hallandale b RFP-25-26-14-LIME-DEPOSIT-REMOVAL.pdf

REQUEST FOR PROPOSALS (RFP)

RFP 25-26-14

LIME DEPOSIT REMOVAL

Any person with a qualified disability requiring special accommodation at any public meeting, oral presentation and/or opening shall contact the Office of the City Clerk at (954) 457-1489, at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-8771 (TDD).

The City of Hallandale Beach is committed to serving the needs of all its citizens and visitors. The City’s website has been designed to comply with Section 508 as well as 2.0 A and AA. Should there be any accessibility issues with any documents or a specific webpage on the City’s website, contact the Accessibility Coordinator James Buschman at (954) 457-1398 or riskmanagement@cohb.org.

RFP DOCUMENT RELEASED AUGUST 13, 2026

NON-MANDATORY PRE-PROPOSAL CONFERENCE

A sign-in sheet will be available to firms attending the meeting.

The Pre-Proposal Conference presents the opportunity for Firms to clarify anything within the RFP. No technical questions will be answered during this meeting.

AUGUST 24, 2026 AT 11:00 A.M.

CITY OF HALLANDALE BEACH

CULTURAL COMMUNITY CENTER, ROOM 107

410 SE 3RD ST

HALLANDALE BEACH, FL 33009

NON-MANDATORY SITE VISIT

A sign-in sheet will be available for firms attending the site visit.

AUGUST 24, 2026 AT 11:45 A.M.

CITY OF HALLANDALE BEACH

PUBLIC WORKS WATER TREATMENT PLANT

630 NW 2ND ST

HALLANDALE BEACH, FL 33009

LAST DAY FOR QUESTIONS

All questions must be sent via email to kvohwinkel@cohb.org. All questions will be answered via addendum posted to the City’s website:

www.cohb.org/solicitations and DemandStar/Euna OpenBids:

www.demandstar.com

AUGUST 27, 2026 NO LATER THAN 5:00 P.M.

DUE DATE FOR PROPOSALS

No late responses will be accepted.

SEPTEMBER 14, 2026 NO LATER THAN 11:00

A.M.

RESPONSES MUST BE SUBMITTED ELECTRONICALLY

Respondents shall submit all proposal documents electronically through www.demandstar.com. The City is only accepting electronic submittals via DemandStar/Euna OpenBids at www.demandstar.com.

EVALUATION OF PROPOSAL(S) TO BE DETERMINED

RECOMMENDATION OF AWARD AND CITY COMMISSION APPROVAL

Use the link provided to check updates on recommendation for award.

For information please visit:

https://www.cohb.org/16/City-Clerk

CITY OF HALLANDALE BEACH

400 SOUTH FEDERAL HIGHWAY

HALLANDALE BEACH, FL 33009

PH: 954-457-1333

WWW.COHB.ORG/SOLICITATIONS

City of Hallandale Beach, 400 South Federal Highway, Hallandale Beach, FL 33009 www.cohb.org/solicitations

TABLE OF CONTENTS PAGE NO.

COVER PAGE/TENTATIVE SCHEDULE 1

TABLE OF CONTENTS 2

SCOPE OF WORK 3-20

TERM OF CONTRACT 20

MINIMUM QUALIFICATION REQUIREMENTS 21

INSTRUCTIONS FOR SUBMITTAL OF RESPONSES 22

BACKGROUND INFORMATION FOR THE CITY OF HALLANDALE BEACH 22

DEFINITIONS 23

CONFLICT OF INTEREST 23

E-VERIFY 24

INSURANCE REQUIREMENTS 24

EVALUATION PROCESS AND CRITERIA 24-25

ORAL PRESENTATIONS 25

ELECTRONIC PROPOSAL FORMAT 25-30

COST PROPOSAL 31

FORMS 32-49

AGREEMENT 50-68

GENERAL TERMS AND CONDITIONS 69-77

LOCAL VENDOR PREFERENCE 78

ATTACHMENT A: REFERENCES 79-81

EXHIBIT A - TECHNICAL SPECIFICATIONS

EXHIBIT B - CHAVES LAKE ADDITIONAL INFORMATION

EXHIBIT C - LOCATION AND CURRENT PLANS

SCOPE OF WORK:

PURPOSE:

The City of Hallandale Beach (City) is soliciting proposals from qualified Contractors to furnish a complete, turnkey residuals management program for the City's Water Treatment Plant (WTP).

The Work consists of the collection, handling, transportation, processing, dewatering, drying, and/or disposal of water treatment residuals generated by the City's lime softening process. This Contract is intended to establish performance requirements rather than prescribe a specific process or technology. Except where specifically identified in the Contract Documents, the City does not require a particular dewatering, hauling, or processing methodology. The Contractor shall be solely responsible for selecting the means, methods, equipment, sequencing, staffing, and operational approach necessary to satisfy the performance requirements while maintaining uninterrupted operation of the Water Treatment Plant.

The following Firm is excluded from submitting a proposal for this Project due to their involvement in the creation of the scope of work:

• Hazen & Sawyer

SCOPE OF WORK:

The selected Contractor shall furnish all labor, supervision, engineering, equipment, pumps, piping, hoses, vehicles, temporary facilities, environmental controls, permits, testing, transportation, disposal services, utilities, and incidentals necessary to safely manage all residual streams generated by the WTP.

