AMENDMENT_0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide the answ er to question #56 that w as erraneously omitted in amendment 0002.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 31-Jul-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X H98210-14-R-0030

X 9B. DATED (SEE ITEM 11)

23-Jul-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

31-Jul-2014

CODE

DEFENSE HUMAN RESOURCES ACTIVITY

4800 MARK CENTER DRIVE,

SUITE 07G12

ALEXANDRIA VA 22350-1300

H98210 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

H98210-14-R-0030

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

QUESTIONS AND ANSWERS

Solicitation Questions

Q1. Is there an incumbent contractor? If yes, is the incumbent eligible to bid?

A1: GTW Consultants & Associates, LLC; Not relevant to the solicitation.

Q2. If there is no incumbent how is this support currently being provided?

A2: See A1

Q3. The RFP does not address transition, if there is existing staff, is the government going to allot some period of time to handle staff and support transition from the incumbent or even ramping up for a new contract?

A3: There will be approximately 2 to 4 weeks overlap of services.

Q4. Can the Government provide workload or staffing data by Task Order One tasks that will allow offeror’s to determine the staffing level and LOE needed to support DHRA?

A4: There are 2 FTEs currently performing.

Q5. Does this contract fall under SCA guidelines since it is primarily administrative in nature?

A5: The Service Contract Act does not apply to this acquisition.

Q6. Can the Government provide clarifications regarding personnel qualifications, facilities and small business participation?

a. Does personnel qualifications relate to the Offeror’s ability to recruit and retain staff?

b. Since the staff will be working on government site what specifically is the government requiring for facilities? There is no requirement for facilities.

c. Since this is a woman-owned small business set-aside is the prime expected to have a small business plan? NO A6:

a. Since there is not a PWS reference associated with the questions, we can’t determine in what context these questions are being asked.

b. Attachment A will be revised to remove the word facilities.

c. No.

Q7. Please advise if a Contractor can use contracts where they have performed work as a sub-contractor to support the past performance requirement.

A7: Yes. Work as a sub-contractor can be used.

Q8. Please clarify how the Government wishes travel expenses to be handled for this proposal?

Which of the following is the Government’s desire?

a. Offerors shall build all travel costs into the single price for each seminar?

b. Offerors shall estimate all travel costs and include on a separate line in the schedule.

The yield a “not to exceed” line item in the contract?

c. Offerors shall not include any travel costs in their proposal and will be reimbursed for actuals based on FTR.

A8: There are no Travel requirements for this effort.

Q9. How many full-time-equivalent (FTE) personnel are assigned to this contract currently?

A9. This information will not be provided.

Q10. Is there a page limit for the past performance section and quality control plan or are these part of the 30 page technical response?

A10. The past performance requirement is separate. The Quality Control Plan is an element of the Criteria for the Technical Factor and is included in the 30 page limitation under Volume II.

Q11. Is the task proposal (limited to 20 pages) part of the 30 page technical proposal limit or is it in addition to the 30 pages allocated to the technical proposal?

A11. No. The Task Order page limitation is separate.

Q12. Please confirm the Government is requesting a CD Rom for Volume III only. The instructions do not specifically request a CD delivery for Vol I and Vol II

A12. Offerors shall submit a CD Rom for Volumes I and II in addition to the requested number of hard copies as stated in the instructions.

Q13. How many individuals are currently working in administrative support, and what are their job titles?

A13. See A4.

Q14. How many individuals are currently working in management support, and what are their job titles?

A14. None

Q15. Original FBO Solicitation announcement was for Woman-Owned Small Business but RFP document states simply Small Business. Should this be classified as Woman-Owned Small Business?

A15. Refer to Solicitation Amendment 0001.

Q16. Instructions for Volume II define page limits for Technical and Task Order with one PPRQ per reference. No indication of page limitations for the Quality Control Plan. Wan we use out standard QC Plan which is about 20 pages?

A16. See A10 Q17. Instructions for Volume III ask for a price proposal for the task and that it be annotated to the PWS. Are you asking for two price proposals with the task order price proposal defined by labor category and hours assigned to each subtask?

A17. Yes.

Q18. There are two major components of the PWS: Administrative Support and Management/Program Analyst and the technical volume should address technical approach, risk, management approach, personnel qualifications, facilities, small business participation and others. However, you’re asking us to provide a technical proposal addressing Task Order 1, which means we are going to be stating pretty much the same thing as the tasks that are in Task Order 1. Would you be willing to eliminate one of them?

