Hagerstown Pest Specs 26-29.pdf

DEPARTMENT OF GENERAL SERVICES

The J. Louis Boublitz District Court Building 36 W. Antietam Street

Hagerstown, MD 21740

SECTION IV

DETAILED SPECIFICATIONS

CONTRACT NUMBER HAG DCMSC 2026/2029, PEST CONTROL SERVICE

CONTRACT

1. SCOPE OF WORK:

1.1 The contractor shall provide services under this proposal to consist of furnishing all labor, materials, transportation, equipment, approved chemicals, and supervision; to control, prevent, destroy, repel or mitigate any pests and rodents inside and outside perimeter areas of the J. Louis Boublitz District Court Building.

1.2 This requirement excludes the pest termites. A termite problem will be handled as a separate entity to this contract. The successful bidder shall furnish a price to the State per linear feet he will charge to provide termite service if during the term of this contract this treatment is required. The price per linear feet given by the contractor shall hold firm for the entire three years (3) term of this contract.

2. TERM OF CONTRACT:

The term of this contract shall be for a period of three (3) years from November 01, 2026, through October 31, 2029.

3. SITE VISIT:

A Pre-bid Conference has been established on the cover sheet for this contract. All bidders are encouraged to attend the site visit so that they may examine the scope of work and have any questions answered pertaining to this contract, or contract documents.

4. QUALIFICATIONS OF BIDDER:

4.1 Prior to submitting a bid for this contract, the bidder shall have had no less than five (5) years of successful experience in providing the type of service required by this specification, with the fifth year, or more, being immediate prior to this bid.

4.2 Experience of officials gained prior to the formation of a corporation or other business entity may be considered when evaluating responsibility.

4.3 Information to be furnished with the bid:

a. The names and addresses of no less than four (4) concerns and/or similar institutions for which they have provided comparable service. The concerns and/or institutions rendered by the bidder must be of the size, or greater than, the building and equipment for which this bid is submitted.

b. The bidder shall furnish the name and telephone number of the person who shall represent the contractor in all matters of concern regarding this contract. This person, whose name is given as required above, must be available to consult with the Building Manager/Designee at a time, place or method deemed appropriate by that authority.

4.4 Bidders who claim qualifications under paragraph (4.2) of this section must furnish proof of their qualifications at the same time they submit their bids by furnishing the Building Manager with the following information:

a. Unless qualified by one employer by the number of years required in a paragraph (4.1) of this section, the bidder must furnish at least two (2) or more employers they have worked for who can verify their work as qualifying them to bid this contract and with whom they have immediately worked for prior to placing this bid.

b. The name and telephone number of a contact person who managed or supervised the bidders work.

c. Any bidder who does not qualify to bid this work as specified in (4.1) of this section or who fails to submit his/her references as required in (a) and

(b) of this section or whose references cannot verify the bidders qualifications to bid this contract as specified by this section will be disqualified from bidding this work by the Building Manager.

5. CONTRACTOR’S ORGANIZATION AND CHAIN OF COMMAND:

5.1 Five working days following the award of this contract, the contractor shall submit an organizational chart to the Building Manager. The chart shall clearly identify each position in the contractor’s organization, beginning with the highest local position in his/her chain of command and list in descending order his/her subordinate positions that will, or may manage or supervise the contractor’s employees during the term of this contract.

5.2 The organizational chart shall be maintained current at all times during the full term of this contract, and should a change occur during this contract period, the contractor shall notify the State in writing, specifying any changes.

5.3 If during the term of this contract, the owner sells his/her company, he/she shall immediately notify the Building Manager by telephone of this transaction, followed by confirmation in writing no later than (5) working days after this transaction has been finalized.

5.4 It shall be the responsibility of the contractor to introduce the terms and conditions of this specification to his/her buyer.

6. NO SUBCONTRACTING:

The contractor shall not assign the work specified herein in whole, or in part, to anyone outside his/her own concern.

7. SERVICE PERSONNEL:

7.1 Anyone sent to this center to provide a service under this contract shall be a well trained and highly experienced exterminator.

7.2 The contractor shall comply with all federal, state and local ordinances in the performance of his work and provide a certified applicator when required.

