HDEC02 10 R 0002 SOL 4 POST.doc

Section SF 1449 - CONTINUATION SHEET

GROUP 1 (BASE PERIOD)

FFP

Provide Fresh and Frozen Beef Products for resale to commissary locations in DeCA’s East Region.

The base period will commence 30 calendar days after notification of contract award (or date as specified by the Contracting Officer) for 24 consecutive months.

The Schedule of Supplies for DeCA’s East Region (Attachment E) contains the pricing spreadsheet. Pricing shall be submitted on the spreadsheet provided and must be in accordance with Addendum to FAR 52.212-1, Instructions to Offerors-Commercial items, paragraph 5A, Business Proposal (Volume 1), Section 5.

Group 1 includes: Fort Campbell, KY, Crane NSWC, IN, Fort Knox, KY, Fort Leonard Wood, MO, Fort McCoy, WI, Great Lakes NTC, IL, Harrison Village, IN, Richards-Gebaur, MO, Rock Island Arsenal, IL, Scott AFB, IL, Selfridge ANGB, MI, Whiteman, MO, Wright-Patterson, OH.

FOB: Destination

NET AMT

GROUP 2 (BASE PERIOD)

Provide Fresh and Frozen Beef Products for resale to commissary locations in DeCA's East Region.

The base period will commence 30 calendar days after notification of contract award (or date as specified by the Contracting Officer) for 24 consecutive months.

The Schedule of Supplies for DeCA's East Region (Attachment E) contains the pricing spreadsheet. Pricing shall be submitted on the spreadsheet provided and must be in accordance with Addendum to FAR 52.212-1, Instructions to Offerors-Commercial items, paragraph 5A, Business Proposal (Volume 1), Section 5.

Group 2 includes: Aberdeen, MD, Andrews, MD, Annapolis, MD, Ardec-Picatinny, NJ, Bangor, ME, Ft. Belvoir, VA, Bolling, DC, Brunswick, ME, Carlisle Barracks, PA, C E Kelly, PA, Dahlgren, VA, Ft. Detrick, MD, Dover, DE, Ft. Drum, NY, Ft. Eustis, VA, Ft. Hamilton, NY, Hanscom, MA, Lakehurst, NJ, Langley, VA, Ft. Lee, VA, Little Creek, VA, McGuire, NJ, Mitchel Field, NY, Ft. Meade, MD, Ft. Monmouth, NJ, Ft. Myer, VA, New London, CT, Newport, RI, Norfolk, VA, Oceana, VA, Patuxent River, MD, Portsmouth NS, NH, Portsmouth NNSY, VA, Quantico, VA, Saratoga Springs, NY, Sugar Grove, WV, Tobyhanna, PA, Walter Reed, MD, West Point, NY.

NET AMT

GROUP 3 (BASE PERIOD)

Provide Fresh and Frozen Beef Products for resale to commissary locations in DeCA's East Region.

The base period will commence 30 calendar days after notification of contract award (or date as specified by the Contracting Officer) for 24 consecutive months.

The Schedule of Supplies for DeCA's East Region (Attachment E) contains the pricing spreadsheet. Pricing shall be submitted on the spreadsheet provided and must be in accordance with Addendum to FAR 52.212-1, Instructions to Offerors-Commercial items, paragraph 5A, Business Proposal (Volume 1), Section 5.

Group 3 includes: Arnold AFS, TN, Barksdale AFB, LA, Columbus, MS, Eglin, FL, Ft. Polk, LA, Ft. Rucker, AL, Gulfport NCBC, MS, Gunter, AL, Hurlburt Field, FL, Keesler, MS, Little Rock AFB, AR, Memphis NAS, TN, Maxwell AFB, AL, Meridian NAS, MS, New Orleans, LA, Pensacola, FL, Redstone Arsenal, AL, Tyndall, FL, Whiting Field, FL.

NET AMT

GROUP 4 (BASE PERIOD)

Provide Fresh and Frozen Beef Products for resale to commissary locations in DeCA’s East Region.

The base period will commence 30 calendar days after notification of contract award (or date as specified by the Contracting Officer) for 24 consecutive months.

The Schedule of Supplies for DeCA’s East Region (Attachment E) contains the pricing spreadsheet. Pricing shall be submitted on the spreadsheet provided and must be in accordance with Addendum to FAR 52.212-1, Instructions to Offerors-Commercial items, paragraph 5A, Business Proposal (Volume 1), Section 5.

Group 4 includes: Albany, GA, Athens, GA, Ft. Benning, GA, Ft. Bragg N, NC, Ft. Bragg S, NC, Camp Lejeune, NC, Camp Merrill, GA, Charleston AFB, SC, Charleston, NWS, SC, Cherry Point, NC, Ft. Gillem, GA, Ft. Gordon, GA, Hunter, GA, Ft. Jackson, SC, Jacksonville, FL, Key West, FL, Kings Bay, GA, Mayport, FL, MacDill, FL, Ft. McPherson, GA, Moody, GA, Patrick, FL, New River, NC, Robins, GA, Parris Island, SC, Shaw, SC, Seymour Johnson, NC, Ft. Stewart, GA.

NET AMT

FFP

Provide Fresh and Frozen Beef Products for resale to commissary locations in DeCA's East Region.

Option Year One may be exercised to extend the period of performance for 12 consecutive months.

The Schedule of Supplies for DeCA’s East Region (Attachment E) contains the pricing spreadsheet. Pricing shall be submitted on the spreadsheet provided and must be in accordance with Addendum to FAR 52.212-1, Instructions to Offerors-Commercial items, paragraph 5A, Business Proposal (Volume 1), Section 5.

