RFQ_HE1254-17-Q-0003_Paraeducator_Prof_Learning20170117.pdf

SEE ADDENDUM

(No Collect Calls)

HE1254-17-Q-0003 17-Jan-2017

b. TELEPHONE NUMBER

571-372-1335

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 01 Feb 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HE12549. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ARLENE RICHARDSON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

HE1254ZEROPARAEDUCATOR

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HE1254 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE DELIVERY ORDER

VA

TEL: PROVIDED ON DELIVERY ORDER FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,000

NAICS:

511130

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF52

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HE1254-17-Q-0003

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 200 Seat

Novice - Web-based Paraed licenses

FFP

Novice - Web-based Paraeducator enterprise license for web-based paraeducator training. Two courses (equaling at least 30 hours of coursework)

Base Year

ESTIMATED PRICE

FOB: Destination

PURCHASE REQUEST NUMBER: HE1254ZEROPARAEDUCATOR

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 600 Seat

Experienced - Web-based Paraed. licenses

FFP

Experienced - Web-based Paraeducator enterprise license for web-based paraeducator training. One course (equaling at least 15 hours of coursework)

Base Year

ESTIMATED PRICE

FOB: Destination

PURCHASE REQUEST NUMBER: HE1254ZEROPARAEDUCATOR

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 1 Each Registration Process and Performance Rep

FFP

Registration - Llistings, description screen shoots

Base Year

ESTIMATED PRICE

FOB: Destination

0004 1 Each Tracking System

FFP

Tracking System to monitor progress

0005 1 Each Maintenance and Technical Support

FFP

Maintenance Support include upgrades and revisions. Standard Technical Support for digital resources

NOT SEPARATELY PRICED

1001 200 Seat Novice - Web-based Paraed licenses

FFP

Novice - Web-based Paraeducator enterprise license for web-based paraeducator training. Two courses (equaling at least 30 hours of coursework)

OPTION YEAR 1

1002 600 Seat Experienced - Web-based Paraed. licenses

FFP

Experienced - Web-based Paraeducator enterprise license for web-based paraeducator training. One course (equaling at least 15 hours of coursework)

1003 1 Each Maintenance and Technical Support

FFP

2001 200 Seat Novice - Web-based Paraed licenses

FFP

OPTION YEAR 2

2002 600 Seat Experienced - Web-based Paraed licenses

FFP

paraeducator training.

2003 1 Each Maintenance and Technical Support

FFP

3001 200 Seat Novice - Web-based Paraed licenses

FFP

OPTION YEAR 3

3002 600 Seat Experienced - Web-based Paraed. licenses

FFP

3003 1 Each Maintenance and Technical Support

FFP

NOT SEPARATELY PRICED

4001 200 Seat Novice - Web-based Paraed licenses

FFP

OPTION YEAR 4

4002 600 Seat Experienced - Web-based Paraed. licenses

FFP

4003 1 Each Maintenance and Technical Support

FFP

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

0005 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

1003 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

2003 Destination Government Destination Government

3001 Destination Government Destination Government

3002 Destination Government Destination Government

3003 Destination Government Destination Government

4001 Destination Government Destination Government

4002 Destination Government Destination Government

4003 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 20-MAR-2017 TO

19-APR-2018

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

HE1254

0002 POP 20-MAR-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 20-MAR-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 20-MAR-2017 TO

19-APR-2017

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 20-MAR-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 20-MAR-2018 TO

19-APR-2019

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 20-MAR-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 20-MAR-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 20-MAR-2019 TO

19-APR-2020

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 20-MAR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 20-MAR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 20-MAR-2020 TO

19-APR-2021

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 20-MAR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 20-MAR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 20-MAR-2021 TO

19-APR-2022

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 20-MAR-2021 TO

20-MAR-2022

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 20-MAR-2021 TO

19-APR-2022

N/A (SAME AS PREVIOUS LOCATION)

STATEMENT OF WORK

DoDEA Paraeducator Professional Learning

1.0 INTRODUCTION

1.1 The Department of Defense Education Activity (DoDEA) serves the dependents of military and civilian employees by providing PK-12 instruction to approximately 72,000 students. The number of students varies based on the deployment of military troops worldwide. DoDEA’s curriculum , resources, and student achievement scores on standardized tests compare favorably to those of high-performing US public schools.

