HE1254-19-Q-0012_AMEND_1.docx

HE125419Q0012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The pricing detail quantity has increased by 100.00 from 300.00 to 400.00.

CLIN 0002

The pricing detail quantity has decreased by 132.00 from 600.00 to 468.00.

CLIN 0003

The CLIN description has changed from Additional hours before/after School Day to Indirect Services.

The pricing detail quantity has decreased by 88.00 from 96.00 to 8.00.

CLIN 1001

The pricing detail quantity has increased by 100.00 from 300.00 to 400.00.

CLIN 1002

The pricing detail quantity has decreased by 132.00 from 600.00 to 468.00.

CLIN 1003

The CLIN description has changed from Additional hours before/after School Day to Indirect Services.

The pricing detail quantity has decreased by 86.00 from 96.00 to 10.00.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

POP 04-MAR-2019 TO

03-MAR-2020

ATTN: SUPERINTENDENT/CHIEF OF STAFF

FIELD OFFICE FORT STEWART

BLDG 5605 376 DAVIS AVE

FORT STEWART GA 31315

(912)369-6691 FOB: Destination

HEGAST

To:

POP 04-MAR-2019 TO

ATTN: SUPERINTENDENT/CHIEF OF STAFF

FIELD OFFICE FORT STEWART

BLDG 5605 376 DAVIS AVE

FORT STEWART GA 31315

(912)369-6691

HEGAST

The following Delivery Schedule item for CLIN 0002 has been changed from:

POP 04-MAR-2019 TO

ATTN: SUPERINTENDENT/CHIEF OF STAFF

FIELD OFFICE FORT STEWART

BLDG 5605 376 DAVIS AVE

FORT STEWART GA 31315

(912)369-6691

HEGAST

POP 04-MAR-2019 TO

ATTN: SUPERINTENDENT/CHIEF OF STAFF

FIELD OFFICE FORT STEWART

BLDG 5605 376 DAVIS AVE

FORT STEWART GA 31315

(912)369-6691

HEGAST

The following Delivery Schedule item for CLIN 0003 has been changed from:

POP 04-MAR-2019 TO

ATTN: SUPERINTENDENT/CHIEF OF STAFF

FIELD OFFICE FORT STEWART

BLDG 5605 376 DAVIS AVE

FORT STEWART GA 31315

(912)369-6691

HEGAST

POP 04-MAR-2019 TO

ATTN: SUPERINTENDENT/CHIEF OF STAFF

FIELD OFFICE FORT STEWART

BLDG 5605 376 DAVIS AVE

FORT STEWART GA 31315

(912)369-6691

HEGAST

The following Delivery Schedule item for CLIN 1003 has been changed from:

POP 04-MAR-2020 TO

03-MAR-2021

ATTN: SUPERINTENDENT/CHIEF OF STAFF

FIELD OFFICE FORT STEWART

BLDG 5605 376 DAVIS AVE

FORT STEWART GA 31315

(912)369-6691

HEGAST

POP 04-MAR-2020 TO

03-MAR-2021

ATTN: SUPERINTENDENT/CHIEF OF STAFF

FIELD OFFICE FORT STEWART

BLDG 5605 376 DAVIS AVE

FORT STEWART GA 31315

(912)369-6691

HEGAST

The following have been modified:

PERFORMANCE WORK STATEMENT

Hearing-Impaired Services Elliott Elementary, Laurel Bay

1. General

0. Summary: This is a non-personal services contract to provide hearing-impaired services for two students at Elliott Elementary. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, shall be responsible to the Government.

1.2 Description of Services: The Contractor shall provide all personnel, transportation, supervision, and other items and non-personal services necessary to perform the requirement as defined in this performance work statement (PWS) except for those items specified as Government-furnished resources. The Contractor shall perform to the standards in this contract.

1.3 Introduction

· Elliott Elementary, part of DoDEA’s Southeast District, serves almost 300 students in grades PK-2. It has not had hearing-impaired students in recent years and has no existing contract for such services.

· Elliot Elementary requires individualized education program (IEP) services for the aforementioned students in order to be in compliance with a free appropriate public education (FAPE) in accordance with DoDEA Special Education Companion and the DoD Instruction 1342.12 (06-17-15).

