HE1254-12-R-0002-0001.pdf

PDF 127 KB Posted Mar 6, 2012

Attached to: 9-12 Software Applications Curriculum Courseware
Solicitation number: HE1254-12-R-0002
Issued by: Department of Defense Education Activity

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Amendment to solicitation to respond to questions and changes/corrections.

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HE125420120060023

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to respond to questions to the solicitation, incorporated herein as Attachment 1, and changes/corrections as follow :

a) To correct SOW reference in contract line items (CLIN).

b) Correct period of performance dates to each CLIN.

c) Remove FAR 52.216-18 ORDERING and replace w ith DFARS 252.216-7006 ORDERING.

d) Delete ADDENDUM to FAR 52.212-1, paragraph A.1.f. and correct FAR clause 52.217-9(c) to read "five years."

e) Statement of Work (SOW) changes to paragraphs 4.1, 4.2, 4.3.3. in response to questions attached herein and add paragraph 4.3.7.13.

f) Spelling corrections w ere made to documents included other than those mentioned in paragraphs a) through e).

1. CONTRACT ID CODE PAGE OF PAGES

J 1 31

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Mar-2012

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE1254-12-R-0002

X 9B. DATED (SEE ITEM 11)

13-Feb-2012

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

05-Mar-2012

CODE

DOD EDUCATION ACTIVITY PROCUREMENT DIV

ATTN: TRACEY WILDER

TRACEY.WILDER@HQ.DODEA.EDU

4040 N FAIRFAX DRIVE

ARLINGTON VA 22203-1635

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE1254-12-R-0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The order period end date 14-Jun-2013 has been added.

The order period start date 15-Jun-2012 has been added.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed FROM to include Word, Excel, PowerPoint and Access in accordance with the Statement of Work (SOW), Paragraph 4.0, subsections 4.1 through 4.21 and all technical requirements Paragraph 5.0, subsections 5.1 through 5.11.

TO to include Word, Excel, PowerPoint and Access in accordance with the Statement of Work (SOW), Paragraph 4.0, subsections 4.1 through 4.7.4 and all technical requirements Paragraph 5.0, subsections 5.1 through 5.11.

CLIN 0002

FROM to include Photoshop, InDesign, Dreamweaver, Flash, and Illustrator in accordance with the Statement of Work (SOW), Paragraph 4.0, subsections 4.1 through 4.21 and technical requirements Paragraph 5.0, subsections

5.1 through 5.11.

TO to include Photoshop, InDesign, Dreamweaver, Flash, and Illustrator in accordance with the Statement of Work (SOW), Paragraph 4.0, subsections 4.1 through 4.7.4 and all technical requirements Paragraph 5.0, subsections 5.1 through 5.11.

CLIN 0003

FROM in accordance with the Statement of Work (SOW), Paragraph 4.0, subsections 4.1 through 4.21, and technical requirements Paragraph 5.0, 5.1 through 5.11.

TO in accordance with the Statement of Work (SOW), Paragraph 4.0, subsections 4.1 through 4.7.4 and all technical requirements Paragraph 5.0, subsections 5.1 through 5.11..

CLIN 1001

FROM to include Word, Excel, PowerPoint and Access in accordance with the Statement of Work (SOW), Paragraph 4.0, subsections 4.1 through 4.21 andall technical requirements Paragraph 5.0, subsections 5.1 through 5.11.

CLIN 1002

5.1 through 5.11.

CLIN 1003

FROM in accordance with the Statement of Work (SOW), Paragraph 4.0, subsections 4.1 through 4.21, and technical requirements Paragraph 5.0, 5.1 through 5.11.

TO in accordance with the Statement of Work (SOW), Paragraph 4.0, subsections 4.1 through 4.7.4 and all technical

CLIN 2001

CLIN 2002

5.1 through 5.11.

CLIN 2003

FROM in accordance with the Statement of Work (SOW), Paragraph 4.0, subsections 4.1 through 4.21, and technical requirements Paragraph 5.0, 5.1 through 5.11.

TO in accordance with the Statement of Work (SOW), Paragraph 4.0, subsections 4.1 through 4.7.4 and all technical requirements Paragraph 5.0, subsections 5.1 through 5.11.

CLIN 3001

CLIN 3002

5.1 through 5.11.

TO to include Photoshop, InDesign, Dreamweaver, Flash, and Illustrator in accordance with the Statement of Work (SOW), Paragraph subsections 4.1 through 4.7.4 and all technical requirements Paragraph 5.0, subsections 5.1

CLIN 3003

FROM in accordance with the Statement of Work (SOW), Paragraph 4.0, subsections 4.1 through 4.21, and technical requirements Paragraph 5.0, 5.1 through 5.11.

TO in accordance with the Statement of Work (SOW), Paragraph 4.0, subsections 4.1 through 4.7.4 and all technical

CLIN 4001

CLIN 4002

5.1 through 5.11.

