H92222-16-T-0001-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to answ er Questions #15 and #18 as indicated in the previous amendment.

All other terms and provisions remain unchanged.

The due date and time for proposals is NOT extended.

1. CONTRACT ID CODE PAGE OF PAGES

1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Jan-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X H92222-16-T-0001

X 9B. DATED (SEE ITEM 11)

21-Dec-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Jan-2016

CODE

HQ USSOCOM SORDAC-K

ATTN: ANITA DELOACH

7701 TAMPA POINT BLVD

MACDILL AFB FL 33621-5323

H92222 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

julia.deloach@socom.milEMAIL:(813) 826-7322TEL:

ANITA DELOACH / CONTRACTING OFFICER

H92222-16-T-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

QUESTIONS AND ANSWERS

Q1.a. Is there an incumbent for this effort?

A1.a. Yes

Q1.b. If so, are they eligible to compete for this effort?

A1.b. All interested vendors that are Women Owned Small Business concerns are eligible to compete for this effort.

Q2. What is the current level of effort supporting this requirement? Since this is LPTA, without more quantification, the incumbent has an advantage.

A2. There is no mandatory/required level of effort (LOE). The LOE to support the conferences and outreach events has historically been two SMEs. Refererence Section C, 2.6 of the solicitation.

Q3. What constitutes "normal east coast business hours? Please clarify.

A3. 8:00 AM to 5:00 PM Eastern Time

Q4.a. Is there an existing web site?

A4.a. Yes

Q4.b. If so, does it belong to the government or the current contractor? If it belongs to the government and can be taken over, the prices would be vastly different for modifications/upgrades. Please clarify.

A4.b. The existing website will be transferred to the successful offeror.

Q5.a. Is there any existing proposal evaluation application?

A5.a. Yes

Q5.b. If so, does it belong to the government or the current contractor ? If it belongs to the government and can be upgraded, prices are vastly different for modifications/upgrades.

Please clarify.

A5.b. The existing proposal evaluation application does not belong to the government.

Q6. Who is the current incumbent for this effort? What is the incumbent contract number?

A6. The incumbent is Dawnbreaker, Inc. The applicable contract number is H92222-10-F-

Q7. Will the government provide the current level of effort (Full Time Equivalents) in order to help determine a baseline for support for this contract?

A7. The requirements in this solicitation are not the same as the requirements in the expiring contract. As such, each offeror will have to determine the level of effort required to support this solicitation.

Q8. CLIN ITEM Number 0002, 1001, 2001, and 3001 require a FFP quote including travel to, “Two of the conferences are typically held in the metro Washington, D.C. area and Tampa, FL.

The location of the third will be determined at a later date but will be a CONUS location.” Since the solicitation does not specify the exact dates, durations, and all destinations for the travel, please provide a plug number for such costs so that bidders may provide a fair and equitable price proposal.

A8. A plug number will not be provided for travel since travel will NOT be a separate CLIN on the contract. Paragraph 2.6 of Section C identifies the number of personnel, the length of the conferences and two travel days per conference. Determining/Estimating the travel costs to/from the third location to be included in the fixed price will have to be accomplished by the offerors based on their location, knowledge of this program, and their business practices.

Q9. Responders are to document their price for the transition period. While the transition shall begin within seven days of award, and be complete by 1 April 2016, can the government provide an estimated date of contract award so this CLIN can be properly priced?

A9. The estimated date of contract award is 1 Feb 2016.

Q10. While work performance will be performed at contractor facilities, does the government require regular visits to USSOCOM offices in Tampa, Florida to support PWS execution (such as outreach, coordination with USSOCOM Components and Theatre Special Operations Command, as well as external agencies)? If yes, on average, how often will personnel be required to support at USSOCOM facilities?

A10. No regular visits to USSOCOM offices in Tampa, FL is required.

Q11. The solicitation does not specify minimum qualifications for the SMEs, who are considered Key Personnel. Please confirm responders are to provide Key Personnel who we deem are the best candidates for supporting the requirements of this solicitation.

