ATTACHMENT_1_PWS.pdf

ATTACHMENT 1

PEFORMANCE WORK STATEMENT FOR SCHOOL

BUS DRIVER STUDENT TRANSPORTATION

SERVICES

DEPARTMENT OF DEFENSE EDUCATION ACTIVITY

(DoDEA) – PACIFIC EAST

SASEBO STUDENT TRANSPORTATION OFFICE

INTRODUCTION

DoDEA, as one of only two Federally-operated school systems, is responsible for planning, directing, coordinating, and managing prekindergarten through 12th grade educational programs on behalf of the Department of Defense (DoD). DoDEA is globally positioned, operating 168 accredited schools in 8 districts located in 11 foreign countries, 7 states, Guam, and Puerto Rico.

DoDEA employs approximately 15,000 employees who serve more than 73,100 children of active duty military and DoD civilian families. DoDEA is committed to ensuring that all school-aged children of military families are provided a world-class education that prepares them for postsecondary education and/or career success and to be leading contributors in their communities as well as in our 21st century globalized society.

DoDEA operates as a field activity of the Office of the Secretary of Defense (Personnel and Readiness). It is headed by a director who oversees all agency functions from DoDEA headquarters in Alexandria, Virginia. DoDEA's schools are divided into 3 geographic areas: Europe, the Pacific, and the Americas.

1.0 CONTRACT SCOPE

1.1. DoDEA Pacific East requires school bus driver services for Sure Start through grade 12 students authorized to utilize school bus transportation services to attend DoDEA Pacific East schools located within Sasebo, Japan. The contractor shall provide all personnel, materials, supervision and other items and services necessary to safely transport students and other authorized individuals to and from their designated schools, to include services for Daily Commute, Special Needs, Special Needs Extended School Year, Curricular Study Trips, Co-Curricular and Far East Activities. The SAFETY of the passengers is of highest priority in the performance of services.

2.0 DEFINITIONS

Accidents – Vehicle-related events in which a Contractor’s vehicle with student(s) on board is the cause or focus and results in property damage, however slight, or causes injury, however slight, to student(s) and/or other person(s).

Activity Run – A run that departs the school after 1700 hours to transport students who participate in co-curricular after-school activities from the school to housing areas or transportation terminals.

Adaptive Seat Device – Tools that stabilize the disabled in an optimum position.

Alternate Contracting Officer Representative (ACOR) – An individual designated in accordance with (IAW) subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the KO to perform specific technical or administrative functions.

Actual Rider – A student who is authorized to ride a DoDEA transportation vehicle and does so on a given day.

Authorized Passengers – Individuals authorized to be transported under the contract, to include students, DoDEA officials, military/Host Nation police, security personnel, and others specifically authorized by the Contracting Officer or Contracting Officer’s Representative.

Bus Route – A scheduled daily service which follows an established course within the Commuting Area.

Bus Run – AM/MD/PM service requirements in support of a bus route. Bus Runs consist of picking up students at each respective school’s bus loading/unloading zone where students will enter and transporting them along the designated school bus routes back to their assigned school bus stops both on-base and off-base where the students will exit the school bus.

Child Safety Restraint System (CSRS) – A restraining device, conforming to Host Nation laws, used to supplement a seat belt to secure a child during transportation. The age or size of a child requiring such device is normally defined by Host Nation law, but generally applies to children less than twelve years of age, or who are smaller than 150 centimeters (60 inches) in height.

Commuting Area – A geographic area that determines a student’s eligibility for transportation.

Contract Discrepancy Report (CDR) DA Form 5479 – A formal, written documentation used to document unsatisfactory Contractor performance. The CDR requires the Contractor to explain, in writing, why performance is unsatisfactory; how performance shall be returned to satisfactory levels, and how recurrence of the problem shall be prevented in the future. Final ruling/decision shall be made by the KO.

Contract Specialist (CS) – A Government employee working with the CO to perform a broad range of administrative duties, including preparation and processing of contractual documents, tracking funding, liaison between Contractor and Government personnel, and provision of accurate and appropriate information to the CO and other contractual parties.

Contracting Officer (KO or CO) – A Government official assigned to the Contracting Office authorized by written warrant to enter into, administer, terminate and issue task or delivery orders under contracts. The CO is the only Government official authorized to obligate funding. The CO provides written appointment of Performance Assessment personnel and has the final responsibility for Performance Assessment in accordance with (IAW) FAR Part 42. The KO is the final decision authority for any performance-based deductions or other adjustments levied on the Contractor for failure to perform.

Contracting Officer’s Representative (COR) – An individual designated IAW subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the KO to perform specific technical or administrative functions.

Contractor – A commercial activity that provides school transportation services IAW this Performance Work Statement (PWS).

Contract Manager (CM) – A person who is responsible for contract performance on behalf of the contractor and shall be designated in writing to the KO (CO).

Curricular Transportation – Authorized transportation services in direct support of the school curriculum and events within the normal school day. Normally the activity is scheduled for an entire class and participation is mandatory and considered in determining a student’s grade.