The Contractor shall provide a comprehensive management program that includes, but is not limited to, the following:

1. Collection and handling of newly generated lime residuals from the City's WTP to prevent the residuals from going into Chaves Lake.

2. Temporary staging, conditioning, dewatering, thickening, drying, stockpile management, and moisture reduction of all collected residual materials utilizing mechanical dewatering, natural drying, direct hauling (dry is preferred), or other approved processing methods proposed by the Contractor.

3. Management of all process liquids, filtrate, decant water, drainage, and runoff generated during processing in accordance with all applicable federal, state, regional, and local environmental regulations.

4. Transportation of processed residuals to approved disposal including all hauling, manifests, weight tickets, waste profiles, chain-of-custody documentation, landfill approvals, and final disposal records.

5. Operation and maintenance of all temporary processing, staging, drying, and storage facilities necessary to perform the Work, including erosion control, stormwater management, housekeeping, dust suppression, odor control, spill prevention, and site security.

6. Procurement, permitting, operation, maintenance, and restoration of any off-site staging, dewatering, drying, or processing facility required to complete the Work. The City will not provide off-site property for these operations.

7. Continuous coordination with City Water Treatment Plant operations management team to ensure uninterrupted production of potable water. The Contractor shall schedule activities to minimize operational impacts and shall maintain all required access, emergency response capabilities, and plant functionality throughout the Contract.

8. Preparation and submission of all required work plans, environmental documentation, production reports, moisture verification records, hauling logs, disposal documentation, regulatory reports, and final project closeout documentation.

CONTRACTOR RESPONSIBILITIES

The Contractor shall assume full responsibility for determining the means and methods necessary to accomplish the Work. Acceptable processing methods may include:

• Material Hauling (Dry is preferred)

• Mechanical dewatering

• Natural drying

• Hybrid dewatering and drying systems

• Other approved technologies capable of meeting contract requirements

The Contractor shall demonstrate that its proposed processing methodology is capable of safely managing accumulated lime residuals while maintaining regulatory compliance and minimizing transportation and disposal costs. The Contractor shall furnish sufficient personnel, equipment, standby equipment, hauling capacity, storage capacity, and operational resources to continuously manage all residuals generated by the WTP. Equipment breakdowns, weather conditions, staffing shortages, or disposal facility limitations shall not relieve the Contractor of its responsibility to maintain uninterrupted residual removal operations. The Work has to be set up so that the water treatment process is uninterrupted at all times.

WORK OBJECTIVE

The objective of this Contract is to provide the City with a reliable, flexible, and environmentally compliant residuals management program that:

• Maintains uninterrupted Water Treatment Plant operations.

• Removes accumulated lime residuals from newly established disposal areas to prevent residuals from entering Chaves Lake.

• Reduces residual moisture prior to transportation whenever practical.

• Maximizes opportunities for disposal opportunities where permitted.

• Minimizes environmental impacts and long-term residual storage requirements.

• Provides complete documentation demonstrating proper handling and final disposition of all water treatment residuals.

MINIMUM PERFORMANCE STANDARDS

The Contractor shall maintain sufficient operational capacity to:

• Prevent overflow of the Backwash Recovery Basin.

• Prevent overflow of the Sludge Pump Station.

• Prevent interruption of filter backwash operations.

• Prevent interruption of lime softening operations.

• Prevent interruption of potable water production.

• Prevent unauthorized discharge of residual materials.

• Maintain compliance with all applicable permits and environmental regulations.

Failure to satisfy these minimum performance standards will constitute non-performance under the Contract.

EXISTING LIME SOFTENING WATER TREATMENT PLANT CONDITIONS

The City of Hallandale Beach Water Treatment Plant (WTP) utilizes a conventional lime softening process to produce potable drinking water from the Biscayne Aquifer. The facility is designed to continuously treat groundwater by removing hardness, suspended solids, and other naturally occurring constituents through chemical softening, clarification, filtration, and disinfection prior to distribution throughout the City's potable water system. See Exhibit A.

WATER PRODUCTION, TREATMENT, AND DISTRIBUTION

The existing water treatment process consists of the following major facilities:

• Five (5) Biscayne Aquifer production wells supplying raw groundwater to the treatment plant.

• Two (2) lime softening reactors (clarifiers) where hydrated lime is introduced to chemically precipitate hardness minerals and suspended solids.

• Ten (10) rapid sand filters providing final clarification and removal of fine particulate matter following the softening process.

• One (1) clearwell providing treated water storage, disinfection contact time, and operational equalization prior to pumping.

• One (1) Transfer Pump Station conveying treated water throughout the treatment process.

• Three (3) onsite potable water storage tanks providing operational storage, emergency reserve capacity, and fire protection.

• One (1) High Service Pump Station delivering finished water into the City's potable water distribution system.

These treatment components operate continuously to provide reliable drinking water while generating residual solids associated with the lime softening and filtration processes.

RESIDUALS AND SOLIDS HANDLING SYSTEM

The lime softening process generates two primary residual waste streams:

• Lime sludge produced during the chemical softening process.

• Filter backwash water containing suspended lime solids removed during routine cleaning of the sand filters.

These residual streams are currently managed through the plant's existing solids handling facilities, consisting of:

• One (1) Backwash Recovery Basin.

• One (1) Sludge Pump Station.

• Approximately 1,400 linear feet of 6-inch force main.

• Chaves Lake residual storage and settling area.

