CTE_amendment_2.pdf

HE1254867865

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide questions (Q) and answ ers (A) to potienal vendors:

1) questions and answ ers attachments 6

1. CONTRACT ID CODE PAGE OF PAGES

J 1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Jul-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE125418Q0003

X 9B. DATED (SEE ITEM 11)

28-Jun-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Jul-2018

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125418Q0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ATTACHMENT 3, CLOUD QUESTIONNA

DoDEA Cloud Questionnaire Directions

The Department of Defense Education Activity (DoDEA) will review each vendor’s cloud-based solution individually to determine if it is compatible with DoD’s guidelines.

The answers you provide to this questionnaire will enable us to do that evaluaton quickly and effectively. Your assistance is much appreciated

Please provide the point(s) of contact, should DoDEA have questions about your response.

Any proprietary or sensitive security information provided in response to this questionnaire will be protected and not shared outside of the U.S. Government.

Client Systems Software and Configuration

1. Is any software required for this service, e.g., software that must be installed on DoDEA computers, to include browser extensions and plugins? Has this software been made available for this review?

2. Is this a standalone or networked application? Will DoDEA need to stand up servers to support this application?

3. Are there any configurations or changes that DoDEA must implement to either its computers or browsers to utilize this service?

Privacy Information Data Collection and Distribution

1. What personally identifiable and sensitive information is collected by this service?

2. What, if any, personally identifiable and sensitive information is collected by third parties or external business partners (e.g., via cookies, plug-ins, ad networks, web beacons etc.)?

3. Is any DoDEA data provided to third parties or external business partners for any purpose? If yes, provide a list of all third-party or external business partner recipients.

4. Do third parties or external business partner recipients of DoDEA data adhere to the same policies and processes to protect DoDEA data?

5. Describe the process to opt-out of any transfers of DoDEA data to third parties or external business partner recipients.

6. Which, if any, of the following requirements does your cloud service meet:

a. Children's Online Privacy Protection Act (COPPA), per http://www.coppa.org/coppa.htm?

b. Family Educational Rights and Privacy Act (FERPA), per http://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html?

c. Children's Internet Protection Act (CIPA), per http://www.fcc.gov/guides/childrens-internet-protection-act?

System Management and Security

1. How is system penetration testing, vulnerability management, and intrusion prevention managed?

http://www.coppa.org/coppa.htm http://www2.ed.gov/policy/gen/guid/fpco/ferpa/ http://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html http://www.fcc.gov/guides/childrens-internet-protection-act http://www.fcc.gov/guides/childrens-internet-protection-act

2. Are software updates and patches routinely or automatically installed on all servers?

3. Are software and hardware lifecycle management procedures in place to replace end-of-life products?

4. Is the system, including its server(s) and network devices, located in secure facilities under controlled circumstances (e.g., authorized personnel access lists, ID cards, entry logs)?

5. Are server(s) and network devices located in an environmentally-controlled facility?

Data Storage, Retention, and Access

1. Where will information be stored? Will any data be stored outside the United States?

2. How is information stored and transmitted?

3. How does the provider protect data at rest, i.e., data in the data center? What data is encrypted: passwords, privacy information, etc.?

4. Is data secured with unique encryption keys for each customer on systems hosting multiple customers?

5. How does the provider protect data in transit, e.g., Secure Socket Layer (SSL), hashing, etc.?

6. Who has access to information stored or processed by the provider?

7. Are background checks completed on personnel with access to servers, applications and customer data?

8. What is the process for authenticating callers and resetting access controls, as well as establishing and deleting accounts?

9. How is school/system data deleted? Is it deleted on a specific schedule or only at the termination of the contract?

Development and Change Management Process

1. Are there standardized and documented procedures for coding, configuration management, patch installation, and change management for all servers and network devices involved in delivery of contracted services?

2. What is the customer notification process for any changes made to corporate policies for data protection?

3. Audits and Standards

a. What is the process for the school/system to audit the security and privacy of records?

b. Are the security operations reviewed or audited by an outside group?

c. What security standard is followed, such as the International Organization for

Standardization (ISO) and Payment Card Industry Data Security Standards (PCI DSS)?