Co-Curricular Transportation – Authorized transportation for students and school sponsors to participate in interscholastic sports, music, forensics, science, humanities, performing arts, etc. Student participation is on a voluntary basis and credit is not given. These activities may occur outside the regular school hours.

Danger Zone – The area around a student transportation vehicle at a stop where most student injuries occur. It is an area 1.83 meters (6 feet) to both sides of the vehicle and 3.05 meters (10 feet) in front of the vehicle. Particular care is required when a bus stop has less than 1.83 meters (6 feet) clearance between the road edge and the designated waiting area. The most critical areas are immediately to the front of the student transportation vehicle and at the right rear.

Day (DA) – On any given route, the period between the first stop on the first run of the day and the last stop on the last run of the day. The route schedules determine the exact service hours and number of runs.

School make-up days are days. During heightened security, additional driving hours may be required beyond the day and will be negotiated on a case-by-case basis.

Department of Defense Education Activity (DoDEA) – An agency of the U.S. Department of Defense responsible for the operation of schools for eligible children of Government authorized personnel.

Duress – A situation involving control of the student transportation vehicle being taken over by someone other than the driver or Safety Aide, or similar serious incident that places the student transportation vehicle and its passengers in a critical, life-threatening situation.

Improvised Explosive Devices (IED) – Those devices placed or fabricated in an improvised manner incorporating destructive, lethal, noxious, pyrotechnic or incendiary chemicals, designed to destroy, disfigure, distract, or harass.

Incidents – Any events that occur on/around the school loading/unloading zone or during school transportation services that have an adverse effect on either the performance of this contract or passengers.

Installation Access Control Office (IACO) – The security office on the military installation where contractor base passes are requested, processed, and issued.

Non-Service Day – This is a day on which no Student Transportation Services are required. The COR will identify such days. School make-up days are not non-service days.

Quality Assurance Surveillance Plan (QASP) – A plan used by the Government to inspect and evaluate Contractor-provided services.

Quality Control – Those actions taken by the Contractor to control the performance of services so that the requirements of the contract are met.

Quality Control Plan – The contractor's system for controlling quality of performance to ensure quality services are provided to the government in accordance with the contract’s terms and conditions.

Registered Rider – A student who is authorized to ride a DoDEA transportation vehicle but who may choose not to ride on a given day.

Safety Aide – An individual trained specifically for assisting passengers with special-needs identified in the special instructions provided by the COR and IAW PWS requirements.

Safety Attendant – When ordered by the COR, a safety attendant shall be assigned for routes or runs to assist Kindergarten through grade 2 students in entering and exiting the vehicle and riding safely IAW the requirements of paragraph 4.8.

School Bus Student Misbehavior Report – Identifies the student behavior standards on or around school buses and is used to identify and document violations of these standards by students.

School Student Transportation Services – These services are for the repetitive daily transportation of students (and other authorized individuals) to and from their designated schools and other education sites.

Specialized Safety and Security Equipment – Transportation equipment including special or adapted devices, buses, lifts, and ramps used to facilitate the transportation of children with disabilities.

Sponsoring Official/Organization – A designated DoDEA Pacific East individual and/or organization at the Student Transportation Office, District Transportation Supervisor, or District-level that performs Installation Pass responsibilities or has oversight based on the relationship to the Installation Pass applicant.

Student – An individual who is officially enrolled for attendance at a DoDEA school, or at a non-DoDEA school if such attendance is approved by DoDEA.

Student Counts – A report of the number of actual riders on each school transportation run by each bus stop.

Trip (job) – Is a single dispatch of one (1) school bus in support of a school’s curricular, co-curricular, Far East, and/or long-haul transportation requirements. A trip (job) is typically to/from transport between the school and the designated location.

Unsatisfactory/Incomplete Service – A service output that does not meet the standards of performance detailed in this contract.

School Acronyms –

DES – Darby Elementary School.

SES – Sasebo Elementary School.

EJK – Earnest J. King High School.

STO – Student Transportation Office.

Weapons – Items carried, presented, or used in the presence of other persons with the intent of threatening or harming an individual, capable of causing death or serious bodily injury or instill fear.

These items include, but are not limited to: guns, ammunition, knives, replica/look-alike weapons, etc.

3.0 GOVERNMENT RESPONSIBLITIES

3.1. Facilities. The Government will provide usage of a shared facility, telephone (local calls only), computer, printer, office furniture and utilities to accommodate Contractor employees on Sasebo, Japan. The Government will also provide a parking facility on Sasebo where school buses shall be kept and parked. The Contractor shall report any government furnished items/equipment needing repair or replacement to the COR.

3.2. Equipment. The Government will provide the following items:

Item Description Quantity Location Office Telephone 1 – Each Sasebo STO Chair 1 – Each Sasebo STO Desk Workstation 1 – Each Sasebo STO Desktop Computer and Monitor 1 – Each Sasebo STO Printer 1 – Each Sasebo STO Scanner 1 – Each Sasebo STO

3.3 Computer and Internet Agreement. Contractor employees with access to Government computers are required to sign DoDEA Form 6600.1-F1; DoDEA Computer and Internet Access Agreement for Employees, Contractors, and Volunteers; and apply for a Computer Access Card (CAC) prior to gaining access to DoDEA’s information technology resources within five (5) days of contract award.