CLIN 4003

FROM in accordance with the Statement of Work (SOW), Paragraph 4.0, subsections 4.1 through 4.21, and technical requirements Paragraph 5.0, 5.1 through 5.11.

TO in accordance with the Statement of Work (SOW), Paragraph 4.0, subsections 4.1 through 4.7.4 and all technical requirements Paragraph 5.0, subsections 5.1 through 5.11.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 1001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 15-JUN-2012 TO

14-JUN-2013

N/A DOD EDUCATION ACTIVITY

ATTN: EDUCATION DIVISION

4040 N. FAIRFAX DRIVE

ARLINGTON VA 22203-1635

703-588-3168 FOB: Destination

HE1254

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 15-JUN-2013 TO

14-JUN-2014

N/A DOD EDUCATION ACTIVITY

ATTN: EDUCATION DIVISION

4040 N. FAIRFAX DRIVE

ARLINGTON VA 22203-1635

703-588-3168

The following Delivery Schedule item for CLIN 1002 has been changed from:

POP 15-JUN-2012 TO

14-JUN-2013

N/A DOD EDUCATION ACTIVITY

ATTN: EDUCATION DIVISION

4040 N. FAIRFAX DRIVE

ARLINGTON VA 22203-1635

703-588-3168

POP 15-JUN-2013 TO

14-JUN-2014

N/A DOD EDUCATION ACTIVITY

ATTN: EDUCATION DIVISION

4040 N. FAIRFAX DRIVE

ARLINGTON VA 22203-1635

703-588-3168

The following Delivery Schedule item for CLIN 1003 has been changed from:

POP 15-JUN-2012 TO

14-JUN-2013

N/A DOD EDUCATION ACTIVITY

ATTN: EDUCATION DIVISION

4040 N. FAIRFAX DRIVE

ARLINGTON VA 22203-1635

703-588-3168

POP 15-JUN-2013 TO

14-JUN-2014

N/A DOD EDUCATION ACTIVITY

ATTN: EDUCATION DIVISION

4040 N. FAIRFAX DRIVE

ARLINGTON VA 22203-1635

703-588-3168

The following Delivery Schedule item for CLIN 2001 has been changed from:

POP 15-JUN-2012 TO

14-JUN-2013

N/A DOD EDUCATION ACTIVITY

ATTN: EDUCATION DIVISION

4040 N. FAIRFAX DRIVE

ARLINGTON VA 22203-1635

703-588-3168

POP 15-JUN-2014 TO

14-JUN-2015

N/A DOD EDUCATION ACTIVITY

ATTN: EDUCATION DIVISION

4040 N. FAIRFAX DRIVE

ARLINGTON VA 22203-1635

703-588-3168

The following Delivery Schedule item for CLIN 2002 has been changed from:

POP 15-JUN-2012 TO

14-JUN-2013

N/A DOD EDUCATION ACTIVITY

ATTN: EDUCATION DIVISION

4040 N. FAIRFAX DRIVE

ARLINGTON VA 22203-1635

703-588-3168

POP 15-JUN-2014 TO

14-JUN-2015

N/A DOD EDUCATION ACTIVITY

ATTN: EDUCATION DIVISION

4040 N. FAIRFAX DRIVE

ARLINGTON VA 22203-1635

703-588-3168

The following Delivery Schedule item for CLIN 2003 has been changed from:

POP 15-JUN-2012 TO

14-JUN-2013

N/A DOD EDUCATION ACTIVITY

ATTN: EDUCATION DIVISION

4040 N. FAIRFAX DRIVE

ARLINGTON VA 22203-1635

703-588-3168

POP 15-JUN-2014 TO

14-JUN-2015

N/A DOD EDUCATION ACTIVITY

ATTN: EDUCATION DIVISION

4040 N. FAIRFAX DRIVE

ARLINGTON VA 22203-1635

703-588-3168

The following Delivery Schedule item for CLIN 3001 has been changed from:

POP 15-JUN-2012 TO

14-JUN-2013

N/A DOD EDUCATION ACTIVITY

ATTN: EDUCATION DIVISION

4040 N. FAIRFAX DRIVE

ARLINGTON VA 22203-1635

703-588-3168

POP 15-JUN-2015 TO

14-JUN-2016

N/A DOD EDUCATION ACTIVITY

ATTN: EDUCATION DIVISION

4040 N. FAIRFAX DRIVE

ARLINGTON VA 22203-1635

703-588-3168

The following Delivery Schedule item for CLIN 3002 has been changed from:

POP 15-JUN-2012 TO

14-JUN-2013

N/A DOD EDUCATION ACTIVITY

ATTN: EDUCATION DIVISION

4040 N. FAIRFAX DRIVE

ARLINGTON VA 22203-1635

703-588-3168

POP 15-JUN-2015 TO

14-JUN-2016

N/A DOD EDUCATION ACTIVITY

ATTN: EDUCATION DIVISION

4040 N. FAIRFAX DRIVE

ARLINGTON VA 22203-1635

703-588-3168

The following Delivery Schedule item for CLIN 3003 has been changed from:

