H92222-16-T-0001-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to incorporate questions received from industry and answ ers to those question; revise the PWS, and extend the due date for proposal submission. All other terms and provisions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 23

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Jan-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X H92222-16-T-0001

X 9B. DATED (SEE ITEM 11)

21-Dec-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Jan-2016

CODE

HQ USSOCOM SORDAC-K

ATTN: ANITA DELOACH

7701 TAMPA POINT BLVD

MACDILL AFB FL 33621-5323

H92222 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

julia.deloach@socom.milEMAIL:(813) 826-7322TEL:

ANITA DELOACH / CONTRACTING OFFICER

H92222-16-T-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PWS

Small Business Innovation Research (SBIR) & Small Business Technology Transfer (STTR)

Program Support

1. Introduction

1.1 Mission

1.1.1 The SBIR and STTR programs are United States Government programs administered by the Small Business Administration (SBA). The Department of Defense (DoD) participates in this program and budgets more than $1 billion in research funds annually. The United States Special Operations Command (SOCOM) SBIR program is a component of the DoD SBIR program's overall mission to leverage small business technology innovation for the Warfighter. The USSOCOM SBIR program is focused on providing funding for the development of advanced technology that provides increased capability for the SOF Warfighter.

1.1.2 In conjunction with the SBIR program, Congress established the STTR program. The STTR program is similar in structure to SBIR and funds cooperative research and development projects with small businesses in partnership with not-for-profit research institutions (such as universities) to move research to the marketplace.

1.1.3 The USSOCOM SBIR/STTR Program Office supports the DoD SBIR and STTR programs by implementing SBA and DoD policy and participating in an annual DoD SBIR topic solicitation.

USSOCOM awards approximately $12 million in research funds annually through the SBIR program.

1.2 Scope

This contract supports the USSOCOM SBIR/STTR Program Office and requires the special skills needed to support each aspect of the program. Aspects of the support to be provided include providing SBIR/STTR program subject matter expertise, performing outreach, providing customer support, administering a SBIR public website, and the development, administration, maintenance, and upgrade of a web based SBIR proposal evaluation application.

2. General Information

2.1 Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at HQ USSOCOM for the Directorate of Science and Technology, SBIR/STTR Program Office and the contractor’s Task Lead.

2.2 Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions as specified in this PWS. The contractor shall have a single point of contact between the Government and contractor personnel assigned to support the requirement. This position shall be identified as the Task Lead and is considered Key Personnel.

2.3 Location of Performance

Contractor’s facility and locations of outreach efforts/conferences as applicable.

2.4 Periodic Progress Meetings

2.4.1 The Contracting Officer, Program Office, COR and other appropriate Government personnel will meet with the contractor via video teleconference (VTC) or conference call to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall immediately notify the Contracting Officer (in writing) of any support requested that the contractor considers outside the scope of this contract.

Appropriate action shall be taken to resolve outstanding issues.

2.4.2 During the first year of the contract (inclusive of the Phase-In period), periodic performance meetings will be conducted as mutually agreed upon between all parties. After the first year of the contract, the performance meetings will be held semi-annually, unless the frequency is reduced by the Government.

2.4.3 The government will be responsible for compiling meeting minutes and distributing to all parties in attendance. Discrepancies will be addressed in writing to the designated government representative

2.5 Organizational Conflict of Interest:

Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may take other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.6 Travel

Travel remains fairly consistent from year to year and shall be included in the basic support. Participation by two contractor personnel to participate in three, 3-day conferences annually. Travel will occur on Monday and Friday immediately before and following the conferences. Two of the conferences are typically held in the metro Washington, D.C. area and Tampa, FL. The location of the third will be determined at a later date but will be a CONUS location.

3 Performance Measures The following section specifies the Performance Objectives, Performance Standards, and Method of Performance Assessments for this contract.

Performance Objective Performance Standard

METHOD OF

PERFORMANCE

ASSESSMENT

Maintain an internet based SBIR/STTR proposal evaluation application which provides workflow for proposal evaluation.

Proposal evaluation application is available and functional a minimum of 98% of the time per month.

Weekly check of ability to access the application and the application is functioning as designed. Random database queries.

Updates to the USSOCOM SBIR/STTR public site are completed

Upgrades are performed within 72 hours of notification by the SBIR/STTR Program Office

Review of the website upgrades

Maintain a read-only SBIR/STTR public site for information on the SOCOM SBIR/STTR program.

Public website availability and functionality a minimum of 98% of the time per month.

Weekly check of ability to access the website. Monthly check of website links and information being presented.

Provide SBIR/STTR program support through program outreach

Contact with companies expressing an interest in the SBIR and STTR programs or have held a USSOCOM SBIR/STTR contract at any time in the past is maintained.

Feedback from small business concerns.