Group 1 includes: Fort Campbell, KY, Crane NSWC, IN, Fort Knox, KY, Fort Leonard Wood, MO, Fort McCoy, WI, Great Lakes NTC, IL, Harrison Village, IN, Richards-Gebaur, MO, Rock Island Arsenal, IL, Scott AFB, IL, Selfridge ANGB, MI, Whiteman, MO, Wright-Patterson, OH.

NET AMT

FFP

Provide Fresh and Frozen Beef Products for resale to commissary locations in DeCA's East Region.

Option Year One may be exercised to extend the period of performance for 12 consecutive months.

The Schedule of Supplies for DeCA's East Region (Attachment E) contains the pricing spreadsheet. Pricing shall be submitted on the spreadsheet provided and must be in accordance with Addendum to FAR 52.212-1, Instructions to Offerors-Commercial items, paragraph 5A, Business Proposal (Volume 1), Section 5.

Group 2 includes: Aberdeen, MD, Andrews, MD, Annapolis, MD, Ardec-Picatinny, NJ, Bangor, ME, Ft. Belvoir, VA, Bolling, DC, Brunswick, ME, Carlisle Barracks, PA, C E Kelly, PA, Dahlgren, VA, Ft. Detrick, MD, Dover, DE, Ft. Drum, NY, Ft. Eustis, VA, Ft. Hamilton, NY, Hanscom, MA, Lakehurst, NJ, Langley, VA, Ft. Lee, VA, Little Creek, VA, McGuire, NJ, Mitchel Field, NY, Ft. Meade, MD, Ft. Monmouth, NJ, Ft. Myer, VA, New London, CT, Newport, RI, Norfolk, VA, Oceana, VA, Patuxent River, MD, Portsmouth NS, NH, Portsmouth NNSY, VA, Quantico, VA, Saratoga Springs, NY, Sugar Grove, WV, Tobyhanna, PA, Walter Reed, MD, West Point, NY.

NET AMT

FFP

Provide Fresh and Frozen Beef Products for resale to commissary locations in DeCA's East Region.

Option Year One may be exercised to extend the period of performance for 12 consecutive months.

The Schedule of Supplies for DeCA's East Region (Attachment E) contains the pricing spreadsheet. Pricing shall be submitted on the spreadsheet provided and must be in accordance with Addendum to FAR 52.212-1, Instructions to Offerors-Commercial items, paragraph 5A, Business Proposal (Volume 1), Section 5.

Group 3 includes: Arnold AFS, TN, Barksdale AFB, LA, Columbus, MS, Eglin, FL, Ft. Polk, LA, Ft. Rucker, AL, Gulfport NCBC, MS, Gunter, AL, Hurlburt Field, FL, Keesler, MS, Little Rock AFB, AR, Memphis NAS, TN, Maxwell AFB, AL, Meridian NAS, MS, New Orleans, LA, Pensacola, FL, Redstone Arsenal, AL, Tyndall, FL, Whiting Field, FL.

NET AMT

FFP

Provide Fresh and Frozen Beef Products for resale to commissary locations in DeCA's East Region.

Option Year One may be exercised to extend the period of performance for 12 consecutive months.

The Schedule of Supplies for DeCA's East Region (Attachment E) contains the pricing spreadsheet. Pricing shall be submitted on the spreadsheet provided and must be in accordance with Addendum to FAR 52.212-1, Instructions to Offerors-Commercial items, paragraph 5A, Business Proposal (Volume 1), Section 5.

Group 4 includes: Albany, GA, Athens, GA, Ft. Benning, GA, Ft. Bragg N, NC, Ft. Bragg S, NC, Camp Lejeune, NC, Camp Merrill, GA, Charleston AFB, SC, Charleston, NWS, SC, Cherry Point, NC, Ft. Gillem, GA, Ft. Gordon, GA, Hunter, GA, Ft. Jackson, SC, Jacksonville, FL, Key West, FL, Kings Bay, GA, Mayport, FL, MacDill, FL, Ft. McPherson, GA, Moody, GA, Patrick, FL, New River, NC, Robins, GA, Parris Island, SC, Shaw, SC, Seymour Johnson, NC, Ft. Stewart, GA.

NET AMT

FFP

Provide Fresh and Frozen Beef Products for resale to commissary locations in DeCA’s East Region.

Option Year Two may be exercised to extend the period of performance for 12 consecutive months.

The Schedule of Supplies for DeCA’s East Region (Attachment E) contains the pricing spreadsheet. Pricing shall be submitted on the spreadsheet provided and must be in accordance with Addendum to FAR 52.212-1, Instructions to Offerors-Commercial items, paragraph 5A, Business Proposal (Volume 1), Section 5.

Group 1 includes: Fort Campbell, KY, Crane NSWC, IN, Fort Knox, KY, Fort Leonard Wood, MO, Fort McCoy, WI, Great Lakes NTC, IL, Harrison Village, IN, Richards-Gebaur, MO, Rock Island Arsenal, IL, Scott AFB, IL, Selfridge ANGB, MI, Whiteman, MO, Wright-Patterson, OH.

NET AMT

FFP

Provide Fresh and Frozen Beef Products for resale to commissary locations in DeCA's East Region.

Option Year Two may be exercised to extend the period of performance for 12 consecutive months.

The Schedule of Supplies for DeCA's East Region (Attachment E) contains the pricing spreadsheet. Pricing shall be submitted on the spreadsheet provided and must be in accordance with Addendum to FAR 52.212-1, Instructions to Offerors-Commercial items, paragraph 5A, Business Proposal (Volume 1), Section 5.