1.2 DoDEA is divided into eight districts that administer 167 brick-and-mortar schools. The Americas’

Southeast and Mid-Atlantic districts have 54 schools in seven states, Puerto Rico, and for administrative purposes, Cuba. Europe’s South, East, and West districts have 65 schools in England, Germany, Italy, Belgium, Netherlands, Spain, Portugal, Turkey, and Bahrain. The Pacific’s West, East, and South districts have 48 schools in Korea, Japan, and for administrative purposes, Guam. In addition, DoDEA operates a fully accredited Virtual High School with its main office in Virginia and with teaching hubs in

Germany and Okinawa.

2.0 BACKGROUND

2.1 DoDEA paraeducators have received professional learning from the district or regional levels; however, no systemic paraeducator professional learning has occurred in at least two decades.

2.2 The military does not allow service members with children who have extremely severe disabilities to be stationed overseas. Therefore, DoDEA schools in Europe and the Pacific have relatively lower numbers of paraeducators compared to our stateside schools.

3.0 SCOPE

3.1 DoDEA requires asynchronous, online professional learning to meet the needs of our novice and experienced paraeducators working with a wide variety special education students systemwide. Novice professional learning to cover topics in such areas as student behavior, classroom instruction, and understanding of disabilities is required. Each paraeducator is required to complete a basic course of professional learning equivalent to two undergraduate semester credits (30 seat-hours) and to complete additional professional learning equivalent to one undergraduate semester credits (15 seat-hours) every other year of employment. Paraeducators must be able to do their coursework at their own pace.

3.2 DoDEA currently employs 1,296 educators worldwide—US, 561; Europe, 415; and Pacific, 320, of whom 196 were novices. Based on student enrollment trends, those numbers may decline slightly during the life of the contract.

4.0 REQUIREMENTS

4.1 Professional Learning Content—Contractor shall:

4.1.1 Provide vendor-hosted, asynchronous, individually-paced online courses for paraeducators (each not to exceed 90 minutes in length).

4.1.2 Provide online courses that are organized into units that address the needs of novice and experience paraeducators. Brief course description shall be included so paraeducators or their supervisors can better select what courses would benefit them the most. The level of the course should be included in the description, i.e., whether it is novice level, experienced level or both levels.

4.1.3 Regarding the levels, novice educators require a minimum of 30 seat-hours of professional learning that should include such topics as the following:

Introduction to autism

Introduction to inclusion

Overview of behavior intervention plans

Paraeducator roles and responsibilities

Overview of special education programs

Dealing with emergencies in the classroom

Overview of accommodations and modifications

Overview of early childhood disabilities

Overview of educational disabilities

Overview of legal issues such as FERPA, HIPPA, and IDEA

Common parental concerns regarding their children with disabilities

Providing personal & physical support for students with special physical needs, Experienced educators require a minimum of 70 seat-hours of professional learning from which to select. These courses will either cover the same topics in greater depth than the novice level courses or cover additional topics such as the following:

Brain-based learning

Understanding ADHD

Monitoring student progress

Overview of mental disorders

Professionalism for paraeducators

Dealing with various kinds of student behavior

Communicating effectively with parents and teachers

Special education classroom instructional accommodations/interventions

Understanding anxiety in early childhood and adolescence

Understanding ways to help students become better readers

Supporting students with low incident disabilities such as, traumatic brain injuries, visual impairment, etc.

4.1.4 Provide listings, description and/or screen shoots of registration processes and performance reporting.

4.1.5 Provide a tracking system where a school administrator will have easy access to monitor each paraeducator’s progress and optimally provide above-school-level administrators at the district, region, and HQ levels with read-only access to individual and aggregated performance data.

4.1.6 Participate in a post-award tele- or videoconference with DoDEA.

4.2 General—Contractor shall:

4.2.1 Provide resources that are free of racial, color, national origin, age, disabling conditions, sexual, religious, and ethnic bias, and shall present a balanced coverage of multi-cultural contributions and representation, where appropriate.

