H98210-12-R-0003 0001.pdf

H98202112940001000

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide answ ers in response to inquires received on H98210-12-R-0003. As a result of this amendment, the follow ing Questions (Q) and Answ ers (A) are provided.

See Summary of Changes.

1. CONTRACT ID CODE PAGE OF PAGES

Y 1 4

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Dec-2011

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X H98210-12-R-0003

X 9B. DATED (SEE ITEM 11)

20-Dec-2011

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Dec-2011

CODE

DEFENSE HUMAN RESOURCES ACTIVITY

4800 MARK CENTER DRIVE,

SUITE 07G12

ALEXANDRIA VA 22350-1300

H98210 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

H98210-12-R-0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

HRSAP Operational Support Solicitation Questions

Q1. Will there be a pre-proposal conference?

A1: No.

Q2. Technical Exhibit 1 describes frequency of SOFC as "Every year or every Other year." For purposes of providing cost estimates for options years, should this be budgeted for in one, both, or neither option year?

A2: The SOFS-C will be conducted in 2013 and 2015.

Q3. Technical Exhibit 1 describes frequency of QDTS as "Alternate years" with data collection occurring in May. For purposes of providing cost estimates, should QDTS be included in budget for the second option year?

A3: No, do not include the QDTS in the second option year.

Q4. Technical Exhibit 1 anticipates WGRA being fielded c. January 2014. Please provide a study description similar to those found in Attachments D to G to allow for budgeting in first option year.

A4: WGRA. The 2014 Workplace and Gender Relations Survey of Active Duty Members

(WGRA1401) has an anticipated sample of about 75,000 with optional increases in increments of

5,000. This survey will open on/about (o/a) January 2014. This Human Relations survey will not have a paper form.

Q5. Technical Exhibit 1 anticipates WEOR being fielded c. January 2015. Please provide a study description similar to those found in Attachments D to G to allow for budgeting in second option year.

A5: WEOR1501. The 2015 Workplace and Equal Opportunity Survey of Reserve Component

Members (WEOR1501) has an anticipated sample of about 80,000 with optional increases in increments of 5,000. This survey will open o/a January 2015. This Human Relations survey will not have a paper form.

Q6. Technical Exhibit 1 anticipates SAGR being fielded "Every 2 years." In what year would

SAGR be next fielded? In addition, please provide a study description similar to those found in

Attachments D to G to allow for budgeting in option years.

A6: SAGR surveys are conducted in even years (e.g., 2012, 2014). SAGR1401. The 2014

Service Academy Gender Relations Survey (SAGR1401) will be a paper survey. Questionnaires shall be shipped to and from the service academies in bulk shipments totaling approximately

5,000 questionnaires for administration in March-April 2014. Once received, the contractor shall check-in and scan the completed questionnaires, enter the group identification into the scanner, create documented databases that are ready for analysis, including analytical variables, and perform administrative functions to prepare for related surveys. This survey will not have a web form.

Q7. Technical Exhibit 1 anticipates ADSS being fielded "Every 2 years" with next data collection in 2012. For the purpose of budgeting for option years, please provide month or months of year ADSS is expected to be fielded. Also, please provide a study description similar to those found in Attachments D to G to allow for budgeting in option years.

A7: The first anticipated fielding of the ADSS survey under this requirement is 2014. ADSS surveys typically field from March to August. ADSS1401. The 2014 Survey of Active Duty

Spouses (ADSS1401) has an anticipated sample of about 50,000 with optional increases in increments of 5,000. This survey will open o/a January 2014.

Q8. Wellbeing survey operations described in Attachment E (WBAM, WBRM, WBCE, WBAS, WBRS, WBCC) are not listed in Technical Exhibit 1. Are these surveys to be repeated after

2012? If so, at what frequency?

A8: No plans to date to repeat surveys.

Q9. Please clarify the task: "Upgrade the efficiency and functionality of DMDC's Survey

Authoring and Notation Tool (SURVANT). Also make such minor upgrades or repairs to

SURVANT that are identified by the government as necessary to improve functionality." For example, can this be updated within SURVANT itself? [i.e., without writing code.] If not, what computer programming language or languages is SURVANT written in?

A9: All upgrades or repairs to SURVANT are written in VB script .NET.

Q10. The solicitation is marked as Unrestricted with a NAICS code of 541910 and a $7M size standard. Can a contractor that has revenue averaging greater than $7M per year over the past three years still be compliant as a prime?

A10: Yes.

Q11. Can a prime demonstrate compliance to the RFP’s Security Requirements utilizing a subcontractor’s Executive DIACAP Package and Authority to Operate?

A11: Offerors shall provide evidence of the Executive DIACAP Package and an Authority to

Operation (ATO) or Interim Authority to Operate (IATO) of any party (prime and/or subcontractor) who will collect or handle data.

Q12. The RFQ, pg. 25, 2.4 there is a description of the kinds of surveys, sample sizes, response rate %, for these surveys. On pg. 96 there is a reference to a transition plan. What is the name of the incumbent vendor who has been conducting these surveys for DMDC?

A12: Data Recognition Corporation

Q13. On Pg. 22, D., it states the “Contract award type shall be a Firm-Fixed Price,”

Specifications frequently change so can we assume the “fixed price” refers to a specific task order, not the elements and sample task order prices submitted with the proposal?.

A13: Sample Task Order pricing shall reflect the fixed labor categories and rates which will be used on awarded task orders.

Q14. On pg. 35, 8.4 security requirements are described. “Contractor systems and information networks that receive, transmit, store, or process nonpublic government data must be accredited according to DoD I 8510.01 DoD Information Assurance Certification and Accreditation Process

(DIACAP) and comply with annual Federal Information Security Management Act (FISMA) security control testing. All systems subject to DIACAP must present evidence of Certification and Accreditation (C&A) testing in the form System Identification Profile (SIP), DIACAP

Implementation Plan (DIP), DIACAP Scorecard and Plan of Action and Milestones (POA&M).

Evidence of FISMA compliance must be presented in the form of a POA&M.”

Is certification and evidence of compliance required at the time of award, or will the contractor be given a period of time to produce them? If time is given, how long after the award?

A14: In accordance with 3(B)(iii) of the Addendum to 52.212-1, Offerors shall provide a document certifying the Offeror’s compliance with DIACAP and provide evidence of the

Executive DIACAP Package and an Authority to Operate (ATO) or Interim Authority to Operate

(IATO) with their proposal.

Q15. On pg 27, 4.3.10. it states that the vendor would need to support data collection

“…including current and emerging capabilities such as Personal Digital Assistants (PDAs), smart phones, tablet computers, not just Internet, phone, or mailed surveys” If these are not internal capabilities, is it permissible to identify and sub-contract with relevant vendors as the need arises?

A15: Reference Attachment C, Evaluation Factor Criteria, Factor 1, Element A.

(End of Summary of Changes)