HC102820R0029 solicitation amend 2.docx

HC102820R0029

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

SOW

Statement of Work (SOW) Defense Information Systems Agency (DISA) Data Center Bldg. 23, Columbus, OH Switchgear Repair Project May 26, 2020

1. Contracting Officer’s Representative (COR).

a. Primary COR.

Name:

Organization:

Department of Defense Activity Address Code (DODAAC):

Address:

Phone Number:

Fax Number:

E-Mail Address:

b. Technical POC.

Name:

Organization:

DODAAC

Address:

Phone Number:

Fax Number:

E-Mail Address:

c. Data Center Columbus - Site POC.

Name:

Organization:

DODAAC:

Address:

Phone Number:

E-Mail Address:

2. Contract or Task Order Title. Switchgear Repair DISA Data Center (DC) Columbus (COL)

3. Background.

DISA Core Data Centers provide routine and mission-critical computer processing resources and support to numerous Government agencies, 24 hours per day, and seven (7) days a week. DISA’s operational goal is to provide high availability and redundancy to all supported programs and workloads at a Tier III redundant datacenter. Currently, the two generators feeding the essential loads in DC COL both operate when called into service. Only one generator is required to be running to meet full operational requirements. The second generator is a redundant unit that should only be running if called into service. The DC COL requires the generator switchgear (SWGR) to be repaired such that the redundant generator will automatically place itself in a standby state, ready for operation if called into service.

4. Objectives.

Provide repair of the essential SWGR and generator system to such that the generator with the most runtime goes into cool-down mode after the generators have been called into service and the system is stable. Repair includes the system simulator as well as the main control Human Machine Interface (HMI). The service entrance equipment (C and D Bus Switchgear) require Surge Protective Devices (SPD) to be placed on the C Main and D Main breakers as well. Additionally, the Electrical Engineering Studies need to be updated to reflect the current facility configuration. The current HMIs implement Windows 7 operating systems. Microsoft has announced this operating system shall not be supported beyond January 2020. As such, the three HMIs are required to be upgraded to the Windows 10 environment.

5. Scope. Tasks 1 – 6 outline the requirements to allow for the programming, purchase, installation of the equipment, and testing and commissioning necessary to meet the objectives stated above. Paragraph 6 below provides specific requirements to be met in achieving those objectives.

5.1. Task 1: Develop detailed project schedule.

5.2. Task 2: Reprogram the SWGR/Generator system, including the Control HMI and Simulator, to provide Generator Demand.

5.3. Task 3: Upgrade the operating system for all three HMIs to the Windows 10 environment.

5.3. Task 4: Purchase and install new SPDs into the C Main and D Main SWGR.

5.4. Task 5: Prepare and submit Electrical Engineering (EE) Studies for Government approval for the ENTIRE facility.

5.6. Task 6: Provide commissioning activities to verify proper system and simulator performance.

5.7. Task 7: Provide Operations and Maintenance (O&M) Training and Close-Out documentation for Government review and acceptance.

1. Specific Tasks.

0. Task 1: Develop Detailed Project Schedule. The Contractor shall develop and submit for review and approval a detailed project schedule with phasing plan prior to proceeding with installation. The schedule shall be updated to reflect current status a minimum of once per month. The project schedule shall be developed using Microsoft Project or similar program. The schedule shall use the ‘critical path’ method and identify all milestones. The schedule shall include start date, submittal dates, Authorized Service Interruption (ASI-see below) dates, other key milestone dates, and completion dates as a minimum. The schedule shall sequence work in such a manner as to minimize impacts to the facility mission. The updated Project Schedule shall be reviewed at Monthly Progress Meetings.

0. Task 2: Reprogram the SWGR/Generator system, including the Control HMI and Simulator, to provide Generator Demand.

1. Generator Demand functionality shall be a user-selectable feature of the System. It shall be made available via the control HMI.

1. When generator demand is selected and the generators are called into service, after the system is stable, the generator with the most run time will automatically go into cool down mode for the predetermined amount of time until it eventually shuts down. If for any reason the running generator becomes unusable, the second generator will start and assume to load for the C and D Bus. Submit a narrative that describes the operation for Government review and approval prior to implementation.

1. The simulator programming shall be modified to mimic the Generator Demand functionality of the main system. For simplicity, the Simulator software may either randomly choose which generator will go into cool down or may toggle between the two.