Group 2 includes: Aberdeen, MD, Andrews, MD, Annapolis, MD, Ardec-Picatinny, NJ, Bangor, ME, Ft. Belvoir, VA, Bolling, DC, Brunswick, ME, Carlisle Barracks, PA, C E Kelly, PA, Dahlgren, VA, Ft. Detrick, MD, Dover, DE, Ft. Drum, NY, Ft. Eustis, VA, Ft. Hamilton, NY, Hanscom, MA, Lakehurst, NJ, Langley, VA, Ft. Lee, VA, Little Creek, VA, McGuire, NJ, Mitchel Field, NY, Ft. Meade, MD, Ft. Monmouth, NJ, Ft. Myer, VA, New London, CT, Newport, RI, Norfolk, VA, Oceana, VA, Patuxent River, MD, Portsmouth NS, NH, Portsmouth NNSY, VA, Quantico, VA, Saratoga Springs, NY, Sugar Grove, WV, Tobyhanna, PA, Walter Reed, MD, West Point, NY.

NET AMT

FFP

Provide Fresh and Frozen Beef Products for resale to commissary locations in DeCA's East Region.

Option Year Two may be exercised to extend the period of performance for 12 consecutive months.

The Schedule of Supplies for DeCA's East Region (Attachment E) contains the pricing spreadsheet. Pricing shall be submitted on the spreadsheet provided and must be in accordance with Addendum to FAR 52.212-1, Instructions to Offerors-Commercial items, paragraph 5A, Business Proposal (Volume 1), Section 5.

Group 3 includes: Arnold AFS, TN, Barksdale AFB, LA, Columbus, MS, Eglin, FL, Ft. Polk, LA, Ft. Rucker, AL, Gulfport NCBC, MS, Gunter, AL, Hurlburt Field, FL, Keesler, MS, Little Rock AFB, AR, Memphis NAS, TN, Maxwell AFB, AL, Meridian NAS, MS, New Orleans, LA, Pensacola, FL, Redstone Arsenal, AL, Tyndall, FL, Whiting Field, FL.

NET AMT

FFP

Provide Fresh and Frozen Beef Products for resale to commissary locations in DeCA's East Region.

Option Year Two may be exercised to extend the period of performance for 12 consecutive months.

The Schedule of Supplies for DeCA's East Region (Attachment E) contains the pricing spreadsheet. Pricing shall be submitted on the spreadsheet provided and must be in accordance with Addendum to FAR 52.212-1, Instructions to Offerors-Commercial items, paragraph 5A, Business Proposal (Volume 1), Section 5.

Group 4 includes: Albany, GA, Athens, GA, Ft. Benning, GA, Ft. Bragg N, NC, Ft. Bragg S, NC, Camp Lejeune, NC, Camp Merrill, GA, Charleston AFB, SC, Charleston, NWS, SC, Cherry Point, NC, Ft. Gillem, GA, Ft. Gordon, GA, Hunter, GA, Ft. Jackson, SC, Jacksonville, FL, Key West, FL, Kings Bay, GA, Mayport, FL, MacDill, FL, Ft. McPherson, GA, Moody, GA, Patrick, FL, New River, NC, Robins, GA, Parris Island, SC, Shaw, SC, Seymour Johnson, NC, Ft. Stewart, GA.

NET AMT

FFP

Provide Fresh and Frozen Beef Products for resale to commissary locations in DeCA’s East Region.

Option Year Three may be exercised to extend the period of performance for 12 consecutive months.

The Schedule of Supplies for DeCA’s East Region (Attachment E) contains the pricing spreadsheet. Pricing shall be submitted on the spreadsheet provided and must be in accordance with Addendum to FAR 52.212-1, Instructions to Offerors-Commercial items, paragraph 5A, Business Proposal (Volume 1), Section 5.

Group 1 includes: Fort Campbell, KY, Crane NSWC, IN, Fort Knox, KY, Fort Leonard Wood, MO, Fort McCoy, WI, Great Lakes NTC, IL, Harrison Village, IN, Richards-Gebaur, MO, Rock Island Arsenal, IL, Scott AFB, IL, Selfridge ANGB, MI, Whiteman, MO, Wright-Patterson, OH.

NET AMT

FFP

Provide Fresh and Frozen Beef Products for resale to commissary locations in DeCA's East Region.

Option Year Three may be exercised to extend the period of performance for 12 consecutive months.

The Schedule of Supplies for DeCA's East Region (Attachment E) contains the pricing spreadsheet. Pricing shall be submitted on the spreadsheet provided and must be in accordance with Addendum to FAR 52.212-1, Instructions to Offerors-Commercial items, paragraph 5A, Business Proposal (Volume 1), Section 5.

Group 2 includes: Aberdeen, MD, Andrews, MD, Annapolis, MD, Ardec-Picatinny, NJ, Bangor, ME, Ft. Belvoir, VA, Bolling, DC, Brunswick, ME, Carlisle Barracks, PA, C E Kelly, PA, Dahlgren, VA, Ft. Detrick, MD, Dover, DE, Ft. Drum, NY, Ft. Eustis, VA, Ft. Hamilton, NY, Hanscom, MA, Lakehurst, NJ, Langley, VA, Ft. Lee, VA, Little Creek, VA, McGuire, NJ, Mitchel Field, NY, Ft. Meade, MD, Ft. Monmouth, NJ, Ft. Myer, VA, New London, CT, Newport, RI, Norfolk, VA, Oceana, VA, Patuxent River, MD, Portsmouth NS, NH, Portsmouth NNSY, VA, Quantico, VA, Saratoga Springs, NY, Sugar Grove, WV, Tobyhanna, PA, Walter Reed, MD, West Point, NY.

NET AMT

FFP

Provide Fresh and Frozen Beef Products for resale to commissary locations in DeCA's East Region.

Option Year Three may be exercised to extend the period of performance for 12 consecutive months.

The Schedule of Supplies for DeCA's East Region (Attachment E) contains the pricing spreadsheet. Pricing shall be submitted on the spreadsheet provided and must be in accordance with Addendum to FAR 52.212-1, Instructions to Offerors-Commercial items, paragraph 5A, Business Proposal (Volume 1), Section 5.