POP 15-JUN-2012 TO

14-JUN-2013

N/A DOD EDUCATION ACTIVITY

ATTN: EDUCATION DIVISION

4040 N. FAIRFAX DRIVE

ARLINGTON VA 22203-1635

703-588-3168

POP 15-JUN-2015 TO

14-JUN-2016

N/A DOD EDUCATION ACTIVITY

ATTN: EDUCATION DIVISION

4040 N. FAIRFAX DRIVE

ARLINGTON VA 22203-1635

703-588-3168

The following Delivery Schedule item for CLIN 4001 has been changed from:

POP 15-JUN-2012 TO

14-JUN-2013

N/A DOD EDUCATION ACTIVITY

ATTN: EDUCATION DIVISION

4040 N. FAIRFAX DRIVE

ARLINGTON VA 22203-1635

703-588-3168

POP 15-JUN-2016 TO

14-JUN-2017

N/A DOD EDUCATION ACTIVITY

ATTN: EDUCATION DIVISION

4040 N. FAIRFAX DRIVE

ARLINGTON VA 22203-1635

703-588-3168

The following Delivery Schedule item for CLIN 4002 has been changed from:

POP 15-JUN-2012 TO

14-JUN-2013

N/A DOD EDUCATION ACTIVITY

ATTN: EDUCATION DIVISION

4040 N. FAIRFAX DRIVE

ARLINGTON VA 22203-1635

703-588-3168

POP 15-JUN-2016 TO

14-JUN-2017

N/A DOD EDUCATION ACTIVITY

ATTN: EDUCATION DIVISION

4040 N. FAIRFAX DRIVE

ARLINGTON VA 22203-1635

703-588-3168

The following Delivery Schedule item for CLIN 4003 has been changed from:

POP 15-JUN-2012 TO

14-JUN-2013

N/A DOD EDUCATION ACTIVITY

ATTN: EDUCATION DIVISION

4040 N. FAIRFAX DRIVE

ARLINGTON VA 22203-1635

703-588-3168

POP 15-JUN-2016 TO

14-JUN-2017

N/A DOD EDUCATION ACTIVITY

ATTN: EDUCATION DIVISION

4040 N. FAIRFAX DRIVE

ARLINGTON VA 22203-1635

703-588-3168

The following have been deleted:

52.216-18 Ordering OCT 1995

The following have been added:

252.216-7006 ORDERING (MAY 2011)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the contract schedule. Such orders may be issued from CONTRACT DATE through CONTRACT EXPIRATION DATE.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c)(1) If issued electronically, the order is considered “issued” when a copy has been posted to the Electronic Document Access system, and notice has been sent to the Contractor.

(2) If mailed or transmitted by facsimile, a delivery order or task order is considered “issued” when the Government deposits the order in the mail or transmits by facsimile. Mailing includes transmittal by U.S. mail or private delivery services.

(3) Orders may be issued orally only if authorized in the schedule.

(End of Clause

52.216-19 ORDER LIMITATIONS. (OCT 1995)

There is no minimum or maximum order quantities under this contract, the Contractor shall honor all orders received unless an order (or orders) is returned to the ordering office within 5 calendar days after issuance, with the written notice stating the Contractor’s intent not to ship item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years.

(End of clause)

ADDENDUM TO FAR 52.212-1 – INSTRUCTION TO OFFERORS – COMMERCIAL ITEMS (JUNE 2008)

FAR 52.212-1 is hereby amended to reflect the changes shown below as to the specific paragraph revised.

Para (a) (on small business size and identification). This does not apply to this solicitation.

Para (b) Submission of Offers. The following amends this paragraph with respect to the information and documents required for submission in response to this solicitation and the procedures for the evaluation and award of contract.

A. GENERAL.

1. OFFERORS SHOULD NOTE THAT:

a. This paragraph re-iterates and emphasizes FAR 52.212-1(g). The Government intends to evaluate proposals and award a contract without discussions. However, the Government reserves the right to conduct discussions in accordance with (IAW) FAR Subpart 15.306(d). Therefore, the offeror's initial proposal should contain the offeror's best terms from a cost or price and technical stand point.

b It is imperative that vendors respond, at minimum, directly to each area specified and to ensure that their offer is submitted on the most favorable terms, since less than their best potential could result in exclusion of the offer from further consideration. Responses which merely repeat the SOW cannot be considered as being responsive to the requirements of the RFP. Assurances of experience, capability or qualifications, without a clear demonstration to support the claim, may adversely influence the evaluation of the offer.

c Vendors are responsible to watch FEDBIZOPPS for postings of amendments, answers to questions, and other instructions / information, if any. Any amendments posted to the solicitation must accompany your offer and be signed.

d. TYPE OF CONTRACT. A firm-fixed, unit-priced requirements-type contract will be awarded under the terms and conditions of this solicitation and vendor’s prices. This contract will be awarded on AN ALL OR NONE BASIS (basic plus option years) for all services within those line items. Award will be pursuant to the evaluation criteria stated in FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS of this document.

e. ANTICIPATED AWARD START DATE: 15 JUNE 2012 for a base period of 12 months and includes four, 12-month options beyond the base year, for a total award period of 60 months.