0. Task 3: Upgrade the three HMIs to the Windows 10 Operating System.

2. This activity will require an ASI (see below) to accomplish the work. The Contractor shall develop and submit a Method of Procedure (MOP) (see below) for Government review and acceptance 60 days (minimum) prior to accomplishing on-site software installation. The MOP shall include a back out and recovery plan to bring the generator and switchgear systems online if mission requirements dictate. The back out plan may be a manual operation of the equipment as long as qualified Contractor personnel are onsite to operate the equipment. In any case, the generators and switchgear need to be brought online within two minutes in the event the system is needed to support mission operations.

2. The Contractor shall upgrade the HMIs in such a way that the visual characteristics of the graphics on the HMI is identical to the existing system. Furthermore, the Contractor shall demonstrate the touchscreen functionality and controls sequence response is identical to the existing system. Compliance with these requirements will be encompassed in the Contractor’s test procedures and physically demonstrated on site.

2. The Contractor shall develop and submit test procedures that demonstrate the HMI has the same functionality as the original installation and meets all contract requirements. The test plan shall be coordinated with the commissioning agent and be an integral part of the commissioning plan.

2. The contractor shall verify that no other components of the generators, paralleling switchgear, or C and D Bus distribution switchgear are utilizing Windows 7 operating system. Report results of investigation to DISA Facilities Engineering.

0. Task 4: Purchase and install new SPDs into the C Main and D Main SWGR.

3. SPDs shall comply with the requirements of UL 1449, NFPA 780, and UFC 3-520-01 and designed to mitigate surges on the line side of the Service Entrance Equipment (C and D Bus). The SPDs shall be installed on the line-side of the C Main and D Main breakers. The Contractor shall provide a disconnecting means (breaker, disconnect, etc.) so the SPDs can be serviced in a de-energized state without de-energizing the bus. The SPDs shall have a visual indication of their status (ON/READY/OK and OFF/FAULT/REPLACE).

3. Submit technical data on the SPDs demonstrating technical compliance with contract requirements. Submittals must be reviewed and approved by the Government prior to implementation on site.

3. The SPD shall be tested in accordance with (IAW) the applicable sections of the ANSI/NETA Acceptance Testing Specifications. Submit the test results in a report generated by the testing activity for Government review and acceptance.

3. Any equipment de-energization requires an ASI be submitted and approved (see below) prior to proceeding with this installation activity.

0. Task 5: Prepare and submit Electrical Engineering (EE) Studies for Government approval for the ENTIRE facility.

4. Electrical Engineering Studies shall be accomplished using the most recent version of EasyPower software. Submit studies in EasyPower native file format as well as Adobe pdf format for Government review and acceptance. Informal submission of initial and interim versions is encouraged to facilitate collaboration and communication prior to final submission and review is highly encouraged.

4. Refer to Attachment 1, Electrical One Line Drawings for Bldg. 23. These drawings are believed to be approximately 90% accurate as of the date of this SOW. Two existing Electrical Engineering Studies exist in EasyPower format for the facility from two different projects, The data from the two studies overlap each other and generally are based on the Electrical one-line drawings. The EasyPower files from these two studies shall be provided to the Contractor after award. However, the Contractor shall field-verify all existing conditions in performing the work under this contract. The Contractor shall perform a quality check on the EasyPower model to insure it represents the current conditions with 100% accuracy.

4. The Contractor shall produce a comprehensive Electrical Engineering Study starting with the Yearling Substation feeder breakers down to the branch circuit panel, PDU Main breakers, or end utilization device. Studies shall include Short-Circuit and Coordination Studies (SCCS) at a minimum. The study shall include an executive summary, narrative, tables of equipment duty analysis, device settings, incident energy (arc flash) values, and one line diagram minimum. Additionally, the Contractor shall produce the appropriate arc flash labels and place this on the equipment as required under NFPA 70E.

4. The Contractor shall review all device settings with DISA Facilities Engineering and assist site personnel in implementing settings the devices to match the recommendations in the approved study. The Contractor shall provide this service onsite while placing the arc flash labels on the equipment. This activity is estimated to require approximately one week onsite to accomplish.

4. As part of the closeout documents for this project, the Contractor shall note any omissions, changes, or new additions to the one-line drawings provided in Attachment one. Provide markups in Adobe pdf.