Group 3 includes: Arnold AFS, TN, Barksdale AFB, LA, Columbus, MS, Eglin, FL, Ft. Polk, LA, Ft. Rucker, AL, Gulfport NCBC, MS, Gunter, AL, Hurlburt Field, FL, Keesler, MS, Little Rock AFB, AR, Memphis NAS, TN, Maxwell AFB, AL, Meridian NAS, MS, New Orleans, LA, Pensacola, FL, Redstone Arsenal, AL, Tyndall, FL, Whiting Field, FL.

NET AMT

FFP

Provide Fresh and Frozen Beef Products for resale to commissary locations in DeCA's East Region.

Option Year Three may be exercised to extend the period of performance for 12 consecutive months.

The Schedule of Supplies for DeCA's East Region (Attachment E) contains the pricing spreadsheet. Pricing shall be submitted on the spreadsheet provided and must be in accordance with Addendum to FAR 52.212-1, Instructions to Offerors-Commercial items, paragraph 5A, Business Proposal (Volume 1), Section 5.

Group 4 includes: Albany, GA, Athens, GA, Ft. Benning, GA, Ft. Bragg N, NC, Ft. Bragg S, NC, Camp Lejeune, NC, Camp Merrill, GA, Charleston AFB, SC, Charleston, NWS, SC, Cherry Point, NC, Ft. Gillem, GA, Ft. Gordon, GA, Hunter, GA, Ft. Jackson, SC, Jacksonville, FL, Key West, FL, Kings Bay, GA, Mayport, FL, MacDill, FL, Ft. McPherson, GA, Moody, GA, Patrick, FL, New River, NC, Robins, GA, Parris Island, SC, Shaw, SC, Seymour Johnson, NC, Ft. Stewart, GA.

NET AMT

CLAUSES INCORPORATED BY FULL TEXT

IMPORTANT NOTICE

Upon award of this contract, the Agency intends to make public the total contract award amount, as well as any awarded individual contract line item pricing(CLIN and Sub-CLIN), within the Agency's electronic reading room located @ www.commissaries.com.

Unexercised Option year prices will not be published.

This action is being taken to ensure contract award information is available to the general public, as it was in the past, pursuant to the President’s January 21, 2009 memorandum regarding the Freedom of Information Act (FOIA).

ADDENDUM TO FAR 52.212-1

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

1. ACCEPTANCE OF OFFERS: The period of acceptance of offers shown in paragraph (c) of the FAR Clause 52.212-1, is changed as follows: The offeror agrees to hold the offer firm for 120 calendar days from the solicitation closing date.

2. QUESTIONS RELATING TO THIS SOLICITATION: All questions of a technical and/or contractual nature, concerning this solicitation, shall be submitted in writing no later than 15 calendar days after the solicitation has been issued. A consolidated list of questions and answers, if applicable, may be provided to all prospective offerors as appropriate. Answers to questions will not alter the solicitation unless, and until, an amendment is made to the solicitation. Address questions to the Contracting Officer, Defense Commissary Agency (DeCA), Resale Contracting Division, Resale Commodities Branch, ATTN: PSCC (Ms. Sheila Norfus), 1300 E Avenue, Fort Lee, VA 23801-1800. The contract specialist, Lynné B. Dent, will accept written questions from prospective offerors by facsimile at FAX: (804) 734-8009 pp 78907 (pp = enter pause key/symbol twice) or by E-mail to lynne.dent@deca.mil.

3. GROUND BEEF PRODUCT TESTS: Offerors for this solicitation will be subject to ground beef product test requests of the 97+% Extra Lean Coarse Ground Beef product at the offeror’s expense during the solicitation phase through notification of contract award, a signed letter of compliance (See Attachment A) is required. For submission information, see Business Proposal -Volume 1, Section 1.

4. BUSINESS REFERENCES: Offerors shall submit the following information in advance of the submission of their proposal. It is imperative to have the information by the designated deadline to ensure no delays in the technical evaluation.

(a) Provide a list of at least three (3) business references (commercial businesses and/or government agencies other than DeCA) that your firm has done business with during the last three years, or is currently performing, that are similar to the requirements of this solicitation and demonstrates your firm’s ability to perform the proposed effort. The references must be able to provide information on their business experiences with your company relating to the following: (1) product delivery, (2) quality history, and (3) customer satisfaction/business relations. This information should be related to the supply of fresh and frozen beef products. If your company is submitting a proposal based on a teaming arrangement, also provide references from at least three (3) of your teaming partner’s customers. Billing departments, sales offices, or customer service departments are not suitable references. THIS INFORMATION IS REQUESTED BY 4:00 P.M. EDT/EST/LOCAL TIME (FORT LEE, VA) July 6, 2010. Faxes will be accepted at (804) 734-8009 pp 78907 (pp = enter pause key/symbol twice) or by E-mail to lynne.dent@deca.mil. Include the following information for each reference:

i. Name and Address of the Business Reference Company.

ii. Name and title of the Point of Contract.

iii. Telephone number, Facsimile number, and Email address of contract person.

iv. Reference Company’s Type of Business (retail, wholesale, or foodservice).

v. Estimated annual dollar value and type or agreement/contract.

vi. Indicate whether your firm is a producer/supplier, distributor or broker to the business reference and type of products/service provided.