0. Objectives & Scope—DoDEA requires the following:

0. A kindergarten and prekindergarten student at Elliot Elementary require specially designed instruction with embedded hearing-impaired and language-facilitation services to address their IEP goals. DoDEA requires state certified instructors to deliver these services.

0. Services are required during the school day, which runs from 8:00-3:00 Monday, Wednesday, Thursday and Friday and 8:00 to 1:30 on Tuesdays. DoDEA estimates that it requires the following:

* Includes extended school year – four weeks.

** Participation in indirect services, such as parent meetings and IEP meetings, will be based on written invitations from the Contracting Officer’s Representative (COR).

0. DoDEA expects to award one contract for a base year and one option year.

1.5 Period of Performance: Base: 04 Mar 19 - 03 Mar 20 / Option: 04 Mar 20 - 03 Mar 21

1.6 General Information

1.5.6 Type of Contract: The Government will award a Firm Fixed Price (FFP) contract.

1.5.7 Security Requirements: Contractor personnel performing work under this contract do not require a security clearance.

0. Physical Security: The Contractor shall safeguard all Government equipment, information and property provided for Contractor use.

0. Base Security: The Contractor shall not disclose or cause to be disseminated any information concerning the operation of the US bases to anyone without a need-to-know basis in performing the contract. Contractor shall notify the COR of all inquiries regarding performance of this contract that may cause or require dissemination of official information. Authorization must be granted by the DoDEA Security Management Division, prior to the release of any official Department of Defense or the US Government information.

0. The Contractor shall abide by the rules and regulations set up by the base for contracted employees.

1.5.9 Post-Award Conference/Periodic Progress Meetings—The Contractor shall:

· Attend any post-award conference convened by DoDEA IAW FAR Subpart 42.5.

· Meet with the Contracting Officer (KO), COR, and/or other Government personnel, as appropriate to review Contractor performance, as required by DoDEA. At these meetings the KO may apprise the Contractor of the Government’s view of Contractor performance, and the Contractor shall apprise the Government of problems being experienced, if any, The Contractor shall take appropriate action to resolve any outstanding issues raised by the Government. Attendance at virtual meetings shall be at no additional cost to the Government. Attendance at face-to-face meetings, if any, shall be handled/paid for as stated in the contract.

1.5.10 Contracting Officer Representative (COR): The Government will identify the COR by separate letter. The COR (1) monitors all technical aspects of the contract, (2) assists in contract administration, and (3) is authorized to perform the following functions:

1. Monitors Contractor performance to ensure the technical requirements of the contract are met and to notify the KO and Contractor of any deficiencies.

1. Performs inspections necessary in connection with contract performance.

1. Maintains written and oral communication with the Contractor concerning technical aspects of the contract such as issuing written interpretations of technical requirements, including drawings, designs, and specifications.

1. Coordinates availability of Government-furnished property and provides site entry of Contractor personnel, if applicable.

A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. Note: The COR is not authorized to change any of the terms and conditions of the contract or task orders.

1.5.11 Key Personnel: The follow personnel are considered key personnel by the Government: Contract Manager, Certified Instructors.

· The Contractor shall provide a contract manager responsible for the performance of work. The name of this person and an alternate who shall act for the Contractor when the contract manager is absent shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available 8AM – 3PM Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons.

· The Contractor shall provide a certified hearing-impaired instructor(s) and a certified language-facilitation instructor to deliver the services to students.

· The Contract Manager shall have at least one year of experience in this type of role.

· The state certified instructors shall have at least one year of experience working with early elementary students in a clinical or preferably school setting. The Contractor shall provide the COR paper or digital copies of the instructors’ state certifications at the post-award conference. The certified instructors shall also be able to provide all direct and indirect services at Elliott Elementary.

1.5.12 All Contractor personnel who attend meetings or work in situations where their Contractor status is not obvious to third parties shall identify themselves as such to avoid creating an impression in the minds of the public that they are Government officials. All documents or reports produced by the Contractor shall be suitably marked as Contractor products and shall appropriately disclose Contractor participation.

PART 2- DEFINITIONS & ACRONYMS

Each definition shall be binding for the duration of this contract, unless modified.

2. Definitions & Acronyms

2.1. Definitions

1. Contractor: Supplier or vendor having a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

1. Contracting Officer (KO): Person with authority to enter into, administer, and or terminate contracts and to make related determinations and findings on behalf of the Government. The KO is the only individual who can legally bind the Government.