The locations of the major treatment and residual handling facilities are illustrated in Figure 1.

Figure 1. Water Treatment Plant Main Components

EXISTING RESIDUALS HANDLING PROCESS

During normal plant operation, each rapid sand filter is periodically backwashed to remove accumulated suspended solids and maintain filtration efficiency. The resulting backwash water, consisting primarily of water with suspended lime solids and fine particulate material, is conveyed through the filter backwash drain piping to the Backwash Recovery Basin.

The Backwash Recovery Basin serves as the initial collection point for filter backwash flows prior to transfer to the adjacent Sludge Pump Station.

Simultaneously, sludge generated within each lime softening reactor is periodically discharged through dedicated blowdown piping into the Sludge Pump Station. The Sludge Pump Station combines both residual streams—including filter backwash water and lime sludge—and pumps the combined slurry through an approximately 1,400-foot-long, 6-inch force main to Chaves Lake for long-term settling and storage.

In addition to collecting treatment residuals, the Sludge Pump Station also receives overflow and drainage from the lime softening tanks during operational maintenance activities. A downstream connection to the same 6-inch force main is further utilized for draining the onsite potable water storage tanks when maintenance or inspection activities are required.

The existing system therefore functions as the central residuals conveyance system for virtually all water treatment process waste streams generated at the facility.

EXISTING LIME DISPOSAL SYSTEM

The existing residual management system was originally designed to direct dilute lime slurry to Chaves Lake for settling rather than to mechanically dewater or process the residuals onsite. This information is provided solely to describe the historical operation of the City's residual management system. Removal, excavation, dredging, dewatering, hauling, processing, or disposal of lime residuals previously accumulated within Chaves Lake is expressly excluded from the scope of this RFP and shall not be included in the Respondent's technical approach, staffing, equipment, schedule, or proposed price. Any future removal or dredging of accumulated material from Chaves Lake will be procured by the City under a separate solicitation or contracting process.

The approximate operating characteristics of the existing residual handling system are summarized and estimated below.

Characteristic Unit Approximate Value Average Daily Residual Flow Gallons per Day 75,000

Maximum Daily Residual Flow Gallons per Day 200,000 Peak Hourly Residual Flow Gallons 35,000 Backwash Recovery Basin Capacity Gallons 35,000

Residual flow rates vary depending on plant production, filter backwash frequency, lime softening operations, and maintenance activities.

OPERATIONAL CONSIDERATIONS

Because the Water Treatment Plant operates continuously to meet the City's potable water demand, uninterrupted operation of the residuals handling system is essential. Any interruption to the collection, pumping, or disposal of lime sludge or filter backwash water can adversely affect treatment plant operations, reduce available storage capacity, and limit water production.

Accordingly, the proposed improvements are intended to modernize the residuals management process by providing a more sustainable, efficient, and environmentally compliant method for handling lime softening sludge. The selected Contractor shall coordinate all work with the City's operations staff to ensure continuous plant operation while collecting, drying, transporting, processing, and disposing of all residual materials generated by the facility.

OWNER'S CRITERIA PACKAGE

PROJECT OBJECTIVES

The primary objective of this project is to eliminate the routine discharge of lime sludge to Chaves Lake by implementing a comprehensive residuals capture, conveyance, drying, hauling, processing, and off-site disposal system for all lime sludge-laden liquids generated by the City's WTP. The proposed system shall provide a reliable, environmentally compliant, and operationally efficient solution that supports uninterrupted potable water production while significantly reducing the accumulation of residual solids within Chaves Lake. See Exhibit B.

The selected Contractor shall design, permit, construct, operate, maintain, and ultimately remove or decommission any temporary facilities necessary to collect, dry, transport, and properly manage and dispose of the residual waste streams generated during the operation of the City's lime softening process. The Contractor shall be solely responsible for determining the most effective means and methods to achieve the project objectives while maintaining continuous operation of the Water Treatment Plant.

The Contractor's proposed system shall be capable of safely collecting and managing residuals generated from:

• Lime softening tank blowdown.

• Sand filter backwash operations.

• Lime softening tank overflow and drain piping.

• Water storage tank drainage, when required.

• Other process waste streams identified within the Contract Documents.

The proposed system may include direct wet hauling, temporary storage, mechanical dewatering, thickening, natural drying, hybrid processing systems, or other approved technologies capable of meeting the performance requirements of the Contract.

The Contractor shall provide all labor, supervision, engineering, equipment, pumps, piping, instrumentation, temporary facilities, transportation, processing, disposal services, environmental controls, permits, utilities, maintenance, restoration, and incidentals necessary to furnish a complete turnkey residuals management program.

The overall objectives of the project include:

• Eliminate routine discharge of lime sludge and backwash residuals to Chaves Lake.

• Maintain uninterrupted Water Treatment Plant operations throughout construction and the contract period.

• Provide accurate measurement and documentation of all residual liquids removed from the facility.

• Provide a safe, reliable, and fully compliant residuals management system until the

City completes its planned transition away from lime softening treatment process.

• Minimize operational impacts to plant staff while providing a flexible residuals management program capable of accommodating varying plant production rates and seasonal operating conditions.

PLANT MODIFICATIONS

The Contractor shall be responsible for the investigation, design, permitting, construction, testing, commissioning, operation, maintenance, and restoration of all modifications necessary to successfully implement the proposed residuals capture and removal system. The Contractor shall determine the modifications required to meet the project objectives and shall perform all work in accordance with the Contract Documents, applicable codes, and regulatory requirements.