0. Task 6: Provide commissioning activities to verify proper system and simulator performance.

5. Submit the credentials and past experience of the Commissioning (Cx) Agent for Government review and acceptance. The Cx Agent shall have a minimum of five-years’ experience in commissioning complex electrical distribution systems in tier 3 data centers or mission critical facilities, including paralleling 480V Generators. The Cx Agent shall have completed at three representative projects in the last 5 years. The Cx Agent shall demonstrate their experience by providing a data sheet for each project completed or in process at the time of submission. The data sheet shall demonstrate a similar level of complexity and project objectives. The Government will review the credentials and determine if the proposed Cx Agent meets the requirements of this SOW.

5. The Cx Agent shall submit a Cx Plan and Procedures to be executed that tests and demonstrates successful system performance in meeting the objectives of this SOW. This includes, but is not limited to the main control system/HMI, HMI upgrades to Windows 10,sequence of operations, generator controls, and simulator.

5. The Cx Agent shall execute the Cx Plan and Procedures. The Cx Agent shall identify any performance issues that do not meet project objectives to the General Contractor for correction. The DISA Facilities Engineering Technical POC shall witness all test activities.

5. The Cx Agent shall issue a Cx Final Report that contains, at a minimum:

3. An executive summary highlighting Cx Activities and results

3. Completed check sheets, as applicable

3. A recommendation for acceptance

3. Attached issues log showing all identified open items resolved.

0. Task 7: Provide O&M Training and Close-Out documentation for Government review and acceptance.

6. Provide one, three-hour training session for Government personnel. Training shall include a refresher on the general operation of the generators and the generator demand function with time for questions and answers.

6. Submit updated documentation to the existing O&M Manuals to reflect all changes implementing Generator Demand. Existing O&Ms will be made available to the Contractor after award. This includes, but is not limited to the Sequence of Operations. Updates may be implemented via the “slip sheet” method where edit pages are physically inserted into the physical binders. Additionally, pages will need to be inserted into the electronic (Adobe pdf) versions of the O&Ms as well. Submit proposed change sheets to the Government for review and acceptance prior to implementation. Physically insert pages into the O&M manuals on site. Submit final electronic versions to the Government for review and approval.

6. Submit modified switchgear drawings to show the installation of the SPDs. Drawings should include, at a minimum, one-lines, control, and physical location.

6. Submit any discrepancies noted with the facility one line drawings discovered during the field verification process. Markups should be submitted in Adobe PDF. Other markup methods may be submitted if approved by the Government prior to submission.

0. The SWGR, HMIs and Simulator were originally installed and integrated by the equipment manufacturer, CAT-ISO, using proprietary software and hardware implementations. In order to retain operability and maintainability throughout the life-cycle of the system, the Original Equipment Manufacturer (OEM) shall be utilized to make any necessary software and hardware changes to the HMI’s, switchgear, and simulator in accomplishing the technical changes to the equipment. This includes the installation of the surge protective devices.

1. General Requirements:

1. In the case where a conflict exists between codes and standards that are not specifically addressed in this SOW, the more stringent shall apply. The codes, standards and publications most current at the date of contract acceptance shall be those referenced for the installation.

1. Concept drawings provided with this SOW are intended to define the scope of work and are diagrammatic only. The Contractor shall field-verify all existing conditions prior to starting any work.

1. The Contractor shall not operate any Government equipment without prior approval and direct supervision by the Government. The contactor shall take precautions to ensure no equipment is taken offline (power, information technology, or communications loss) during this project. No unscheduled outages of any equipment shall occur without prior approval from the Government. The schedule shall include all sequencing to permit the existing minimally-required systems “N” to continue operating without interruption of service. Any given “N” condition shall be kept to the absolute minimum timeframe to accomplish installation objectives. Service must be maintained 7-days per week, 24-hours per day (7/24). A sequence of events shall be established to insure that no service interruption to the building critical and essential systems will occur during installation of the new and removal of the existing electrical distribution system.

1. All conductors shall have color-impregnated insulation denoting phase, neutral, and grounding conductors according to the following: Phase A-Brown, Phase B-Orange, Phase C-Yellow, Neutral-Grey, and Ground-Green. Ensure proper phasing of conductors in all circuits. All circuits are 3-phase, 4-wire.