No user’s account will be assigned to a Contractor unless DoDEA Form 6600.1-F1 has been signed and is on file. A record of the signed agreement shall be maintained by the Contractor and a copy shall be provided to the COR.

3.4 Telephone. Government phone lines will be provided. This service will be provided free of charge for communication between the Contractor on-site representative’s office and the COR. The Contractor shall be responsible to pay for any expenses involving a commercial telephone line.

3.5 School Buses. The Government will make available the following school buses needed to fulfill the school bus driver transportation services described in this PWS.

School Bus Type Quantity 14 Passenger Micro-Bus w/Lift Gate 1 18 Passenger Micro-Bus 8 44-53 Passenger-City Bus 8 44 Passenger-Tour Bus 1

3.5.1 In the event of removal of any school bus from service or additional school bus added, the Government will provide a new list of school buses and plate numbers. If the quantity of school buses increases, the Contracting Officer (KO) may require the Contractor to provide additional school bus drivers.

3.5.2 The Government will provide a parking facility where the school buses shall be kept and parked. The Contractor shall be responsible for safeguarding all school buses provided for Contractor use. At the close of each work period all gates to the parking facility shall be secured.

3.6 Route Schedules. The Contracting Officer’s Representative (COR) will provide the Contractor a copy of each school bus route schedule prior to the beginning of scheduled services each school year and will issue the Contractor a new route schedule when a change to a service is made.

Route schedules will include route number, all runs, stops, authorized passengers by location, school and departure/arrival times. The COR will identify any services requiring a safety attendant, safety aide and/or special equipment or child safety restraint system (CSRS) devices.

3.7 Installation Passes. The local supporting military installation will issue all required installation passes to Contractor employees at no cost to the Contractor. To be eligible to perform work under this contract, the Contractor shall meet all applicable installation access requirements specific to each installation. The COR will provide the Contractor copies of the installation access forms as referenced above. Installation passes shall be in the employee’s possession at all times while on a military installation. The Contractor shall return installation passes to the appropriate office within one (1) business day upon termination of an employee or completion of this contract.

3.8 School Unloading/Loading Zone Procedure. DoDEA school staff employees will pick-up and drop-off sure start, kindergarten and special needs students at the school bus in the loading zone. These students shall not be left unattended and must be transferred hand-to-hand.

3.9 Fuel. The Government will provide fuel at no additional cost to the contractor for all Government furnished school buses used in the performance of this contract.

3.9.1 The Contractor shall ensure all school buses have sufficient fuel to meet transportation requirements. The school buses will fuel up using government assigned fuel keys at Sasebo, Japan. Use of the fuel key allows for 24-hour access to fuel.

3.9.2 Diesel Exhaust Fluid. The Government will provide Diesel Exhaust Fluid (AdBlue), at no additional cost to the Contractor for all government furnished school buses used to support the Urea SCR system on the school bus. The Contractor shall refill all school buses with sufficient diesel exhaust fluid to meet transportation requirements.

4.0 CONTRACTOR RESPONSIBLITIES

4.1. Contract Manager. The Contractor shall provide a Contract Manager who shall be responsible for the oversight of performance requirements. The name and phones number(s) of this person, and an alternate who shall act for the contractor when the primary Contract Manager is absent, shall be designated in writing to the KO and COR.

4.1.1. The COR and the KO must be able to contact either the primary or alternate Contract Manager 24-hours a day regarding emergencies, severe weather notification, or other urgent matters.

4.1.2. The primary or alternate Contract Manager shall be at the scene of an accident or other emergencies within sixty (60) minutes of notification.

4.2. Contractor Personnel Standards/Requirements.

4.2.1. Removal of Contractor Personnel. The KO reserves the right to remove any Contractor employee from performance of duty under this contract for cause, especially where student safety is concerned. In all such cases, the Contractor will be notified of the occurrence and shall provide its written course of action to include the continued suitability or non-suitability of the employee performing under this contract going forward.

4.2.2. Age and Health. The Contractor personnel shall maintain medical certifications for all personnel.

This certification shall attest that personnel are physically capable of lifting and carrying 40 pounds, free of all communicable diseases to include Tetanus, Diphtheria and Chickenpox, or a physical or mental impairment that would affect their ability to perform duties under this contract. Employees with these conditions must be removed from employment until after medical treatment and must have a written determination from the contractor to return to work. License drivers must meet the age requirements and qualifications of Host Nation Laws to obtain CDLs.

Language Ability. The Contract Manager and Alternate shall be able to speak, read and write the English language when communicating with the KO, COR and school officials. The school bus drivers shall be capable of communicating in the Host Nation language.