The City intends to provide performance-based criteria rather than prescribe a specific treatment or conveyance methodology. Accordingly, the Contractor shall assume full responsibility for the design and functionality of all proposed improvements.

Plant modifications may include, but are not limited to, the following:

Existing Facilities

• Modifications to the existing Backwash Recovery Basin.

• Modifications to the existing Sludge Pump Station.

• Modifications to the existing 6-inch force main to Chaves Lake.

• Modifications to existing backwash piping.

• Modifications to lime softening tank blowdown piping.

• Modifications to overflow and drain piping.

• Isolation, bypass, or abandonment of existing piping as necessary – subject to approval by the City.

• Installation of temporary or permanent pumping facilities.

• Installation of suction piping, discharge piping, valves, fittings, and appurtenances.

Instrumentation and Controls

• Installation of magnetic or ultrasonic flow meters capable of continuously measuring and totalizing all lime sludge-laden liquids removed from the facility.

• Integration of flow measurement equipment with plant monitoring systems when specified.

• Installation of pressure gauges, level controls, alarms, telemetry, or other instrumentation required for reliable operation.

• Electrical power modifications and control panel upgrades necessary to support the proposed system. The City would prefer no electrical power modifications that require the involvement of Florida Power & Light.

Residuals Collection and Transfer

• Temporary storage tanks, equalization tanks, or surge tanks.

• Pumping equipment.

• Flexible or rigid transfer piping.

• Lime sludge drying mechanisms, socks, sleeves, etc.

• Truck loading connections.

• Vacuum truck connections.

• Spill containment measures.

• Secondary containment where required.

• Access improvements for residual hauling operations.

Site Improvements

• Equipment pads and foundations.

• Temporary or permanent access improvements.

• Drainage modifications.

• Traffic control measures.

• Erosion and sediment control.

• Site restoration following completion of construction.

CONTRACTOR RESPONSIBILITIES

The Contractor shall furnish, install, operate, maintain, and remove all temporary equipment, piping, pumps, hoses, controls, instrumentation, storage facilities, appurtenances, and support systems necessary to perform the Work. Permanent and temporary modifications to City-owned facilities shall only be performed when specifically authorized in writing by the City. Temporary equipment and facilities remain the property and responsibility of the Contractor throughout the Contract and shall be removed upon completion unless otherwise accepted by the City. This responsibility includes, but is not limited to:

• Engineering design.

• Structural design.

• Mechanical design.

• Electrical design.

• Instrumentation and controls.

• Preparation of construction drawings.

• Regulatory permitting.

• Utility coordination.

• Procurement of equipment.

• Construction sequencing.

• Startup and commissioning.

• Performance testing.

• Operator training.

• Maintenance of temporary systems.

• Removal of temporary facilities upon completion, where applicable.

• Final site restoration.

All costs associated with engineering, permitting, labor, equipment, materials, utilities, temporary facilities, testing, startup, commissioning, maintenance, and restoration necessary to achieve the project objectives shall be included in the Contractor's proposed price. No additional compensation will be provided for modifications required to furnish a complete, fully functional, and operational residuals capture, drying and disposal system unless specifically identified as a change in scope by the City.

The Contractor shall coordinate all work with the City's Water Treatment Plant operations staff to ensure continuous potable water production and uninterrupted operation of the existing treatment facilities throughout the duration of the Contract. Any required outages or tie-ins shall be scheduled in advance and approved by the City to minimize operational disruptions.

LIMITATIONS AND CONTRACTOR CONSTRAINTS

The Contractor is advised that all work shall be performed within a fully operational drinking water treatment facility that serves as the primary source of potable water for the City of Hallandale Beach. The WTP operates continuously to meet public water demand and cannot be taken out of service during construction or residual handling activities. Accordingly, all work shall be carefully planned, coordinated, and executed to maintain uninterrupted treatment operations, protect public health, and ensure compliance with all regulatory requirements. See Exhibit C.

The Contractor shall recognize that the City has limited available space within the Water Treatment Plant and Public Works Department (PWD) Compound. The Contract is intended to provide an off-site residual management solution rather than establish a temporary processing facility at the City's property.

The following limitations and requirements shall apply throughout the Contract:

GENERAL REQUIREMENTS

• The Contractor shall comply with all requirements, specifications, drawings, and provisions contained within the Contract Documents.

• The Contractor shall coordinate all work with the City's Water Treatment Plant personnel and shall provide advance notice of any activities that may affect plant operations.

• The Contractor shall perform all work in a manner that maintains continuous operation of the Water Treatment Plant and shall not interfere with potable water production, treatment processes, chemical feed systems, or distribution operations.

• Any temporary shutdowns, tie-ins, or interruptions required to complete the Work shall be approved in advance by the City and scheduled during periods acceptable to the City.

EXISTING PLANT LIMITATIONS

Except for utilizing the existing Lime Disposal System for the collection of residuals, the Contractor shall not use existing treatment facilities, structures, buildings, tanks, basins, roadways, parking areas, or other portions of the Public Works Department Compound for:

• Mechanical dewatering operations.

• Natural drying operations.

• Residual processing.

• Temporary storage of lime sludge.

• Stockpiling of dewatered materials.

• Storage of excavated lime residuals.