Test and Development Environments

1. Will “live” student/privacy data be used in non-production (e.g., test or development, training) environment?

2. If so, are these environments secure to the same standard as production data?

Data Breach, Incident Investigation and Response

1. What is the process to manage a data breach in vendor systems?

2. Availability

a. Is there a guaranteed service level? If so describe.

b. What is the backup-and-restore process in case of a disaster?

c. What protection is in place against denial-of-service attack?

3. What is the process to perform security incident investigations or e-discovery?

STATEMENT OF WORK

High School Business Management, Information Technology and Engineering Technology Curriculum

Courseware

1.0 INTRODUCTION

1.1 The Department of Defense Education Activity (DoDEA) serves the educational needs of the dependents of military and civilian employees by providing pre-kindergarten (PK)-Grade 12 instruction to about 71,000 students in 165 brick-and-mortar schools. Student enrollment varies based primarily on the deployment of military troops worldwide. DoDEA’s curriculum, resources, and student achievement scores on standardized assessments compare favorably to those of high-performing US public school systems.

1.2 In North America DoDEA operates 52 schools located in seven states, Puerto Rico, and Cuba. In Europe and the Middle East, DoDEA operates 65 schools located in Germany, England, Netherlands, Belgium, Italy, Spain, Turkey and Bahrain. In the Pacific, DoDEA operates 48 schools located in Korea, Japan (mainland and Okinawa), and Guam. DoDEA also operates a fully accredited Virtual High School with hubs in the US, Europe, and Pacific.

2.0 BACKGROUND

2.1 DoDEA requires to continue providing students with up-to-date Business Management, Adobe Photoshop, Adobe InDesign, Adobe Illustrator, Adobe Premiere, Adobe CC, Adobe Animate, Dreamweaver, Studio 8, Engineering and Java courseware and exam preparation materials which meet Adobe Certified Associate

(ACA), and Java Certified Programmer certification requirements. These courses provide students teach the skills necessary to obtain ACA, and Java Certified Programmer industry certifications.

2.2 The required resources are essential for the following DoDEA four career pathways:

1) Business Management Pathway—Courses: Management Foundations, Marketing/ Entrepreneurship, Business Law, Business & Personal Finance and Spreadsheet/Database.

2) Digital Design and Communication Pathway—Courses: Digital Media, Digital Imaging, Web Design and

Digital Publishing. Courses utilize Adobe Creative Cloud are Photoshop, InDesign, Dreamweaver, Animate and Illustrator.

3) Science, Technology, Engineering and Mathematics Pathway—Course: Principles of Engineering.

4) Programming Pathway—Courses: Java I and Java II.

3.0 SCOPE

3.1 DoDEA requires Microsoft Office Suite, Adobe CS-Photoshop and Programming-Java courseware and exam preparation materials for DoDEA high school students. DoDEA requires all course materials to be digital. Courseware and exam material must have the required information for students to be successful in obtaining a Microsoft Office Specialist (MOS), Adobe Certified Associate (ACA) and programming certifications.

3.2 DoDEA prefers to make one award but may make separate awards for each pathway. The period of performance is a base year and four option years.

3.3 DoDEA estimates that the total number of students taking each pathway each year as shown on Table 1:

Table 1: Estimated Student Enrollment by Pathway

Pathway Enrollment

Business Education 3,000

Digital Design and Communication 2,300

Science, Technology, Engineering and Mathematics 400

Programming 230

4.0 REQUIREMENTS

4.1 All Pathway Courseware—The Contractor shall:

4.1.1 Provide digital courseware for the four pathways listed in SOW 2.2 for high school students and educators to include audio and multimedia components as appropriate.

4.1.2 Provide instructional materials such as teacher manuals, lesson plans, and student manuals available online.

4.1.3 Be both a Microsoft and Adobe Vendor Partner.

4.1.4 Provide courseware that covers the current versions of software, as well as three versions prior

AND the newest available version on the market as it becomes available within 30 days of the release date.