Feedback from conference organizers. Percentage increase/decrease of new companies submitting to

USSOCOM SBIR/STTR

topics.

Maintain program outreach support by producing Government approved information.

Information is standardized and consistent across all SBIR/STTR outreach platforms (conference exhibit, handouts, and public website)

Review of information for consistency and accuracy.

Feedback from public.

4. Specific Requirements This section describes the specific requirements for this effort. The following sub-sections provide details of various considerations for this effort.

4.1. SBIR Subject Matter Expertise (SME)

4.1.1. The contractor shall provide SMEs to cover outreach efforts as designated in this PWS. SMEs shall be knowledgeable of and able to accurately articulate SBA, DoD, and USSOCOM SBIR/STTR policies and organizational structures as depicted on the each program’s website.

https://www.sbir.gov/about/about‐sbir https://www.sbir.gov/about/about‐sttr https://sbir.defensebusiness.org/?AspxAutoDetectCookieSupport=1 http://www.ussocomsbir.com/

4.1.2. SMEs shall be knowledgeable of and be conversant in the USSOCOM mission and roles as described on the USSOCOM public website.

4.1.3. SMEs are considered Key Personnel in accordance with Clause 5652.237-

4.2. SBIR Outreach Efforts

4.2.1. The contractor shall perform SBIR/STTR program outreach to small businesses unfamiliar with USSOCOM's technology and acquisition programs using electronic means such as web site postings, webinars, mailings, brochure development; and face-to-face venues such as conferences.

4.2.2. The contractor shall instruct small business owners and employees on the DoD and USSOCOM SBIR/STTR program procedures.

4.2.3. The contractor shall perform outreach by attending conferences and other events as directed.

4.2.4. In support of SBIR/STTR conferences, the contactor shall:

4.2.4.1. Maintain and revise the government approved design of a USSOCOM

SBIR/STTR Program display.

4.2.4.2. Transport, set-up, and break-down of the USSOCOM SBIR/STTR

Program display.

4.2.4.3. Provide two SMEs to support each of three conferences per year;

personnel shall be SBIR and STTR SMEs (see paragraph 4.1 and 2.6 above).

4.2.5. The contractor shall coordinate with agencies external to USSOCOM and with USSOCOM Components and Theater Special Operations Commands (DoD, SBA, etc,) to facilitate the information flow about the USSOCOM SBIR/STTR Program.

4.2.6. The contractor shall develop, maintain, and revise handout materials for use at conferences, workshops, and other outreach events. Handout materials shall be approved by the USSOCOM SBIR/STTR Program Office before being printed and distributed.

4.2.6.1. The contractor shall develop USSOCOM SBIR/STTR Program information brochures/pamphlets. The brochures/pamphlets shall consist of Government furnished: logos; background for the front cover; photographs; electronic files for developing page layout; and all verbiage for each page layout.

4.2.6.2. Proof copies of brochures/pamphlets shall be submitted to USSOCOM SBIR/STTR Program Office for review, comments, and approval. SBIR/STTR Program Office comments shall be incorporated before being approved for publication and distribution.

4.2.6.3. As part of its firm fixed price, the contractor shall purchase and transport 1,000 brochures/pamphlets to conferences and USSOCOM.

Brochures/pamphlets will be bi-fold, 11 X 12 unfolded, high gloss, color, high quality and professional in design and appearance.

Excess inventory of brochures/pamphlets shall become the property of the Government upon completion of the contract.

4.2.6.4. Contractor shall provide government approved business cards (~1,000 each) to its SMEs for distribution at conferences and outreach events.

4.2.7. As part of its firm fixed price, the contractor shall pay all fees associated with conference attendance at two national SBIR conferences and Special Operations Forces Industry Conference (SOFIC) annually to include booth space rental.

4.3. Mailing Lists

4.3.1. The contractor shall develop, maintain, and revise email lists of contacts made at conferences and other outreach venues.

4.3.2. The contractor shall develop and maintain a mailing list of companies for use at distributing SBIR/STTR program related announcements.

4.3.3. Mailing lists shall be maintained in the SBIR proposal evaluation application.

4.4. Quad Charts

4.4.1. The contractor shall develop Success Story Quad Charts which require:

4.4.1.1. The USSOCOM SBIR/STTR Program Office to send the initial request-for-information letter to the firm.

4.4.1.2. Coordination of Quad Charts development with the firm.

4.4.1.3. Obtaining signed company release forms and signed Quad Charts.

4.4.1.4. Posting Quad Charts on the public website.

4.4.1.5. Updating Quad Charts as necessary.

4.5. USSOCOM SBIR/STTR Public Site

4.5.1. The contractor shall administer, maintain, update and upgrade a USSOCOM

SBIR/STTR public website (http://www.ussocomsbir.com) for the USSOCOM SBIR/STTR Program Office as directed. The contractor shall employ the use of the SBIR/STTR public website to:

4.5.1.1. Conduct and post webinars.

4.5.1.2. Track webinar attendance and visitor information.

4.5.1.3. Capture evaluations and provide analysis of attendance and evaluations.

4.5.1.4. Post information regarding contract award selectees.

4.5.1.5. Post USSOCOM SBIR/STTR success stories.

4.5.1.6. Post USSOCOM SBIR/STTR related program information.

4.5.1.7. Post items of interest to small businesses.

4.5.1.8. Analyze website usage and statistics.

4.5.2. All content, documentation, and site layout shall be approved by the USSOCOM

SBIR/STTR Program Office prior to making them available to the public.

