GVRA CMS Offeror_s Conference Presentation.pptx

PPTX presentation 15 MB Posted Nov 12, 2025

Attached to: GVRA Case Management System
Solicitation number: 41200-GVS0000020
Issued by: Georgia

About this file

Written by GovTribe AI · May 1, 2026

This document is a presentation from the Georgia Department of Administrative Services (DOAS) State Purchasing Division and the Georgia Vocational Rehabilitation Agency (GVRA) for a Bidders' Conference regarding the procurement of a Case Management System. GVRA seeks a single supplier to implement a new vocational rehabilitation case management system that will streamline processes and improve user experience for staff, clients, and partners. The solution must include project management and implementation services, training and support for all user groups, and a comprehensive, integrated system to support GVRA's five statutory programs. The non-mandatory Bidders' Conference was held on November 20, 2025, at 1:30 p.m. ET via webinar. Written questions are due by December 2, 2025, at 5:00 p.m. ET, with responses provided on or about December 5, 2025. Proposals are due on December 16, 2025, at 2:00 p.m. ET. All communications regarding the solicitation must be directed exclusively to the Issuing Officer, Elizabeth Wardingley (Elizabeth.Wardingley@doas.ga.gov; 470-737-3630), and suppliers are prohibited from contacting any other state staff members.

Suppliers must submit mandatory response documents including the Mandatory Response Worksheet (Attachment C), Mandatory Scored Response Worksheet (Attachment D), Additional Scored Response Worksheet (Attachment E), Cost Proposal Worksheet (Attachment F), Supplier Responsibility Questionnaire (Attachment H), Supplier Cloud Use Questionnaire (Attachment I), Tax Compliance Form (Attachment J), Requirements and Capabilities Matrix (Attachment K), Department of Audits Immigration and Security Form (Attachment V), and Trade Secret Affidavit (Attachment W). Cost will be evaluated based on total cost. Suppliers must also review the contract template and submit a red-lined copy with exceptions and legal commentary. Due to federal funding regulations, subcontracting is not permitted. Proposals must be submitted through the Team Georgia Marketplace procurement platform, and the State reserves the right to reject any response from suppliers who violate communication restrictions or fail to comply with submission requirements.

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November 20, 2025

GVRA

Case Management System

41200-GVS0000020

Elizabeth Wardingley Issuing Officer

48800-VET0000004

Agenda

Welcome Introductions Agency Overview Purpose of the Procurement Project Overview Schedule of Events Mandatory, Mandatory Scored and Additional Scored Requirements Cost Proposal Worksheet General Solicitation Instructions Reminders Team GA Marketplace – Demonstration Closing Remarks

41200-GVS0000020

Purpose: To provide a general overview of the eRFP, and to provide instructions for entering proposals in the Team Georgia Marketplace procurement tool.

This conference is Not Mandatory. Attendance for this session is not a requirement for submitting a proposal.

The information in this presentation will be recorded and will be uploaded as a reference.

Elizabeth Wardingley Agency Sourcing Manager Department of Administrative Services Agency Sourcing Division Elizabeth.Wardingley@doas.ga.gov Phone: 470-737-3630 Welcome!

40300-DAS0000169

Introductions DOAS Introductions Supplier’s, please include your name, company information including address, telephone number and email address in the Chat.

Meeting Rules and Format

It is imperative you respect the process of this procurement and not speak with staff members other than the Issuing Officer (Elizabeth Wardingley) regarding this solicitation.

We ask State staff, other than the Issuing Officer, not to speak to Suppliers regarding this Sourcing Event.

All questions will be directed to the Issuing Officer.

The State will answer all questions regarding the Team Georgia MarketPlace demonstration during this conference. Responses to questions around the RFP will be deferred and provided in the Q & A posted to the Georgia Procurement Registry.

Agency Overview Department of Administrative Services, State Purchasing Division

The State Purchasing Division (SPD) oversees the procurement functions for the State of Georgia and manages all policies related to procurement.

SPD negotiates Statewide Contracts and provides technical assistance to State Entities in conducting and evaluating entity-specific competitive solicitations.

