HE1254-19-Q-0012_P0002_AMEND_2.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1) Change from 100% Small Business Set Aside to Unrestricted Full and Open

2) Extend the Request for Quote (RFQ) due date from February 26, 2019 to March 4, 2019

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Feb-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE125419Q0012

X 9B. DATED (SEE ITEM 11)

13-Feb-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Feb-2019

CODE

DODEA HEADQUARTERS

4800 MARK CENTER DRIVE

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125419Q0012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The standard size code has changed from $11,000,000 to $15,000,000.

The set aside percentage 100.00% has been deleted.

The required response date/time has changed from 26-Feb-2019 12:00 AM to 04-Mar-2019 10:00 AM.

The Acquisition Set Aside has changed from Small Business to No Preference / Not Listed.

The following have been modified:

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS (DEC 2006)

1. General

1.1 Addendum to 52.212-1 Paragraph (c) Period for acceptance of offers. This paragraph is changed to read as follows: The vendor agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation.

1.2 Addendum to Paragraph (b) Submission of Quotes: In addition to those requirements as stated in paragraph

(b), the following are added and shall apply to the submission requirements in response to this solicitation:

a. Quote Structure and Content – Vendors shall submit quote packages consisting of the following separate/distinct volumes for evaluation purposes and include the content identified herein:

1. Volume 1 - Administrative Cover Letter: The cover letter shall include the following:

a. Tax identification number (TIN);

b. Dun & Bradstreet Number (DUNS)

c. Complete Business Mailing Address;

d. Cage Code/NAICS Code; and,

e. Contact Name, Phone, Fax and Email address.

f. Completed DFARS Clause: 252.239-7009, Representation of Use of Cloud

Computing;

g. Vendor signed 1449

h. Far 52.212-3 filled out completely

i. Offeror quotes shall be valid for 120 days from the quote submission date.

b. If an amendment(s) is made to the solicitation, the vendors shall acknowledge each amendment in block 15a-c of the SF30 acceding to the contract terms and conditions as written in the amendment by having an authorized official who can sign on behalf of the company sign the amendment(s). An

Acrobat PDF file shall be created to capture the signatures for submission with the vendor’s quote.

Failure to acknowledge an amendment may render the vendor’s overall quote ineligible for award and be rejected by the Government.

c. Attention is drawn to paragraphs (j) & (k) of 52.212-1, which requires all vendors to be registered in the System for Award Management (SAM). As such, a copy of completed paragraph (b) of FAR provision 52.212-3, Offeror Representation and Certification should be maintained in the SAM. If the

Offeror is NOT registered in SAM at the time of quote submission, a copy of competed paragraphs (c) through (o) of FAR provision 52.212-3, Offeror Representations and Certification must be submitted.

2. Volume 2 – Technical Capability:

The vendor’s technical capability shall demonstrate an understanding of the requirement and ability to provide the services outlined in the Performance of Work Statement (PWS). Reading of these sections should leave an evaluator with a detailed prescriptive of the vendor’s technical capacity for meeting all aspects of the task in this solicitation without having to search throughout the entire quote to piece together the vendor’s response. Vendor’s quote is to included a resume for personnel that will perform the service in accordance with the PWS.

3. Volume 3 – Past Performance. This quote volume shall:

a. Vendors should provide information on Attachment 1, Reference Inquiry, up to three recent contracts within the last three years for services acceptable to those required in the PWS. “Relevant” is defined as work similar in complexity and magnitude to the work described in the PWS. “Recent” is defined as contracts that have been completed within the past three years or a currently being performed.

Organization name and address

Point of Contact name, phone number, and email

Description of the effort to include performance dates

Contract Number and Contract Value

Past Performance information may be obtained from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee

Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting system

(eSRS), or other databases; and interviews with Program managers and Contracting Officers.

4. Volume 4 – Price. This quote volume shall:

a. Be in Microsoft Excel. All items must have a price or be marked “NSP” for “Not

Separately Priced.” Each item will state the description, quantity, unit, unit price, and estimated amount. A final total of the Base and Option Periods is required in the Excel

Spreadsheet. (HE125419Q0012 Attachment 3, Pricing Sheet)

b. Reference the Contract Line Item Numbers (CLINs) in the SF1449 Schedule of services as suggested CLIN structures. In lieu of this schedule, the contractor may submit fewer or more CLINs, whichever may be appropriate to their standard commercial practice.

c. Vendor shall submit their quoted price in accordance with the attached pricing sheet to include a detailed CLIN breakdown.

Quote Submission Requirements: Instructions are set forth herein for vendors to prepare and submit a quote to the Government in response to this solicitation. Vendors are strongly advised to carefully read and fully understand these instructions to ensure submission of a fully compliant and sufficiently prepared quote. Venders are cautioned that quotes containing less than the minimum information required by these instructions may be rejected by the government and eliminated from further consideration for award.

Quote Submission Requirements: Electronic submission by email

5. RFQ Questions – Questions or concerns regarding this requirement, please submit your inquiries electronically to the Contract Specialist (CS), Ms. LeAundria Shaheed at

Leaundria.shaheed@hq.dodea.edu with subject line, Questions to Solicitation Number HE125419Q0012

(HEARING IMPAIRED) no later than February 28, 2019 10:00 AM Eastern Standard Time (EST). A consolidated list of all questions and answers will be provided via an amendment to the RFQ posted to www.FedBizOpps.gov. It is the sole responsibility of the vendor to monitor the FBO website for

Government postings containing information applicable to this RFQ. Vendors are advised that questions or comments will not be honored if communicated outside of email or to any individual other than the point of contact identified above. Questions shall be grouped and identified by solicitation section, paragraph and page number, including attachments, and shall be attached to the email transmission as a

Microsoft Word document

No questions will be accepted after this cutoff.