1. Contracting Officer's Representative (COR). Government employee appointed by the KO to administer the contract. His/her scope of authority and limitations are stated in writing. The COR has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications but does not have authority to change the terms and conditions of the contract.

1. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

1. Deliverable. Anything that can be physically delivered but may include non-physical things such as digital reports.

1. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

1. Quality Assurance Surveillance Plan (QASP). Written document specifying the methodology to be used for surveillance of Contractor performance.

1. Subcontractor. One that enters into a contract with a prime contractor. The Government does not have to be privy to any contract with the subcontractor.

1. Work Day. Number of hours per day the Contractor provides services IAW the contract.

1. Work Week. Monday through Friday, unless specified otherwise.

2.2. Acronyms

PART 3 - GOVERNMENT-FURNISHED RESOURCES

3. The Government will provide the Contractor with the IEP information for each child and a place/environment in which the hearing-impaired and language-facilitation services can be effectively delivered.

PART 4 - CONTRACTOR-FURNISHED RESOURCES/RESPONSIBILITIES

0. General: The Contractor shall furnish all supplies/equipment and services required to perform work under this contract that are not listed under Section 3 of this PWS.

0. Criminal Background Checks: In the event that unescorted access to facilities is required by contract, a satisfactory criminal background check must first be performed on each hearing-impaired and language-facilitation instructor prior to unsupervised unescorted facility access being granted. Proof of an acceptable background check must be presented to the COR. For U.S. Citizens – Unescorted Access –each contractor employee must pass a background check in accordance with reference (c). For Non-U.S. Citizens–Unescorted Access–a local host nation police background check is the only background check requirement (Re: DoD Instruction1402.5, “Criminal History Background Checks on Individuals in Child Care Services,” January 19, 1993 and DoD Instruction 200.16, “DoD Antiterrorism Standards,” June 14, 2001).

PART 5 - SPECIFIC TASKS

5. Specific Tasks

5.1 Basic Services: The Contractor shall provide hearing-impaired and language-facilitation services for two students attending Elliott Elementary. One student also requires language-facilitation services in order to acquire language with his cochlear implant and signing simultaneously.

5.2. Task 1: Services and Support—The Contractor shall:

References:

· http://www.dodea.edu/foia/iod/pdf/1342_20.pdf

· http://www.dodea.edu/foia/iod/pdf/6600_1.pdf

· http://www.dodea.edu/foia/iod/pdf/SPEDproceduralGuide.pdf

· IT Requirement: All electronic hardware and software procured under this contract/purchase order shall comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and Architectural and Transportation Barriers Compliance Board Electronic Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Further information is available at http://www.section508.gov.

· Section 508 Deliverable Requirements: The activity to be performed relates to or requires the use of EIT. Section 508 is a requirement under this acquisition for the outputs/deliverables to include functional performance, information, documentation, and support requirements to ensure that it considers specific Section 508 accessibility requirements. Further, outputs/deliverables should not adversely affect accessibility features of existing EIT technologies. Standards from 36 CFR Part 1194 Subpart B, C, and D apply to this acquisition.

5.5.2 OCR Requirement: Provide, upon request only, two digital Optical Character Resolution (OCR) copies of all print resources. A digital copy of them shall be provided in one or more of the following formats:

0. Digital Accessible Information System (DAISY)/National Instructional Resources

0. Portable Document Format (PDF) - unlocked, embedded fonts, single page

0. Accessibility Standard (NIMAS) with cascading style sheet

0. Hypertext Markup Language (HTML)

0. Rich Text Format (RTF)/Word document

TECHNICAL EXHIBIT 1 - Performance Requirements Summary

Performance Objective—Services & Support, PWS 5.2: Provide hearing-impaired, language-facilitation, and indirect services and related support, as required.

Performance Objective—Documentation, PWS 5.3: Provide the required documentation.

Performance Objective—CMRA, PWS 5.4: Provide industry-standard technical support.

TECHNICAL EXHIBIT 2 - DELIVERABLES

#1 - Post-Award Conference

PWS 5.5.3

#2 - Contract Manager

PWS 5.5.4

#5 - CMRA

PWS 5.4

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS (DEC 2006)

1. General

1.1 Addendum to 52.212-1 Paragraph (c) Period for acceptance of offers. This paragraph is changed to read as follows: The vendor agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation.