2. RFP CLOSING DATE. Proposal due date and time is in Block 8, page 1, of this SF1449 solicitation form.

a. DoDEA will ensure personnel are present at the agency to accept proposals. No electronic or fax copies of any proposals will be accepted. No exceptions.

b Non-Responsive. If you do NOT follow these instructions, your offer may be found non-responsive and you will not be considered for award.

3. QUESTIONS.

a. The cut-off date for all questions will be one week after the RFP has been posted, 21 FEBRUARY 2012.

All questions will be in writing, by email, to the point of contact (POC), tracey.wilder@hq.dodea.edu, with the Subject Line “HE1254-12-R-0002 Questions.” Telephone questions WILL NOT be accepted nor responded to.

b. Responses to all questions will be in the form of an amendment to the RFQ which will be posted on FEDBIZOPPS approximately five days after cut-off date for questions.

4. PACKAGING AND DELIVERY. Submittals will be marked with the Solicitation Number, type of service and point of contact and addressed to the following:

DoDEA Procurement Division 4040 N. Fairfax Drive, 4th Floor ATTN: Tracey Wilder Arlington, VA 22203-1635 Phone: 703-588-3640 / 703-588-3610

SOLICITATION HE1254-12-R-0002

Software Application Curriculum Courseware

B. SUBMISSION INSTRUCTIONS.

1. ORGANIZATION.

a. To assure timely and equitable evaluation of proposals, all interested offerors must follow the instructions contained herein. Proposals must be complete, self-sufficient and respond directly to the requirements of this RFP.

Offerors shall assume that the Government has no prior knowledge of their experience, and will base its evaluation on the information presented in the offeror’s proposal.

b. Vendor’s proposal shall be organized in four (4) separate PARTS: TECHNICAL CAPABILITY; PAST PERFORMANCE, PRICE and SMALL BUSINESS SUBCONTRACTING PLAN. Contents for each separate part are cited below.

2. FORMAT.

(a) All vendors must submit quote materials as described below and in the stated quantities for each PART.

Types of binders used are at the discretion of the vendor. The number of quantities for each PART is detailed below under each section for Price, Technical, Past Performance and Subcontracting Plan.

(b). Submission shall be one original plus one additional written copy and one CD/DVD copy. Vendor must ensure that the CD / DVD are labeled properly, readable and at quantities stated. Pricing information WILL BE separate, whether written or by CD / DVD, from the technical information. In addition, all original documents SHALL be HARD copy provided with the CD / DVD. In the case of a conflict between the electronic and the hard copy, the hard copy will be considered the correct version.

(c) Indexing. Each PART shall contain a table of contents to delineate the subparagraphs and tab indexing will be used to identify sections.

(d) Glossary of Abbreviations and Acronyms. Each PART or section shall contain a glossary of all abbreviations and acronyms used, with an explanation for each, if applicable.

(e). If sufficient quantities are not submitted, whether written or by CD / DVD, your proposal will be considered non-responsive and you will not be considered for award.

3. DEVIATIONS will be fully explained; however, inclusion of price in documents other than the PRICE proposed IS NOT an acceptable deviation. Any offer that states, includes or alludes to the proposed prices in the Technical Proposal or in the Past Performance Documentation, is unacceptable and will not be considered for award.

C. COMPOSITION REQUIREMENTS. The following information is to be included in each PART.

PART I – TECHNICAL CAPABILITY. One original plus one additional written copy and one CD/DVD copy of the Technical Capability Statement. Additionally, offerors will submit one copy of supporting courseware materials (if provided in hard-copy or CD/DVD format) or online access to courseware).

(1) Response Limitation. The Technical Capability Statement will consist of a document containing a maximum of 50 pages that outlines the understanding of the Government’s requirement and the Contractor’s approach to performing the work to include its skills and capability to meet the requirements of this acquisition. The Contractor must address how its submitted materials meet the Statement of Work. The Technical Evaluation Board will stop reviewing the Technical Capability Statement after the 50th page. Vendors must demonstrate capability and experience in the areas of understanding of the Government’s requirement and approach to performing the work as described below. Specifically, offerors shall address the following:

(i) Contract Requirements. Demonstrate familiarity and understanding of SOW requirements. As a minimum, technical approach should explain and address how their proposed materials and software application curriculum meets all the requirements set forth in the SOW.

(ii) Relationships. If offeror proposes to meet the SOW requirements through a relationship (i.e., teaming, partnering, joint venture), include all signed agreements and any certifications.

(iii) Materials. Provide a description of and access to all materials proposed to meet this requirement.