6. SUBMISSION REQUIREMENTS AND QUOTE DUE DATE (Volumes 1 - 4):

a) The closing date for complete quote packages submissions is no later than 10:00 A.M. EST on March 4, 2019 via email to Ms. LeAundria Shaheed at leaundria.shaheed@hq.dodea.edu.

Note: DoDEA has a maximum email limit of 10MB. Vendors shall confirm receipt of their electronic copy by return email from these the above email addresses.

5. Other Information:

a. Vendors shall direct all communications to the attention of the cognizant individual(s) identified in this solicitation and any solicitation amendments. Communications with other Government personnel may compromise the integrity of this acquisition and can result in cancellation of the requirement.

b. Signature: The quote shall be signed by an official authorized to bind its organization.

c. Content Requirements: All information shall be confined to the appropriate file. The vendor shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Vendors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

d. The quote should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the vendor intends to meet all requirements.

Vendors shall assume that the Government has no prior knowledge of their capabilities and experience, and the Government will base its evaluation solely on the information presented in the vendor’s quote.

Item Questions Quote Submission

Due

Date/Time

February 28, 2019 By the date listed in the solicitation

To:

Electronic Copy by e-mail to leaundria.shaheed@hq.dodea.edu

Subject: Questions HE1254-19-

Q-0012

Electronic Copy by email to:

leaundria.shaheed@hq.dodea.edu and alim.korma@hq.dodea.edu

Subject: HE1254-19-Q- 0012

(End of addendum to FAR 52.212-1) http://www.fedbizopps.gov/ mailto:leaundria.shaheed@hq.dodea.edu mailto:leaundria.shaheed@hq.dodea.edu mailto:leaundria.shaheed@hq.dodea.edu mailto:alim.korma@hq.dodea.edu

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

52.212-2 ADDENDUM

1. EVALUATION CRITERIA – BEST VALUE LOWEST PRICE TECHNICALLY ACCEPTABLE

1. Basis for Award: Award of this purchase order contract will be made on a competitive best value basis, using

“best value lowest price technically acceptable” basis. Evaluation will identify Offerors whose quote are technically acceptable in accordance with the RFQ and the evaluation criteria set forth below. Award will be made to the

Offeror that represents the best value based on lowest price, technical acceptability, and acceptable past performance.

2. Government evaluators will not assume that the offeror possesses any capability or knowledge unless it is specified in the Quote. If any of the above non- price evaluation factors receives an individual rating of

“Unacceptable”, the collective overall rating will also be “Unacceptable”. Only quotes receiving an overall rating of

“Acceptable” or higher will be considered for award.

3. Evaluation Factors are as follows:

(1) Evaluation Factor 1- Technical Approach: Vendors will be evaluated on how well they demonstrate their understanding of and ability to perform the requirements set forth in the Performance Work Statement (PWS). The

Requirements sub-factor below will be evaluated on the extent to which they demonstrate the vendor’s understanding of and ability to perform the requirements stated on PWS sub-sections.

Table 1- Technical Capability Rating Standard:

Rating Technical Capabilities Rating Standard

Acceptable/Pass The Offeror’s quote meets the minimum requirement of PWS

Unacceptable/Fail The Offeror’s quote does not meet the minimum requirements PWS

(2) Evaluation Factor 2-Past Performance: The Quoter’s past performance will be evaluated to determine the confidence the Government has in an Offeror’s ability to provide the product and services that meet the current requirement based on a demonstrated record of recent, relevant performance.

References and other sources of past performance information will not be individually rated. The Government will consider the collective record of all recent and relevant past performance in assessing a rating.

In the case of a Quoter, together with any proposed major subcontractors, without a record of relevant past performance or for whom information on past performance is not available, an “Unknown/Neutral” rating will be assigned to the Past Performance Factor and the Quoter will be evaluated neither favorably nor unfavorably on past performance.

The Government will use the rating scheme listed in table below when conducting the evaluation outlined above for the Past Performance factor.

Past Performance Ratings Rating

Rating Description

Acceptable Based on the Vendor’s recent performance record involving essentially the same or similar scope and magnitude of effort and complexities this solicitation requires, the Government has a reasonable expectation that the Vendor will successfully perform the required effort.

Unacceptable Based on the Vendor’s recent performance record involving essentially the same or similar scope and magnitude of effort and complexities this solicitation requires, the Government has no reasonable expectation that the vendor will be able to successfully perform the required effort.

Unknown/Neutral No recent performance record involving essentially the same or similar scope and magnitude of effort and complexities this solicitation requires is available or is so sparse that no meaningful past performance rating can be reasonably assigned.

(3) Evaluation Factor 3-Price: Price will be evaluated separately from past performance and other non-price factors, and will be evaluated for fairness and reasonableness. The total evaluated price will be evaluated for fair and reasonableness in terms of:

Price Analysis will be conducted to ensure the price is fair and reasonable in accordance with FAR 13.106-3.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. To account for the option period(s) possible under Clause 52.217-8 (maximum six months), Option to Extend Services, the Government will take the price for all CLINs of the final option period, prorate it/them to a six-month value, and add it to the sum of all CLINs (base plus all option periods). The sum of the prices for the base period, option periods (if any) and the 52.217-8 extension will be the total evaluated price. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the

Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the

Contractor within 30 days.

(End of clause)

The following have been deleted:

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

(End of Summary of Changes)