4.2.2 Section 508 Compliance—Contractor resources, wherever applicable, shall meet the following requirements:

IT Requirement: All electronic hardware and software procured under this contract/purchase order must comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and Architectural and Transportation Barriers Compliance Board Electronic Information Technology Accessibility Standards (36 CFR part 1194). Further information is available at the following URL:

http://www.section508.gov.

Section 508 Deliverable Requirements: The activity to be performed relates to or requires the use of Electronic and Information Technology (EIT). Section 508 must be considered as a requirement for the outputs/deliverables including functional performance, information, documentation, and support requirements under this acquisition to ensure that it considers specific Section 508 accessibility requirements.

Further, the outputs/deliverables should not adversely affect accessibility features http://www.section508.gov/ of existing EIT technologies. Standards from 36 CFR part 1194 Subpart B, C, and D have been determined to apply to this acquisition. Solicitation respondents must describe how their background and experience will enable them to at least meet those technical provisions identified as applicable in the Government Product/ Service Accessibility Template (GPAT), per (Attachment 4).

4.2.3 OCR Requirement: Provide, upon request, two digital Optical Character Resolution (OCR) copies of all print materials. A digital copy of these materials shall be provided in one or more of the following formats:

Digital Accessible Information System (DAISY)/ National Instructional Materials.

Accessibility Standard (NIMAS) with cascading style sheet.

HyperText Markup Language (HTML).

Portable Document Format (PDF), (unlocked, embedded fonts, single page).

Rich Text Format (RTF)/Word document

4.2.4 Privacy

Wherever applicable, the Contractor shall require individual accounts with unique usernames and passwords which do not require personally identifiable information (PII)—first and last name and any other unique personal information—to access online content.

Complete DoD's Privacy Impact Assessment (DD2930a), a requirement of the Privacy Office for any cloud resource that will store information. The form focuses primarily on the kind of required information in the system and the protections in place for data, especially privacy data. This form shall not be signed by the Contractor. Note:

Prior to award, it will be completed and signed by DoDEA officials.

4.2.5 Technical Support: Provide industry-standard technical support for its digital resources via telephone or at a minimum by email within one business day or less from the initial contact throughout the life of the contract to include but not limited to providing assistance with service problems, product setup, upgrades, and troubleshooting.

5.0 TECHNICAL REQUIREMENTS

5.1 Software and Cloud Testing Requirements

5.1.1 The Contractor shall assure that the proposed product solution does not modify DoDEA’s underlying system security configuration and/or interfere with other installed software.

Standard software will undergo pre- and post-installation scans on a clean computer image and over 70 other security and malware validation checks.

5.1.2 In accordance with DoD policy, cloud-based services shall undergo a supplemental series of validations, which closely mirror the Federal Risk and Authorization Management Program

(FedRAMP) Internet Cloud vetting processes and include interviews and deep system architecture inspections with the Contractor. Contractors shall be prepared to discuss underlying details of their environment in the seven areas (below). Failure to provide this information upon request shall automatically exclude Contractor proposals from further evaluation.

1. Vendor Data Collection and Distribution Controls

2. Vendor System Management and Security Controls

3. Vendor Data Storage and Data Access Controls

4. Vendor Data and Metadata Retention Controls

5. Vendor Development and Change Management Processes

6. Vendor Test and Development Environment Security Controls

7. Vendor Data Breach, Incident Investigation and Response Mechanisms

5.2 System Requirements

5.2.1 Per Section 5.1 (above), DoDEA requires that any software installed and/or accessed in a DoDEA system, whether network, stand-alone or web-based environment, be compatible with standards cited herein. All software shall be completely functional on a standard DoDEA desktop without the need/requirement for administrative-level user rights or a requirement to insert media (CD/DVD) to execute the software. Software shall not require modifications to folder permissions while executing. Also all software shall be compatible with the following hardware baseline:

Specifications Minimum

Memory 4 GB

Hard Drive 100 GB

Processor Intel-based 2.4 GHz

Operating System Windows 7 Enterprise; Windows 10

Browser Environment Chrome; Edge; IE 10 or higher

5.2.2 The Contractor shall provide minimum desktop/server system technical specifications, available reference architectures, networking specifications and diagrams, and applicable systems configuration documentation for the proposed product solution.