(b) Offerors must send a signed transmittal letter and past performance survey to the three customers submitted as past performance business references in response to paragraph (a) above. A sample cover letter and the required survey are provided in Attachment B (Business Reference Sample Cover Letter and Past Performance Survey). Each commercial business reference, including business references of your teaming partner(s) must complete the survey and return it directly to this office. THE COMPLETED SURVEY IS REQUESTED BY 4:00 P.M. EDT/EST LOCAL TIME (FORT LEE, VA), July 23, 2010. Faxes will be accepted at (804) 734-8009 pp 78907 (pp = enter pause key/symbol twice) or by E-mail to lynne.dent@deca.mil. Surveys provided directly from the offeror will not be considered.

(c) If your firm has provided beef products to DeCA commissaries in the past or currently performing under a formal or informal contract/agreement such as a Requirements Type contract (RTC), Blanket Purchase Agreement (BPA), or Resale Ordering Agreement (ROA), provide the contract/agreement number and list of commissary stores with your business reference list as described in paragraph (a) above. DeCA will obtain past performance information directly from the commissary stores.

(d) If your firm has submitted business references in response to a solicitation to DeCA within the last 12 months, the performance surveys received by DeCA under the previous submission may be used in the past performance evaluation. Identify the solicitation number and its closing date if previous surveys are requested to be used for this solicitation.

(e) Generally, offerors submit commercial references of their best customers and anticipate a favorable rating of their past performance. However, if an offeror believes negative information may be obtained from a reference or other source that has since been corrected, you may submit a brief narrative with your submission of references or in your technical proposal under Technical Proposal, Volume II, Section 9. If negative information is obtained, the Contracting Officer will provide the offeror with an opportunity to respond to general comments about adverse past performance. The Government reserves the right to consider other past performance data obtained from other sources as stated above.

(f) Offerors may submit additional information relating to the firms’ relevant past performance that may demonstrate its likelihood of successfully performing the solicitation requirements. For submission information, see Technical Proposal, Volume II, Section 9.

5. GENERAL INSTRUCTIONS:

(a) Compliance with Instructions: The Government may assess the extent the offeror complies with the instructions in this RFP and completeness. The Government will consider any failure to comply with these instructions to be indicative of the kind of behavior that it can expect during contract performance and a lack of capability to perform satisfactorily. It is recommended that your firm provide its best effort with the initial proposal. An offeror may submit a proposal on one or more groups.

(b) Format of Proposal: Submit your proposal package in two volumes (Volume I- Business Proposal and Volume II- Technical Proposal). Provide an original of each volume; in addition, provide three (3) copies of Volume II (Technical Proposal) and a re-writable compact disc (CD-RW) containing the completed (Microsoft Office 2003 or 2007) Excel File copies of Attachment E (Schedule of Supplies/Pricing), the Guaranteed Shelf Life Requirement, and the Small Business Subcontracting Plan, and any alternate delivery schedule, as applicable. Label disk with your company name and the solicitation number (HDEC02-10-R-0002). Each volume should contain a table of contents and should be indexed in a systematic format. Proposals are subject to an initial screening by the contracting officer for completeness and compliance with proposal preparation requirements. Only those proposals meeting these requirements may be evaluated further.

(c) Submission of Proposal: Mail or hand-carry the completed package to the address in Block 9 of the Standard Form 1449. The lower left corner of the envelope must clearly identify the solicitation number, HDEC02-10-R-0002, date and time for receipt of offers, office designated to receive offers. The proposal package must be received no later than the date and time shown in Block 8 of the SF 1449, unless changed by amendment. No facsimile or email proposals will be accepted. Delays caused by commercial means such as airlines, express carriers such as FedEx, UPS, etc or municipal difficulties such as blackouts are not excusable. Ensure enough time is allowed for the proposal to arrive on time.

(d) Contract Award: IN ACCORDANCE WITH FAR 52.212-1(g), OFFERORS ARE HEREBY ADVISED THE GOVERNMENT INTENDS TO EVALUATE OFFERS AND AWARD A CONTRACT WITHOUT DISCUSSIONS WITH OFFERORS. Therefore, offerors should propose their best offer initially containing the best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions. In accordance with FAR 15.306(d)(2), the objective of discussions is to “maximize” the Government’s ability to obtain best value, based on the requirements and the evaluation factors set forth in the solicitation. Should discussions be deemed necessary by the Contracting Officer due to proposal weaknesses, deficiencies, or other issues that must be addressed before award, they will be conducted either orally and/or in writing, with only those offerors determined to be within the competitive range. The contracting officer may limit the number of proposals in the competitive range that will permit an efficient competition among the most highly rated proposals. The Government may reject any or all offers if such action is in the public’s best interest; and may waive informalities and minor irregularities in offers received.

(e) Determination of Business Size: The North American Industry Classification System (NAICS) code for this acquisition is 311611 Animal (except Poultry) Slaughtering and the size standard is 500 employees. Determine the size of your business by reviewing the definitions in FAR Clause 52.212-3, Offeror Representations and Certifications – Commercial Items. If your company employs 500 or less employees (including all of its affiliates), your company is considered a small business.

(f) Subcontracting Plan: A Small Business Subcontracting Plan is required according to FAR 19.702. The subcontracting plan must be submitted from large business concerns with the initial proposal. Questions regarding your business size may be directed to your local Small Business Administration Office, contact information may be found at www.sba.gov/localresources/index.html. Failure to submit an acceptable plan with the initial proposal may deem the proposal non-responsive and may make the offeror ineligible for award of a contract. See Paragraph 5, Submission of Proposal Package, Business Proposal, Volume I, Section 9, below for submission requirements.

Registration and subcontracting plan submission to the Electronic Subcontracting Reporting System (eSRS), the Governmentwide, electronic, web-based system for small business subcontracting program reporting is a requirement for any offeror that receives a contract award resulting from this solicitation. Large business awardee(s) will be required to register as contractors on the eSRS database at http://www.esrs.gov.

