Questions_ _Answers_H92240-16-T-0084_updated.pdf

H92240-16-T-0084 Questions & Answers

Question: Is this a new requirement or follow-on effort? Are there any vendors currently supporting the NSW Resilience program in any capacity? If not is the government currently managing this program?

Answer: This is a follow-on effort to a predecessor contract N00189-11-C-Z044 previously established by the Navy Bureau of Medicine and Surgery (BUMED) and awarded by the NAVSUP FLC Norfolk

Philadelphia Office. Contract administration was later transferred to the Naval Special Warfare

Command (NSWC) and the contract was re-numbered to H92240-15-C-0005 for administrative purposes. The predecessor contract was held by LCLC, Inc. dba Center for Military Relationships and

Families, and expired on 31 March 2016. Currently, NSWC is providing resilience support on a smaller scale with internal Government resources and assistance from benevolent organizations such as the

Navy SEAL Foundation. The requirements listed in Solicitation H92240-16-T-0084 reflect significant changes and reduction in scope from the predecessor contract.

Question: If these events were held previously will we have access to previous curriculum, agendas, and marketing materials?

Answer: No. This information is often proprietary to the SME speaker/presenter providing the training.

Question: RFP, Page 5 Introduction – Are the SF1449 and Pricing Summaries to be included in the

Introduction Volume?

Answer: H92240-16-T-0084 does not require the SF1449 to be signed and returned with the quote submission. If electing to complete the required fill-in provisions/clauses within the SF1449 document, include the SF1449 in the Introduction Volume. H92240-16-T-0084 does not require a Pricing Summary, however any necessary elaborating information on Price may be included as an addendum to the

Volume 3 Price submission.

Question: PWS, Page 3 Requirements – Are there any workshops or retreats that run simultaneously?

Answer: While the effort is always made to avoid simultaneous events, there may be occasions that two or more workshops may occur on the same day or within days of each other in different locations. It is also possible to have two retreats occur on the same weekend, although this is less likely.

Question: Attachment 2 – Cell F93 is not adding all costs above.

Answer: A corrected spreadsheet has been uploaded to FBO. The Quoter is permitted to make corrections in the event of any additional spreadsheet errors/miscalculations. Price submission to the

Government shall be in Excel format; the Government will re-validate spreadsheet price calculations during its price analysis.

Question: PWS, last page, the total number of retreats listed is eight (8) but the outlined trips total six

(6), which number is correct?

Answer: Eight (8) retreats annually are anticipated; a corrected PWS has been uploaded to FBO.

Question: What does the aggregate data referenced in 2.3.2 and 4.1 consist of? Is it available for evaluations?

Answer: The data comes from a series of surveys conducted by USSOCOM, the results of which will be shared with the awarded contractor. Data includes information such as individual team numbers of operators and support personnel, numbers of deployments, issues or topics that may be germane to the retreat or workshop, etc.

Question: Are "retreats" and workshops (4.2.1) intended for only service members, or are spouses/children invited or expected?

Answer: Families are invited and anticipated to attend events to the maximum extent practicable without incurring additional expense to the Government. The Contractor shall be responsible for retreat lodging and meals for the service member attendees only.

Question: Regarding the due date, 04:00 PM 06 Sep 2016, is this Eastern or Pacific Time?

Answer: This is Pacific Time.

Question: The SF 1449 indicates the size standard as $11,000,000 and indicates the acquisition is “unrestricted.” Is the contract truly unrestricted or does the size standard imply a small business set-aside?

Answer: The acquisition is unrestricted.

Question: Will there be an Industry Day associated with this contract?

Answer: No.

Question: How do we accurately forecast lodging accommodations without the knowledge of how many married or single personnel are going to attend? Or what assumptions should we make with respect to married or single attendees?