4.1.5 Provide exam certification training materials that cover test preparation for the following MOS and ACA tests

MOS ACA

Excel Core and Expert Photoshop

Access InDesign

Dreamweaver

Animate

4.1.6 Provide training materials and webinars that include practice tests that simulate the actual exam environment for Microsoft and Adobe industry certification.

4.1.7 Provide quality digital courseware that is developmentally appropriate, rigorous, coherent, and intuitive, that is, easy to navigate.

4.2 Web Access—The Contractor shall provide a website that:

4.2.1 Is accessible via web-based internet browsers.

4.2.2 Works from an individual workstation login and not require any special workstation user access or administrator rights.

4.2.3 Requires each student, in order to access the online courseware website, use a unique username and password. See Privacy, SOW 4.5.5.

4.2.4 Is accessible to students and staff from within the school as well as a remote location.

4.2.5 Ensures all features of the website function within an environment that blocks popup windows.

4.2.6 Uses a batch process for initial class registration as well as provide individual ad hoc registration.

Students shall be assigned to teacher groups and teacher groups shall be assigned within school group. The registration shall accommodate the rolling openings of DoDEA schools systemwide.

4.2.7 Provides video files in the following formats- QuickTime and Windows Media, which are compressed and accessible from low bandwidth connections.

4.3 Virtual Professional Learning and Program Support for All Pathway Teachers—The Contractor shall:

4.3.1 Provide industry-standard professional learning to include, but not limited to an overview of all the attributes of the coursework.

4.3.2 Provide program support—via email and/or telephone—to prepare teachers to successfully implement the curricular resources towards student mastery of course requirements.

4.4. Reports for All Courses—The Contractor shall:

4.4.1 Include multiple web based reports that can be generated by the teachers, facilitator, and COR.

4.4.2 Include reports by total DoDEA, schools, teacher groups and school groups about student test results, skills, activities, login time, lessons, and activities.

4.4.3 Include summary reports that show the activities/lessons/modules that have been completed for all users.

4.4.4 Include Student Progress Reports that show how many times the individual user accessed the courseware, what modules/activities/lessons the user has completed and modules/activities/lessons in progress.

4.4.5 Include registered user reports to show how many users are currently registered.

4.5 General—The Contractor shall:

4.5.1 POC: Provide a point of contact (POC) to liaise with DoDEA.

4.5.2 Notification: Notify the Contracting Officers Representative (COR) when new product updates are available for downloading/claiming and shall coordinate with the COR regarding the dissemination of this information to the schools.

4.5.3 Technical Support: Provide industry-standard technical support and maintenance for all digital resources to include providing assistance with service problems, product setup, upgrades, and troubleshooting via telephone or email within one business day from the initial contact. The

Contractor shall resolve any issues with access to online content within two business days after initial data integration.

4.5.4 OCR Requirement: Provide, upon request, two digital Optical Character Resolution (OCR) copies of all print materials. A digital copy of these materials shall be provided in one or more of the following formats:

Digital Accessible Information System (DAISY)/National Instructional Materials.

Accessibility Standard (NIMAS) with cascading style sheet.

HyperText Markup Language (HTML).

Portable Document Format (PDF), (unlocked, embedded fonts, single page).

Rich Text Format (RTF)/Word document.

4.5.5 Privacy

4.5.5.1 Ensure that individual user accounts require unique usernames and passwords, and that user accounts do not require personally identifiable information (PII)—first and last name and any other unique personal information—to access online content.

4.5.5.2 Complete DoD's Privacy Impact Assessment (DD2930a), a requirement of the Privacy

Office for any cloud resource that will store information. The form focuses primarily on the kind of required information in the system and the protections in place for data, especially privacy data. This form shall not be signed by the Contractor.

4.5.6. Post-Award Tele- or Videoconferences

4.5.6.1 Meet with DoDEA subject-matter experts.

4.5.6.2 Participate in a technical meeting, per SOW 5.3.5.

5.0 TECHNICAL REQUIREMENTS

Applicable To Digital (Information Technology) Curriculum Resources

5.1 Software and Cloud Testing Requirements—The Contractor shall:

5.1.1 Ensure all online resources, cloud-based services and instructional software meet Department of

Defense (DoD) and DoDEA Information Assurance requirements as defined below. DoDEA will conduct comprehensive testing of software, cloud services and associated websites to ensure that they pose no security risk to the DoDEA infrastructure.