5.3 Data Management Requirements

5.3.1 The Contractor shall provide a mechanism for batch administration and automation of routine data management tasks via flat file import, or representational state transfer (REST) based web service application programming interfaces (APIs) including the provisioning and ongoing management of data objects within the Contractor’s system, including but not limited to: organizational structures; student accounts; staff accounts; courses; and class rosters.

5.3.2 The Contractor shall provide all necessary documentation and assets to facilitate batch administration and automation of routine data management tasks, including but not limited to:

roster template files (i.e. comma separated value templates); data element/field definitions documentation; data interchange formats and schemas (XML/JSON); and/or data dictionaries for the purpose of mapping organizational Student Information System (SIS) data to the Contractor’s required input formats.

5.3.3 Contractor’s solution shall map to the Common Criteria (table below). If adjustments are required, DoDEA IT will approve them on a case-by-case basis in writing.

Common Criteria

School ID Student Date of Birth Class ID

School Year Student Grade Level Class Description

Term Student Gender Class Start Date

Student ID Student Ethnicity Class End Date

Student Last Name Student Username Staff ID

Student First Name Student Email Address Staff Last Name

Student Middle Name Class Name Staff First Name

5.3.4 The Contractor shall provide a single point of contact for rostering and student information system (SIS) data integration support through the base year of the contract.

5.3.5 The Contractor shall configure DoDEA enterprise within its system and/or databases as the appropriate organizational entity (i.e., state, district, school) upon a request in writing from the

Contracting Officer’s Representative (COR). DoDEA’s organization hierarchy consists of the following: one system, three regions, eight districts, 62 communities, and 168 schools, which includes the Virtual High School.

5.3.6 The Contractor shall set up a technical meeting with DoDEA within 10 business days after award for the purposes of preparing for the onboarding of new services and the initial configuration of administrator level accounts.

5.4 DoDEA Software License Keys

The Contractor shall provide license keys and electronic downloads for software required under this

Contract to the DoDEA COR. Software shall not be provided directly to DoDEA school, district, and/or region offices unless explicitly identified in the Requirements section of the contract or in writing by the

COR.

5.5 DoDEA Information Assurance Supporting Elements / Requirements

5.5.1 DoDEA is subject to Federal statute and DoD policy and guidance. These requirements include, but are not limited to, the Information Assurance requirements defined in:

DoD Directive (DoDD) 8500.01E, Information Assurance, which may be found at http://dodcio.defense.gov/Portals/0/Documents/DIEA/850001p.pdf

DoD Rich Management Framework (DODRMF) per DoD Instruction 8510.01, which may be found at http://www.dtic.mil/whs/directives/corres/pdf/851001_2014.pdf

DoD Security Technical Implementation Guidance (STIG), which may be found at http://iase.disa.mil/stigs/Pages/index.aspx

5.5.2 The Contractor shall provide security patches and upgrades to include third-party applications in response to public-released security vulnerabilities associated with its software solution. Software upgrades and patches shall be included in the licensing cost and be performed at the least disruptive times as determined by DoDEA. Any deviations from this requirement will be approved in writing by the DoDEA Chief Technology Officer.

5.5.3 All software packages shall support unattended installation methods used by enterprise software packaging and deployment systems. DoDEA currently distributes software packages via Microsoft

System Center Configuration Manager (SCCM). Note: Older 16-bit software will be automatically denied per this requirement.

5.5.4 Any portion of the Contractor's solution that:

5.5.4.1 Involves Internet access by DoDEA students shall comply with the relevant requirements of the Children's Internet Protection Act, Pub.L. 106-554, § 1(a)(4) [Div.

B, Title XVII, § 1701], Dec. 21, 2000, 114 Stat. 2763, 2763A-335.

5.5.4.2 Collects or stores agency-owned or agency-controlled personally identifiable information shall do so in accordance with the relevant requirements of the Privacy

Act, 5 U.S.C. See http://www.archives.gov/about/laws/privacy-act-1974.html.