4.3. Safety and Security Training.

4.3.1. The primary and alternate Contract Manager shall attend an annual Government-sponsored Safety and Security Training session. Sessions are normally held in July or August as coordinated with the COR. The Contractor may substitute the firm’s training manager for the Alternate Contract Manager.

4.3.2. Prior to starting the school year, the Contractor shall provide school bus drivers and replacement drivers a minimum of seven (7) hours of safety and security training covering the topics presented in the annual Safety and Security Training session. The Contractor training shall include a minimum of one (1) hour of the Security/Force Protection Module.

4.3.3. The Contractor shall provide the Safety and Security Training to new school bus drivers and replacement drivers that are employed after the conduct of the Contractor’s Safety and Security Training session. The Contractor shall prepare a memorandum that identifies the date, time, location, name of instructor(s) and trainee(s), and a brief statement, summary, or synopsis of the topics and content of material presented (e.g., instruction syllabus) to document the Safety and Security Training Session. The Contractor shall provide a copy of the attendance record to the COR within five (days) upon completion of training.

4.3.4. As a part of the seven hours of safety and security training, a security contractor shall provide the following training courses to identified school bus Contractor personnel either in conjunction with the annual school bus Contractor training session or during separate session(s):

4.3.4.1. Security/Force Protection Module. When requested by the COR or KO during the school year, a security Contractor shall provide a three-hour Security/Force Protection Model (e.g., school bus security inspection, surveillance detection, and emergency response) training course to new drivers, replacement drivers, and new Contractor trainer(s) that have not completed the formal security training.

4.3.4.2. Training session shall be completed prior to the beginning of each school year to cover force protection, accidents/incidents, student management, use of child safety seats, handling students with disabilities, safety procedures, safe havens, and safety precautions at loading zones and bus stops.

The Contractor is responsible for training new employees hired after the annual training is completed.

4.3.4.3. Prior to starting the school year, all school bus drivers, replacement drivers and the school bus Contractor trainer(s) shall attend the initial three-hour security/force protection training course or a one and one-half hour refresher security training course covering the Security/Force Protection Module. For new school bus drivers and replacement drivers that are employed after the conduct of the security contractor’s training, the school bus Contractor trainer shall provide interim security/force protection training presented in the security contractor’s training session until a security contactor is scheduled during the school year to conduct the formal training and must successfully complete an end-of-course examination.

4.3.4.4. As part of the annual training session, a one (1) hour refresher safety and security training session shall be conducted during the month of January to refresh contract employees of safety and security procedures as mentioned above in paragraph 4.3.4.2.

4.3.5. School Bus Safety Training and School Bus Evacuation Module. When requested by the COR or KO during the school year, school bus drivers shall participate in this bi-annual training conducted by the COR for students enrolled in each school.

4.3.5.1. School bus drivers shall be familiar with all safety aspects of the school bus such as: fire extinguishers, emergency door operations, etc., and assist students in evacuating the school bus.

4.3.5.2. School bus drivers shall evacuate students utilizing special equipment or child safety restraint system (CSRS) devices in their device.

4.3.5.3. School bus drivers shall be trained in assisting special needs students as prescribed by Host Nation laws to include proper fastening/securing of harnesses, wheelchairs and other special equipment.

4.4. First Aid, Cardiopulmonary Resuscitation and Blood-borne Pathogens.

4.4.1. School bus drivers shall have current first aid and CPR certifications either by receiving training in Japanese Red Cross First Aid or American Red Cross First Aid equivalent. The certifications shall be no more than three (3) years old and shall be made available for review upon request by the COR.

4.4.2. First Aid Kits. School bus drivers shall be familiar with the use and application of its contents. Kits will contain, but not limited to, the following: compress bandages, adhesive tape, Band-Aids and clear topical antiseptic or an antiseptic which does not stain.

4.4.3. Blood-borne Pathogen, Body Fluid kits and Barf Bag. School bus drivers shall be familiar with the use and application of its contents. Kits will aid in cleaning up spills and protect individuals from exposure to possible blood-borne pathogens.

4.4.4. Bioenvironmental and Hazardous Material Handling. The Contractor shall comply with all Host Nation and U.S. Government regulations regarding the proper handling and disposition of bioenvironmental and hazards materials. Bioenvironmental and hazardous materials include but are not limited to bodily fluids and waste.

4.5. Background Checks.

4.5.1. School bus drivers, replacement drivers, and other Contractor personnel that may come in contact with student passengers shall be cleared in January and July of each calendar year by a Host Nation background check, e.g., local police criminal records check. . Submit a copy of the background check within five (5) days of completion and quarterly thereafter.

4.5.2. The background check shall be completed within the first 30 days of contract award and in January and July following the date of award and annually thereafter. Submit a copy of the background check within five (5) days of completion and quarterly thereafter.

4.5.3. Bus drivers shall be cleared by background check before beginning performance of duty under this contract, in accordance with paragraph 4.7. All new hires during the course of a contract year shall also be cleared by background check before the begin performance of duty under this contract.