Georgia Vocational Rehabilitation Agency The Georgia Vocational Rehabilitation Agency operates five integrated and interdependent statutory programs with primary goal – to help individuals with disabilities achieve independence through competitive integrated employment. The programs include Vocational Rehabilitation (VR), Disability Adjudication Services, Business Enterprise Program, Georgia Industries for the Blind and Roosevelt Warm Springs/Cave Spring Center.

eRFP General Overview

Purpose of Procurement and Project Overview

This electronic Request for Proposal (“eRFP”) is being issued to solicit proposals from suppliers to implement a new vocational rehabilitation case management system for the Georgia Vocational Rehabilitation Agency (“State Entity”, “GVRA”). The State intends to award a single contract to a Supplier who can provide the solution, provide project management and implementation services, provide training and support for staff, clients, and partners, and enter into a contractual agreement. Due to federal funding regulations, subcontracting is not permitted.

Schedule of Events

Description	Date	Time
Bidders/Offerors’ Conference Location:

Webinar

Attendance is: Optional

	November 20, 2025	1:30 p.m. ET
	Due date for Written Questions
Questions should be submitted on Attachment R – Supplier Q&A Template	December 2, 2025	5:00 p.m. ET

Responses to Written Questions (on or about)	December 5, 2025	5:00 p.m. ET
Proposals Due/Close Date and Time	December 16, 2025	2:00 p.m. ET

Mandatory Response Worksheet Attachment C

Mandatory Scored Response Worksheet Attachment D

Additional Scored Response Worksheet Attachment E

Cost Proposal Worksheet Attachment F

Cost Proposal Highlights Please review instructions and all tabs and enter information where required.

Cost will be evaluated based on the Total Cost.

Requirements and Capabilities Matrix Attachment K

Other Important Documents/Requirements Attachment G - Contract Template Please read contract template and submit a red lined copy of exceptions with comments of why your company cannot agree to this language. (Have your legal read through contract).

Solicitation Instructions All communications should be directed to the Issuing Officer, Elizabeth Wardingley.

From the issue date of this eRFP until the final award is announced or cancelled, Suppliers are not allowed to communicate for any reason with any State staff member regarding this eRFP - except through the Issuing Officer.

Prohibited communication includes all contact or interaction, including but not limited to telephonic communications, emails, faxes, letters, or personal meetings, such as lunch, entertainment, or otherwise.

The State reserves the right to reject the response of any Supplier violating this provision.

Submit your bid responses early.

Timely proposals will be evaluated in accordance with the steps outlined within section 6 of the eRFP document.

Solicitation Instructions The Supplier must mark “Yes” and respond accordingly to each question in the Mandatory Response Worksheet (Attachment C).

In the Mandatory Scored Response Worksheet (Attachment D), the Supplier must answer each question/requirement for the categories when submitting a bid response. Failure to answer each question/requirement may cause bid to not be considered for award. Be advised there may be documents to upload with the narrative response.

Supplier is not required to answer question on Additional Scored Response Worksheet (Attachment E), but any response will be scored according to Section 6 of eRFP document.

Bidders must submit a cost worksheet (Attachment F). Additional alternative cost structures will not be considered.

List of required documents to return with proposal submission:

Attachment C- Mandatory Response Worksheet

Attachment D- Mandatory Scored Response Worksheet

Attachment E – Additional Scored Response Worksheet

Attachment F- Cost Worksheet

Attachment H – Supplier Responsibility Questionnaire

Attachment I – Supplier Cloud Use Questionnaire

Attachment J – Tax Compliance Form

Attachment K – Requirements and Capabilities Matrix

Attachment V – Dept of Audits Immigration and Security Form

Attachment W – Trade Secret Affidavit

Team Georgia Marketplace – Demonstration

Supplier Training Training includes web-based videos, quick reference guides, webinars, and classroom-based Orientations and Seminars across the State!

Team Georgia Marketplace™

The NIGP Commodity Services Code was developed by the National Institute of Governmental Purchasing to bring efficiency to automated purchasing

The NIGP Codes provide an excellent coding structure for standardizing purchasing

Identify which products and/or services you wish to sell to the state

Team Georgia Marketplace™

41200-GVS0000020

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