5.5.4.3 Collect information from children under the age of 13 through the Internet shall comply with the relevant requirements of the Children's Online Privacy Protection Act, 15 U.S.C.A.

§ 6501 et seq.

5.5.5 Contractor’s solution shall be robust enough to serve the needs of a large community of learners dispersed across the world using a variety of bandwidths. They shall be scalable to meet future growth, both in terms of instruction and the number of users. See Attachment #1: Network

Diagram.

5.5.6 All Contractor staff having access to DoDEA student and/or teacher personally identifiable information shall take the DoD Privacy Act/ Personally Identifiable Information (PA and PPI/PII) training before gaining access to the data and yearly thereafter.

5.6 Maintenance and Support

Maintenance and support shall be available for the duration of the contract. Maintenance is defined as automatic distribution of upgrades and revisions that can be accomplished through coordination with the

COR. The Contractor shall not contact schools directly but shall coordinate the dissemination of upgrades/ revisions through the COR and shall provide electronic access of the updates/revisions to the COR for testing prior to distribution.

6.0 PERFORMANCE AND DELIVERY SCHEDULE

The Contractor shall furnish all services to be performed and all items to be delivered in accordance with the following delivery schedule:

Period Task Ref. Timeline

Base

Year

Post-Award Conference 4.1.6 Five business days after award

Online Professional

Learning

4.1.1

4.1.2

4.1.3

Two business days after receipt of a written delivery order

Registration Process and

Performance Reporting 4.1.4

Two business days after receipt of a written delivery order http://dodcio.defense.gov/Portals/0/Documents/DIEA/850001p.pdf http://www.dtic.mil/whs/directives/corres/pdf/851001_2014.pdf http://iase.disa.mil/stigs/Pages/index.aspx http://www.archives.gov/about/laws/privacy-act-1974.html

Period Task Ref. Timeline

Tracking System 4.1.5 Two business days after receipt of a written delivery order

Maintenance Support &

Technical Support

4.2.5

5.6

Ongoing after online professional learning commences

Option

Years 1-

Online Professional

Learning

4.1.1-

4.1.3

Two business days after receipt of a written delivery order

Maintenance Support &

Technical Support

4.2.5

5.6

Ongoing after online professional learning commences

ADMINISTRATIVE INFORMATION

a. Points of Contact:

Contracting Officer:

To Be Determined (TBD)

4800 Mark Center Drive, 5 th

Fl

Procurement Division

Alexandria, VA 22350-1400

Telephone: TBD

Contracting Officer E-mail: TBD

Contracting Officer’s Representative (COR)

(TBD)

The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery or any other terms and conditions of the contract. Reference DFARS clause 252.201-7000 (Contracting

Officer’s Representative).

b. Contract Type: Contract award type shall be a Firm-Fixed Unit Price Requirements Contract. The period of perormance shall be one 12-month base period from date of award followed by four consecutive 12-month option periods.

c. Administration, Accounting and Appropriation Data: The Administration Office and Accounting

& Appropriation Data will be specified on each individual delivery order issued against the contract.

d. Invoice Submission: Invoices shall be submitted electronically through Wide Area Work Flow (WAWF) in accordance with instructions found in DFARS Clause 252.232-7006. This clause will be incorporated by full text on each individual delivery order issued against the contract.

e. Tax Exemption Status: DoDEA is an activity of the Federal Government. As such, state agencies are precluded from taxing them by reason of the Supreme Court decision in McCullough v. Maryland, 17 US 316

(1817). In addition, the various states have codified this immunity by appropriate statutes. DoDEA Federal Tax

Identification Number: 26-2331642.