4.5.4. The Contractor shall maintain the most current background checks on file and shall make them available to the COR when requested.

4.6. Criminal Offense.

4.6.1. The Contractor shall not assign any person to perform duty under this contract whose background or criminal record includes both a conviction for any of the offenses enumerated below:

a. Assault and battery, domestic abuse, or homicide;

b. Child abuse, child neglect, child sexual molestation, pedophilia, or child pornography;

c. Public indecency, sexual assault, or rape;

d. Use, possession, or distribution of any illegal drug or controlled substance; and

e. Reckless driving or driving while under the influence of alcohol or drug.

4.6.2. When a person’s background or criminal record includes arrests and convictions for criminal offenses not listed in paragraph 4.6.1, the Contractor shall provide its written determination to the KO regarding the suitability/non-suitability of the employee’s performance of duty under this contract.

4.6.3. The Contractor shall immediately inform the KO when a past criminal offense of any nature by an employee performing duty under this contract is discovered after-the-fact. In such cases, the Contractor shall provide a written determination to the KO regarding either the continued suitability or non-suitability of its employee’s performance under this contract.

4.6.4. The Contractor shall immediately inform the KO when an employee performing duty under this contract is arrested for a criminal offense. In such cases, the Contractor shall provide a written determination to the KO regarding either the continued suitability or non-suitability of its employee’s performance under this contract. Furthermore, the Contractor shall also immediately inform the KO when the driver’s license of any school bus driver performing under this contract is suspended or revoked.

4.7. Installation Background Checks.

4.7.1. As part of the requirement for contracted personnel to gain access to the installation, an installation background check will also be conducted. Contracted employees will go through a rigorous background check. All allegations, arrests and/or convictions discovered as a result of the background check will be scrutinized and may be cause to deny access.

4.8. Student Transportation Safety Service Program.

4.8.1. The Student Transportation Safety Service Program assigns Safety Attendants on regular daily commute school buses and Safety Aides on Special Needs school buses, primarily to oversee student safety. Safety Attendants and Safety Aides are managed under a separate DoDEA Pacific East contract with a commercial company and are considered authorized riders by the Government.

4.8.2. Safety Attendants/Safety Aides will work closely with school bus drivers, forming a professional, mutually supportive relationship. However, they operate independently of the school bus drivers and their presence on the school bus does not relieve the driver of any responsibilities and duties specified within the school bus driver contract.

4.8.3. Safety Attendants/Safety Aides primarily observe the interior of the school bus and ensure that students enter and exit the school bus safely and conduct themselves in a safe manner while on the school bus.

4.8.3.1. From the beginning of and throughout the run, maintain safety awareness of the internal environment of the route and its stops to detect and report indicators of surveillance and/or criminal activities. Safety Attendants/Safety Aides will know the characteristics of the school bus route, including its runs, schedule, stops, traffic patterns and geography.

4.8.3.2. When required by the COR, meet with the school bus driver before the school bus is put into service and conduct an internal walk-through visual safety check of the bus for indicators of tampering and/or explosive or incendiary devices.

4.8.3.3. Assess the situation for threat indicators when a student or other person boarding a school bus is not recognized by the school bus driver, safety attendant or safety aid or attempts to board without displaying proper identification or authorization, and assist the school bus driver to request the individual boarding to show his/her identification card and/or school bus pass.

4.8.3.4. During emergencies that affects the school bus’s safety and its occupants; the safety attendant/safety aide responds and takes charge of the school bus movement. Examples of emergencies include reacting to an attempted hijacking or forced takeover, hostage taking, responding to small arms weapon’s fire, etc. When the safety attendant/safety aid determines an emergency response is necessary, the safety attendant/safety aid may direct the school bus driver to divert from the route or drive to a medical, fire department, police facility or to a designated safe haven. The school bus driver shall comply promptly with the safety attendant/safety aide directions.

4.8.3.5. Contractor employees shall not conduct physical searches of student possessions, for example book bags or backpacks, nor physically search the person of a student.

4.8.3.6. Contractor employees shall perform all duties in a manner that does not call public attention to their presence or purpose.

4.9. Contractor Employee Conduct.

The contractor is responsible to for ensuring that employees performing under this contract follow a strict code of conduct on school grounds and the school bus depot. The contractor’s employees shall not engage in the following during the performance of this contract:

4.9.1.1. Use of verbal assault, foul language, personal or racial insults, or threats of personal violence, or comment on the personal appearance of students in any language.

4.9.1.2. Any conduct of a sexual nature, verbal or physical, to include reading or display nudity or pornographic material.

4.9.1.3. Physical contact with students, except as required for reasons of safety, first aid or CPR; or show of verbal or physical affection toward students, or take photographs of them.

4.9.1.4. Use of tobacco products, eating or drinking, or reporting for work under the influence of or impaired by alcohol, drugs, or medications which may affect the ability to perform safely under this contract.

4.9.1.5. Selling, giving to or accepting from students any beverage, food or tobacco product, or any gift or item, irrespective of monetary value.