Materials can be provided in hard-copy (textbook, etc.), CD/DVD, or via online access. If material submission will be accomplished via online access, provide specific details about how to access the materials.

(iv) 508 Compliance. Discuss how your coursework meets 508 Compliance.

PART II – PAST PERFORMANCE. One original plus one additional written copy and one CD/DVD copy.

(1) EXHIBIT A. This PART will address Vendor’s information that demonstrates recent and RELEVANT past performance of the same scope within the past three years from the date of this solicitation, either completed or currently being performed. Contracts listed may include those entered into by the Federal Government, agencies of state and local governments and commercial customers.

(a) Only include references for SAME or SIMILAR type contracts.

(b) Describe the relevance of each listed contract to the current RFP requirements.

(c) Scope is defined for this requirement as meaning same in size and cost of services. Similar means contracts, or a concurrent combination of contracts, for similar type or comparable in complexity. Relevant is defined as work similar in complexity and magnitude to the work described in the SOW.

(2) EXHIBIT B - Respondent Information (Part II) will be completed and submitted directly by vendor’s references to the DoDEA Procurement Division by email with the subject line “HE1254-12-R-0002 Reference” to point of contact Tracey Wilder, tracey.wilder@hq.dodea.edu, before or by the closing date and time of this RFP.

(3) The information provided will be used to verify past performance and the degree of performance risk under this contract.

(4) Emphasis is placed on:

(a) Quality of product or service: compliance with contract requirements, accuracy of reports, technical expertise;

(b) Customer service: courteous interactions, satisfaction of end users, approaches and improvements;

(5) While the government may elect to consider data obtained from other sources, the burden of providing thorough and complete past performance information rests with the offeror.

PART III – PRICE / CERTS - REPS / RESPONSIBILITY. One original plus one additional written copy and one CD/DVD copy.

This PART consists of the following.

(a) PRICES (Offer): This will consist mainly of the documentation as filled-in, completed and signed by the offeror (to include any amendments).

(i) Standard Form 1449 [page 1], with block 17a to include CAGE Code, DUNS, and blocks 30a, 30b, 30c, completed and signed.

(ii) Complete price schedule with unit price and total amount for each Contract Line Item for Base

Year and ALL Option Year prices. Your prices should reflect the customary marketplace price schedule.

(iii) All issued Amendments [Standard Form 30].

(b) CERTS - REPS. Completed Representations and Certifications.

In lieu of submitting filled-in FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS- COMMERCIAL ITEMS (AUG 2007) and DFARS 252.212-7000, the vendor may fill-in the annual certifications at https://orca.bpn.gov/ and just state in their proposal, by separate letter, if this was done for the Government to verify.

PART IV – SMALL BUSINESS SUBCONTRACTING PLAN.

The Subcontracting Plan is not a requirement for evaluation for award selection, but rather, a requirement for award to a Large Business and it will be incorporated into any resultant contract. This plan must be determined acceptable by the Contracting Officer prior to award and will be evaluated in accordance with FAR Subpart 19.705-4.

(1) Submit completed EXHIBIT C if offeror is not a small business as defined by the Small Business Administration (SBA) in accordance with FAR clause 52.219-9.

(2) Offeror may include proven methods of involving small business concerns as subcontractors in similar acquisitions and relative success of methods contractor intends to use to meet the goals and requirement of the plans.

Para (c) Period for acceptance of offers. This paragraph (c) is changed to read as follows: “The vendor agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation.”

Para (e) Multiple Offers. This paragraph (e) is changed to read as follows: “Multiple offers presenting alternative terms and conditions will NOT be accepted.”

Para (h) Multiple Awards. This paragraph (h) is changed to read as follows: “The Government may accept any item or group of items of an offer. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government has a right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the vendor specifies otherwise in the proposal.”

(End of Addendum to FAR 52.212-1 Instructions to Offerors)

52.212-2 EVALUATION-COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers: Factor 1: Technical; Factor 2: Past Performance; and Factor 3: Price. When combined Technical and Past Performance are significantly more important than Price; and Technical is more important than Past Performance. The Contracting Officer will exercise the trade-off analysis among the factors, leading to the best value decision.

FACTOR 1 - TECHNICAL CAPABILITY. Vendors will be evaluated on how well they demonstrate their ability to perform the requirement as set forth in the Statement of Work as well as on the general quality of the proposed products and services. Further, emphasis will be placed on the proposed materials’ ease of usage and on how well the proposed solution works in a low bandwidth environment.

Technical Ratings: Technical capability will be evaluated using the following ratings. Only those offers determined to be Acceptable, Good, or Outstanding, as defined above, either initially or as a result of discussions, will be considered for award.

OUTSTANDING (O) – The proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

GOOD (G) – The proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

ACCEPTABLE (A) – The proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance.

Risk of unsuccessful performance is no worse than moderate.