7.3 It shall be the responsibility of the Contractors service personnel to log in and out at the security guard=s desk upon arrival to the building. A Service Ticket indicating the work accomplished and a Report Of Service (Attachment A) shall be left with the State representative after each visit.

8. PESTICIDES:

8.1 The use of any pesticide in this building or on the grounds shall be registered with the Department of Agriculture and in strict compliance with the Maryland Pesticide Registration and Labeling Laws.

8.2 Prior to the start of this contact, the contractor shall furnish a list of all pesticides he/she will use for extermination in or around this building during the term of this contract to the Building Manager. This list shall identify the chemical name of the pesticide and adjacent to that, the common name.

9. BUILDING SAFETY:

The contractor may not service this building during normal working hours (8:00 a.m. to 5:00 p.m.) or use any pesticide within a time frame that would not allow for the complete elimination of lingering chemical residue by the start of the next working day.

10. MIXING OR STORAGE OF CHEMICALS:

10.1 The contractor shall not mix or store chemicals within the confines of the building or on State property.

10.2 The contractor shall not deposit used or partially used pesticide containers on

State property, any trash can or dumpster.

11. INSPECTIONS AND TEST:

The State reserves the right to make, or cause to be made, any inspections and test as deemed necessary to ascertain if the requirements of these specifications are being fulfilled.

12. FREQUENCY OF SERVICE:

12.1 The contractor shall inspect and treat the interior and exterior of the building once each month for the duration of this contract, beginning with the date of the first day and continuing through the date of the last day specified in the contract documents.

12.2 The contractor shall cooperate with the Building Manager/Designee by submitting a schedule of service visits for no less than a (12) month period at any one time, specifying the day of the month he expects to service this center.

12.3 Should a change in the service visit schedule occur, the contractor shall notify the

Building Manager/Designee immediately and set another date to service the building.

12.4 The service visit schedule shall be submitted to the above the DGS representatives within (30) days after the start of this contract.

12.5 The contractor shall cooperate with the Building Manager/Designee in scheduling his service visits to this center at a time convenient to the State or that will not disrupt the normal operation of any department housed within this center.

12.6 The State reserves the right to change or modify any schedule submitted by the contractor at anytime if in the opinion of the Building Manager/Designee the scheduled date for service is inconvenient.

13. AREAS TO BE SERVICED:

13.1 Building Interior: All mechanical rooms, corridors, offices, entrance ways, vestibules, stairwells, secretarial pools, storage rooms, holding cells, conference rooms, lounges, janitorial closets, closets, elevators, Sallyport.

13.2 All sensitive areas such as lounges, or those designated as problem areas by the

Building Manager/Designee shall receive treatment on each monthly service visit.

13.3 Building Exterior: The outer perimeter of the building and on the grounds where bait blocks have been set. Bait blocks shall be inspected on each monthly service visit and changed as needed. The number of bait blocks needed will be determined through mutual agreement with the Building Manager/Designee as well as the placement areas.

13.4 Mouse traps shall be set in all mechanical rooms and receiving areas and any other space determined to be a problem area by the Building Manager Designee at a later time.

14. CHEMICALS:

14.1 The chemicals to be used under this contract shall include, but not limited to, the following:

Diaz 4A Ficam - D Vapo’s Ficam - W Talon - G Whitmire System

14.2 All chemicals shall be MILD ODOR OR ODORLESS and shall be registered with the Federal Department of Agriculture and the E.P.A. and in accordance with the Maryland Pesticide Regulation and Labeling Laws and COMAR Title 15.

14.3 No pesticides or equipment shall be housed or stored at

this facility.

15. APPLICATOR:

No trainees shall be used under this contract for the application of any pesticides. The applicator under this contract must hold a CERTIFIED VALID CERTIFICATE from the State Department of Agriculture in accordance with COMAR Title 15.

16. CHEMICALS/BAIT BLOCKS AND EQUIPMENT:

16.1 Only chemicals specifically formulated for the extermination of pest and approved for use by the Department of Agriculture, state and local ordinances, shall be used at this center.

16.2 Bait blocks shall be housed within a container specifically designed for this purpose and one that will prevent small domestic animals from entry.

16.3 Mouse traps shall be of the wind up, spring loaded automatic type.

16.4 If a chemical is used for extermination in this center that is complained about by the Building Manager or Supervisor, the contractor shall replace it with another type chemical that will provide equivalent results.