1.2 Addendum to Paragraph (b) Submission of Quotes: In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

0. Quote Structure and Content – Vendors shall submit quote packages consisting of the following separate/distinct volumes for evaluation purposes and include the content identified herein:

0. Volume 1 - Administrative Cover Letter: The cover letter shall include the following:

0. Tax identification number (TIN);

0. Dun & Bradstreet Number (DUNS)

0. Complete Business Mailing Address;

0. Cage Code/NAICS Code; and,

0. Contact Name, Phone, Fax and Email address.

0. Completed DFARS Clause: 252.239-7009, Representation of Use of Cloud Computing;

0. Vendor signed 1449

0. Far 52.212-3 filled out completely

0. Offeror quotes shall be valid for 120 days from the quote submission date.

0. Attachment 1, Terms of Service Addendum

0. If an amendment(s) is made to the solicitation, the vendors shall acknowledge each amendment in block 15a-c of the SF30 acceding to the contract terms and conditions as written in the amendment by having an authorized official who can sign on behalf of the company sign the amendment(s). An Acrobat PDF file shall be created to capture the signatures for submission with the vendor’s quote. Failure to acknowledge an amendment may render the vendor’s overall quote ineligible for award and be rejected by the Government.

0. Attention is drawn to paragraphs (j) & (k) of 52.212-1, which requires all vendors to be registered in the System for Award Management (SAM). As such, a copy of completed paragraph (b) of FAR provision 52.212-3, Offeror Representation and Certification should be maintained in the SAM. If the Offeror is NOT registered in SAM at the time of quote submission, a copy of competed paragraphs (c) through (o) of FAR provision 52.212-3, Offeror Representations and Certification must be submitted.

1. Volume 2 – Technical Capability:

The vendor’s technical capability shall demonstrate an understanding of the requirement and ability to provide the services outlined in the Performance of Work Statement (PWS). Reading of these sections should leave an evaluator with a detailed prescriptive of the vendor’s technical capacity for meeting all aspects of the task in this solicitation without having to search throughout the entire quote to piece together the vendor’s response. Vendor’s quote is to included a resume for personnel that will perform the service in accordance with the PWS.

1. Volume 3 – Past Performance. This quote volume shall:

1. Vendors should provide information on Attachment 1, Reference Inquiry, up to three recent contracts within the last three years for services acceptable to those required in the PWS. “Relevant” is defined as work similar in complexity and magnitude to the work described in the PWS. “Recent” is defined as contracts that have been completed within the past three years or a currently being performed.

· Organization name and address

· Point of Contact name, phone number, and email

· Description of the effort to include performance dates

· Contract Number and Contract Value

Past Performance information may be obtained from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting system (eSRS), or other databases; and interviews with Program managers and Contracting Officers.

1. Volume 4 – Price. This quote volume shall:

a. Be in Microsoft Excel. All items must have a price or be marked “NSP” for “Not Separately Priced.” Each item will state the description, quantity, unit, unit price, and estimated amount. A final total of the Base and Option Periods is required in the Excel Spreadsheet. (HE125419Q0012 Attachment 3, Pricing Sheet)

b. Reference the Contract Line Item Numbers (CLINs) in the SF1449 Schedule of services as suggested CLIN structures. In lieu of this schedule, the contractor may submit fewer or more CLINs, whichever may be appropriate to their standard commercial practice.

c. Vendor shall submit their quoted price in accordance with the attached pricing sheet to include a detailed CLIN breakdown.

Quote Submission Requirements: Instructions are set forth herein for vendors to prepare and submit a quote to the Government in response to this solicitation. Vendors are strongly advised to carefully read and fully understand these instructions to ensure submission of a fully compliant and sufficiently prepared quote. Venders are cautioned that quotes containing less than the minimum information required by these instructions may be rejected by the government and eliminated from further consideration for award.