(g) Formal Teaming Arrangement: A formal teaming arrangement is when the offeror submitting a proposal will depend on the products, capital contributions, or expertise [in whole, or in part] of another company (or companies) to successfully complete the terms of any contract resulting from this solicitation. The Government will recognize the integrity and validity of contractor team arrangements; provided, the arrangements are identified and company relationships are fully disclosed in an offer. The prime contractor (the offeror) maintains full responsibility for contract performance, regardless of any changes to the teaming arrangement between the prime contractor and its teaming partners. Offerors who submit an offer based on such an arrangement must submit a written legal teaming arrangement with their proposal. The specific responsibilities assigned to a company must be clearly stated in the teaming arrangement. See Technical Proposal, Volume II, Section 8, below for submission requirements. For the terms and conditions of formal teaming arrangements during contract performance, see Addendum to FAR 52.212-4, on Formal Teaming Arrangements.

(h) Site Visit Assessment: The Government reserves the right to conduct a site visit of the offeror’s facility at any time during the sources selection process, if deemed necessary by the Government. The contractor(s) can contact any stores for visit, if deemed necessary.

6. SUBMISSION OF PROPOSAL PACKAGE:

A. BUSINESS PROPOSAL – VOLUME I (Sections 1 – 7)

Section 1- General Information: This section of your firm’s proposal shall include the following:

(a) The offeror shall include in this section a signed letter on company letterhead that provides the names, titles, phone numbers and E-mail addresses of all persons who are authorized to negotiate and bind the firm contractually. These will be the only persons authorized to request changes to the Contracting Officer under any contract resulting from this solicitation. Any restrictions to this authorization are to be noted. Provide the following information for each authorized person: full name of the individual(s), title/affiliation, phone number, facsimile number, and E-mail address. If changes occur, the Contracting Officer must be notified in writing.

(b) A signed letter of consent for Fresh, Chill Ground Beef Testing, see Attachment A.

(c) A completed Standard Form (SF) 1449. Provide your company’s Name, Address, Telephone Number, DUNS, and CAGE code numbers in Block 17a, complete block 17b accordingly. Ensure that Blocks 30a, 30b, and 30c on the SF 1449 are complete and that an authorized official with authority to bind the company contractually signs the document.

(d) The following fill-in clauses must be completed and submitted in this section: DeCA Local Clause 52.232-4500, Delivery Ticket Invoice (DTI) Procedures; and DFARS 252.212-7000, Offeror Representations and Certifications – Commercial Items.

(e) All amendments issued against this solicitation before the closing date shall be acknowledged by completing and signing Blocks 8, 15A, 15B, and 15C of the Standard Form 30, Amendment of Solicitation included in this section.

(f) Offerors are required to register in the Central Contractors Registration (CCR) database at http://www.ccr.gov. You must have a Data Universal Numbering System (DUNS) Number in order to begin the registration process, call Dun & Bradstreet at 866-705-5711 or access their website at http://fedgov.dnb.com/webform if you do not have a DUNS Number. The information in the CCR database must match the information in the IRS database and remain active throughout the source selection process and subsequently throughout the life of the resultant contract(s). If you are registered in CCR, verify your record is active.

The prospective offeror must register and submit Annual Representations and Certifications via the Online Representations and Certifications Application (ORCA) at http://orca.bpn.gov. The contractor is responsible to ensure information is updated and complete.

Electronic Document Access (EDA) is a requirement for any offeror that receives a contract award resulting from this solicitation. Awardee(s) will be required to register as vendors on the EDA database at http://eda.ogden.disa.mil. Registration in EDA, CCR and participation in Electronic Funds Transfer (EFT) are mandatory for award eligibility.

In this section, provide your, DUNS number, Taxpayer Identification Number (TIN), and the date you completed or updated the Online Representations and Certifications (ORCA).

Section 2-Delivery Schedule: This section of your firm’s proposal shall include the following:

Review the Delivery Schedule in Attachment C. This is the government’s preferred delivery schedule. At a minimum, compliance with this schedule is mandatory for consideration for contract award. Complete and sign the Delivery Schedule Compliance Certification at Attachment D and return with your proposal in this section of the Business Proposal, Volume I. An offeror may propose an alternate delivery schedule for consideration. The alternate delivery schedule must include an explanation of the differences between the schedule at Attachment B and the proposed schedule, and its benefits must be clearly stated. The alternate delivery schedule must be submitted with your proposal in this section of the Business Proposal, Volume I and on the re-writable compact disc (CD-RW). The Government is not obligated to accept an alternate delivery schedule. The Contracting Officer will provide notification if a proposed alternate delivery schedule is determined to be acceptable. If the alternate delivery schedule is accepted by the Government, the offeror will be required to sign and return a copy of the accepted alternate schedule.

Section 3-Small Business and Subcontracting Plan: In this section, include your firm’s small business subcontracting plan, if the firm employs more than 500 employees (as described in paragraphs 4(e) and (f) above). See FAR Clause 52.219-9 for the required information that must be included in the plan.

Approved Small Business Subcontracting Plan – If you previously submitted a subcontracting plan for your firm’s current fiscal year for approval and have received a return copy bearing the signature of the contracting officer (DeCA or another Government Agency), your plan was approved. Commercial subcontracting plans are required annually. Submission of a new subcontracting plan for the company’s next fiscal year is required 30 days in advance of the expiration of the current plan. The approved plan will satisfy the requirements of this solicitation and a copy must be submitted with your proposal.

Acceptable Small Business Subcontracting Plan – If you previously submitted a subcontracting plan for your firm’s current fiscal year for approval and it was reviewed and you have received communication from DeCA’s Contracting Office that indicated the necessary changes prior to approval of the plan, your plan is acceptable pending the implementation of changes recommended by the Contracting Officer. The changes should be minor in nature. The acceptable plan will satisfy the requirements of this solicitation. Implementation of the recommended changes is required prior to the submission of your proposal and a copy must be submitted with your proposal.