• Equipment laydown or material storage unless specifically authorized by the City.

• Long-term parking of trucks, trailers, or processing equipment.

Likewise, the City-owned right-of-way immediately north of the Public Works Compound shall not be available for Contractor staging, storage, processing, drying, stockpiling, or construction support activities.

An overview of the Public Works Compound and surrounding facilities is provided in EXHIBIT C.

RESIDUAL REMOVAL REQUIREMENTS

The Contractor shall maintain an emergency response capability sufficient to respond to operational emergencies within twenty-four (24) hours after notification by the City. The Contractor shall continuously monitor plant operations and remove lime sludge-laden liquids, filter backwash water, and other process residuals at a frequency sufficient to prevent:

• Overflow of the Backwash Recovery Basin.

• Overflow of the Sludge Pump Station.

• Interruption of filter backwash operations.

• Interruption of lime softening operations.

• Reduced treatment plant production capacity.

• Any discharge of untreated residuals to the environment.

• Any operational impacts to the City's drinking water treatment process.

The Contractor shall provide sufficient pumping capacity, transportation equipment, storage capacity, staffing, and operational flexibility to accommodate varying plant production rates, seasonal fluctuations, maintenance activities, emergency events, and peak residual generation periods. Failure to maintain adequate hauling frequency shall constitute non-performance under the Contract.

OFF-SITE PROCESSING FACILITY REQUIREMENTS

Because adequate space is not available at the City's Water Treatment Plant, Public Works Compound, or Chaves Lake property for staging, dewatering, drying, processing, or stockpiling lime residuals, the Contractor shall be solely responsible for furnishing, operating, and maintaining an approved off-site residual processing facility.

The Contractor shall include all costs associated with the off-site facility within its proposed Contract Price. No additional compensation shall be provided by the City for obtaining or operating the facility.

At a minimum, the Contractor shall:

• Identify and secure an off-site property of sufficient size to safely accommodate staging, unloading, pumping, dewatering, drying, temporary storage, truck maneuvering, equipment maintenance, and final loading of residual materials.

• Demonstrate that the proposed site is appropriately zoned or otherwise legally permitted for the proposed operations.

• Obtain all written property owner authorizations, lease agreements, easements, licenses, access agreements, or other legal instruments necessary to utilize the property for the duration of the Contract.

• Obtain all federal, state, county, regional, and local permits, licenses, environmental approvals, and operating authorizations necessary for the proposed facility.

• Design, construct, operate, maintain, and ultimately remove all temporary processing facilities necessary to complete the Work.

• Provide all utilities, stormwater management facilities, erosion and sediment controls, security fencing, lighting, dust suppression, odor control measures, spill containment systems, and environmental safeguards necessary to operate the facility safely and in compliance with applicable regulations.

• Submit documentation demonstrating legal control of the proposed property, together with copies of applicable permits and approvals, prior to issuance of the Notice to Proceed. The Contractor shall be solely responsible for all costs associated with acquisition, leasing, permitting, operation, utilities, maintenance, environmental compliance, security, restoration, and closure of the off-site processing facility. No separate payment shall be made for these activities.

• Maintain the facility in a clean, orderly, and safe condition throughout the Contract.

• Restore the property to its original or otherwise approved condition upon completion of the Work unless otherwise agreed by the property owner.

RESIDUAL PROCESSING AND OFF-SITE FACILITY REQUIREMENTS

The City recognizes that adequate space is not available at the Water Treatment Plant, the Public Works Department Compound, or the Chaves Lake property for long-term staging, mechanical dewatering, natural drying, processing, stockpiling, or storage of lime residuals. Accordingly, the Contractor shall be solely responsible for providing all facilities necessary to process, dewater, dry, stage, store, transport, and dispose of the residuals generated under this Contract.

The City's preferred approach is to maximize the reduction of water content within the residual stream prior to final transportation and disposal. Accordingly, the City strongly prefers that lime residuals be transported and disposed of in a dewatered or dried condition, rather than as untreated liquid or wet slurry, whenever practical and economically feasible.

The Contractor shall evaluate the characteristics of the City's lime residuals and develop a treatment methodology that maximizes solids concentration, minimizes moisture content, reduces hauling frequency, and lowers landfill disposal volumes while maintaining continuous operation of the Water Treatment Plant.

The Contractor may propose any combination of treatment technologies, including, but not limited to:

• Mechanical dewatering equipment.

• Geotextile dewatering systems.

• Belt filter presses.

• Screw presses.

• Centrifuges.

• Drying beds.

• Passive evaporation systems.

• Hybrid dewatering and drying systems.

• Other commercially proven technologies capable of achieving the project objectives.

The Contractor shall demonstrate that its proposed process provides a practical, reliable, and cost-effective solution for reducing residual moisture while maintaining regulatory compliance and minimizing the total life-cycle cost of hauling and disposal.

Although the City prefers dewatered or dried residuals for final disposal, the Contractor shall remain responsible for determining the most appropriate treatment process and equipment necessary to satisfy the performance requirements of this Contract. The City does not prescribe a specific dewatering technology; however, proposals shall clearly demonstrate how the selected treatment process will reduce transportation requirements, landfill disposal quantities, and overall operating costs.

The Contractor shall be solely responsible for identifying, securing, permitting, constructing, operating, maintaining, and restoring an off-site processing facility. At a minimum, the Contractor shall:

• Identify and secure an off-site property suitable for staging, dewatering, drying, processing, temporary storage, truck loading, and equipment operations.