4.9.1.6. Playing music unless approved by the COR.

4.9.1.7. Wearing clothing with insignia reflecting religious, political or social messages or slogans, but shall dress in a neat, professional manner.

4.9.1.8. Wearing shoes with open toes and/or heels while driving and transporting children to prevent shoes getting stuck on the petals.

4.9.1.9. Use of mobile devices, such as mobile phones for the duration of the run. In emergency cases, the school bus driver may use a mobile phone to contact first responders.

4.10. Zero Tolerance Weapons Policy. Weapons are items carried, presented, or used in the presence of another person in a manner likely to make a reasonable person fear for their safety. Contractor personnel shall not carry and/or possess weapons of any type while performing duties on or off any installation.

4.11 Personnel List.

4.11.1 The Contractor shall provide a personnel report to the KO and COR within five (5) days of contract award and a quarterly thereafter. The personnel report shall be divided into three (3) sections as follows:

Section A – Contract Personnel. Shall list all contractor employees performing under this contract. The list shall include all employee names, dates of birth, job titles, countries of citizenship, dates of completed criminal background checks, identification documentation numbers/passport numbers, and employees’ hire and termination dates.

Section B – Bus Drivers. Shall list all contractor bus drivers performing under this contract. The list shall include all employee names, driver’s license numbers and expiration dates.

Section C – Employee Training. Shall list all contractor employees performing under this contract. The list shall include all employee names and contain the current training records.

4.12. Driver’s License/Professional Certifications.

4.12.1. Not less than thirty (30) calendar days before services begin; the Contractor shall certify, in writing, that all drivers have the correct licenses and certifications for the type of school bus they are to operate. The Contractor shall maintain, and upon request by the COR, make driver’s licenses and certifications available for the vehicles they are to operate.

4.12.2. Insurance. The Contractor shall obtain insurance for all contractor personnel and government provided school buses used in support of this contract and submit copies to the KO/COR within five (5) days of contract award. The Contractor shall be liable for, and shall indemnify and hold harmless the government against, all actions or claims for lost or damage to property or injury or death of persons, resulting from the fault, negligence, or wrongful act or omission of the contractor, its agents or employees.

4.13. Installation Passes.

4.13.1. The Contractor shall obtain the necessary installation/base passes to allow Contractor personnel operating, servicing, or managing DoDEA Pacific East school transportation to enter U.S. Government installations. The Contractor shall identify personnel requiring installation passes on the Personnel List provided to the COR and shall be responsible for completing all necessary paperwork, to include processing each request through the Student Transportation Office and the CFAS Security Pass Office.

4.13.1.1. As part of the personnel security vetting process, Contractor school bus drivers shall possess either a Temporary or a Permanent Installation Pass prior to operating a school bus on a school transportation run.

4.13.1.2. Installation Passes shall only be used in performance of duties under this contract. Installation passes remain the property of the U.S Government; passes shall be returned to the COR upon expiration of the pass or student transportation contract, when a Contractor employee is no longer employed by the Contractor or requires access, or when requested by the COR.

4.13.1.3. Contractor personnel who are denied an Installation Pass shall be removed from performing service(s) under this contract immediately upon Contractor’s receipt of such notification for the U.S.

Government.

4.13.1.4. Applicants shall submit a copy of the following documents with the application:

a. Passport or personal ID card, issued by the country of citizenship.

b. A copy of all required background checks results.

c. A copy of the residence permit and a work permit, if required.

4.13.1.5. Contractor personnel shall always keep the installation pass and other government-issued documents secure to prevent loss or theft, and never leave them unattended in the contractor’s vehicle. If an Installation Pass is lost or stolen, the Installation Pass holder shall report the loss or theft to the COR and the CFAS Security Office immediately. The sponsoring organization shall submit a new application to the same CFAS Security Office where the original Installation Pass was obtained. If requested by the sponsoring official in the application, the expiration date of the Installation may be extended to show a full registration period for that individual’s category.

4.14. Student Ridership and Mileage Utilization Reports.

4.14.1. The Contractor shall maintain a daily count of passengers transported on each one-way trip and record the miles driven for each daily commute school bus route.

4.14.2. The Contractor shall maintain a passenger count for each curricular/co-curricular and Far East event supported. This passenger and mileage utilization data shall be compiled for reporting. The Contractor shall submit the information in a weekly report entitled “Student Ridership Report” to the COR.

4.15. Facility Security.

4.15.1. Key Control. The Contractor shall establish and implement methods to ensure that no keys, to include fuel keys, issued by the Government are lost or misplaced or are used by unauthorized persons.

Duplication of keys is not permitted. The Contractor shall report lost keys to the COR immediately.

4.15.1.1. If keys, other than the master keys, are lost, the Contractor may be required, upon written direction of the COR, to re-key or replace the affected lock(s) or perform re-keying at the Contractor’s expense. In the event a master key is lost, the Government will replace all locks and keys for the system and the total cost will be deducted from the monthly payment due to the Contractor.

4.15.1.2. The opening of locked areas by Contractor employees to allow non-contractor personnel access to the premises is not authorized.