5.1.2 Submit, upon proposal submission, a completed copy of the required Cloud Services questionnaire and provide copies of or access to any software in the proposed solution.

5.2 System Requirements: DoDEA requires software installed and/or accessed in a DoDEA system, whether network, stand-alone or in a web-based environment, to be compatible with the standards cited herein. To that end, the Contractor shall:

5.2.1 Provide at least the minimum desktop/server system technical specifications, available reference architectures, networking specifications and diagrams, and applicable systems configuration documentation for the proposed product solution.

5.2.2 Ensure that all software be completely functional without the requirement for administrative level user permissions or external media to execute the software.

5.2.3 Ensure that All software packages support unattended installation methods used by enterprise software packaging and deployment systems. Note: Older 16-bit software will be automatically denied, per this requirement.

5.3 Data Management Requirements—The Contractor shall:

5.3.1 Provide a mechanism for batch administration and automation of routine data management tasks.

These mechanisms include flat file import, or representational state transfer (REST) based web service application programming interfaces (APIs) including the provisioning and ongoing management of data objects within the Contractor’s system, including but not limited to:

organizational structures; student accounts; staff accounts; courses; and class rosters.

5.3.2 Provide all necessary documentation and assets to facilitate batch administration and automation of routine data management tasks. This documentation shall include, but not be limited to: roster template files (i.e. comma separated value templates); data element/field definitions documentation;

data interchange formats and schemas (XML/JSON); and/or data dictionaries for the purpose of mapping organizational Student Information System (SIS) data to the Contractor’s required input formats.

5.3.3 Provide a single point of contact to support DoDEA in performing required data integration activities within seven business days of contract award.

5.3.4 Configure the DoDEA enterprise within its system and/or databases as the appropriate organizational entity (i.e., state, district, school) upon a request in writing from the Contracting

Officer’s Representative (COR). DoDEA’s organization hierarchy consists of the following: one system, three regions, eight districts, 62 communities, and 166 schools, which includes the Virtual

High School.

5.3.5 Participate in a technical meeting with DoDEA within seven business days of contract award for the purposes of preparing for the onboarding of new service and the initial configuration of administrator level accounts.

5.4 DoDEA Software License Keys—The Contractor shall provide, when applicable, license keys and electronic downloads for software required under this contract to the DoDEA COR. The Contractor shall not provide software directly to DoDEA schools, districts, and/or region offices unless explicitly identified in writing by the COR.

5.5 DoDEA Information Assurance Requirements—The Contractor shall provide security patches and upgrades in response to security vulnerabilities associated with its software solution. Software upgrades and patches shall be included in the licensing cost. Incompatibilities between the Contractor’s software solution and DoDEA identified mandatory security updates to third-party software such as plugins shall be addressed when identified. The Contractor shall resolve issues identified above within 30 days, or timeline negotiated with the COR.

5.6 Data Privacy Compliance—The Contractor’s solution which:

5.6.1 Involves Internet access by DoDEA students shall comply with the relevant requirements of the Children's Internet Protection Act, Pub.L. 106-554, § 1(a)(4) [Div. B, Title XVII, § 1701], Dec.

21, 2000, 114 Stat. 2763, 2763A-335.

5.6.2 Collects or stores agency-owned or agency-controlled personally identifiable information shall do so in accordance with the relevant requirements of the Privacy Act, 5 U.S.C. § 552a. See https://www.archives.gov/about/laws/privacy-act-1974.

5.6.3 Collects information from children under the age of 13 through the Internet shall comply with the relevant requirements of the Children's Online Privacy Protection Act, 15 U.S.C.A. § 6501 et seq.

5.6.4 Requires Contractor staff to have access to DoDEA student and/or teacher personally identifiable information shall take the DoD Privacy Act/ Personally Identifiable Information (PA and PPI/PII) training before gaining access to the data and yearly thereafter.