• Obtain all property owner authorizations, lease agreements, easements, licenses, and access rights necessary to utilize the site throughout the Contract term.

• Obtain all applicable federal, state, county, and local permits and environmental approvals required to construct and operate the facility.

• Submit documentation demonstrating legal control of the property and all required permits prior to issuance of the Notice to Proceed.

• Provide all utilities, stormwater management, secondary containment, dust suppression, odor control, security, traffic control, and environmental protection measures necessary for safe operation.

• Maintain the facility in a safe, clean, and operational condition throughout the Contract.

• Restore the property upon completion of the Work in accordance with the property owner's requirements and all applicable regulations.

The City shall not provide land for staging, processing, drying, equipment storage, temporary stockpiles, contractor offices, maintenance facilities, or material storage.

Failure to obtain or maintain an approved off-site processing facility shall not relieve the Contractor of its contractual obligations and shall not constitute grounds for additional compensation or an extension of Contract Time.

DESIGN PHILOSOPHY

The Contractor shall design the proposed residuals management system with the objective of minimizing the volume of material requiring transportation and disposal. The proposed treatment process shall maximize solids recovery and moisture reduction while maintaining continuous operation of the City's Water Treatment Plant. Proposals should emphasize life-cycle cost effectiveness by reducing hauling frequency, lowering landfill disposal quantities, minimizing operational disruptions, and providing a reliable, sustainable residuals management program.

The City will evaluate proposed approaches based not only on technical compliance but also on the Contractor's ability to provide an efficient, economical, and environmentally responsible solution that achieves the greatest practical reduction in moisture content prior to final disposal.

This performance-based approach encourages innovation while ensuring the selected system delivers the lowest long-term cost of ownership for the City.

CONTRACTOR RESPONSIBILITY FOR OFF-SITE OPERATIONS

The City shall not provide land for:

• Contractor offices.

• Equipment staging.

• Material storage.

• Dewatering operations.

• Drying beds.

• Processing equipment.

• Temporary stockpiles.

• Residual storage.

• Truck parking.

• Maintenance facilities.

• Laydown areas.

The Contractor shall bear sole responsibility for selecting an appropriate off-site processing location and ensuring that the facility remains continuously available throughout the Contract period.

If the Contractor loses access to the approved off-site facility for any reason—including lease termination, regulatory action, property owner disputes, permit revocation, or operational deficiencies—the Contractor shall immediately secure an alternate approved facility at no additional cost to the City and without interruption to Water Treatment Plant operations. Failure to obtain, maintain, or replace an approved off-site staging and processing facility shall not relieve the Contractor of its contractual obligations, shall not constitute grounds for a change order or time extension, and shall not entitle the Contractor to additional compensation under the Contract.

The Contractor shall be fully responsible for all transportation, environmental compliance, permitting, security, maintenance, and operational costs associated with the off-site processing facility for the duration of the Contract.

COST PROPOSAL

The City intends to manage the lime to be staged and naturally or mechanically dried at an off-site location prior to final disposal, the disposal cost should be based on tons delivered to the disposal facility, not on cubic yards or gallons. Landfills invoice by weight, making this approach transparent and easy to verify using certified scale tickets.

BASE BID ITEM 1.1 - OFF-SITE STAGING AND DEWATERING FACILITY

Because adequate space is not available at the City's Water Treatment Plant or Chaves Lake property for staging, dewatering, drying, processing, or stockpiling lime residuals, the Contractor shall be solely responsible for providing an off-site processing facility.

Prior to mobilization, the Contractor shall:

• Identify and secure an off-site property suitable for staging, dewatering, drying, temporary storage, and loading of lime residuals.

• Obtain all property owner authorizations, lease agreements, easements, licenses, and access rights necessary to utilize the site for the duration of the Contract.

• Obtain all permits and regulatory approvals required for operation of the staging and dewatering facility.

• Submit documentation demonstrating legal control of the off-site property before receiving a Notice to Proceed.

• Maintain the staging area throughout the Contract and restore the property upon completion of the Work and comply with other agreements secured by the Contractor and property owner(s).

• Contractor is to comply with the permit requirements issued by Broward County ERL.

• The City shall not provide land for staging, drying, processing, equipment storage, or stockpiling of materials. Failure to secure and maintain an approved off-site staging facility shall not relieve the Contractor of its contractual obligations or entitle the Contractor to additional compensation.

The City shall not provide land for staging, drying, processing, equipment storage, or stockpiling of materials. Failure to secure and maintain an approved off-site staging facility shall not relieve the Contractor of its contractual obligations or entitle the Contractor to additional compensation.

BASE BID ITEM 1.2 - DEWATERING, DRYING, AND DISPOSAL OF LIME RESIDUALS

Item 2 consists of furnishing all labor, supervision, engineering, equipment, materials, temporary facilities, utilities, transportation, permits, and incidentals necessary to receive, process, dewater, dry, transport, and dispose of lime residuals generated by the City's Water Treatment Plant. The Work includes establishing and operating an approved off-site processing facility;

unloading and handling lime sludge-laden liquids; mechanical dewatering, natural drying, or other approved treatment methods; moisture reduction; temporary storage; loading; hauling;

and final disposal of dewatered lime residuals. The Contractor shall be solely responsible for obtaining all required permits, maintaining environmental compliance, controlling runoff, dust, and odors, restoring the off-site facility upon completion, and providing certified scale tickets documenting the net weight of residuals accepted at the approved disposal facility.