Unapproved Small Business Subcontracting Plan – If you previously submitted a subcontracting plan for approval but did not receive a returned signed copy by a Contracting Officer, or your recommended changes failed to be implemented, or there has been no communication and/or correspondence regarding your subcontracting plan, your plan has not been approved nor accepted. It is the contractor’s responsibility to follow-up with the assigned DeCA contract specialist to determine the status of your subcontracting plan. To state that your subcontracting plan was previously submitted is not sufficient and does not satisfy the requirements of the solicitation. The offeror must either submit a new subcontracting plan or update the necessary information to bring the plan current.

The subcontracting plan must comply with the requirements of FAR Part 19.704 and DFARS Part 219.704 and contain positive and attainable goals. The subcontracting plan must contain information that clearly demonstrates the progression in the estimated goals from the last plan. Incomplete subcontracting plans will not be acceptable and your proposal may not receive further consideration for contract award.

For assistance in developing or updating a subcontracting plan, contact your local Defense Contract Management Agency (DCMA), Ms Diane Reeder at (425) 889-7252, or Email: diane.reeder@dcma.mil . In addition, your local Procurement Technical Assistance Center (PTAC) may be of assistance at www.dla.mil/db/procurem.htm. A subcontracting plan template is available on DeCA website at http://www.commissaries.com/business/subcontractplan.cfm. Failure to submit an acceptable subcontracting plan with your initial offer/proposal may deem the proposal non-responsive and may make your offer ineligible for contract award.

Section 4-Dun & Bradstreet Report: The following document is required in this section of the proposal:

Offerors shall submit a current and comprehensive report (preferred) or business report (at a minimum) from Dun and Bradstreet Incorporated, as it relates to the firm submitting the offer and/or performing the contract. The report should provide a business summary, executive summary, credit capacity summary, special events, financial stress summary, financial stress norms, credit score summary, credit score norms, payment trends, summary of payment habits, payment analysis by industry, public filings summary, public filing detail, business background, and financial summary. The phone number for customer services at Dun and Bradstreet is (800) 234-3867 from anywhere within the United States. From outside of U.S., contact your local D&B office.

Section 5: Schedule of Supplies/Pricing The following pricing information shall be included in this section: (1) Completed paper copy of the spreadsheets, showing completed pricing information for the 24-month base period of performance and each of the three option periods for each proposed group; an offeror may submit a proposal on one or more groups; and (2) a copy of Attachment E (Schedule of Supplies/Pricing) on a re-writable compact disc (CD-RW) containing the completed (Microsoft Office 2003 or 2007) Excel File(s). Label disk with your company name and the solicitation number (HDEC02-10-R-0002). The paper copy of the spreadsheet will prevail if discrepancies arise.

PRICING LINE ITEMS

· Use Microsoft EXCEL to open the appropriate Schedule of Supplies/Pricing spreadsheet at Attachment E. The spreadsheet contains descriptions of the products and annual estimated quantities required within each group. An offeror may submit an offer on one or more groups; however, all line items within a group (including options) must be given a special factor for consideration for award for that group(s). Enter required information in all yellow highlighted fields (i.e., Contractor’s Name, Global Trade Identification Number (GTIN), Universal Product Codes (UPC), and Special Factor). Enter a special factor for every line item within a Group for the base period (24 month), and the three one year option periods. Special factors are firm-fixed prices that are added to the weekly weighted average price (i.e. base price) as published by the USDA Weekly National Carlot Meat Report to calculate a weekly adjusted unit price. The special factor reflects the offeror’s profit, overhead, distribution/transportation, expense for testing of 97+% extra lean coarse ground beef product, etc. See FAR Clause 52.216-4504. The special factor must be in whole cents, not more than two places after the decimal, with a plus or minus sign in front of it. Pricing must be FOB Destination for all groups.

· DeCA will enter the market price for evaluation purposes from the USDA Weekly National Carlot Meat Report. The Carlot is published weekly each Saturday on the USDA website at www.ams.usda.gov, and is generally available for viewing each Monday afternoon. The Excel spreadsheet will automatically calculate the unit prices for each item after the special factors and market price are entered in the appropriate blocks. If a zero “0” is submitted for any line item, it will be evaluated as the appropriate base price with no further adjustment. Failure to submit prices for any line item will be determined as the offeror’s intention not to submit an offer on this solicitation. For evaluation purposes, the market prices for June 19, 2010 will be used. Prior to contract award, the market prices may be updated.

· Related Information: As adequate competition is expected from this solicitation no cost or pricing data is required; however, the Contracting Officer reserves the right to require such data if they are otherwise unable to determine the proposed price to be reasonable, realistic or to resolve any apparent unbalanced pricing.

Section 6: Fuel Price Adjustments Price Adjustments for significant, sustained fuel costs increases may be considered for any resulting contract(s). Any post-award, approved increased price adjustments may be revisited at a period of time determined appropriate by the Contracting Officer to review the trend of fuel costs to determine whether any subsequent decreases are warranted. There will be no consideration for fuel price adjustments during the base period of 24 months. Proposals must take that into consideration. Fuel price adjustments may be considered in the three one-year option periods.

Provide in this section, a single percentage that represents the average distribution costs for fuel in your proposed overall special factors (averaged). This percentage should be submitted on company letterhead and signed by an authorized person to bind your company contractually. If there is a significant change among groups, you may submit a separate single percentage per group.

Section 7: Web Pricing

In this section, provide the names, phone numbers, and email addresses of primary and backup personnel responsible for Web pricing within your firm. An explanation of web pricing is provided at Addendum to FAR 52.212-4 Contract Terms and Conditions – Commercial Items.