4.15.1.3. School Bus Security. The Contractor shall ensure all school buses and equipment on the school buses are secured at the end of the duty day. Ignition keys and fuel keys shall be turned back into the Contractor’s dispatcher at the end of the duty day.

4.15.1.4. Lock Combinations. The Contractor shall restrict access to all Government provided lock combinations to preclude unauthorized entry.

4.16. Refuse/Trash.

4.16.1. Refuse Collection. The Contractor shall ensure all debris and waste generated from the work shall be placed at the designated trash refusal location on a daily bases.

5.0 CONTRACTOR OPERATIONAL REQUIREMENTS

5.1. Daily Commute Transportation Service.

5.1.1. Daily Commute. The Contractor shall adhere to applicable Host Nation laws, installation regulations, and safety procedures. The Contractor shall perform daily commuting runs between the hours of 0530 and 1630, Monday through Friday for approximately 183 days each School Year (SY). The Government will provide the school bus routes, bus stops, and number of registered student passengers to the Contractor not less than fifteen (15) days prior to the first day of school each year. The current school bus routes are provided at PWS Attachment A, Workload, School Bus Routes Schedule. No service is required on school holidays, regularly scheduled school vacations, or when schools are closed due to inclement weather or some heightened force protection levels.

5.1.2. The Prime Contractor is required to perform at 30% of the operational requirements. The Contractor is responsible for all sub-contractors necessary to perform mission requirements and must maintain a good working relation relationship with sub-contractors. The Prime Contractor is responsible for Quality Control measures of sub-contractors and will ensure sub-contractors are capable of meeting all requirements associated with this contract.

5.1.2.1. The Contractor shall submit sub-contracting agreements at the time of proposal submission for all potential sub-contractors for review and approval. DoDEA has determined that individual consent action is required to protect the Government adequately because sub-contractors require special surveillance for transportation services.

5.1.2.2. The Contractor shall submit a sub-contract agreements to ensure that the proposed sub-contract is appropriate for the risk involved and consistent with current policy and sound business judgment.

5.1.3. Daily commuting service is defined as morning (AM), midday (MD), and afternoon (PM) commuting runs. The Contractor shall schedule school bus transportation to arrive at all school bus loading/unloading zones not earlier than twenty (20) minutes prior to the scheduled start of the school day and not later than five (5) minutes prior to the school starting time. The school bus shall be in place to pick up students not earlier than ten (10) minutes prior to the last bell time at the end of the school day and transport student passengers to arrive at the final school bus stop on a route not later than sixty (60) minutes after the close of school.

5.1.3.1. AM commuting runs will consist of picking up student passengers at their assigned school bus stops both on-base and off-base and then transporting them along the designated school bus routes to the respective school’s bus loading/unloading zone where the students will exit the school bus.

5.1.3.2. MD commuting runs will consist of picking up students enrolled in half-day educational programs at each respective school’s bus loading/unloading zone where the students will enter the school bus and transporting them along the designated school bus route back to their assigned school bus stops both on-base and off-base where the students will exit the school bus.

5.1.3.3. PM commuting runs will consist of picking up students at each respective school’s bus loading/unloading zone where students will enter the school bus and transporting them along the designated school bus routes back to their assigned school bus stops both on-base and off-base where the students will exit the school bus.

5.1.4. School Bus Routes and Bus Stops Schedule. The Contractor in coordination with the Sasebo Student Transportation Office (STO) shall prepare a schedule of arrival and departure times for all school bus routes and bus stops for COR approval.

5.1.4.1. The Contractor shall continually assess the school bus routes and provide recommended safe and efficient school bus route structure changes when schedules cannot be adhered to on a consistent basis.

5.1.4.2. School bus stops will be placed in close proximity to the majority of housing locations serviced at commercial bus stops whenever possible.

5.1.4.3. School bus drivers shall not depart school bus stops earlier than the scheduled time. Any deviations in times shall be reported to the COR.

5.1.4.4. School bus routes shall be optimized for minimum ride time and highest student passenger ridership possible.

5.1.4.5. The Contractor shall be responsible for ensuring school bus drivers are at the correct location(s) to perform these services. The Government is not responsible for shuttling Contractors to their place of work.

5.1.4.6. The Contractor shall ensure the correct school bus route number sign is displayed prior to the first scheduled stop for that route. The Contractor shall display “Out of Service”, “School Bus”, etc.

signage as required. The Contractor shall report missing or damaged signs on the School Transportation Security Inspection Checklist.

5.1.5. Late to School Bus Report. The Contractor shall provide a Late School Bus Report each time a school bus arrives less than five (5) minutes prior to the school’s starting time.

5.1.6. Daily Number of Passengers. The Contractor shall maintain a daily count of student passengers transported on each one-way trip and record the number of kilometers driven for each scheduled school bus route. This passenger and kilometer utilization data shall be complied for reporting. The Contractor shall submit the data in a weekly report entitled Student Ridership Report to the COR.