5.7 Section 508 Compliance—EIT Requirement: All electronic hardware and software shall comply with

Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d), and Architectural and

Transportation Barriers Compliance Board Electronic Information Technology (EIT) Accessibility

Standards (36 CFR part 1194). Further information is available at the following URL:

http://www.section508.gov.

6.0 DELIVERABLES

The Contractor shall furnish all services to be performed and all items to be delivered in accordance with the following delivery schedule for the base and option years.

Task Ref. Timeline

Post-Award Conference 4.5.6.1 Five business days after award

IT Meeting 4.5.6.2 Ten business days after award

Registration 4.2.6 Ongoing after receipt of delivery order

Courses 4.1-4.2 Ongoing after registration

Professional Learning 4.3 Ongoing after receipt of delivery order

Reports 4.4 Ongoing with final reports available five business days after course completion

Technical Support 4.5.3 Ongoing

OCR Requests 4.5.4 Upon written request from the COR

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF

1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the

Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the

Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA

Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point

(DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting

Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm http://www.sam.gov/ http://www.sam.gov/ https://www.acquisition.gov/

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS (DEC 2015)

1. Addendum to Paragraph (b) Submission of Quotes: In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

(a) Quote Structure and Content – Vendors shall submit quote packages consisting of the following separate/distinct volumes for evaluation purposes and include the content identified herein:

1. Volume 1 - Administrative Cover Letter: The cover letter shall include the following:

a. Tax identification number (TIN);

b. Dun & Bradstreet Number (DUNS);

c. Complete Business Mailing Address;

d. Cage Code/NAICS Code; and,

e. Contact Name, Phone, Fax and Email address.

f. Completed DFARS Clause: 252.239-7009, Representation of Use of Cloud Computing.

g. Offeror quote shall be valid for 120 days from the quote submission date

2. Volume 2 –Technical Requirements Approach. Vendors shall provide a technical requirement approach that demonstrate the Offeror’s understanding of and approach to meeting the requirements of the Statement of Work sections 4.1, 4.2, 4.3, 4.4, 4.5, 5.1, 5.2, 5.3, 5.4, 5.5,5.6 and 5.7. Volume 2 shall not exceed 40 total pages

3. Volume 3 – Past Performance. This quote volume shall:

Include three projects/references that demonstrate recent and relevant past performance of

Business Management, Information Technology and Engineering Technology Curriculum

Courseware. Recent is defined as within the last five years. Relevant is defined as work similar in complexity and magnitude to the work described in the Statement of Work (SOW). When citing each source of past performance, the following information shall be included:

Organization name and address

Point of Contact name, phone number, and email

Description of the effort to include performance dates

Contract Number and Contract Value

Attachment 1, Past Performance Part I must be completed and submitted by all vendors for all three recent contracts.

Attachment 2, Past Performance Part II is a questionnaire that must be forwarded by vendors to a minimum of three references. References must complete and submit the questionnaire directly to the

DoDEA Procurement Division via email to leaundria.shaheed@hq.dodea.edu and alim.koroma@hq.dodea.edu

Past Performance information may be obtained from any other sources available to the Government, to include, but not be limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract

Reporting system (eSRS), or other databases; and interviews with Program managers and

Contracting Officers.

4. Volume 4 – Price. This quote volume shall:

a. Be in Microsoft Excel. All items must have a price or be marked “NSP” for “Not

Separately Priced.” Each item will state the description, quantity, unit, unit price, and estimated amount. A final total of the Base and Option Periods is required in the Excel

Spreadsheet. (Attachment 6- Pricing Sheet)

b. Reference the Contract Line Item Numbers (CLINs) Sub-CLINs in the SF1449 Schedule of services as suggested CLIN structures. In lieu of this schedule, the contractor may submit fewer or more CLINs, whichever may be appropriate to their standard commercial practice.

c. Offeror shall submit their quoted price in accordance with the attached pricing sheet to include a detailed CLIN breakdown.