MARGINAL (M) – The proposal fails to meet performance requirements and capability standards in one or more areas. The proposal has minor omissions and demonstrates a misunderstanding of the requirement that may be corrected or resolved through discussions without a complete revision of the entire proposal. The proposal has weaknesses that can potentially cause some disruption of schedule, increase in cost, or degradation of performance even with special contractor emphasis, and close government monitoring.

UNACCEPTABLE (U) – The proposal fails to demonstrate a basic understanding of the requirements and the approach fails to meet performance or capability standards. The proposal has major omissions and inadequate details to assure the evaluators that the offeror has an understanding of the requirements. The proposal presents an unacceptable risk and cannot meet the requirements without major revisions.

FACTOR 2 - PAST PERFORMANCE.

1. Overview. In determining past performance risk, the evaluators may employ the following approaches: (i) reviewing the present and past performance documentation required by Addendum to FAR 52.212- 1 and provided by the offeror as to the relevancy to the solicitation requirements; and (ii) using data independently obtained from other government and commercial sources. In determining risk, judgment will be used in assessing the probability of success, problems on previous efforts, the impact of failure, and the alternatives available to meet the requirements.

2. The purpose will be to identify and review relevant present and past performance, and then make an overall risk assessment of the Offeror's ability to perform this effort. The process will result in an overall risk rating of low, medium, high or neutral. This risk assessment represents the Government evaluation team's judgment of the probability of an Offeror successfully accomplishing the proposed effort based on the Offeror's demonstrated present and past performance.

3. Past performance will take into consideration past efforts similar in type and size to that stated in this solicitation. In other words, in evaluating the proposal, strong emphasis will be placed on the record of past performance for jobs of comparable size and complexity and similar technical requirements. Consideration will be given to the degree to which the offeror has met technical and response objectives on other efforts.

4. Performance Risk Definitions. The following definitions will be used in the evaluation of the degree the offeror will satisfactorily perform the required services based on the past and current performance records.

High Risk (H) - Verification of past performance shows that offeror has consistently not met work schedules and other obligations, has defaulted on at least one contract within the past three years, or has chronically failed to meet contract terms.

Medium Risk (M) - Verification of past performance shows that offeror meets work schedules and specified services most of the time, meets contract terms without failure or resolves issues immediately, and has not been defaulted on any contract within the past three years.

Low Risk (L) - Verification of past performance shows that offeror consistently meets work schedules, provides specified services, meets contract terms without failure, and has not been defaulted on any contract within the past three years.

Neutral / Unknown Performance Risk (N). No record of past performance.

5. The Government may reject a proposal if it is found that any information that has a negative impact on the offeror's past performance record has been deleted, misrepresented, or withheld.

FACTOR 3 - PRICE.

1) Price may be traded off against the increased value of the other factors.

2) Prices will be analyzed in accordance with FAR 15.404-1(b). The proposed prices will be evaluated separately from technical and past performance factors for fairness and reasonableness for all years (base plus options) in terms of consistency with the technical approach.

3) In determining reasonableness of price, evaluation will review prices and take into consideration that proposed prices reflect a clear understanding of work to be performed, consistency with the technical requirement for all years and indicates reasonableness of prices for procedures.

4) If the other factors are rated the same for two or more offeror proposals, price may be the determining factor for the proposal representing the Best Value in accordance with the evaluation criteria contained in this acquisition, and award shall be made to the offeror, subject to a positive responsibility determination.

5) The total evaluated price must be reasonable and any additional expense must be justified by a corresponding value of technical merit or an expectation of greater quality or performance.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

The following have been modified:

STATEMENT OF WORK

9-12 Software Applications Curriculum Courseware

1.0 INTRODUCTION

1.1. The Department of Defense Education Activity (DoDEA) serves the educational needs of the dependents of military and civilian employees by providing PK-12 instruction to approximately 85,000 students in seven states, twelve foreign countries, Guam, and Puerto Rico. The number of students varies based on the deployment of military troops worldwide. DoDEA’s curriculum, resources, and student achievement scores on standardized assessments compare favorably to high-performing US public schools.

1.2 DoDEA is divided into three administrative areas. DDESS (Domestic Dependent Elementary and

Secondary Schools) covers seven states, Puerto Rico, and Cuba. DoDDS (Department of Defense Dependent Schools) is divided into DoDDS-Europe and DoDDS-Pacific. The former consists of England, Germany, Italy, Belgium, Netherlands, Spain, Portugal, Turkey, and Bahrain. The latter consists of Korea, Japan, and Guam.

2.0 BACKGROUND

2.1 The DoDEA Career and Technical Education (CTE) curriculum for Business Management and

Administration and Information Technology has a requirement to continue providing students with up-to-date Microsoft Office Suite, Adobe Photoshop, Adobe InDesign, Adobe Illustrator, Adobe Flash, Adobe Premiere, Adobe CS, Dreamweaver, Studio 8, and Java courseware and exam preparation materials which meet Microsoft Office Specialist (MOS), Adobe Certified Associate (ACA), and Java Certified Programmer certification requirements.