5.1.7. School Make-up Date(s). School make-up date(s) shall be considered as normal school days. The Contractor shall be responsible for providing school bus drivers and school make-up days. The

Government will provide the Contractor three (3) days advance notification to provide school bus service on school make-up days.

5.2. Route Adjustments.

5.2.1. Severe Weather. The COR will notify the contractor of severe weather or hazardous driving conditions that result in cancellations or delays to the greatest extent 2 hours prior to early dismissal and before services would be required to begin. Furthermore, the Contract Manager shall advise the COR of any specific weather conditions that warrant a schedule change. The COR must approve any change to the schedule.

5.2.2. Early Dismissal. When school(s) is dismissed earlier than normally scheduled for an emergency or adverse weather conditions, the Contractor shall provide services within two (2) hours of notification by the COR for performance of a Short Notice Run.

5.2.3. Other Adjustments. The COR may reschedule transportation services when unforeseeable events (e.g., suspension of school or change in school program) require adjustment. In such an event, the COR will advise the Contractor of required adjustment(s) to the student transportation schedule(s) to the greatest extent possible, at least 2 hours prior to services being performed.

5.3. Runs and Changes.

5.3.1. The Contractor shall have two (2) working days from the time of receipt of notification to implement a run change, except in cases of unforeseen events (e.g. severe weather). The Contractor is encouraged to suggest school bus route changes that contribute to safety or efficiency of services.

5.4. Access Under Different Force Protection Conditions For Contract Personnel.

5.4.1. Security/Force Protection Conditions. In the event security threats increase, the Government may require:

a. The Contractor to implement alternate run schedules.

b. Inspection of Government school buses and/or parking areas by U.S. Military or Host Nation security personnel.

c. Parking of Government school buses used in the performance of this contract in a secure installation/site identified by the Government.

d. Performance of security inspections as directed by the Government.

5.5. Special Needs Transportation Service.

5.5.1. The Contractor shall provide specialized transportation services for students identified with Special Needs. The COR will provide the Contractor a listing of students requiring this service and their specific pickup locations, times, and destinations. The COR will update this listing as changes occur.

5.5.2. The Contractor shall develop a schedule to ensure special needs students are properly picked up and delivered to their destination(s).

5.5.3. ESY service as identified in paragraph 5.6 below also applies for students authorized for special needs transportation service.

5.6. Extended School Year Transportation Service.

5.6.1. The Extended School Year (ESY) program supports identified students requiring additional educational services. This service is only required when there are students enrolled in the ESY program.

If there are no students enrolled, the ESY transportation service will not be scheduled.

5.6.2. When required, the Contractor shall provide school bus driver(s) to transport ESY students for approximately six (6) weeks starting mid-June until the end of July of each year. Currently, the service required is one (1) school bus route per day between 0700 and 1200 hours. The COR will notify the Contractor forty-five (45) days in advance of scheduling the ESY transportation service.

5.7. Curricular/Co-Curricular/Far East Transportation Service. The contract shall provide the following support services:

5.7.1 Curricular Transportation Service. Provides transportation in support of Darby ES, Sasebo ES, and E.J. King HS curriculum. Destinations include but are not limited to museums, parks, factories and historical sites that are normally within 100 kilometers of the installation. Departure and return times are normally the same day between 0800 and 1430 hours. The estimated Historical Data requirement is contained at PWS Attachment B, Historical Workload Curricular,Co-Curricular, Far East and Long-Haul Transportation.

5.7.2. Co-Curricular and Far East Transportation Service. Provides transportation in support of E.J.

King HS Athletic and Far East programs. Destinations include but are not limited to Iwakuni, Osaka, Kobe, Practice Facilities and local Host Nation Schools in the Sasebo area. Departure times and return times are normally the same day between 0500 and 2300 hours. Destinations outside of the Sasebo area may return the following day (see Long-Haul Overnight Transportation Service). The contractor shall follow Host Nation Laws regarding the number of drivers per bus and shall not exceed two (2) buses per trip or two (2) drivers per bus. The estimated Historical Data requirement is contained at PWS Attachment B, Historical Workload Curricular, Co-Curricular, Far East and Long-Haul Transportation.

5.7.3. The Contractor shall perform co-curricular school bus transportation services for any twenty-four

(24) hour period, including Saturday, Sunday, and U.S. and Japanese holidays with the exception of the New Year’s holiday 1 & 2 January. The Contractor shall follow the most direct route to the destination.

5.7.4. Trip Request. The COR will provide the Contractor with a written trip request, to include a complete description of Curricular/Co-Curricular services to be performed, at least ten (10) working days prior to the requested schedule date.

5.7.5. Completed Trip Request. The Contractor shall return a completed trip request for Curricular/Co- Curricular transportation services to the COR within two (2) days after completion of services.

5.7.6. The Contractor shall use the daily commute school bus drivers when they are not performing daily commuting service to fulfill Curricular/Co-Curricular and Long-Haul Overnight Transportation services.

5.8. Long-Haul Overnight Transportation Service.

5.8.1. Provide…