5. Volume 5 – Information Technology Components. This quote volume shall:

Be submitted earlier than all other volumes to undergoing technical review for acceptability by the

DoDEA Information Technology (IT) Division.

It shall include:

a. Information on access to online resources for up to four evaluators to review.

b. Completed Attachment 3, Cloud Questionnaire

c. Completed Attachment 4, GPAT

d. Completed Attachment 5, Terms of Service Addendum

e. Completed Attachment 6, Questions and Answers Sheet

(b) Quote Submission Requirements: Electronic submission by email.

RFQ Questions – Questions in regards to this RFQ shall be submitted in writing via email to LeAundria

Shaheed at leaundria.shaheed@hq.dodea.edu with the subject line, “Questions: HE1254-18-Q-0003,” no later than July 10, 2018 10:00 A.M. EST.

Answers to your questions will be posted on FBO via an amendment to the solicitation.

Complete Quote Package (Volumes 1 - 5): There are two separate closing dates for specific volumes.

a) The first due date for Volume 5, IT Components, is no later than July 20, 2018 10:00 AM. EST via email LeAundria Shaheed at leaundria.shaheed@hq.dodea.edu and Alim Koroma at alim.koroma@hq.dodea.edu

b) The second and final close date for Volume 1-4 is no later than July 27, 2018 10:00 A.M. EST via email LeAundria Shaheed at leaundria.shaheed@hq.dodea.edu and Alim Koroma at alim.koroma@hq.dodea.edu mailto:leaundria.shaheed@hq.dodea.edu mailto:alim.koroma@hq.dodea.edu mailto:leaundria.shaheed@hq.dodea.edu mailto:leaundria.shaheed@hq.dodea.edu mailto:alim.koroma@hq.dodea.edu mailto:leaundria.shaheed@hq.dodea.edu mailto:alim.koroma@hq.dodea.edu

Note: DoDEA has a maximum email limit of 10MB. Vendors shall confirm receipt of their electronic copy by return email from the above email address.

Summary of Important Due Dates:

Item IT Submission

QUOTE

Submission

Due Date/

Time

Volum 5

July 20, 2018

10:00 AM EST

Volume 1-4

July 27, 2018

10:00 AM EST

To

Electronic Copy by email to leaundria.shaheed@hq.dodea.edu and alim.koroma@hq.dodea.edu

Subject: HE1254-18-R-0003

Electronic Copy by email to:

Leaundria.shaheed@hq.dodea.edu and alim.koroma@hq.dodea.edu

Subject: HE1254-18-R-0003

(End of addendum to FAR 52.212-1)

52.212-1

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

a) The Government will evaluate and award a contract resulting from this solicitation to the responsible offeror whose quote provides the best value to the government in accordance with FAR Part 12 and 13 mailto:leaundria.shaheed@hq.dodea.edu procedures. The government will select the awardee using best value trade off method. The government intend to award without discussions, however reserves the rights to hold discussions if necessary. The government is seeking offeror’s best quote solution with their initial submission. Technical requirements approach will be evaluated on the extent to which the submission meetsand/or exceeds DoDEA’s requirements.

b) The following factors shall be used to evaluate offers:

Factor 1: Technical Requirement Approach: The Technical Requirement Approach will be evaluated on the extent to which they demonstrate the vendor’s understanding of and capabilities to perform the requirements following stated SOW sections and sub-sections.

1. All Pathway Courseware: The extent which the vendor’s technical approach meets and/or exceeds the requirements of PWS section 4.1 and sub-sections.

2. Web Access:The extent which the vendor’s technical approach meets and/or exceeds the requirements of

PWS section 4.2 and sub-sections.