1. Tack pads shall be used at work area entry ways to prevent dust from being carried out of work areas by people’s feet. Clean work areas at least once a day and remove debris from inside the building daily.

1. DISA utilizes the term Hazardous Condition (HAZCON) to describe when a given facility is operating in a decreased state of reliability or operational ability. A HAZCON is defined as an operationally (not safety) hazardous condition in which critical or essential loads normally fed by redundant sources (N+1) are limited to one power source (N) or subjected to a single point of failure. It is permissible for the Contractor to intentionally place the site in a HAZCON to support the installation sequence with prior DISA coordination and approval. The DISA PM is the final determining authority to determine if an installation activity is classified as a HAZCON or not. The Contractor must indicate anticipated activities on their proposed schedule. All work falling into this category must be coordinated via Authorized Service Interruption (ASI).

5. ASIs shall be submitted to the Government 30 calendar days in advance. ASI requests does not guarantee acceptance by DISA Operations. The 30 calendar day request period should be sufficient but approval is based on DISA Operations acceptance and mission requirements. The possibility always exists that an approved ASI can be canceled at the last minute due to mission requirements. Normally, HAZCONs shall only be allowed to occur after normal duty hours, usually on weekends or at night. ASI requests should include a narrative that describes:

· The beginning/Ending Date(s) /Time(s)

· Total anticipated HAZCON duration

· Worst-case recovery time to return to an N+1 condition

· The portion of the electrical distribution system that will be de-energized

· The affected electrical distribution equipment The Government will issue a Period of Non-Disruption (POND) timeframe when HAZCONS will not be allowed. This usually occurs during the months September and October. The Government will make this information available to the Contractor as soon as it is available, usually mid-August of the same calendar year. ASI requests must be accompanied by a Government-reviewed and approved MOP, see below.

5. MOPs shall provide a detailed, step-by-step, sequence of events detailing the steps taken to accomplish the work while minimizing risk to mission loads. Describe all steps taken by onsite maintenance and project Contractor personnel to accomplish the work. This requires the project Contractor personnel to have a functional working knowledge of the facility infrastructure. The Contractor is required to coordinate and consult with onsite maintenance personnel to determine steps necessary to de-energize and re-energize equipment prior to and after Contractor installation activities have occurred. Onsite maintenance personnel shall operate/de-energize equipment. In sequencing the steps, the MOP should address:

· Individual Roles and Responsibilities

· Back out Procedures/Recovery Time to N+1 conditions

· Pre-MOP Coordination

· Safety, including Lock-Out/Tag-Out, Emergency Response contact number/procedures for contractor personnel

· Detailed procedures with Timelines

· Contractor statement that equipment is de-energized/ready to energize.

· Operational availability of Mission Systems

· Coordination procedures.

A representative sample MOP is furnished as an attachment to this SOW. Contractors are strongly encouraged to coordinate MOPs for approval well in advance of the ASI request. Because the MOP must be approved to accompany the ASI request, It should be submitted for review and approval at least 60 days prior to the projected HAZCON date supporting installation. The Contractor is encouraged to request over-the-shoulder reviews for MOP development in advance of due dates.

5. Applicable Standards and Guidelines:

All work shall be done IAW the latest version(s) and/or edition(s) of the following codes and standards in this paragraph. These documents are prescriptive to the execution of this SOW. Standards not available in the public domain are provided as attachments to this SOW:

· National Fire Protection Association (NFPA)

· NFPA 70, National Electric Code

· NFPA 70E, Standard for Electrical Safety in the Workplace

· NFPA 780, Standard for the Installation of Lightning Protection Systems

· ANSI/TIA/EIA-942, Telecommunications Infrastructure Standard for Data Centers

· International Building Code (IBC)

· TIA-942 Telecommunications Infrastructure Standard for Data Centers

· Unified Facilities Criteria (UFC)

· UFC 3-501-01 Electrical Engineering

· UFC 3-520-10 Interior Electrical Distribution

· ANSI/NETA Acceptance Testing Standards (ATS) 2017 Edition Note: The below Standards and guidelines are not available in the public domain and are provided as attachments to this SOW.