4.6. SBIR/STTR Proposal Evaluation Application

4.6.1. The contractor shall provide, administer, maintain, update and upgrade a

SBIR/STTR program database structure in a database application, such as MySQL or PHP.

4.6.2. The contractor shall upgrade the database as appropriate and applicable to incorporate software version releases, enhancements and/or changes based on lessons learned and user issues/recommendations. Historically, these upgrades have averaged 2-3 per year.

4.6.3. The contractor shall maintain multiple user permission levels as they pertain to the user’s assignment (program manager, lead evaluator, technical evaluator, or contracting officer). Permission levels are assigned/designated by the USSOCOM SBIR/STTR Program Office.

4.6.4. The contractor shall restrict Lead and Technical Evaluators to only applicable proposals as designated by a Government representative.

4.6.5. The contractor shall provide Lead and Technical Evaluators with the ability to access, download, and assist in performing evaluations of SBIR/STTR proposals.

Evaluators shall be able to click on a proposal number, link to the proposal, print the proposal if required/desired, and type in and save comments in the application.

4.6.6. The contractor shall maintain cyber security sufficient to maintain protection of data and to safeguard against unauthorized persons or IT systems gaining access to the information residing in the application or the release of any information to unauthorized persons or IT systems.

4.6.7. The contractor shall have a workflow that ensures the system is password protected and provide user names and passwords to individuals designated by the USSOCOM Program office within two business days of the initial request.

4.6.8. The contractor shall coordinate with DoD SBIR/STTR program personnel to achieve near real time transfer of proposals designated for USSOCOM from the DoD Proposal Submission site to the USSOCOM Proposal Evaluation Application.

4.6.9. The contractor shall maintain a Help/Frequently Asked Questions (FAQ) Section within the application which addresses user assignments and furnishes the current simplified Source Selection Plan provided by the USSOCOM SBIR Program Office.

4.6.10. The contractor shall perform data management and tracking which requires--

4.6.10.1. Performing database maintenance functions as needed (archiving, parameter settings, backups, etc.)

4.6.10.2. Performing coding enhancements and upgrades as necessary (see

4.6.2 above).

4.6.10.3. Performing ongoing database management and reporting tasks.

4.6.10.4. Creating ad hoc reports and analysis information as needed.

4.6.10.5. Ensuring the data is reliable and does not lose its integrity.

4.6.11. The contractor shall provide technical support which requires--

4.6.11.1. Performing alpha testing and assisting customers with beta testing upgrades to the application.

4.6.11.2. Providing one-on-one support to assist end-users with learning and understanding system functionality and capabilities.

4.6.11.3. Providing training to USSOCOM SBIR/STTR Program Office personnel and other USSOCOM customers as needed.

4.6.12. The contractor shall prevent loss of the data residing in the application and back up the data on a continuous basis, but no less than weekly.

4.7. Help Desk Support

4.7.1. The contractor shall provide Help Desk Support during normal east coast business hours which requires--

4.7.1.1. Responding to phone message and email requests within 24 hours, not including weekends and Federal holidays.

4.7.1.2. Researching and answering inquiries from the public on the legislation and policy guidance of the SBIR/STTR Program, and upcoming SBIR events.

4.7.2. Help Desk is not required to be staffed full-time.

5. Security Contractor employees do not require security clearances at any level. All work is unclassified, performed outside USSOCOM facilities, and does not require access to USSOCOM networks. A security clearance is not required for the contractor to satisfy the requirment of transferring proposals from DoD’s unclassified proposal submission site (see 4.6.8 above).

6. Transition

6.1. Transition In:

6.1.1. Transition of the SBIR/STTR Public Site:

6.1.1.1. Within 14 days of contract award, the contractor shall meet with the incumbent contractor to obtain the necessary technical information and documentation to assume full administration and maintenance of the public site.

6.1.1.2. The contractor shall assume hosting of the SBIR/STTR Public Site no later than 1 April 2016.

6.1.1.3. The contractor shall ensure the SBIR/STTR Public Site remains available without loss of functionality, capability, or data.