A18. No. Offerors should respond to the Base PWS for the Requirements Contract and to the Task Order One PWS.

Q19. Is there an estimate of the number of personnel required to support each CLIN?

A19. Offerors should propose the number of personnel to fulfill the PWS requirements.

Q20. Are resume(s) required with the proposal? If so, for which position(s)?

A20. No, as long as Element B is fully addressed.

Q21. If resumes are required, are these to be example resumes or the resumes of the people we will use upon award?

A21. See A20.

Q22. We cannot tell the magnitude of this effort (either at the overall contract level or Task Order One level). Since there is no workload data, there is no way for a bidder to gauge the magnitude of the requirement (i.e., could be 100 hrs/yr, could be 40,000 hrs/yr).

1. How many FTEs are anticipated on the total contract per year?

2. How many FTEs are anticipated on Task Order One per year?

A22. See A4

Q23. Section 5, post award conference minutes is stated as due “Within 3 business days of post award”. Should this read “Within 3 business days of post award conference”?

A23. Yes

Q24. Attachment A, 4.1.5. How many conference rooms and calendars need to be managed?

A24. Two conference rooms and at least 4 calendars.

Q25. Attachment A, 4.1.16. How many packages are expected to be formatted each day?

A25. Approximately two packages per day.

Q26. Shall the option years be priced to only include TO1 effort with a possible rate escalation?

A26. Labor categories and loaded rates for base plus options should be provided.

Q27. What is the volume for training classes and personnel that need to be tracked?

A27. There are approximately 5 mandatory trainings taken by employees.

Q28. Are the tasks outlined in Task Order One (Attachment C) being currently completed under a current contract and if so what SCA labor categories and levels are being utilized?

A28. See A1 and A5

Q29. Is there a page limitation for the Quality Control Plan which must be submitted within Volume II – Technical (Page 16 of the RFP, Section B).

A29. See A10

Q30. Please provide volume/numbers for the following tasks outlined in Attachment C Task Order One:

a. Volume of ingoing and outgoing mail per month (4.1.4)

b. Number of Conference Rooms and conference events requiring support per month

(4.1.5).

c. Number of working groups and focus groups events requiring support per month

(4.1.13).

d. Volume of incoming and outgoing packages through the Department’s tracking system (4.1.16).

A30.

a. Approximately 40 a month in total for both ingoing and outgoing mail.

b. See A25

c. Approximately 1 to 2 working groups a week for the analyst requirement.

d. SEE A30a.

Q31. What is the current count of full-time staff providing Administrative Support and Management/Program Analyst support?

A31. See A4

Q32. What are the current labor categories and estimated number of labor hours?

A32. See A4

Q33. Since this has been set aside for WOSB, is the incumbent eligible to bid?

A33. See A1

Q34. What is the current full-time equivalent personnel count supporting this effort and task order? What is the Government’s expected personnel count required to support this effort and task order?

A34. See A4

Q35. Please provide weekly and/or monthly workload data for the task order requirement. It isn’t possible to calculate the number of personnel required without knowing the volume of the work to be performed for each requirement.

A35. See A25 and A30

Q36. Is this a task order contract and if yes, is this a single or multiple-award contract?

A36. This is a Requirements Contract. It is a single-award contract.

Q37. If a task order contract, are the prices which are to be submitted with the labor categories not-to-exceed ceiling prices or firm fixed prices for the base and option years?

A37. Firm fixed prices.

Q38. Please confirm that CLIN pricing (SF 1449 continuation sheet) is not required as the level of effort for the work is not defined.

A38. See A26

Q39. What needs to be included in the labor category pricing, besides the labor categories?

Hourly rate only for each category or breakdown of costs? Should it be in Excel format?

A39. See A26

Q40. How should the pricing be provided for the Task Order? Are the labor categories supposed to be rolled up into a monthly fee per the CLIN structure or presented as hourly rates per category?

A40. See A26

Q41. How many administrative staff people are required?

A41. See A4

Q42. Is there a specific clearance required other than a cursory background check (Confidential, Secret, TS)?

A42. See Section 7.0 of the PWS.

Q43. Page 16 of 48 Section B refers to the items to be included in Volume II as i through v. The list concludes at item iv. Is there an Item v?

A43. No. There is no v.

Q44. Page 16 of 48 Section B refers to a page count of 30 single-sided pages in item i (Technical Proposal). Item ii (Task Order One) refers to a page count of 20 pages for a total of 50 pages for Volume II. Is this correct?