2.2 The materials will provide students with the opportunities to learn the essential skills necessary to obtain

MOS, ACA, and Sun Certified Programmer industry certifications.

2.3 The following show DoDEA high school courses:

Microsoft Office Suite-Word, PowerPoint, Excel, Access Adobe CS-Photoshop, InDesign, Illustrator, Flash, Premiere, Dreamweaver, Studio Programming-Java

3.0 SCOPE

3.1 The purpose of this procurement is to acquire Microsoft Office Suite, Adobe CS-Photoshop and

Programming-Java courseware and exam preparation materials for DoDEA high school students.

Courseware and exam material must have the required information for students to be successful in obtaining a Microsoft Office Specialist (MOS), Adobe Certified Associate (ACA) and Sun Certification.

4.0 REQUIREMENTS: The Contractor shall:

4.1 Be a Microsoft Vendor Partner or provide courseware that is aligned with the Microsoft objectives found at the following website: http://www.microsoft.com/learning/en/us/certification/mos.aspx

4.2 Be an Adobe Vendor Partner or provide courseware that is aligned with the Adobe objectives found at the following website: http://www.adobe.com/education/resources/certificate-programs.html.

4.3 Provide courseware for Microsoft Office Suite (Word, Excel, PowerPoint, Access), Adobe CS (Photoshop, InDesign, Dreamweaver, Illustrator, Flash), and Programming (Java) to DoDEA grades 9-12 students and educators. The courseware shall:

4.3.1 Provide instructional materials such as teacher manuals, lesson plans, and student manuals.

4.3.2 Include exam certification training materials that cover test preparation for the following:

--MOS tests: MS Word Core and Expert, Excel Core and Expert, PowerPoint, Access

--ACA tests: Photoshop, InDesign, Dreamweaver, and Flash.

4.3.3 Cover current versions of software, as well as the three most recent prior versions. Further, courseware will be updated anytime a new version of the software becomes available in the marketplace. Such updating will occur within 30 days once the COR notifies the Contractor, in writing, to move to a newer version. Upgrades will be made in coordination with the COR for either the beginning of a school year or beginning of a semester.

4.3.4 Be appropriate for high-school age children.

4.3.5 Be easy to use and navigate.

4.3.6 Be capable of operating effectively in a low bandwidth environment.

4.3.7 Include an online component that:

4.3.7.1 Provides on-line training materials and webinars that include practice tests that simulate the actual exam environment for Microsoft and Adobe industry certification. The on-line training material must include, but not be limited to, an overview of all attributes of the coursework.

4.3.7.2 Provides video files in the following formats--Flash, QuickTime, and Windows Media, which are compressed and accessible and operate from low bandwidth connections.

4.3.7.3 Provides curriculum courseware with audio and multimedia components as appropriate.

4.3.7.4 Provides instructional materials such as teacher manuals, lesson plans, and student manuals.

4.3.7.5 Is capable of operating effectively in a low bandwidth environment.

4.3.7.6 Includes an online courseware website.

4.3.7.7 Is accessible via web-based internet browsers.

4.3.7.8 Works from an individual workstation login and does not require any special workstation user access or administrator rights.

4.3.7.9 Requires each student, in order to access the online courseware website, to use a unique username and password.

4.3.7.10 Is accessible to students and staff from within the school as well as a remote location.

4.3.7.11 Operates within an environment that blocks popup windows.

4.3.7.12 Uses a batch process for initial class registration as well as provides individual ad hoc registration. Students shall be assigned to teacher groups and teacher groups shall be assigned within school group.

4.3.7.13 Provides on-line training in creating user accounts, groups, upgrades, and refresher to include, but not limited to, an overview of all the attributes of the coursework.

4.3.8 Be in compliance with Section 508, Rehabilitation Act of 1973 (as amended). The software can include an option accessible 508 compliant interface. This interface may be a separate load/install only on designated computers. All software—stand-alone, network or Web-based—shall have Section 508 compliance options (www.Section508.gov).

4.4 Provide a Point of Contact (POC) for ongoing assistance and communication.

4.5 Provide technical support for any courseware materials via telephone, chat, and email within a response time of 24 hours.

4.6 Notify the Contracting Officers Representative (COR) when new product updates are available for downloading/claiming and shall coordinate with the COR regarding the dissemination of this information to the schools.

4.7 Provide, at minimum, the following web based reports that can be generated by the teachers, facilitator, and

COR:

4.7.1 Provide the ability to generate detailed reports by schools, teacher groups, school groups about student tests results, skills, activities, login time, lessons, activities and by DoDEA Headquarters as a total group.

4.7.2 Summary reports that show the activities/lessons/modules that have been completed for all users.

4.7.3 Student Progress Reports that show how many times the individual user accessed the courseware, what modules/activities/lessons the user has completed and modules/activities/lessons in progress.