6.1.2. Transition of the SBIR/STTR Proposal Evaluation Application

6.1.2.1. The contractor shall follow the transition plan submitted as part of its proposal and keep the Government fully informed of status throughout the transition period. Throughout the phase-in/phase-out periods, it is essential that attention be given to minimize interruptions or delays to work in progress that would impact the SBIR/STTR Program Office mission. The contractor must plan for the transfer of work control, delineating the method for processing and assigning tasks during the phase-in/phase-out periods.

6.1.2.2. A Transition Plan Status Report shall be provided weekly until transition is complete.

6.2. Transition Out

6.2.1. Contractor shall assist the successor contractor pursuant to Clause 52.237-3, Continuity of Services.

6.2.2. The transition Out period shall begin 60-90 days prior to expiration of the contract.

6.2.3 If the SBIR/STTR Public Site and SBIR/STTR Proposal Evaluation Application functionality are to continue at the end of this task order, the contractor shall:

6.2.1.1. Ensure both the SBIR/STTR Public Site and SBIR/STTR Proposal Evaluation Application are functional to the then current specifications.

6.2.1.2. Ensure both the SBIR/STTR Public Site and SBIR/STTR Proposal Evaluation Application are fully documented to ensure both are transferable and deployable by a successor contractor with negligible assistance from the contractor.

6.2.1.3. Ensure SBIR/STTR Public Site and SBIR/STTR Proposal Evaluation Application documentation enables a successor contractor to perform maintenance and upgrades to the website and application using the documentation as the baseline.

6.2.1.4. Ensure data residing within the SBIR public website and SBIR Proposal Evaluation Application is available upon transfer and is not lost, destroyed, or otherwise un-retrievable upon transfer of the SBIR public website and SBIR Proposal Evaluation Application to the successor contractor.

6.2.1.5. Provide the then current Outreach Email Listing being maintained for contacts made at conferences and other outreach venues and mailing list of companies that are receiving SBIR related announcements.

6.2.1.6. Not assess any licensing or any other fees for use of the SBIR public website and SBIR Proposal Evaluation Application by a successor contractor.

6.2.1.7. Pass unlimited rights to all documentation produced to develop, maintain, and upgrade both the SBIR public website and SBIR Proposal Evaluation Application, to include source codes on to the Government. The SBIR public website and SBIR Proposal Evaluation Application shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. The documentation and materials may not be used or sold by the contractor without written permission from the Contracting Officer.

All materials and data supplied to the Government shall be the sole property of the Government and may not be used for any other purpose.

This right does not abrogate any other Government rights.

7. Government Furnished Equipment/Property (GFE/GFP) The Government anticipates off site support for this requirement; therefore, there is no GFE. The SBIR/STTR Program Display (reference 4.2.4.1) will be provided as GFP. Materials needed to support outreach requirements are the responsibility of the contractor to produce and disseminate. The USSOCOM SBIR Program Office shall review and approve any and all materials to be produced under this contract prior to printing, manufacture, and/or distribution.

8. Quality This section describes the Quality Control components for this effort. The following sub-sections provide details of various considerations on this effort.

8.1 Quality Control

The contractor shall develop a Quality Control Plan (QCP) and maintain an effective quality control program to ensure services are performed in accordance with this Performance Work Statement. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which he assures himself that his work complies with the requirement of the contract.

The QCP will be submitted as an addendum to the Technical proposal. The Contracting Officer may notify the contractor of required modifications to the plan during the life of the contract. The contractor shall coordinate suggested modifications and obtain acceptance of the plan by the Government. Any modifications to the program during the period of performance shall be provided to the Contracting Officer for review/acceptance no later than 10 working days prior to the effective date of the change. The QCP shall be subject to the Governments review and approval. The Government may find the QCP "unacceptable" whenever the contractors procedures do not accomplish quality control objective(s). The contractor shall revise the QCP within 10 working days from receipt of notice that QCP is found "unacceptable."

8.2 Quality Assurance

The Government shall monitor the contractor’s performance in accordance with Section 3 above.

9. Deliverables The contractor shall provide deliverables as described in this task order. Deliverables shall be specified by the Government. Format and delivery schedule for deliverables shall be outlined in CDRLs.

Number Name Frequency Quantity 0001 Contract Performance Reports, mutually agreeable format Quarterly 1

0002 Transition Plan Status Reports, mutually agreeable format

Weekly-until Transition is complete

0003 USSOCOM SBIR/STTR Public Site Continuous 1 0004 SBIR Internet Based Proposal Evaluation

Application Continuous 1

SBIR Internet Based Proposal Evaluation Application Acceptance Testing

1. In order for the SBIR Evaluation Application to be acceptable the Government will test the application for the following:

a. Multiple levels of user permissions for each individual SBIR or STTR proposal.