Answer: The Contractor is responsible to provide rooms for active duty retreat attendees only;

quantities are listed in the PWS Exhibit 1. One (1) active duty member per room. Spouses may accompany active duty attendees in the same room when desired. The Contractor is not required to make cost assumptions for lodging for quote submission; this ELIN is estimated by the Government and reimbursable to the Contractor at cost, NTE maximum per diem for the area.

Question: Are the retreats / workshops intended to be weekdays or weekends?

Answer: Retreats are always on weekends; workshops can occur on either weekdays or weekends.

Question: As a small business, we don’t have they type of access to the contracting network that the big contractors do. Can you help me figure out our next steps to get involved with this very worthy program to help NSW members and their families?

Answer: Vendors interested in involvement who do not intend to submit a quote as the Prime contractor are encouraged to monitor the Interested Vendor List within FBO, and add themselves to the list. This feature may assist in facilitating communication between interested Prime contractors and other vendors interested in subcontracting opportunities.

Question: When is the award expected?

Answer: Mid-October 2016

Question: Is there a transition-in period?

Answer: First events under the contract are not anticipated until mid-November 2016, therefore a minimum 30-day “transition-in period” is anticipated.

Question: Will the Government extend the proposal due date and time to 4:00 pm on 8 September?

Answer: Currently the Government does not anticipate granting an extension; maintaining current deadline is critical to maintain estimated award Mid-October 2016 for first events mid-November 2016.

Question: Are there any SB targets/goals?

Answer: No; subcontracting plan is not a solicitation requirement.

Question: Will the Government accept Tables presented in 10 pt. font?

Answer: No less than 10 point font within Tables only will be allowable.

Question: “Presenters may include subject matter experts within the command and/or associated with other community programs.” Are Subject Matter Experts within the command civilians who are embedded? Does this include Active Duty Personnel?

Answer: Subject Matter Experts within the command, when offered to the Contractor by the

Government for use, could include Active Duty (e.g. Psychologists or Chaplains), Government civilians

(e.g. Nutritionists), and Government contractors (e.g. Licensed clinical social workers or Project FOCUS).

Type of SME appropriate would depend on the presentation material that is relevant to that specific event.

Question: Please confirm that contractor pricing does NOT need to include pricing for spouse participation, meals, or other incremental costs (e.g. materials) per PWS 4.2.1 and PWS 4.2.5.

Answer: Spouses shall be welcome to attend at no additional cost; the Contractor is not required to provide meals or materials for spouses and other family members.

Question: RFQ, page 6 of 37, Paragraph (3) Price-Should offerors proposed prices include travel costs for retreat participants?

Answer: Lodging is included as an ELIN price spreadsheet, however the Contractor is not required to quote lodging; this ELIN is estimated by the Government and reimbursable to the Contractor at cost, NTE maximum per diem for the area. Retreat meals are included as ELINs, which the Contractor shall quote. The Contractor is not responsible for retreat travel costs outside of meals and lodging; per PWS

4.2.4 “The Contractor is responsible for paying the hotel accommodations and meals for Contractor staff, speakers and service members and the transportation for Contractor staff and speakers; the transportation for service members to and from the event will be the responsibility of the individual attendees.”

Question: RFQ, page 6 of 37, Paragraph (3) Price-Should offerors proposed prices include lodging or meal costs for workshop participants?

Answer: No. Workshops are one-day events; the Contractor is not responsible for lodging or meals for workshops.

Question: RFQ, page 5 of 37, Paragraph (n) states "Type shall not be less than 12 pitch." Pitch cannot be set via Microsoft word; can the government specify the requirement is 12 point font?

Answer: Type shall be 12 point font.

Question: Will the government please allow for tables, graphic, and illustrations to be a small font size, with the understanding that it must remain legible?

Answer: No less than 10 point font within Tables only will be allowable. Graphics and illustrations are not desired or required.

Question: PWS, Paragraph 4.1 -How many hours of instruction are included in an average workshop?

Answer: One-day workshops, approx. 8 hrs.