B. TECHNICAL PROPOSAL – VOLUME II (Section 1-9):

This volume shall contain the offeror’s written technical proposal including exhibits, alternates, shelf life, teaming arrangements, and additional past performance information. Use standard 8.5 X 11 inch paper in portrait orientation. Sections should be tabbed for ease of identification with the question stated at the top of the each response.

Technical Capability- Written Narratives (Sections 1-9): Each offeror shall submit written narratives that substantiate the offeror’s technical capability. It is imperative that your written technical proposal explicitly address all of the questions under each of the five (5) sub-factors set forth below for the

Technical Capability evaluation factor. See Addendum to FAR 52.212-2, Evaluation Commercial Items for evaluation criteria and methodology. The narrative question should be stated at the top of the page with your response following. The narrative must be written in a clear and thorough manner, describing precisely HOW the offeror proposes to perform the requirements. The inclusion of filler material from previous proposals or commercial applications should be avoided unless it has a direct application to the objective of this solicitation. If you plan on subcontracting or forming a teaming arrangement, provide information on your primary subcontractor(s) and/or/teaming partner in each narrative.

Section 1: Evaluation Sub-Factor - EXPERIENCE:

· Describe, in detail, your firm’s experience with providing chilled and frozen beef products to the Government and/or commercial industry supermarkets, include your experience with producing/manufacturing, maintaining 97+% extra lean coarse ground beef. Identify how many years your company has been in business and whether your company is a producer, processor, distributer, or broker. Identify the name, phone number, and address of any subcontractor that may be used to provide beef products as required under this solicitation.

· Describe, in detail, your firm’s corporate structure, include departments such as quality assurance, research and development, food safety, customer service, and transportation, and explain how the knowledge and level of expertise in these departments will meet and successfully satisfy DeCA’s requirements. An organizational chart may be included in your response but must be supported by a narrative.

Section 2: Evaluation Sub-Factor – DISTRIBUTION PLAN:

· Describe fully the key concepts of your distribution plan. Include in your narrative, how your orders are received and processed, distributed, and how transportation is scheduled. How will the firm’s proposed distribution plan meet or exceed DeCA’s delivery requirements and delivery schedule stated in Addendum to FAR 52.212-4, paragraph 7?

· Describe, in detail the mode(s) of transportation used to transport chilled and frozen beef products to all the commissary locations within the proposed groups. Discuss the adequacy of your proposed mode(s) of transportation. List the advantages of the proposed mode(s) of transportation for DeCA. Include in your narrative whether transportation services are contracted out or owned by your company. Provide the names of your back-up source(s), in the event of problems with your main mode(s) of transportation.

· Describe, in detail, your firm’s contingency plans and procedures for interruptions caused by product shortages, mechanical breakdowns (i.e. production and/or distributing), inclement weather, transportation, work stoppages/slow downs, and plant closures. Provide your back-up plan in the event the carrier is unable to deliver and provide the procedures for notifying the customers of delays.

· Describe, in detail, the proposed procedures when handling interruptions in the distribution channel, such as changes to orders already placed, out of cycle orders, the mode of transportation is unable to deliver, emergency orders, or out-of-cycle orders. Include the customer service procedures to be followed by way of communications to the stores in the event of the above.

Section 3: Evaluation Sub-Factor - PRODUCTION CAPABILITY

· Describe your production facilities and its capability; include specific information, for example, plant square footage, the number of employees, production lines, etc. Provide the names, locations, and USDA plant numbers of all production facilities proposed for use during contract performance.

· Provide a list naming the beef supplier(s) your firm intends to use to support the production capacity under this contract. The list must contain the company name, contact person, city, state, capacity, and description of production. Describe, in detail, your firm’s relationship with the beef suppliers you intend to use under this contract, how they will support your production capability and your beef purchasing process. For example, how far in advance you purchase beef, how often the beef is purchased, the average number of beef purchased at one time, etc. Describe, in detail, whether or not any of the beef products become part of an inventory, and the advantages thereto.

· Describe your firm’s production capability in meeting your current customers demand and DeCA’s requirement. Discuss your firm’s capability to handle the product requirements (i.e. estimated tonnage) of all commissary locations within the proposed group(s). Include in your narrative the impact that DeCA’s requirement will have on your total production capability and the percentage of your firm’s total production that DeCA’s requirement will represent.

Section 4: Evaluation Sub-Factor - QUALITY PROGRAM:

· Describe, in detail, your Quality Control Department.

· Discuss who is responsible for resolving quality control problems and the methodology used to maintain quality standards.

· Describe, in detail, your firm’s quality control programs and quality assurance procedures. Include in your narrative, your plan as it relates to Hazard Analysis Critical Control Plan (HACCP), food inspection safety, bio-terrorism, beef recall procedures, sanitation, pest management, and types of safeguard measures taken to assure the integrity and product security of the food supply provided to the patrons of the commissary.

· Describe, in detail, your firm’s backup plans in the event that food safety issues a warning. Include in your response any plans for alternate sources of supply in the cases of food safety issues and/or ban on beef products within the U.S.

· Describe, in detail, the methodology applied to your quality control plan relating to the stabilization of product temperature during each state of the production process, packing process, distribution process, transportation process and delivery process.

· Identify, whether your facility has a USDA inspection and/or state approved source.

· Describe, in detail, the types of packaging your firm proposes to use to meet commercial packaging requirements for packaging the beef products required under this solicitation.

· Describe, in detail, how your company stays abreast of technological advancements in the meat industry. Describe any labor-saving techniques used by your firm such as, but not limited to, pre-priced package labeling. Discuss how the technological advances used by your firm will benefit DeCA.

· Provide the name(s) of the third party laboratory your company intends to use for the Ground Beef Testing Program portion of this contract, include facility address(es), telephone number(s), point of contact information, and facility…