These include: Program Manager, Lead Evaluator, Technical Evaluator, and Contracting Officer. Permission levels of viewing based on read-only, view-only awards, view only reports, etc. Permission levels will be assigned within the application by the USSOCOM SBIR/STTR Program Office.

b. Lead and Technical Evaluators able to access, download, and document evaluations of SBIR/STTR proposals.

c. Technical Evaluators able to lock his/her entered evaluation data on a proposal and notify the Lead Evaluator. Allow the Lead Evaluator to unlock the Technical Evaluator’s evaluation data.

d. Lead Evaluator able to lock his/her entered evaluation data on a proposal along with his/her recommendation to proceed/not to proceed with a contract award, and electronically notify the USSOCOM SBIR/STTR PM. USSOCOM SBIR/STTR PM able to unlock the Lead Evaluator and Technical Evaluator evaluations individually.

e. USSOCOM SBIR/STTR PM able to access and download proposals and evaluations, document approval/disapproval of the Lead Evaluator’s recommendation to proceed/not to proceed with a contract award, and electronically notify a Contracting Officer of a completed evaluation.

f. Able to display the numerical Technical and Lead Evaluator information by last name of the evaluator and evaluation role by individual proposal and by topic number of the solicitation.

g. Able to search and sort by topic solicitation year, topic number, topic title words, proposal number, and name of firm.

h. Able to electronically acknowledge having read the Simplified Source Selection Plan (provided by the USSOCOM SBIR Program Office) and to acknowledge a Non- Disclosure Agreement (provided by the USSOCOM SBIR Program Office) prior to gaining access to each proposal.

i. Able to generate a report that shows the date, time, and name of person for each access to each proposal, searchable and sortable for each recorded factor.

j. Able to prevent information residing in the database from being accessed by unauthorized personnel.

k. Password protection and assignment of user names and passwords to individuals and allow the individual to access the application upon being assigned a user name and password within two business days of the request.

l. Capability for users to recover forgotten user names and passwords electronically.

m. Ability for all users to access the full SBIR/STTR proposal from the individual proposal evaluation page.

n. Able to export Lead and Technical Evaluator evaluation documentation into a

Microsoft Word document.

o. Able to prevent accidental or intentional access to the application by unauthorized persons or IT systems.

p. Able to process near real time transfer of proposals designated for USSOCOM from the DoD Proposal Submission site to the USSOCOM Proposal Evaluation Application.

q. Includes a Help Section within the application which answers questions involving user assignments and furnishes the current Simplified Source Selection Plan provided by the USSOCOM SBIR Program Office.

r. Able to access to the application via the Internet hosted at a commercial site.

s. An overarching database management system.

t. Capable of database maintenance functions as needed, such as archiving, parameter settings, backups, etc.

u. Includes a reporting capability to generate standard and ad hoc reports related to statistical data related to the SBIR and STTR programs and provide analysis information as needed to meet internal and external requirements. Examples of reports include DoD SBIR reporting provisions at the end of each solicitation and during the annual reporting period, etc.

v. Able to capture and report a full range of information obtained from small businesses interested in the SBIR/STTR programs.

w. Includes documentation for the operation and maintenance of the application.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been added by full text:

QUESTIONS AND ANSWERS

Q1.a. Is there an incumbent for this effort?

A1.a. Yes

Q1.b. If so, are they eligible to compete for this effort?

A1.b. All interested vendors that are Women Owned Small Business concerns are eligible to compete for this effort.

Q2. What is the current level of effort supporting this requirement? Since this is LPTA, without more quantification, the incumbent has an advantage.

A2. There is no mandatory/required level of effort (LOE). The LOE to support the conferences and outreach events has historically been two SMEs. Refererence Section C, 2.6 of the solicitation.

Q3. What constitutes "normal east coast business hours? Please clarify.

A3. 8:00 AM to 5:00 PM Eastern Time

Q4.a. Is there an existing web site?

A4.a. Yes

Q4.b. If so, does it belong to the government or the current contractor? If it belongs to the government and can be taken over, the prices would be vastly different for modifications/upgrades. Please clarify.

A4.b. The existing website will be transferred to the successful offeror.

Q5.a. Is there any existing proposal evaluation application?

A5.a. Yes

Q5.b. If so, does it belong to the government or the current contractor ? If it belongs to the government and can be upgraded, prices are vastly different for modifications/upgrades.

Please clarify.

A5.b. The existing proposal evaluation application does not belong to the government.

Q6. Who is the current incumbent for this effort? What is the incumbent contract number?

A6. The incumbent is Dawnbreaker, Inc. The applicable contract number is H92222-10-F-

Q7. Will the government provide the current level of effort (Full Time Equivalents) in order to help determine a baseline for support for this contract?

A7. The requirements in this solicitation are not the same as the requirements in the expiring contract. As such, each offeror will have to determine the level of effort required to support this solicitation.