Quote Submission Requirements: Electronic submission by email

5. RFQ Questions – Questions or concerns regarding this requirement, please submit your inquiries electronically to the Contract Specialist (CS), Ms. LeAundria Shaheed at Leaundria.shaheed@hq.dodea.edu with subject line, Questions to Solicitation Number HE125419Q0012 (HEARING IMPAIRED) no later than February 19, 2018 12:00 PM Eastern Standard Time (EST). A consolidated list of all questions and answers will be provided via an amendment to the RFQ posted to www.FedBizOpps.gov. It is the sole responsibility of the vendor to monitor the FBO website for Government postings containing information applicable to this RFQ. Vendors are advised that questions or comments will not be honored if communicated outside of email or to any individual other than the point of contact identified above. Questions shall be grouped and identified by solicitation section, paragraph and page number, including attachments, and shall be attached to the email transmission as a Microsoft Word document

No questions will be accepted after this cutoff.

6. SUBMISSION REQUIREMENTS AND QUOTE DUE DATE (Volumes 1 - 4):

a) The closing date for complete quote packages submissions is no later than 10:00 A.M. EST on February 26, 2019 via email to Ms. LeAundria Shaheed at leaundria.shaheed@hq.dodea.edu.

Note: DoDEA has a maximum email limit of 10MB. Vendors shall confirm receipt of their electronic copy by return email from these the above email addresses.

5. Other Information:

a. Vendors shall direct all communications to the attention of the cognizant individual(s) identified in this solicitation and any solicitation amendments. Communications with other Government personnel may compromise the integrity of this acquisition and can result in cancellation of the requirement.

b. Signature: The quote shall be signed by an official authorized to bind its organization.

c. Content Requirements: All information shall be confined to the appropriate file. The vendor shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Vendors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

d. The quote should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the vendor intends to meet all requirements.

Vendors shall assume that the Government has no prior knowledge of their capabilities and experience, and the Government will base its evaluation solely on the information presented in the vendor’s quote.

Electronic Copy by e-mail to leaundria.shaheed@hq.dodea.edu

Subject: Questions HE1254-19-Q-0012 Electronic Copy by email to:

leaundria.shaheed@hq.dodea.edu and alim.korma@hq.dodea.edu

Subject: HE1254-19-Q- 0012

(End of addendum to FAR 52.212-1)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

52.212-2 ADDENDUM

1. EVALUATION CRITERIA – BEST VALUE LOWEST PRICE TECHNICALLY ACCEPTABLE

1. Basis for Award: Award of this purchase order contract will be made on a competitive best value basis, using “best value lowest price technically acceptable” basis. Evaluation will identify Offerors whose quote are technically acceptable in accordance with the RFQ and the evaluation criteria set forth below. Award will be made to the Offeror that represents the best value based on lowest price, technical acceptability, and acceptable past performance.

2. Government evaluators will not assume that the offeror possesses any capability or knowledge unless it is specified in the Quote. If any of the above non- price evaluation factors receives an individual rating of “Unacceptable”, the collective overall rating will also be “Unacceptable”. Only quotes receiving an overall rating of “Acceptable” or higher will be considered for award.

3. Evaluation Factors are as follows:

(1) Evaluation Factor 1- Technical Approach: Vendors will be evaluated on how well they demonstrate their understanding of and ability to perform the requirements set forth in the Performance Work Statement (PWS). The Requirements sub-factor below will be evaluated on the extent to which they demonstrate the vendor’s understanding of and ability to perform the requirements stated on PWS sub-sections.

Table 1- Technical Capability Rating Standard:

(2) Evaluation Factor 2-Past Performance: The Quoter’s past performance will be evaluated to determine the confidence the Government has in an Offeror’s ability to provide the product and services that meet the current requirement based on a demonstrated record of recent, relevant performance.

References and other sources of past performance information will not be individually rated. The Government will consider the collective record of all recent and relevant past performance in assessing a rating.

In the case of a Quoter, together with any proposed major subcontractors, without a record of relevant past performance or for whom information on past performance is not available, an “Unknown/Neutral” rating will be assigned to the Past Performance Factor and the Quoter will be evaluated neither favorably nor unfavorably on past performance.

The Government will use the rating scheme listed in table below when conducting the evaluation outlined above for the Past Performance factor.

Past Performance Ratings Rating

(3) Evaluation Factor 3-Price: Price will be evaluated separately from past performance and other non-price factors, and will be evaluated for fairness and reasonableness. The total evaluated price will be evaluated for fair and reasonableness in terms of:

Price Analysis will be conducted to ensure the price is fair and reasonable in accordance with FAR 13.106-3.

(b) Options. The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of contract expiration. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(End of Summary of Changes) image1.wmf