17. CALL BACK SERVICE:

The contractor shall provide a call back service at the request of the Building Manager/Designee to control or eliminate pest at this center at no additional cost to the State. This service shall be provided within (24) hours from the time first reported to the contractor by the DGS representative.

18. PAYMENT TO THE CONTRACTOR:

18.1 If the contractor fails to render a monthly service to this building as specified in paragraph (12) of this specification, regardless of the circumstances, the contractor shall forfeit to the State total monthly invoice amount for the month or months that the service was not provided.

18.2 The contractor shall submit an invoice for payment at the end of each calendar month he/she has provided the service called for by this specification. The invoice shall be in triplicate with the contractor’s Federal Identification or Social Security Number printed or typewritten on the face.

18.3 Each invoice submitted shall clearly identify the month for which payment is due under this invoice period in a conspicuous place on the face of the invoice, and the payment called for shall not exceed (1/36) of the total sum of the base bid.

18.4 The Building Manager shall not be responsible for any invoice submitted prior to the last day each month called for in 18.2 above, or after the 15th of the following month for which the service was rendered.

18.5 To avoid mailing problems please properly address all invoices to the following:

Department of General Services Accounts Payable 301 West Preston Street Room #1309 Baltimore, Maryland 21201

19. PROTECTION FROM INJURY DURING SERVICE TO THIS CENTER:

19.1 The contractor shall constantly guard against unsafe conditions when rendering a service to this center and shall save harmless the State of Maryland, Department of General Services and this District Court Facility from any litigation arising from any injury resulting from the contractor’s work or negligence on the part of his/her service personnel in the performance of their duties at this facility.

20. STATE HOLIDAYS:

State holidays which services will not be required by the Contractor shall be:

New Year’s Day Columbus Day Martin Luther King Day Gubernatorial Election Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Day after Thanksgiving

Juneteenth Christmas Day Labor Day and all other additional days authorized by the Governor plus official general election holidays.

21. BASIS FOR TERMINATION OF CONTRACT:

The following items indicate reasons that may be used to terminate this Contract by the State. The list is not all inclusive.

a. Failure to provide specified level of preventive maintenance.

b. Failure to notify the State of changes in assigned employees or job supervisor.

c. Failure to respond to emergency calls.

d. Failure of personnel to follow work reporting requirements.

22. BASE BID:

The base bid for this Contract shall include the total amount for three years (3) for the provision of all labor, equipment, supplies, permits, fees and transportation required to completely fulfill this contract.

23. BASIS OF AWARD:

This contract will be awarded to the responsive and responsible bidder who submits the lowest base bid for the total three (3) year term of the contract.

REPORT OF SERVICE

ATTACHMENT - A

(1) NAME OF APPLICATION:

(2) NAME OF APPLICATOR :(PRINT)

(3) TYPE OF ANIMAL, OR STRUCTURE TREATED, AND PEST CONTROLLED:

(4) SQUARE FOOTAGE OF STRUCTURE TREATED; INTERIOR OR EXTERIOR:

(5) ADDRESS OF TREATED PROPERTY: 36 WEST ANTIETAM STREET,

HAGERSTOWN, MARYLAND 21074

(6) NAME OF STATE AGENCY: THE J. LOUIS BOUBLITZ DISTRICT COURT

BUILDING, WASHINGTON COUNTY.

(7) COMMON NAME OF PESTICIDE(S) USED: _________________________

(8) RATE AND CONCENTRATION OF PESTICIDE: ______________________

(9) TOTAL AMOUNT OF PESTICIDE: ________________________________

(10) TYPE OF EQUIPMENT USED:____________________________________

(11) TIME OF DAY APPLICATION APPLIED:___________________________

THE CONTRACTOR SHALL BE RESPONSIBLE FOR MAINTAINING A SUPPLY OF

THESE FORMS, AND SURRENDER THIS AND THE REQUIRED INFORMATION

AFTER EACH VISIT TO THE SITE.

WHERE NO APPLICATION IS MADE; THE APPROPRIATE BLOCK SHALL BE

CHECKED.

DATE: _______________ SIGNATURE: _______________________

_____________________ [ ] CHEMICALLY TREATED

_____________________ [ ] NO TREATMENT