Q8. CLIN ITEM Number 0002, 1001, 2001, and 3001 require a FFP quote including travel to, “Two of the conferences are typically held in the metro Washington, D.C. area and Tampa, FL.

The location of the third will be determined at a later date but will be a CONUS location.” Since the solicitation does not specify the exact dates, durations, and all destinations for the travel, please provide a plug number for such costs so that bidders may provide a fair and equitable price proposal.

A8. A plug number will not be provided for travel since travel will NOT be a separate CLIN on the contract. Paragraph 2.6 of Section C identifies the number of personnel, the length of the conferences and two travel days per conference. Determining/Estimating the travel costs to/from the third location to be included in the fixed price will have to be accomplished by the offerors based on their location, knowledge of this program, and their business practices.

Q9. Responders are to document their price for the transition period. While the transition shall begin within seven days of award, and be complete by 1 April 2016, can the government provide an estimated date of contract award so this CLIN can be properly priced?

A9. The estimated date of contract award is 1 Feb 2016.

Q10. While work performance will be performed at contractor facilities, does the government require regular visits to USSOCOM offices in Tampa, Florida to support PWS execution (such as outreach, coordination with USSOCOM Components and Theatre Special Operations Command, as well as external agencies)? If yes, on average, how often will personnel be required to support at USSOCOM facilities?

A10. No regular visits to USSOCOM offices in Tampa, FL is required.

Q11. The solicitation does not specify minimum qualifications for the SMEs, who are considered Key Personnel. Please confirm responders are to provide Key Personnel who we deem are the best candidates for supporting the requirements of this solicitation.

A11. Offerors are expected to provide SMEs that are the best candidates to support the requirements of this solicitation in accordance with Section C, paragraph 4.1.

Q12. In section 4.2.6.3, contractors shall purchase and transport brochures/pamphlets to conferences at USSOCOM. Will the government please provide the different types of brochures/pamphlets (i.e. 5 different 8/5x11 brochures, 1 postcard size brochure, and 3 tri-folds, and 1 8-page pamphlet), and historical quantities (average 2000 of each brochure, 500 postcards, 500 each tri-folds, and 1000 pamphlets) of each in order to develop accurate costs associated with this task?

A12. Section C has been revised. See paragraph 4.2.6.3

Q13. In addition to brochures and pamphlets, will any other items need to be procured for conference exhibits, such as giveaways? If so, what types and quantities have been distributed in the past?

A13. In the past, small containers of mints have been procured as give-aways.. However, due to current supply levels and other procurement methods available, if necessary, no other items are required under this solicitation.

Q14. Section 4.2.7 refers to purchasing and securing two national SBIR conferences and the Special Operations Forces Industry Conference (SOFIC) annually (to include booth space and rental). The 2016 National SBIR/STTR conference is scheduled for May 23-25, and 2016 SOFIC is scheduled for May 23-26. These two events are scheduled the same week. As the contract requires two SMEs attend each event, along with booth display and printed material, this will require a total of 4 SMEs, two booths, and associated shipping of material for both of these conferences. Please confirm attendance is required at both conferences.

A14. Due to the scheduling conflict the support personnel will be split between the two conferences. Only one booth set-up will be required to be shipped. SOFIC does not charge a fee for the SBIR booth/space.

Q15. Booth space at the annual USSOCOM SOFIC conference is often scheduled and sold out well in advance of the conference. Please confirm USSOCOM has secured booth space (either reserved or purchased the space) for the 2016 conference, as it may be difficult to obtain a booth so close to the event after contract award. With the National SBIR/STTR conference schedule so close to contract award, please confirm the government has USSOCOM has secured booth space (either reserved or purchased the space) for the 2016 conference, as it may be difficult to obtain a booth after the contract has been issued. If applicable, please confirm any conference booth space contracts and insurance purchased by the incumbent will convey to new prime contractor.

Please provide size and weight specifications for the SBIR booth display in order to determine approximate shipping costs associated with the items. Will the government please clarify if the bidder will be responsible for maintenance and purchase of new booth display(s) if needed during contract execution.

A15. Answers will be provided via a separate amendment.

Q16. Approximately how many quad charts are prepared each year? Are these quad charts printed and distributed at outreach and conference events? If so, approximately how many types and quantities have been produced in the past?

A16. Approximately 20 charts per year will be required. The quad charts are provided electronically to USSOCOM only.

Q17. Does the government or contractor own the www.ussocomsibir.com domain? Is the contractor required to pay for annual domain renewal costs?

A17. The current contractor will transition the site as is. The contractor will be responsible for annual domain costs.

Q18. What platform is this Public Site built on (custom platform, word press, etc)? Are there any unique site management tools (content managers, webinar platforms, etc) associated with the site? If yes, will the government provide this information to ensure successful transition of hosting and management upon contract award?