(End of Administrative Information)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984

52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2016

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.207-5 Option To Purchase Equipment FEB 1995

52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for

Debarment

OCT 2015

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Items OCT 2016

52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015

52.219-6 Notice Of Total Small Business Set-Aside NOV 2011

52.219-8 Utilization of Small Business Concerns NOV 2016

52.219-28 Post-Award Small Business Program Rerepresentation JUL 2013

52.222-3 Convict Labor JUN 2003

52.222-21 Prohibition Of Segregated Facilities APR 2015

52.222-24 Preaward On-Site Equal Opportunity Compliance Evaluation FEB 1999

52.222-26 Equal Opportunity SEP 2016

52.222-35 Equal Opportunity for Veterans OCT 2015

52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014

52.222-37 Employment Reports on Veterans FEB 2016

52.222-40 Notification of Employee Rights Under the National Labor

Relations Act

DEC 2010

52.222-50 Combating Trafficking in Persons MAR 2015

52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.239-1 Privacy or Security Safeguards AUG 1996

52.242-13 Bankruptcy JUL 1995

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7003 Agency Office of the Inspector General DEC 2012

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.203-7994 (Dev) Prohibition on Contracting with Entities that Require Certain

Internal Confidentiality Agreements - Representation.

NOV 2016

252.203-7995 (Dev) Prohibition on Contracting with Entities that Require Certain

Internal Confidentiality Agreements.

NOV 2016

252.204-7004 Alt A System for Award Management Alternate A FEB 2014

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7011 Alternative Line Item Structure SEP 2011

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of

Terrorism

OCT 2015

252.222-7007 Representation Regarding Combating Trafficking in Persons JAN 2015

252.225-7048 Export-Controlled Items JUN 2013

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006

252.243-7002 Requests for Equitable Adjustment DEC 2012

252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2015)

(a)(1) The Offeror certifies, to the best of its knowledge and belief, that-

(i) The Offeror and/or any of its Principals-

(A) Are ( ) are not ( ) presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have ( ) have not ( ), within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or

State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property (if offeror checks “have”, the offeror shall also see 52.209-7, if included in this solicitation); and

(C) Are ( ) are not ( ) presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.;

and

(D) Have , have not , within a three-year period preceding this offer, been notified of any delinquent

Federal taxes in an amount that exceeds $3,500 for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(2) Examples. (i) The taxpayer has received a statutory notice of deficiency, under I.R.C. Sec. 6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(ii) The IRS has filed a notice of Federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C. Sec. 6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek tax court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(iii) The taxpayer has entered into an installment agreement pursuant to I.R.C. Sec. 6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment.

(iv) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. 362 (the Bankruptcy Code).

(ii) The Offeror has ( ) has not ( ), within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(2) Principal, for the purposes of this certification, means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager;

head of a division or business segment; and similar positions).

(b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror's responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror nonresponsible.

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default.

(End of provision)

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

1. Addendum to Paragraph (b) Submission of Quotes: In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

(a) Quote Structure and Content – Vendors shall submit quote packages consisting of the following separate/distinct volumes for evaluation purposes and include the content identified herein:

1. Volume 1 – Administrative. This quote volume shall include the following:

The cover letter shall include the following:

a. A cover letter with the vendor’s Complete Business Mailing Address, Tax identification number (TIN), Dun & Bradstreet Number (DUNS), Cage Code/NAICS Code/Business Size;

and Contact Name, Phone, Fax and Email address.

b. Completed Standard Form (SF) 1449.

c. Completed FAR Clause 52.209-5, Information Regarding Responsibility Matters.

d. If the vendor is registered in System for Award Management (SAM), a copy of completed paragraph (b) of FAR provision 52.212-3, Offeror Representations and Certifications; or if the vendor is NOT registered in SAM, a copy of completed paragraphs (c) through (o) of FAR provision 52.212-3, Offeror Representations and Certifications.

2. Volume 2 – Technical Capability. This quote volume shall:

a. Include a written proposal not to exceed 10 pages in length that demonstrates the offeror’s understanding of the requirement and ability to provide the supplies and services outlined in the Statement of Work (SOW).

b. Include access and written guidance, if necessary, for 3-4 DoDEA evaluators to review at least two courses at the novice paraeducator level and at least two courses at the experienced paraeducator level. Each course should not exceed 90 minutes in length.

c. NOT include any references to proposed pricing.