A44. Yes

Q45. Are the Past Performance References and the Quality Control Plan included in the page count for Volume II?

A45. See A10

Q46. Is the minimum for past performance references 3 or is it up to 3-5?

A46. See “B” Volume II of Instructions to Offerors.

Q47. The FBO announcement on the FBO website states that questions will be received until 11:00am on July 29. Page 15 of 48 of the solicitation (Instructions to Offerors, Item 2) states that questions will be received until 11:00am Eastern, Friday, July 29. Please confirm the due date of the questions.

A47. Questions will be received until 11:00am on Tuesday, July 29, 2014.

Q48. Page 15 of 48 of the solicitation (Instructions to Offerors, Item 3) states that “All proposal submissions in response to this solicitation must be received no later than 02:00 PM Eastern on Wednesday, August 7, 2014.” August 7 is a Thursday. Please confirm the due date of the proposal.

A48. Proposal submissions are due no later than 02:00pm Eastern on Thursday, August 7, Q49. Will you accept past performance that was obtained as a sub-contractor?

A49. See A7

Q50. How many positions are required for each labor category? What are the labor hours assigned to each position?

A50. See A4

Q51. Are there a number of task orders under this contract with varied expiration dates, or do all start/end at the same time?

A51. Periods of Performance will vary.

Q52. Will the government want a bidder to place an onsite Project Manager for this work or can one of the staff members take a “Lead” role for tasks associated with contract administration?

A52. A “Lead” role would be sufficient for the purposes of this task.

Q53. What are the historical labor categories and hours required under this contract?

A53. See A4

Q54. Will bidders be responsible for providing any office equipment or consumable supplies for use by the administrative staff?

A54. No.

Q55. What was the last award dollar amount for this same effort?

A55. This work was part of a larger requirement. Therefore, this information is not available.

Q56. The PWS indicates that the procured services will support various policy program offices, including identification card policy (Common Access Card) and combatting trafficking in persons? What is the type and LOE of management support as it relates to these policy program offices?

A56. The Privacy program is the only requirement in Task Order One. Future Task Orders could include those other functional areas, along with other functional areas within DHRA Headquarters (HQ).

Q57. Attachment C (Task Order One), 4.2.12, makes reference to section 11.0 of the PWS. Can the government provide section 11.0 of the PWS?

A57. The PWS will be revised to reflect Section 11.0.

Q58. The PWS provides that the contractor shall provide all personnel and management necessary to provide required on-site support services. Has the government identified any personnel or management as Key Personnel? If so, does the government wish offerors to provide resumes for any such Key Personnel?

A58. There are no key personnel identified.

Q59. Does the government anticipate that the provision of on-site support services will require an on-site Program Manager or an on-site Program Management Office (PMO)?

A59. See A52

Q60. If the government anticipates the need for an on-site, contractor PMO, does the government anticipate that such a PMO would benefit from the use of Government Furnished Equipment (GFE)?

A60. See A59

Q61. Will on-site personnel and management benefit from GFE?

A61. See Section 8.0 of PWS

Q62. What is the government’s anticipated LOE as it relates to Attachment C (Task Order One)? Will personnel and management performing Task Order One be entitled to Federal Holidays?

A62. See A4. DHRA offices are closed on Federal Holidays.

Q63. With respect to Attachment C (Task Order One), does the government anticipate dedicated administrative support for each of DHRA HQ GC, HR, and PPS, or is the LOE such that dedicated administrative support is not required?

A63. See A4

Q64. With respect to Attachment C (Task Order One), section 2.0 provides that services will include analyst support to further execute the DHRA Privacy Program, and policy program offices, including Common Access Card and combatting trafficking in persons. What is the type and LOE of Task Order One management support as it relates to these policy program offices?

A64. See A56

Q65. With respect to Attachment C (Task Order One), does the government anticipate dedicated administrative support for each of the DHRA Director and DHRA Deputy Director, or is the anticipated LOE for this support such that dedicated personnel are not required?

A65. See A4

Q66. Attachment C (Task Order One), section 4.1.1 provides that administrative personnel will be required to both ensure coverage of the front desk and monitor visitors. Does the government anticipate the availability of government personnel to cover the front desk when contractor personnel are monitoring visitors?

A66. The front desk is located in a manner that will allow for the monitoring of visitors concurrently.

Q67. On Page 47 - PWS 4.2.12 says “Implement the DHRA Privacy Program (section 11.0 of PWS).” There is no Section 11 of the PWS. What section should this be?

A67. See A57

(End of Summary of Changes)