4.7.4 Registered user reports to show how many users are currently registered.

5.0 TECHNICAL REQUIREMENTS

5.1 All online resources and instructional software shall meet Department of Defense (DoD) and DoD Education

Activity (DoDEA) Information Assurance (Cybersecurity) requirements as defined below. All hardware and software shall undergo preliminary testing to ensure that they pose no security risk to the DoDEA infrastructure. All websites shall be evaluated to ensure that they pose no security risk to the DoDEA infrastructure. If any IT component of the Contractor’s proposal fails to meet DoDEA’s Information Assurance / IT requirements, such component shall be excluded from further evaluation.

5.2 All hardware, software and websites shall conform/adhere to the following requirements:

5.2.1 DoD Information Assurance Certification and Accreditation Process (DIACAP), 28 November 2007, which may be found at the following URL: http://www.dtic.mil/whs/directives/corres/pdf/851001p.pdf].

5.2.2 Security Technical Information Guidance (STIG), which may be found at the following URL:

http://iase.disa.mil/stigs/index.html

5.3 The Contractor shall provide security patches and upgrades, to include third-party applications, in response to publicly released vulnerabilities associated with their software solution. Any deviations from this requirement shall be formally approved in writing by the DoDEA CIO/Designated Approving Authority

(DAA).

5.4 Contractor software solutions shall not interfere with other installed software and shall not modify DoDEA’s underlying system security configuration. The Contractor shall develop and provide software upgrades within 30 days of notification should any of the software/plug-ins be found vulnerable and non-compliant with Department of Defense, Defense Information Systems Agency (DISA) or United States Cyber Command (US CYBERCOM) standards. Software upgrades and patches shall be included in the licensing cost and performed at the least disruptive times. Any additional software requirements may be subject to the DIACAP process prior to contract award.

5.5 In accordance with its testing criteria, DoDEA requires the use of software which may be installed and/or accessed in a stand-alone environment, a network environment or web-based environment that is compatible with standards cited herein. All software shall be completely functional on a standard DoDEA desktop without the need for Administrative-level user rights or a requirement to insert media (CD/DVD) to execute the software. Software shall not require modifications to folder permissions while executing.

Additionally, all software shall be compatible with both Windows XP and Windows 7 system requirements. These specifications can be found at:

http://support.microsoft.com/kb/314865 http://windows.microsoft.com/en-US/windows7/products/system-requirements

5.6 All windows, fly-out menus, etc. shall work from within an environment that blocks popup windows.

Additionally, any web based software that requires the use of streaming videos or downloads, such as Java Applets, shall be explicitly identified prior to Information Assurance and IT testing.

5.7 All software packages shall support unattended installation methods used by enterprise software packaging and deployment systems, i.e., Microsoft Systems Management Server, Computer Associates Unicenter software delivery, and Symantec Altiris deployment solution. Older 16-bit software will be disapproved during Information Assurance testing.

5.8 The Contractor’s solution shall be robust enough to serve the needs of a large community of learners dispersed across the world using a variety of bandwidth sizes. The Contractor’s solution shall be scalable and able to expand to meet future growth, both in terms of the volume of instruction and the size of the student body.

5.9 Personally Identifiable Information (PII). Any portion of the Contractor’s solution that collects student personally identifiable information (PII) shall be compliant with the Children's Online Privacy Protection Act (COPPA), and the Children's Internet Protection Act (CIPA) found at http://www.fcc.gov/guides/childrens-internet-protection-act and the Privacy Act, which is found at http://www.archives.gov/about/laws/privacy-act-1974.html.

5.9.1 Data Security. Any opportunity for data integration of student or teacher accounts shall adhere to the DoD guidance for security of personally identifiable information (appended). All Contractor staff that has access to DoDEA student and/or teacher personally identifiable information shall take the DoD Privacy Act/Personally Identifiable Information (PA and PPI/PII) training before gaining access to the data and yearly thereafter. DoDEA contractors who have a DoDEA username and password may access the training on DoDEA's intranet. All other contractors shall access the PA and PPI/PII slides, a link to which is found on DoDEA's homepage (www.dodea.edu). Contractors shall send written confirmation to the Contracting Officer's Representative listing the staff members that have taken the mandatory PA and PPI/PII training upon award.

5.10 Upgrades/Maintenance. Hardware and software maintenance and phone/e-mail technology support shall be available for the duration of the contract. Any upgrades to online digital materials shall include compatibility with DoDEA school-level technology and DoD’s information technology requirements. The Contractor shall NOT contact schools directly, but shall coordinate the dissemination of upgrades or revisions through the COR and shall provide electronic access of the update and/or revision to the COR for testing.

5.11 Non-Disclosure Agreements. The Contractor may be required to sign Non-Disclosure Agreements (NDA), which prohibits the disclosure, publishing, divulgence, or release of any information obtained during the performance of the contract.

6.0 DELIVERABLES: The Contractor shall:

6.1 Participate in a Post-Award…

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