3. Volume 3 – Past Performance Information. This quote volume shall:

a. Provide information on at least three recent contracts for supplies and services relevant to those required in the SOW. “Relevant” is defined as work similar in complexity and magnitude to the work described in the SOW. “Recent” is defined as contracts that have been completed within the past three years or are currently being performed.

b. Use the following forms to provide the necessary information for each “recent” and “relevant” contract submitted:

i. Attachment 1, Past Performance Part I must be completed and submitted by all vendors for all three recent contracts; and

ii. Attachment 2, Past Performance Part II is a questionnaire that must be forwarded by vendors to a minimum of three references. References must complete and submit the questionnaire directly to the DoDEA Procurement Division.

4. Volume 4 – Price. This quote volume shall:

a. Be in Microsoft Excel. All items must have a price or be marked “NSP” for “Not Separately

Priced.” Each item will state the description, quantity, unit, unit price, and estimated amount.

A final total of the Base and Option Periods is required in the Excel Spreadsheet.

b. Reference the Contract Line Item Numbers (CLINs) in the SF1449 Schedule of services as suggested CLIN structures. In lieu of this schedule, the contractor may submit fewer or more

CLINs, whichever may be appropriate to their standard commercial practice.

5. Volume 5 – Information Technology (IT) Components. The Offeror shall deliver the following: .

a. IT components and software to include digital courseware for the technology safety and compliance requirements check, such as online resources, CD-ROM, downloadable material, CDs, or videos and DVDs.

b. Instructions/Password/Logins to access URLs for online courses and digital resources for

DoDEA IT Division to perform Pre-Information Assurance Testing.

c. The terms and conditions/license agreements/terms of use for the digital resources.

d. Completed Attachment 3 to address Vendor Cloud Information.

e. Completed Attachment 4 Government Product Accessibility Template (GPAT) to address

Section 508.

NOTE: See submission deadline for IT components in the table below entitled “Summary of

Important Due Dates”. Items that are received, but do not correspond to any item on the Price

Offer Excel spreadsheet may not be evaluated.

(b) Quote Submission Requirements: Electronic submission by email.

1. Complete Quote Package (Volumes 1 - 4): The closing date for complete quote packages submissions is no later than 11:00 A.M. EST on February 1, 2017 via email to Arlene

Richardson at Arlene.Richardson@hq.dodea.edu.

2. Information Technology (IT) Components submission: Volume 5 submission is no later than

11:00 A.M. EST on January 27 2017. Vendors shall submit the Instructions/Password to access

URLs via e-mail to Arlene.Richardson@hq.dodea.edu. The email subject line shall read “IT

Component – ParaEducators License”.

Note: DoDEA has a maximum email limit of 10MB. Vendors shall confirm receipt of their electronic copy by return email from the above email addresses.

(c) RFQ Questions – Questions in regards to this RFQ shall be submitted in writing via email to Arlene

Richardson at Arlene.Richardson@hq.dodea.edu with the subject line, “Questions: Paraeducator

Licenses” no later than 11:00 A.M. EST on January 25, 2017.

2. Addendum to Paragraph (c) Period for acceptance of quotes: This paragraph (c) is changed to read as follows:

The vendor agrees to hold the prices in its quote firm for 120 calendar days from the date specified for receipt of quotes, unless another time period is specified in an amendment to the solicitation.

3. Addendum to Paragraph (e) Multiple Quotes. This paragraph (e) is changed to read as follows: Multiple quotes presenting alternative terms and conditions will NOT be accepted.

4. Addendum to Paragraph (h) Multiple awards. This paragraph (h) is changed to read as follows: The

Government may accept any item or group of items of a quote. DoDEA intends to award a single contract for the stated Curriculum Program; however multiple awards may be made as a result of this solicitation.

Summary of Important Due Dates:

Item RFQ Questions IT Component Submission Quote

Submission

Due Date/

Time

January 25, 2017

11:00 A.M. EST

January 27, 2017

11:00 AM EST

February 1, 2017

11:00 AM EST

To arlene.richardson@hq.dodea.edu

Volume 5 – Instructions/Passwords to access URL’s to:

arlene.richardson@hq.dodea.edu

Volumes 1-5 Electronic Copy by email to:

arlene.richardson@hq.dodea.edu

Subject: HE154-17-Q-0003

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

mailto:Arlene.Richardson@hq.dodea.edu mailto:Arlene.Richardson@hq.dodea.edu mailto:Arlene.Richardson@hq.dodea.edu mailto:arlene.richardson@hq.dodea.edu mailto:arlene.richardson@hq.dodea.edu mailto:arlene.richardson@hq.dodea.edu

(a) The Government intends to award a contract resulting from this solicitation to the responsible vendor who has the lowest evaluated price of quotations found technically acceptable. In order to be considered for award a vendor must meet or exceed the acceptability standards for the following non-cost factors: Technical Capability and Past

Performance.