· DISA Electrical Safety Program

· Section 01 33 00 DISA Submittal Procedures

1. Order of Precedence:

In the case where documents may conflict specifying the requirements of this contract, the order of precedence shall be the SOW, the SOW Concept Diagrams, the attachments included with this SOW, DISA standards, the applicable Unified Facilities Criteria, the Unified Facilities Guide Specifications, and then industry standards. The authority having jurisdiction on this project is DISA Facilities Engineering, SEL42, who shall interpret the standards and guidelines applicable to this contract. In the event of conflicting requirements in the contract documents, the more stringent shall apply without regard to order of precedence.

1. Warranty:

7. The project shall include a minimum one year parts and labor warranty on all installed equipment and Electrical Engineering studies. The warranty period shall start upon acceptance of installed equipment and at completion of all required start-up and testing of system.

7. The equipment manufacturer shall provide a warranty on the performance and operation of all Contractor provided materials and equipment installed in the facility.

7. All equipment shall be installed per the manufacturer’s recommendations by manufacturer’s certified technicians.

1. Operation & Maintenance (O&M) Binder(s):

The contractor shall develop the O&M manuals for the project and deliver an electronic version to the Government for review and acceptance a minimum of 30 days prior to O&M training IAW Attachment 3 (Section 01 33 00 Submittal procedures). The contractor shall provide a hardcopy of the approved O&M binders to DISA Bldg. 23 not later than one week prior to O&M training. The operation and maintenance binders must include the following:

· Installation and operation & maintenance manuals for all items of equipment.

· Test reports & Start-up commissioning documents.

· Final equipment installation floor plan drawings.

· Government-Approved SEC Inventory list, if applicable.

· Spare parts list shall be provided based on equipment manufacturers’ recommendations, if applicable.

· Maintenance procedures and schedules for all systems based on manufacturers’ O&M manuals, recommendations and NFPA requirements.

· Warranty letter with Warranty point of contact information.

1. Performance Standards.

8. Place of Performance.

DISA Data Center Columbus Bldg. 23 Defense Supply Center Columbus, Ohio

9. Period of Performance.

Period of Performance is 240 calendar days after award. Normal work hours are between 0700 – 1730 M-F. ASI’s may be required during night or weekends and will be determined on a case by case basis.

10. Delivery Schedule.

* Standard Distribution: ; One (1) hardcopy of the transmittal letter with the deliverable to the Primary COR; one (1) hardcopy and one electronic copy of the transmittal letter with the deliverable to the DISA TM. Electronic formats, to include Adobe, Autocad and EasyPower are defined in this SOW and its attachments. All Adobe files shall be text-searchable.

11. Security Requirements. The following security requirements shall apply to this effort. All work shall be UNCLASSIFIED. All personnel working in the facility shall be escorted and must comply with facility security policies and guidelines. Personal electronic devices, including cell phones, are not allowed in most areas of the building. All personnel must attend a security briefing on site prior to being accessing the facility. The primary point of contact for security and facility access issues is the Data Center Columbus POC. All documents, both hardcopy and electronic media, shall be clearly marked, “UNCLASSIFIED – FOR OFFICIAL USE ONLY”. All information relating to the project must be protected against release to the general public. Hardcopies of documents, including CD’s, shall be shredded before disposal. The Contractor shall comply with Security Requirements. Contractors will be required to apply for temporary access to the base to gain entrance through the gate and be able to drive to the work site. REMOVABLE STORAGE DEVICES, INCLUDING BUT NOT LIMITED TO USB DRIVES AND SD CARDS ARE NOT ALLOWED ON THE JOB SITE AT ANY TIME. THIS INCLUDES ANY EQUIPMENT USED IN THE INSTALLATION ACTIVITIES. ANYONE CAUGHT WITH THESE DEVICES WILL BE REMOVED FROM THE JOB SITE AND HAVE ACCESS TO THE JOB SITE REVOKED.

11.1 Facility Security Clearance. The work to be performed under this contract/order is Unclassified. Therefore the company does NOT require a Secret Facility Clearance from the Defense Security Service Facility Clearance Branch.

11.2 Security Clearance and Information Technology (IT) Level. All personnel performing on or supporting a DISA contract/order in any way shall be U.S. citizens. The personnel security requirements for this contract/order cover the individuals supporting the Task Areas delineated in the table below.