MEASUREMENT AND PAYMENT

BASE BID ITEM 1.1 - OFF-SITE STAGING AND DEWATERING FACILITY

MEASUREMENT

Measurement shall be on a Lump Sum (LS) basis for furnishing, permitting, constructing, operating, maintaining, and restoring the Contractor's approved off-site staging, dewatering, drying, and processing facility.

PAYMENT

Payment shall be made at the Contract Lump Sum price and shall constitute full compensation for:

• Mobilization and project administration.

• Property acquisition, lease agreements, easements, licenses, and access rights.

o Property/Off-Site Facility Costs: The Contractor shall be solely responsible for securing all property, lease agreements, easements, licenses, and access rights necessary for the off-site staging and processing facility. For purposes of the Cost Proposal, the Contractor shall include all such costs necessary for the initial Contract term of [12 months/year] in Base Bid Item 1.1. The City will not separately reimburse the Contractor for property rental, lease, acquisition, or access costs during the initial Contract term.

o Contract Extensions: If the City exercises an authorized extension or renewal beyond the initial Contract term, compensation associated with continued use of the off-site facility shall be based upon the pricing mechanism established in the Contract for the applicable renewal or extension period. No additional property or lease costs shall be payable during the initial Contract term.

• Engineering, design, and permitting.

• Broward County ERL permit compliance.

• Site preparation and temporary improvements.

• Dewatering and drying pads or processing areas.

• Temporary utilities and site services.

• Stormwater, erosion, runoff, dust, odor, and environmental controls.

• Site security and access control.

• Maintenance of the off-site facility throughout the Contract.

• Demobilization, cleanup, and restoration of the off-site property.

• All labor, equipment, materials, fuel, insurance, bonds, overhead, profit, and incidentals.

The Lump Sum price shall remain unchanged regardless of the actual quantity of lime residuals processed during the Contract.

BASE BID ITEM 1.2 - DEWATERING, DRYING, AND DISPOSAL OF LIME RESIDUALS

MEASUREMENT

Measurement shall be by the certified net ton of dewatered or dried lime residuals delivered to and accepted by an approved disposal.

Net weight shall be determined from certified scale tickets indicating:

• Date of delivery

• Truck identification

• Gross weight

• Tare weight

• Net weight

• Disposal

• Acceptance verification

Only accepted material shall be eligible for payment. Proof that disposed of material was from the City of Hallandale Beach WTP will be required throughout the term of the contract.

PAYMENT

Payment shall be made at the Contract Unit Price per Ton and shall constitute full compensation for:

• Receipt and unloading of lime residuals.

• Mechanical dewatering, natural drying, or other approved treatment methods.

• Polymer, additives, and conditioning agents.

• Equipment operation and maintenance.

• Moisture reduction.

• Temporary storage and stockpile management.

• Loading and transportation.

• Disposal.

• Landfill tipping fees.

• Environmental compliance.

• Dust, odor, runoff, and erosion control.

• Certified scale tickets and disposal documentation.

• QA/QC testing and reporting.

• Labor, supervision, equipment, fuel, maintenance, permits, insurance, bonds, overhead, profit, and all incidentals.

Payment shall be based solely on the certified net tonnage accepted by the disposal.

EXHIBITS FOR THIS RFP

This RFP contains the following which must be reviewed by proposing bidders:

• EXHIBIT A - TECHNICAL SPECIFICATIONS

• EXHIBIT B - CHAVES LAKE ADDITIONAL INFORMATION

• EXHIBIT C - LOCATION AND CURRENT PLANS

• Any addenda released

PERMITS/LICENSES

Pursuant to Florida Statute Section 218.80, the City hereby discloses that the following licenses, permit and fees and their costs are issued by the City for construction. Licenses, permits and fees applicable to this Project are within the Fee Booklet, and must be obtained and/or paid by the awarded Bidder. The successful Bidder is responsible to identify and obtain all applicable licenses, permit and pay all such related fees. The costs of all licenses permits and their respective fees applicable to this Project are to be secured and paid for by the awarded Bidder.

TERM OF CONTRACT:

The contract term shall be for five (5) years or until lime is not used as part of the water treatment process by the City, commencing upon award by the City Commission. Work under this contract must start within 60 days of the Notice to Proceed from the City’s Department of Public Works.

Contract may be cancelled by the City within thirty (30) days with a written notice by the City of Hallandale Beach.

The Consultant shall not assign, transfer or sub-contract any work either in whole or in part, without prior written approval of the City.

The submittal responses shall be valid until City Commission awards a contract as a result of this RFP. City reserves the right, where it may serve the City of Hallandale Beach’s best interest, to request additional information or clarification from Proposers.

Notwithstanding anything to the contrary contained herein, the City of Hallandale Beach reserves the right to waive formalities in any proposal and further reserves the right to take any other action that may be necessary in the best interest of the City. The City further reserves the right to reject any or all proposals, with or without cause, to waive technical errors and informalities or to accept the proposal which in its judgment, best serves the City of Hallandale Beach.

MINIMUM QUALIFICATION REQUIREMENTS (MQRs):

1. This RFP contains Minimum Qualification Requirements (MQRs) which the Firm must meet for the Firm to be considered responsive.