A11. Offerors are expected to provide SMEs that are the best candidates to support the requirements of this solicitation in accordance with Section C, paragraph 4.1.

Q12. In section 4.2.6.3, contractors shall purchase and transport brochures/pamphlets to conferences at USSOCOM. Will the government please provide the different types of brochures/pamphlets (i.e. 5 different 8/5x11 brochures, 1 postcard size brochure, and 3 tri-folds, and 1 8-page pamphlet), and historical quantities (average 2000 of each brochure, 500 postcards, 500 each tri-folds, and 1000 pamphlets) of each in order to develop accurate costs associated with this task?

A12. Section C has been revised. See paragraph 4.2.6.3

Q13. In addition to brochures and pamphlets, will any other items need to be procured for conference exhibits, such as giveaways? If so, what types and quantities have been distributed in the past?

A13. In the past, small containers of mints have been procured as give-aways.. However, due to current supply levels and other procurement methods available, if necessary, no other items are required under this solicitation.

Q14. Section 4.2.7 refers to purchasing and securing two national SBIR conferences and the Special Operations Forces Industry Conference (SOFIC) annually (to include booth space and rental). The 2016 National SBIR/STTR conference is scheduled for May 23-25, and 2016 SOFIC is scheduled for May 23-26. These two events are scheduled the same week. As the contract requires two SMEs attend each event, along with booth display and printed material, this will require a total of 4 SMEs, two booths, and associated shipping of material for both of these conferences. Please confirm attendance is required at both conferences.

A14. Due to the scheduling conflict the support personnel will be split between the two conferences. Only one booth set-up will be required to be shipped. SOFIC does not charge a fee for the SBIR booth/space.

Q15. Booth space at the annual USSOCOM SOFIC conference is often scheduled and sold out well in advance of the conference. Please confirm USSOCOM has secured booth space (either reserved or purchased the space) for the 2016 conference, as it may be difficult to obtain a booth so close to the event after contract award. With the National SBIR/STTR conference schedule so close to contract award, please confirm the government has USSOCOM has secured booth space (either reserved or purchased the space) for the 2016 conference, as it may be difficult to obtain a booth after the contract has been issued. If applicable, please confirm any conference booth space contracts and insurance purchased by the incumbent will convey to new prime contractor.

Please provide size and weight specifications for the SBIR booth display in order to determine approximate shipping costs associated with the items. Will the government please clarify if the bidder will be responsible for maintenance and purchase of new booth display(s) if needed during contract execution.

A15. SOFIC does not have a booth fee for government booths. The USSOCOM SBIR Program secures the booth space and will convey this information to the USSOCOM SBIR Support Contractor. A booth space is already reserved for SOFIC. The Contractor is responsible for making arrangements to ship the Government furnished booth display from where it is maintained at the Contractor's facility to any conference and back; any shipping cost and insurance, etc., is the responsibility of the Contractor. There is no transferable insurance between contractors. For the National SBIR Conference, the USSOCOM Support Contractor makes the booth arrangements with the Conference Organizers and is responsible for the cost of the booth area and cost of shipping of the booth display, as well as any insurance involved. The current booth display is aluminum framing with 3 narrow roll-up displays that fit within a 10 ft.

wide booth area and is approximately 8 feet high. Standard case dimensions and weight may be obtained from the internet.

Q16. Approximately how many quad charts are prepared each year? Are these quad charts printed and distributed at outreach and conference events? If so, approximately how many types and quantities have been produced in the past?

A16. Approximately 20 charts per year will be required. The quad charts are provided electronically to USSOCOM only.

Q17. Does the government or contractor own the www.ussocomsibir.com domain? Is the contractor required to pay for annual domain renewal costs?

A17. The current contractor will transition the site as is. The contractor will be responsible for annual domain costs.

Q18. What platform is this Public Site built on (custom platform, word press, etc)? Are there any unique site management tools (content managers, webinar platforms, etc) associated with the site? If yes, will the government provide this information to ensure successful transition of hosting and management upon contract award?

A18. The URL http://builtwith.com/ussocomsbir.com will provide the technology profile for the www.ussocomsbir.com site.