A18. Answer will be provided via a subsequent amendment.

Q19. The Public Site has an established help line telephone number. Will this number need to be transferred as well as part of contract execution?

A19. A new telephone number will need to be established.

Q20. Does this Proposal Evaluation Application current exist, and if so, is it in use by USSOCOM personnel?

A20. A proposal evaluation application does currently exist. The current application does NOT belong to the government, it is proprietary to the incumbent.

Q21. If not, has any development begun on this Application? If yes, what platform (Oracle, SQL, PHP) is the Application being designed in?

A21. The successful offeror will be required to develop an application. See Section C, paragraph 4.6 of the solicitation

Q22. If not, is there a requirements document that that has been created in regards to the full size, scope, and complexity of this Application beyond what is provided on Page 14’s SBIR Internet Based Proposal Evaluation Application Acceptance Testing?

A22. There is no other requirements document.

Q23. If not, when does the government require this task be completed and ready for use by designated personnel?

A23. The transition must be complete and full support shall begin NLT 1 April 2015.

Q24. Will this Application have to be certified, accredited, and obtain an Authority to Operate in compliance with Information Assurance protocols prior to acceptance and use by the government?

A24. Information Assurance protocols will not be required since the application will not reside or interact with any government networks. However, it must provide protection for company proprietary and source selection information.

Q25. Does the government currently have an agreement/memorandum of understanding with the DoD SBIR/STTR Web Program/Portal to extract/import data from their site to this Proposal Evaluation Application?

A25. There is no written agreement nor has there been a requirement to have a written agreement in the past. USSOCOM will ensure access to the required information is available to contractor personnel supporting this requirement.

Q26. Are there any access restrictions to the current data such as requiring the user to access data with a CAC?

A26. No. The USSOCOM SBIR support contractor will provide each approved user with a user name and password.

Q27. What database structure (Oracle, SQL, etc.) is the DoD SBIR/STTR Web Program/Portal built in?

A27. The database structure of the DoD SBIR/STTR portal is unknown and not applicable to this solicitation.

Q28. Per Section 4.6.5, “The contractor shall provide ….Evaluators with the ability to access, download, and assist in performing evaluations..” Will the government expand on the requirements these evaluators require? For example, Evaluators need to be able to download and save proposals, upload comments into the site, report evaluations within the Evaluation Application, etc.

A28. Evaluators shall also be able to click on a proposal number, link to the proposal, print the proposal if required/desired, and type in and save comments in the application. Paragraph 4.6.5 has been revised.

Q29. In regards to Section 4.6.6, are there any specific safeguard requirements USSOCOM requires for this Evaluation Application (such as SSL Certificates, CAC approved log in, etc.)?

A29. The government PM will provide the evaluator’s name, email address, and phone number to the contractor; the contractor will provide the evaluator a user name and password, and access to proposals designated by the government PM.

Q30. Section 4.6.11 refers to testing and training. Will one-on-one support and training to USSOCOM SBIR/STTR Program Office Personnel need to be done in person at USSOCOM facilities?

A30. The contractor will not be required to perform any functions in person at USSOCOM facilities.

Q31. Section 6.1.1.1 indicates that the transition needs to occur with the incumbent contractor within 14 days of contract award, however CLIN 0001 requires work to begin within 7 days.

Please confirm which timeframe is correct.

A31. Both timeframes are correct. Transition shall begin within 7 days of contract award as described in CLIN 0001 and contact with the incumbent contractor shall be made within 14 days of contract award. The government expects that transition will require more effort than assuming admin and maintenance of the public site from the incumbent contractor. The government is not intending to direct all transition actions.

Q32. SBIR Internet Based Proposal Evaluation Application Acceptance Testing (Page 14).

Does this application need to reside under the current SBIR/STTR Public Site?

A32. No.

Q33. Item c – what type of evaluation data is to be captured? Is the data in the form of free text, scoring (pass/fail, sliding scale, etc)? Approximately how many fields will be required for the evaluation portion?

A33. The evaluation data will be free text in three major categories and then the proposal will be assigned a range. There are three major categories for the free text: Technical, Personnel, and Commercialization.

Q34. Approximately how many fields of data need to be captured in this application? Item v.

indicates the ability to capture and report information from small businesses interested in SBIR/STTR programs – please confirm this is a separate reporting requirement (i.e. not extracted from proposal data) and entry fields that small businesses will need to complete in order to accurately track and capture.

A34. This refers to the information that the small businesses provide when inputting its proposal into the DoD submission site.

Q35. Section L – Proposal Submittal. Under d, Part IV, Price Factor, please expand on what is required for submission. As this is a Lowest Price Technically Acceptable Firm Fixed Price effort, it is unclear as to whether total price by CLIN, or a breakout of all resources that comprise the price is required.

