology: Outline the overall approach and related methodology for conducting the communications audit to include:

a. Describing the process to conduct the communications audit.

b. Describing the specific data and support required of DoDEA staff in order to complete the communications audit.

c. Benchmarking findings against a tools designed to evaluate school communications such as “School Communication Benchmarking — Rubrics of Practice and Suggested Measures." See http://www.nspra.org/store/school-communication-benchmarking.

d. Providing a projected timeline.

4.2.2 Review and Evaluation of Current Practice and Products: Outline the overall review and evaluation of current practices and products to include:

a. Existing internal and external communication materials, such as HQ, Area, district and school communications and websites, specific campaigns, media…