Q19. The Public Site has an established help line telephone number. Will this number need to be transferred as well as part of contract execution?

A19. A new telephone number will need to be established.

Q20. Does this Proposal Evaluation Application current exist, and if so, is it in use by USSOCOM personnel?

A20. A proposal evaluation application does currently exist. The current application does NOT belong to the government, it is proprietary to the incumbent.

Q21. If not, has any development begun on this Application? If yes, what platform (Oracle, SQL, PHP) is the Application being designed in?

A21. The successful offeror will be required to develop an application. See Section C, paragraph 4.6 of the solicitation

Q22. If not, is there a requirements document that that has been created in regards to the full size, scope, and complexity of this Application beyond what is provided on Page 14’s SBIR Internet Based Proposal Evaluation Application Acceptance Testing?

A22. There is no other requirements document.

Q23. If not, when does the government require this task be completed and ready for use by designated personnel?

A23. The transition must be complete and full support shall begin NLT 1 April 2015.

Q24. Will this Application have to be certified, accredited, and obtain an Authority to Operate in compliance with Information Assurance protocols prior to acceptance and use by the government?

A24. Information Assurance protocols will not be required since the application will not reside or interact with any government networks. However, it must provide protection for company proprietary and source selection information.

Q25. Does the government currently have an agreement/memorandum of understanding with the DoD SBIR/STTR Web Program/Portal to extract/import data from their site to this Proposal Evaluation Application?

A25. There is no written agreement nor has there been a requirement to have a written agreement in the past. USSOCOM will ensure access to the required information is available to contractor personnel supporting this requirement.

Q26. Are there any access restrictions to the current data such as requiring the user to access data with a CAC?

A26. No. The USSOCOM SBIR support contractor will provide each approved user with a user name and password.

Q27. What database structure (Oracle, SQL, etc.) is the DoD SBIR/STTR Web Program/Portal built in?

A27. The database structure of the DoD SBIR/STTR portal is unknown and not applicable to this solicitation.

Q28. Per Section 4.6.5, “The contractor shall provide ….Evaluators with the ability to access, download, and assist in performing evaluations..” Will the government expand on the requirements these evaluators require? For example, Evaluators need to be able to download and save proposals, upload comments into the site, report evaluations within the Evaluation Application, etc.

A28. Evaluators shall also be able to click on a proposal number, link to the proposal, print the proposal if required/desired, and type in and save comments in the application. Paragraph 4.6.5 has been revised.

Q29. In regards to Section 4.6.6, are there any specific safeguard requirements USSOCOM requires for this Evaluation Application (such as SSL Certificates, CAC approved log in, etc.)?

A29. The government PM will provide the evaluator’s name, email address, and phone number to the contractor; the contractor will provide the evaluator a user name and password, and access to proposals designated by the government PM.

Q30. Section 4.6.11 refers to testing and training. Will one-on-one support and training to USSOCOM SBIR/STTR Program Office Personnel need to be done in person at USSOCOM facilities?

A30. The contractor will not be required to perform any functions in person at USSOCOM facilities.

Q31. Section 6.1.1.1 indicates that the transition needs to occur with the incumbent contractor within 14 days of contract award, however CLIN 0001 requires work to begin within 7 days.

Please confirm which timeframe is correct.

A31. Both timeframes are correct. Transition shall begin within 7 days of contract award as described in CLIN 0001 and contact with the incumbent contractor shall be made within 14 days of contract award. The government expects that transition will require more effort than assuming admin and maintenance of the public site from the incumbent contractor. The government is not intending to direct all transition actions.

Q32. SBIR Internet Based Proposal Evaluation Application Acceptance Testing (Page 14).

Does this application need to reside under the current SBIR/STTR Public Site?

A32. No.

Q33. Item c – what type of evaluation data is to be captured? Is the data in the form of free text, scoring (pass/fail, sliding scale, etc)? Approximately how many fields will be required for the evaluation portion?