A35. A firm, fixed price by CLIN is required in the price submission. Offerors are instructed to ensure they have accounted for all costs/resources necessary to perform the requirements as detailed in the solicitation.

Q36. Section L, page 40, under subsection 4 b, Part II: Technical factor 1 Technical Approach of the solicitation states - "The offeror shall outline its technical approach. The offeror shall address each of the specific tasks as listed in the PWS." Please clarify, should the contractor respond to PWS Section 4, Specific Requirements as shown on pages 7 through and including page 10 of the solicitation?

A36. Offerors shall submit their technical approach to satisfy all requirements in the solicitation as detailed in Section C.

Q37. Is the Government requesting the contractor to respond to PWS Sections 1 through and including section 9 as shown on pages 5 through and including page 13 of the solicitation in a ten

(10) page response?

A37. Offerors shall adher to page limits as detailed in Table 2 of Section L.3

Q38. Can you please provide me the name of the existing contractor?

A38. Current support is provided by Dawnbreaker, Inc.

Q39. Who is the incumbent and what is the corresponding contract number?

A39. The incumbent is Dawnbreaker, Inc. The applicable contract number is H92222-10-F-

Q40. Can you define the specific personnel requirements (i.e., positions, FTE)?

A40. There is no mandatory/required level of effort (LOE). The LOE to support the conferences and outreach events has historically been two SMEs. Refererence Section C, 2.6 of the solicitation.

Q41. What are the minimum personnel qualification requirements (e.g., education, years of experience)?

A41. Offerors are expected to provide SMEs that are the best candidates to support the requirements of this solicitation in accordance with Section C, paragraph 4.1.

Q42. Are the SMEs expected to have knowledge across all USSOCOM technology areas of interest?

A42, No. See Section C, paragraph 4.1 for SME requirements.

Q43. Do you have an existing evaluation tool for the SBIR/STTR or do we need to develop a tool for USSOCOM?

A43. A proposal evaluation application does currently exist. The current application does NOT belong to the government, it is proprietary to the incumbent. The successful offeror will be required to develop an application. See Section C, paragraph 4.6 of the solicitation

Q44. Would USSOCOM grant a 2 week extension of the proposal due date to allow questions to be answered and reflected in bids?

A44. The due date for proposal submission is being extended until 11:00 AM ET on 15 Jan 2016.

Q45. CLIN 0001 is a priced Transition-in period. Are you requiring a Transition Plan with Proposal submission? If yes, would the Transition Plan be part of the 10 page Technical Proposal, Technical Proposal page limitation will be expanded to include the Transition Plan, or another required attachment (Part V)?

A45. A transition plan is required and shall be submitted as an Addendum to the Technical proposal and does not count against the page limitation.

Q46. Is there a requirement for Key Players resumes to be submitted with the proposal? If so, are they included in page count? What volume should they be included in?

A46. Key Personnel resumes are required. Resumes shall be no longer than 2 pages each. The resumes shall be submitted as an addendum to the Technical Proposal and does not count against the page limitation.

Q47. Quoting the RFP Section 8.1 Quality Control: “The finalized QCP will be provided to the Government no later than contract award.” Is this a typo, do we owe the QCP with our proposal, or would it be more appropriate to be turned in at a time after award? If it is to be turned in with the proposal is the QCP to be part of the 10 page Technical Proposal, Technical Proposal page limitation will be expanded to include the Transition Plan, or another required attachment (Part V or Part VI)?

A47. A Quality Control Plan is required and shall be submitted as an Addendum to the Technical proposal and does not count against the page limitation.

Q48. Will the awardee be provided all Source Code, HTML files, data, email lists, URLs, webinars, and any associated software for the public website and Proposal Evaluation System, Help Desk and other IT hardware or software to meet SOW requirements?

A48. The existing website will be transferred to the successful offeror. The successful offeror will be required to develop a proposal evaluation application. See Section C, paragraph 4.6 of the solicitation.

Q49. What is the current and historical, annual Level of Effort? Is it anticipated that the work can be accomplished with this same level of effort?

A49. There is no mandatory/required level of effort (LOE). The LOE to support the conferences and outreach events has historically been two SMEs. Refererence Section C, 2.6 of the solicitation.

Q50. Does the government require that CLINS No. 0002, 1001, 2001, 3001 be accomplished by full time personnel, or part-time assistance?

A50. There is no mandatory/required level of effort (LOE). The contractor will be responsible to ensure all services are provided using the LOE the contractor determines is appropriate.

Q51. Since the actual location of personnel and conferences supported are an unknown, would the government provide a NTE travel plug?

A51. A plug number will not be provided for travel since travel will NOT be a separate CLIN on the contract. Paragraph 2.6 of Section C identifies the number of personnel, the length of the conferences and two travel days per conference.