11.3 Investigation Requirements. Not applicable.

11.4 Adjudication for Secret IT-I access. Not applicable.

11.5 Visit Authorization Letters (VAL). All personnel performing on this contract must provide a VAL through the Contractor’s organization in order to perform work on this contract. The VAL must contain the following information on company letterhead:

· Company’s name, address, telephone number,

· CAGE Code

· Contract/Order Number/Period of Performance Date

· Name, SSN, date and place of birth, and citizenship of the employee intending to visit

· Dates or period the VAL is to be valid.

For Data Center Columbus specific security related matters, the contact information for the Data Center Security Manager will be provided after award.

11.7 Information Security and other miscellaneous requirements.

11.7.1 Contractor personnel shall comply with all local security requirements including entry and exit control for personnel and property at the Government facility.

11.7.2 Contractor employees shall be required to comply with all Government security regulations and requirements. Initial and periodic safety and security training and briefings will be provided by Government security personnel. Failure to comply with Government security regulations and requirements shall require the company to provide the Government with a written remediation/corrective action plan; furthermore, failure to comply with such requirements can be cause for removal and the Contractor will not be able to provide service on this contract/order.

11.7.3 The Contractor shall not divulge any information, classified or unclassified, about DoD files, data processing activities or functions, user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information. The Contractor shall observe and comply with the security provisions in effect at the DoD facility. Identification shall be worn and displayed as required.

11.7.5 DISA retains the right to request removal of Contractor personnel regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the interest of the Government.

11.7.6 Contractor personnel will generate or handle documents that contain UNCLASSIFIED - For Official Use Only information at the Government facility. Contractor shall NOT have access to, generate, and handle classified material on this project.

11.7.7 The Contractor shall afford the Government access to the Contractor’s facilities, installations, operations, documentation, databases and personnel used in performance of the contract. Access shall be provided to the extent required to carry out a program of IT inspection (to include vulnerability testing), investigation and audit to safeguard against threats and hazards to the integrity, availability and confidentiality of data or to the function of information technology systems operated on behalf of DISA or DoD, and to preserve evidence of computer crime.

11.8 Laptop Waiver Form. If the Contractor needs to bring a laptop into Bldg. 23 in performance of their duties, a Laptop Waiver form will need to be completed and forwarded to the Facility Security POC. This form must be submitted 10 working days prior to arrival on site.

12. Government Furnished Property (GFP)/Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). The GFE provided on this contract in which physical connections or work is to be performed is limited to the 480V Switchgear and Simulator as defined in this SOW. The Electrical Engineering studies will include all Government equipment defined in the scope of this SOW.

13. Other Pertinent Information or Special Considerations. N/A

a. Identification of Possible Follow-on Work. N/A

b. Identification of Potential Conflicts of Interest (COI). N/A

c. Identification of Non-Disclosure Requirements. All Contractor personnel shall execute a non-disclosure agreement (NDA) stating project information will be protected IAW security guidelines and will not be released to the general public. The NDA must be signed within one week of contract/TO award. The Contractor is responsible for obtaining and maintaining NDAs for each Contractor employee assigned to the contract. An NDA form is attached to this SOW.

Deliverables: Monthly Status Report. The Contractor is responsible for identifying that all personnel, to include any new personnel on the contract, have executed the DISA-provided NDA and the NDA is current as of the date of the Monthly Progress Meetings.

d. Packaging, Packing and Shipping Instructions.

The delivery information in Paragraph 1 above is for US Postal Mail. Allow two weeks for Government acceptance of delivery by postal mail. Contact the COR or TM for FedEx or other courier deliveries. Outer packages shall not have any special marking other than standard information used in common business practice. Documents, CDs, etc. shall be marked IAW Paragraph 11 above. For electronic submissions, documents shall be submitted in searchable (not scanned) Adobe Acrobat version 10 or later. Shop drawings shall be in AutoCAD (.dwg) 2015 format in addition to, not in lieu of, Adobe Acrobat (pdf). All electronic files shall be scanned for viruses prior to submission. Email transmittal of electronic documents is acceptable, providing each document does not exceed 5Mb attached file size. Multiple files to meet this requirement are acceptable. Larger file formats may be transferred via CD or File Transfer Protocol (FTP). A secure Government-managed FTP site for this purpose can be provided on a case-by-case basis for large file submissions. Contact the Technical POC for transfer request information. Note, the Government is not responsible for any delays in transmission by this website due to outages, scheduled maintenance, etc.

e. Inspection and Acceptance Criteria.