A33. The evaluation data will be free text in three major categories and then the proposal will be assigned a range. There are three major categories for the free text: Technical, Personnel, and Commercialization.

Q34. Approximately how many fields of data need to be captured in this application? Item v.

indicates the ability to capture and report information from small businesses interested in SBIR/STTR programs – please confirm this is a separate reporting requirement (i.e. not extracted from proposal data) and entry fields that small businesses will need to complete in order to accurately track and capture.

A34. This refers to the information that the small businesses provide when inputting its proposal into the DoD submission site.

Q35. Section L – Proposal Submittal. Under d, Part IV, Price Factor, please expand on what is required for submission. As this is a Lowest Price Technically Acceptable Firm Fixed Price effort, it is unclear as to whether total price by CLIN, or a breakout of all resources that comprise the price is required.

A35. A firm, fixed price by CLIN is required in the price submission. Offerors are instructed to ensure they have accounted for all costs/resources necessary to perform the requirements as detailed in the solicitation.

Q36. Section L, page 40, under subsection 4 b, Part II: Technical factor 1 Technical Approach of the solicitation states - "The offeror shall outline its technical approach. The offeror shall address each of the specific tasks as listed in the PWS." Please clarify, should the contractor respond to PWS Section 4, Specific Requirements as shown on pages 7 through and including page 10 of the solicitation?

A36. Offerors shall submit their technical approach to satisfy all requirements in the solicitation as detailed in Section C.

Q37. Is the Government requesting the contractor to respond to PWS Sections 1 through and including section 9 as shown on pages 5 through and including page 13 of the solicitation in a ten

(10) page response?

A37. Offerors shall adher to page limits as detailed in Table 2 of Section L.3

Q38. Can you please provide me the name of the existing contractor?

A38. Current support is provided by Dawnbreaker, Inc.

Q39. Who is the incumbent and what is the corresponding contract number?

A39. The incumbent is Dawnbreaker, Inc. The applicable contract number is H92222-10-F-

Q40. Can you define the specific personnel requirements (i.e., positions, FTE)?

A40. There is no mandatory/required level of effort (LOE). The LOE to support the conferences and outreach events has historically been two SMEs. Refererence Section C, 2.6 of the solicitation.

Q41. What are the minimum personnel qualification requirements (e.g., education, years of experience)?

A41. Offerors are expected to provide SMEs that are the best candidates to support the requirements of this solicitation in accordance with Section C, paragraph 4.1.

Q42. Are the SMEs expected to have knowledge across all USSOCOM technology areas of interest?

A42, No. See Section C, paragraph 4.1 for SME requirements.

Q43. Do you have an existing evaluation tool for the SBIR/STTR or do we need to develop a tool for USSOCOM?

A43. A proposal evaluation application does currently exist. The current application does NOT belong to the government, it is proprietary to the incumbent. The successful offeror will be required to develop an application. See Section C, paragraph 4.6 of the solicitation

Q44. Would USSOCOM grant a 2 week extension of the proposal due date to allow questions to be answered and reflected in bids?

A44. The due date for proposal submission is being extended until 11:00 AM ET on 15 Jan 2016.

Q45. CLIN 0001 is a priced Transition-in period. Are you requiring a Transition Plan with Proposal submission? If yes, would the Transition Plan be part of the 10 page Technical Proposal, Technical Proposal page limitation will be expanded to include the Transition Plan, or another required attachment (Part V)?

A45. A transition plan is required and shall be submitted as an Addendum to the Technical proposal and does not count against the page limitation.

Q46. Is there a requirement for Key Players resumes to be submitted with the proposal? If so, are they included in page count? What volume should they be included in?

A46. Key Personnel resumes are required. Resumes shall be no longer than 2 pages each. The resumes shall be submitted as an addendum to the Technical Proposal and does not count against the page limitation.

Q47. Quoting the RFP Section 8.1 Quality Control: “The finalized QCP will be provided to the Government no later than contract award.” Is this a typo, do we owe the QCP with our proposal, or would it be more appropriate to be turned in at a time after award? If it is to be turned in with the proposal is the QCP to be part of the 10 page Technical Proposal, Technical Proposal page limitation will be expanded to include the Transition Plan, or another required attachment (Part V or Part VI)?