3. Virtual Professional Learning and Program Support for All Pathway Teachers: The extent which the vendor’s technical approach meets and/or exceeds the requirements of PWS section 4.3and sub-sections

4. Reports for All Courses: The extent which the vendor’s technical approach meets and/or exceeds the requirements of PWS section 4.4. and sub-sections

5. General: The extent which the vendor’s technical approach meets and/or exceeds the requirements of

PWS section 4.4. and sub-sections

6. Software and Cloud Testing Requirements: The extent which the vendor’s technical approach meets and/or exceeds the requirements of PWS section 5.1. and sub-sections

7. System Requirement:s The extent which the vendor’s technical approach meets and/or exceeds the requirements of PWS section 5.2. and sub-sections

8. Data Management Requirements: The extent which the vendor’s technical approach meets and/or exceeds the requirements of PWS section 5.3. and sub-sections

9. DoDEA Software License Keys: The extent which the vendor’s technical approach meets and/or exceeds the requirements of PWS section 5.4. and sub-sections

10. DoDEA Information Assurance Requirements: The extent which the vendor’s technical approach meets and/or exceeds the requirements of PWS section 5.5. and sub-sections

11. Data Privacy Compliance: The extent which the vendor’s technical approach meets and/or exceeds the requirements of PWS section 5.6. and sub-sections

12. Section 508 Compliance: The extent which the vendor’s technical approach meets and/or exceeds the requirements of PWS section 5.7. and sub-sections

Technical Approach Rating Standard

Adjectival Rating Rating Description

Outstanding Quote meets requirements and indicates an exceptional understanding of the requirements. Quote contains multiple strengths (which far outweigh any weaknesses) and no deficiencies. Risk of unsuccessful performance is very low.

Good Quote meets requirements and indicates a thorough understanding of the requirements. Quote contains one or more strengths (which outweigh any weaknesses) and no deficiencies. Risk of unsuccessful performance is low.

Acceptable Quote meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal Quote does not clearly meet requirements and has not demonstrated an understanding of the requirements or The quote has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high

Unacceptable Quote does not meet requirements and contains one or more deficiencies. Quote is unawardable.

Factor 2:

Past Performance:

2.1 An Offeror’s past performance will be evaluated as “ acceptable”,” unacceptable” or “neutral”. The past performance evaluation will assess the offeror’s probability of meeting the minimum solicitation requirements. Vendors shall submit three relevant past performance references with their offer and will be assigned one of the following ratings. The assessment will be based on the vendor’s record of relevant and recent past performance information. In addition to past performance references provided in the proposal, the Government may also consider information obtained through other sources such as Past Performance

Information Retrieval System..

2.2 Relevant performance includes efforts of the same or similar scope, magnitude of effort, and complexity this solicitation requires, includes specific examples, if appropriate. e.g., “These include efforts where the Offeror provided services similar to those outlined in the performance work statement. Recent efforts are defined as those efforts, which have been performed during any portion of the last three years, including those efforts currently being performed.

2.3 The Government will consider the collective record of all recent and relevant past performance in assessing a rating. In the case of an offeror without a record of past performance or for whom information on past performance is not available or so sparse that no meaningful past performance can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable”.

2.4 Past Performance Rating Standard:

Rating Description

Acceptable Based on the Offeror’s recent and relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Unacceptable Based on the Offeror’s recent and relevant performance record, the Government has no reasonable expectation that the Offeror will be able to successfully perform the required effort.

Unknown/

Neutral

No recent and relevant performance record is available or is so sparse that no meaningful past performance rating can be reasonably assigned.

Factor 3:

Price - Price will be evaluated to for fair and reasonableness in accordance with FAR 132.106-3.

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. This evaluation will include an option to extend services for 6 months (as allowed by FAR 52.217-8), to run after the completion of the last annual option period. The Government will extrapolate the vendor’s pricing of the last annual option period to arrive at a price for the potential 6 month extension of services option. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(d) If the subject solicitation has been issued as a Request for Quotation, all references to proposal and offeror are hereby changed to quote and vendor respectively, except for in paragraph (c), which stands as written. If a quote is provided, the Government may make an offer based on all or part of a vendor’s quote, as originally presented or as subsequently modified.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 10 quantity , the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor -

(1) Any order for a single item in excess of 6000 quantity;

(2) Any order for a combination of items in excess of 6000 quantity; or

(3) A series of orders from the same ordering office within 5 days that together call for quantities exceeding the limitation in paragraph (b) (1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal

Acquisition Regulation (FAR)), the Government is not required to order a part of…