Inspection shall be performed by visual observation by Government representatives. Successful system demonstration is required by the Contractor prior to Government acceptance.

Attachments:

1. Electrical One Line Drawings

1. 01 33 00 - Submittal Procedures

1. 01 33 00 – Appendix A – Blank Submittal Register

1. 01 33 00 - Appendix B – Transmittal Cover Sheet

1. 01 33 00 – Appendix C – Deficiency Log

1. DISA Electrical Safety Program

1. Contractor Non-Disclosure Agreement

1. Sample Method of Procedure (MOP)

(End of Summary of Changes) image3.emf

2 01 33 00 - Submittal Procedures.docx

UNCLASSIFIED – FOR OFFICIAL USE ONLY

Section 01 33 00:

Submittal Procedures

DISA Facilities Engineering Circular Attachment 01-01

Effective Date: 25 June 2019

General

SCOPE

This Section covers the following general requirements required by technical specification sections:

Submittals: data normally submitted for review to establish conformance with the design concept and Contract documents.

Operation and Maintenance Data: data necessary to install, maintain and operate the equipment.

References

Specification Appendixes

Section 01 33 00 Appendix A Blank Submittal Register

Section 01 33 00 Appendix B Transmittal Cover Sheet

Section 01 33 00 Appendix C Blank Deficiency Log

Summary

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections.

Units of measure used on all submittals must be the same as those used in the Contract drawings.

Each submittal must be complete and in sufficient detail to allow ready determination of compliance with Contract requirements.

Submittals must be approved by the Government prior to the acquisition of the material or equipment covered thereby. Pick up and dispose of samples not incorporated into the work in accordance with manufacturer's Safety Data Sheets (SDS) and in compliance with existing laws and regulations.

A submittal register showing items of equipment and materials for when submittals are required by the specifications is provided as Section 01 33 00 Appendix A, Blank Submittal Register. Provide a complete submittal register containing all submissions required for project to the Government for review and approval prior to commencing any physical work onsite.

Definitions

Submittal Descriptions (SD)

Submittals requirements are specified in the technical sections. Submittals are identified by Submittal Description (SD) numbers and titles as follows:

SD-01 Preinstallation Submittals

Submittals which are required prior to start of work, issuance of Contract notice to proceed or commence work onsite, or the start of the next major phase of the installation on a multi-phase Contract, include schedules, tabular list of data, or tabular list including location, features, or other pertinent information regarding products, materials, equipment, or components to be used in the work.

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of this project.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into this project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work is coordinated must be coordinated with other Subcontractors, vendors, and design engineers as applicable.

Include dimensions, details, wiring diagrams and installation details of equipment indicating proposed location, layout and arrangement, accessories, and other items that must be shown to ensure a coordinated installation. Drawings must indicate adequate clearance for operation, maintenance, and replacement of future equipment and devices or any other details required by applicable codes and standards.

SD-03 Product Data

Catalog cut sheets, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems, equipment or for some portion of the work. Include rated capacities, operating characteristics, electrical characteristics, and applicable specialties and accessories.

Samples of warranty language when the Contract requires manufacturer and/or extended product warranties.

SD-04 Samples

Fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for this project.

Field samples and mock-ups erected on the project site establish standards by which the ensuing work can be judged. Includes assemblies or portions of assemblies which are to be incorporated into this project and those which must be removed at conclusion of the work.

SD-05 Design Data

Design calculations, mix designs, analyses or other data pertaining to a part of work.

Design submittals, design substantiation submittals and extensions of design submittals.

Electrical Engineering studies including, but not limited to Coordination, Fault current/Short circuit analysis, Load Flow Analysis, and Arc Flash Analysis.

SD-06 Test Reports

Proposed test procedures/plans for Government review prior to conducting tests.

Report signed by testing laboratory authorized official that a material, product or system identical to the material, product or system to be provided has been tested in accordance with specified requirements. Unless specified in another section, testing must have been within three years of the date of the Contract award for this project.

Report which includes findings of a test required to be performed by the Contractor at the factory on an actual portion of the work or prototype prepared for this project before shipment to job site.

Report which includes findings of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that the product, system, or material meets specification requirements. Must be dated after award of project Contract and clearly name this project.