A47. A Quality Control Plan is required and shall be submitted as an Addendum to the Technical proposal and does not count against the page limitation.

Q48. Will the awardee be provided all Source Code, HTML files, data, email lists, URLs, webinars, and any associated software for the public website and Proposal Evaluation System, Help Desk and other IT hardware or software to meet SOW requirements?

A48. The existing website will be transferred to the successful offeror. The successful offeror will be required to develop a proposal evaluation application. See Section C, paragraph 4.6 of the solicitation.

Q49. What is the current and historical, annual Level of Effort? Is it anticipated that the work can be accomplished with this same level of effort?

A49. There is no mandatory/required level of effort (LOE). The LOE to support the conferences and outreach events has historically been two SMEs. Refererence Section C, 2.6 of the solicitation.

Q50. Does the government require that CLINS No. 0002, 1001, 2001, 3001 be accomplished by full time personnel, or part-time assistance?

A50. There is no mandatory/required level of effort (LOE). The contractor will be responsible to ensure all services are provided using the LOE the contractor determines is appropriate.

Q51. Since the actual location of personnel and conferences supported are an unknown, would the government provide a NTE travel plug?

A51. A plug number will not be provided for travel since travel will NOT be a separate CLIN on the contract. Paragraph 2.6 of Section C identifies the number of personnel, the length of the conferences and two travel days per conference. Determining/Estimating the travel costs to/from the third location to be included in the fixed price will have to be accomplished by the offerors based on their location, knowledge of this program, and their business practices.

Q52. Would the government consider travel as cost reimbursable CLIN?

A52. No. Travel is to be included in the FFP CLINs for support.

Q53. What is the anticipated award date?

A53. The estimated date of contract award is 1 Feb 2016.

Q54. Due to the release during a Holiday week and the less-than 30 day response requirement, would the contracting office consider extending the response date to allow for adequate time to develop a response?

A54. The due date for proposal submission is being extended until 11:00 AM ET on 15 Jan 2016.

Q55. Is there an incumbent contractor?

A55. Yes

Q56. If there was an incumbent what was the amount of the awarded contract and how many years was the awarded contract for?

A56. The current contract covered a period from 30 September 2010 through 31 March 2016 at a price of $705,035.84

Q57. How many people on the previous awarded contract and/or how many man-hours were on the previous awarded contract?

A57. The current contract does not identify a number people and/or manhours. The LOE to support the conferences and outreach events has historically been two SMEs. Refererence Section C, 2.6 of the solicitation.

Q58. How many people or SMEs are required on this Solicitation?

A58. There is no mandatory/required level of effort (LOE). The LOE to support the conferences and outreach events has historically been two SMEs. Refererence Section C, 2.6 of the solicitation.

Q59. Please quantify the number of designs and the number of printed materials to include business cards, brochures, and marketing materials. Please quantify each by how many designs for each and how many printed materials for each or provide a yearly estimate.

A59. the contractor shall purchase and transport 1,000 brochures/pamphlets to conferences and USSOCOM. Brochures/pamphlets will be bi-fold, 11 X 12 unfolded, high gloss, color, high quality and professional in design and appearance. Excess inventory of brochures/pamphlets shall become the property of the Government upon completion of the contract.

Q60. What software programs are required and preferred by the Government to complete the work under this Solicitation?

A60. The contractor will be required to provide the services in this solicitation. Software programs shall be determined by the offeror(s).

Q61. Please quantify the number of companies on the mailing list and the amount of materials required to be distributed through the mail.

A61. The size of the mailing list is not fixed. Distribution of materials will be done electronically. If hard copy mailings are required, the government will be responsible for the postage.

Q63. Please identify any special equipment required to operate the SBIR/STTR Program Display, USSOCOM SBIR/STTR Public Site, and SBIR/STTR Proposal Evaluation Application.

A63. The government is not aware of nor requiring any special equipment requirements.

(End of Summary of Changes)