2. If multiple firms submit under one proposal, all firms must provide and meet all MQRs.

3. Please read the MQRs to ensure the Firm meets these requirements prior to submitting a response to this RFP.

4. All Minimum Qualification Requirements (MQRs) must be submitted with Firm’s response.

5. Firm(s) that do not comply with MQRs will be determined non-responsive and disqualified from the evaluation process and their Proposal will not be evaluated.

6. Firm awarded the Contract will be required to maintain Minimum Qualification Requirements during the term of the Contract and any Contract extensions.

MINIMUM QUALIFICATION REQUIREMENT # 1: SUNBIZ

a. Proposer must be incorporated through Sunbiz with a status of “Active”.

MINIMUM QUALIFICATION REQUIREMENT # 2: FIRM’S PREVIOUS EXPERIENCE

a. Proposer must include the completed affirmation below with their submittal.

Proposer fully affirms that firm possesses the requisite experience, qualifications, and technical expertise necessary to fully perform the services outlined in this formal solicitation.

Company: _________________________________________________________

Name of Authorized Signer:___________________________________________

Signature:_________________________________________________________

Date:____________________

INSTRUCTIONS FOR SUBMITTAL OF RESPONSES:

Follow this link for support with DemandStar/Euna OpenBids:

https://network.demandstar.com/supplier-support/ A. Bidders shall submit all bid documents electronically through www.demandstar.com. An instructional guide on how to submit documents is included with this solicitation.

B. The City will maintain documentation on the City’s website at https://www.hallandalebeachfl.gov/417/Solicitation-Notifications for general public information and posting requirements.

C. For instructions on how to submit a response through DemandStar/Euna OpenBids please click the following link:https://www.hallandalebeachfl.gov/DocumentCenter/View/30418/DemandStar- Submittal-Instructions?bidId=. The link is also available on the Solicitation Notification page of the City’s website.

LATE PROPOSALS AFTER 11:00 AM WILL NOT BE ACCEPTED

BACKGROUND INFORMATION FOR THE CITY OF HALLANDALE BEACH:

The City of Hallandale Beach is a City Manager/City Commission form of government. It serves an area of approximately 4.4 square miles with a population of approximately 39,000 off –season with an increase in population to approximately 50,000 during season. The City’s fiscal year begins October 1 and ends September 30.

The City provides the following services to its residents:

• Police, Fire and Rescue

• Construction and maintenance of streets, bridges, sidewalks, storm drainage, parks, community, and recreational facilities

• City planning, zoning, subdivision and building code regulation and enforcement

• Supervised recreation programs

• Redevelopment of commercial and residential neighborhoods

• Water, Sewer, Sanitation, and municipal cemetery services.

The City of Hallandale Beach is a Commission-Manager form of government, consisting of five (5) elected officials: a Mayor, a Vice-Mayor and three (3) Commissioners who establish legislative policies, which are then carried out by the City Manager. The Commissioners and Mayor are elected at-large during municipal elections that are held the first Tuesday of November in even numbered years. Commission members select the Vice-Mayor from their own membership following each election.

DEFINITIONS:

“Addenda or Addendum” means additional directions, modifications and alternations to solicitation which is issued as separate document prior to the time of receipt of Bids or proposals

“Award” means the acceptance of a proposal, offer or proposal by the proper authorized designee.

The City Commission must approve all awards over the designated spending authority of the City Manager, except for emergency purchases.

“Bidder” means any individual, Firm, qualified joint venture or corporation submitting a bid for this Project, acting directly or through a duly authorized representative.

“City’s Contract Administrator” means the City’s representative duly authorized by the City Commission and/or City Manager, to provide direction to the Consultant regarding services provided pursuant to this Bid and the Contract.

“City’s Project Manager” means the City’s representative duly authorized by the City Manager to provide direction to the Contractor regarding services provided pursuant to this Bid and the Contract.

“Consultant” the individual(s) or Firm(s) to whom the award is made and who executes the Contract Documents.

“Contract” and “Contract Documents” means the Agreement for this Project to be entered between the City and the Successful Proposer/Contractor.

“Contractor” the individual(s) or Firm(s) to whom the award is made and who executes the Contract Documents.

“Notice to Proceed” means the written notice given by the City to the Contractor of the date and time for work to start.

“Project Manager” means the Consultant’s representative authorized to make and execute decisions on behalf of the Consultant.

“Proposal/Response” means the proposal/response/Bid or submission, submitted by a Proposer.

“Proposer” means one who submits a Proposal in response to a solicitation. Interchangeable with “Operator”, “Bidder”, and “Firm”.

“Proposal/Bid Documents” the Request for Proposals, Instructions to Proposers, Technical specifications, plans and attachments and the proposed Contract Documents (including all Addenda issued prior to the opening of Proposals).

CONFLICT OF INTEREST:

If you are an employee, board member, elected official(s) or an immediate family member of any such person, please indicate the relationship on the Conflict-of-Interest Notification Requirement Questionnaire provided in the Form’s Section. Pursuant to the City of Hallandale Beach Code, ARTICLE VI. - CODE OF ETHICS, any potential conflict of interest must be disclosed and if requested, obtain a conflict-of-interest opinion or waiver from the City Commission prior to entering into a contract with the City of Hallandale Beach.

E-VERIFY:

The Proposer shall be responsible for complying with the E-Verify requirements in the contract and using the U.S.