Document required of the Contractor, or of a manufacturer, supplier, installer or Subcontractor through the Contractor. The document purpose is to further promote the orderly progression of a portion of the work by documenting procedures, acceptability of methods, or personnel qualifications.

SD-08 Manufacturer’s Instructions

Preprinted material describing installation of a product, system or material, including SDS and special notices concerning impedances, hazards and safety precautions.

SD-09 Manufacturer’s Field Reports

Documentation of the testing and verification actions taken by manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must be signed by an authorized official of a testing laboratory or agency and state the test results; and indicate whether the material, product, or system has passed or failed the test.

SD-10 Operation and Maintenance Data

Data provided by the manufacturer or the system provider, to the equipment operating and maintenance personnel, consistent with the manufacturer's standard brochures, schematics, printed instructions, general operating procedures, and safety precautions including manufacturer's help and product line documentation necessary to install, maintain and operate the equipment. This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item, and intended to be incorporated in an operations and maintenance manual or control system.

Operation and Maintenance (O&M) Data must include the following:

Equipment Details.

Manufacturer's name and equipment model number.

Manufacturer’s nameplate information

Equipment-in-Place List, including the following (as applicable):

Description of item

Location (by room number)

Model number

Serial number

Capacity

Name and address of manufacturer

Name and address of equipment supplier

Condition

Manufacturer's catalog

Warranty.

[Manufacturer’s parts list and diagram.]

Brief description of basic operating features and system interactions.

Identify maintenance tasks which require a manufacturer’s representative to perform or assist.

Operating Instructions.

Safety precautions and hazards.

List personnel hazards and equipment or product safety precautions for operating conditions.

Provide recommended safeguards for each identified hazard.

Control diagrams and step-by-step procedures required for system start-up (including prerequisites), normal operation, emergency operation, shutdown, and post-shutdown.

Environmental conditions best suited for equipment operation.

Conditions under which equipment is recommended not be operated.

Narrative description on how to perform and apply functions, features, modes, and other operations, including unoccupied operation, seasonal changeover, manual operation, and alarms. Include detailed technical manual for programming and customizing control loops and algorithms.

Full as-built sequence of operations

Operating Log containing forms, sample logs, and instructions for maintaining necessary operating records.

Preventive Maintenance.

Provide manufacturer's specified frequency and step-by-step routine preventive maintenance procedures, periodic calibration, inspections, condition monitoring (predictive tests) and adjustments required to ensure proper and economical operation and to minimize repairs.

Provide instructions for services to be performed such as lubrication, adjustment, inspection, and recording gauge readings. Include the following:

A table showing recommended lubricants for specific temperature ranges and applications.

Charts with a schematic diagram of the equipment showing lubrication points, recommended types and grades of lubricants, and capacities.

A Lubrication Schedule showing service interval frequency.

Provide instructions stating when retesting is recommended.

Corrective Maintenance.

Troubleshooting: Provide manufacturer’s recommended step-by-step troubleshooting procedures to promptly isolate the cause of typical malfunctions or breakdowns, including why each checkout is performed and what conditions are to be sought. Identify tests or inspections and test equipment required to determine whether parts and equipment could be reused or require replacement.

Simplified Diagrams: Provide point-to-point drawings of wiring, control circuits, piping, and equipment including factory-field interfaces. Provide a complete and accurate depiction of the actual job specific wiring, control, and mechanical installation work. On diagrams, number electrical and electronic wiring and pneumatic control tubing and the terminals for each type; equipment and instrument tag identification; and line sizes identically to actual installation configuration and numbering.

Repair Procedures: Provide instructions and a list of tools required to repair or restore the product or equipment to proper condition or operating standards.

Removal and Replacement Instructions: Provide step-by-step procedures and a list of required tools and supplies for removal, replacement, disassembly, and assembly of components, assemblies, subassemblies, accessories, and attachments. Provide tolerances, dimensions, settings and adjustments required. Use a combination of text and illustrations.

Post-Commissioning Details. Provide the following within 30 days after completion of commissioning:

Performance data, schedules and final setpoints.

Marking of system sensors and thermostats on the as-built floor plan and mechanical drawings with their control system designations.

Full as-built print out of software program

Full points list for each room:

Floor

Room number

Room name

Equipment/valve/sensor type

Equipment/valve/sensor ID

Control System designation

Reference drawing number

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