Factor 1- Technical Capability: Vendors proposals will be evaluated on the following subfactors on a pass/fail basis using the following criteria:

Subfactor 1—Product Capability Course Materials - :

(1) Reviewers will evaluate how the Offeror’s full course list addresses the online instructional needs of

DoDEA’s novice and experienced paraeducators, per SOW 4.1.3, which includes the following lists as examples.

Novice educator courses should have a minimum of 30 seat-hours of professional learning that should include such topics as the following:

1. Introduction to autism

2. Introduction to inclusion

3. Overview of behavior intervention plans

4. Paraeducator roles and responsibilities

5. Overview of special education programs

6. Dealing with emergencies in the classroom

7. Overview of accommodations and modifications

8. Overview of early childhood disabilities

9. Overview of educational disabilities

10. Overview of legal issues such as FERPA, HIPPA, and IDEA

11. Common parental concerns regarding their children with disabilities

12. Providing personal & physical support for students with special physical needs, Experienced educator courses should have a minimum of 60 seat-hours of professional learning that goes into greater depth than the novice courses and cover additional topics that might include the following:

1. Brain-based learning

2. Understanding ADHD

3. Monitoring student progress

4. Overview of mental disorders

5. Professionalism for paraeducators

6. Dealing with various kinds of student behavior

7. Communication skills with parents and teachers

8. Special education classroom instructional accommodations/interventions

9. Understanding anxiety in early childhood and adolescence

10. Understanding ways to help students become better readers

11. Supporting students with low incident disabilities such as, traumatic brain injuries, visual impairment, etc

Subfactor 2—Written Proposal (no more than 10 pages including any attachments). Reviewers will evaluate the vendor’s:

(1) Ability to provide vendor-hosted, asynchronous, individually-paced course that are vendor-hosted, per SOW 4.1.1.

(2) Comprehensive listing of available courses and brief descriptions to include whether they target the novice level, experienced level, or both levels, per SOW 4.1.2 and 4.1.3.

(3) Listings, description and/or screen shoots of registration processes and performance reporting.

Clearly explain how school-level and optimally above-school-level educators/administrators can monitor individual and aggregated paraeducator performance data, per SOW 4.1.4 and 4.1.5.

(4) Description of the way privacy issues are handled in the system, per SOW 4.2.3.

Factor 2- Past Performance: Vendor's Past Performance will be evaluated to determine the vendor’s likelihood of success on the present requirement and will be rated on a pass/fail basis.

Factor 3- Price: Price proposals will be evaluated to ensure price fair and reasonableness considering the specific terms and conditions and relevant commercial practices.

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. This evaluation will include an option to extend services for 6 months (as allowed by FAR 52.217-8), to run after the completion of the last annual option period. The Government will extrapolate the vendor’s pricing of the last annual option period to arrive at a price for the potential 6 month extension of services option. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(d) The terms and conditions/terms of use/end user license agreements for the digital resources will not be rated as part of the evaluation. Instead, the Government will review the apparent successful offeror’s terms and conditions/terms of use/end user license agreement for the digital resources and, to the extent that the contracting officer determines that any provisions of the terms and conditions/terms of use/end user license agreement for the digital resources are contrary to federal law and agency rules and regulations, the offeror will negotiate an amendment with the contracting officer to address such provisions prior to award. Failure to negotiate an amendment acceptable to the Government will make the offeror ineligible for award.

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (OCT 2016)

ALTERNATE I (OCT 2014)

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (s) of this provision.

(a) Definitions. As used in this provision--

“Civil judgment” means--

(1) In paragraph (h) of this provision: A judgment or finding of a civil offense by any court of competent jurisdiction.

Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service— https://www.sam.gov/portal

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror.