Gutter Replacement _ Maintenance (RFP 2026_00.pdf

REQUEST FOR PROPOSAL

for

Gutter Replacement & Maintenance

(RFP 2026-0028)

PROPOSAL SUBMITTAL DEADLINE

5:00 P.M. (EST)

Friday, September 11, 2026

LOCATION:

SAVANNAH AIRPORT COMMISSION

400 AIRWAYS AVENUE

SAVANNAH, GA 31408

REQUEST FOR PROPOSAL

Gutter Replacement & Maintenance

RFP 2026-0028

PURPOSE OF PROPOSAL

The Savannah Airport Commission (SAC) is seeking proposals from a qualified firm to provide removal and replacement of existing gutter systems at designated airport canopy structures, along with cleaning and sealing of additional drainage components.

Participation in this RFP process is at the sole expense of the proposer. Any costs incurred in the preparation or submission of a proposal shall not be reimbursed by the Savannah Airport Commission. Proposals for these services will be received by the Savannah Airport Commission until 5:00 P.M. (EST), September 11, 2026, at which time they will be opened by the Commission’s Purchasing Manager, whose contact information is below. All responses to this proposal must be submitted through https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail.

Christy Dixon, A.A.E., NIGP-CPP Purchasing Manager cdixon@flySAV.com

TABLE OF CONTENTS

Airport Overview pg. 3 RFP Timeline pg. 4 Cone of Silence pg. 5 Contract Terms pg. 5 Scope of Services pp. 6-8 Submittal Instructions pp. 9-11 Required Forms pg. 12 Evaluation Criteria & Award pp. 13-15 Exhibits A-H pp. 16-23 https://savannahairport.bonfirehub.com/ mailto:cdixon@flySAV.com

Request for Proposals Gutter Replacement & Maintenance

(RFP 2026-0028)

For Savannah Airport Commission

Airport Overview

The Savannah/Hilton Head International Airport (the “Airport”) is operated by Savannah Airport Commission, a public body corporate organized under the laws of the State of Georgia (Georgia Code L-1952, Section 13) (“Commission”), and an operating agency of the City of Savannah. Commission consists of five members, appointed by the Mayor and Aldermen of the City of Savannah, for a term of five years.

The Commission is responsible for the improvements, maintenance, and operation of the Airport, and it is authorized to enter into contracts for the rental of buildings, land, office space and other property; to adopt rules and regulations for the operation of the Airport; and to have control, custody and direction of all lands, properties and improvements affixed thereto by the actions of the General Assembly, and to have general direction of the same. The Commission meets monthly, usually at 9:00 a.m.

on the first Wednesday of each month, in the Commission Conference Room, located on the third floor of the terminal building at 400 Airways Avenue, Savannah, Chatham County, Georgia. The Commission acts by and through its Executive Director and staff on all matters pertaining to the management and operations of the Airport.

The Airport is a 3,681-acre site located approximately eight miles northwest of the business district of Savannah, only 45 minutes from Hilton Head Island, South Carolina, and less than two hours from the Golden Isles at Brunswick or Charleston, South Carolina. The following major airlines serve the airport: Allegiant Air, American Airlines, Avelo Airlines, Breeze Airways, Delta Air Lines, JetBlue Airways, Southwest Airlines, Sun Country Airlines, and United Airlines. Collectively these airlines, along with affiliated regional air carriers, transported approximately 4.1 million passengers in 2025.

RFP Timeline Summary:

The Commission reserves the right to modify this timeline at any time.

RFP Timeline:

Issue Date: July 24, 2026

Preproposal Meeting August 12, 2026 @ 10:00 am

Additional Site Visits August 14th @ 9:00 am August 18th @ 9:00 am

Written Questions/Comments Due Date: August 21, 2026

Last Addendum Released: August 28, 2026

RFP Response Due Date: September 11, 2026

Notification of Award Notifications to Bidders: NLT November 3, 2026

Questions:

All questions must be submitted through Bonfire and will not be accepted via email or mail. All questions must be submitted no later than August 21, 2026, by COB (5:00pm EST). All responses to questions will be provided through https://savannahairport.bonfirehub.com/ in an addendum by the date noted on this document. Please contact Christy Dixon via email at CDixon@flySAV.com for questions.

Deadline for Submitting Proposals:

September 11, 2026, by COB (5:00pm EST)

Mandatory Preproposal Meeting:

Attendance at the Preproposal Meeting is required to be eligible to submit a proposal.

Proposers planning to attend in person are requested to RSVP in advance. A mandatory site visit will be conducted immediately following the Preproposal Meeting. For proposers unable to attend the site visit immediately after the meeting, additional site visit dates are listed below.

Proposers who are unable to attend the Preproposal Meeting in person may participate via Microsoft Teams. To obtain the Teams meeting information, please contact Melanie Freeman at mfreeman@flysav.com. Participation via Microsoft Teams satisfies the Preproposal Meeting attendance requirement; however, proposers must attend one of the scheduled site visits to meet the site visit requirement.

Mandatory Site Visits

August 14, 2026 @ 9:00 am August 18, 2026 @ 9:00 am

Submittal Information:

All responses to this proposal must be submitted through https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail.

Note: Please be sure to Acknowledge all associated addendums before submission of proposal response. The date for the final addendum is noted below.

mailto:CDixon@flySAV.com

Cone of Silence Upon issuance of this solicitation and continuing until a final contract award is made or the solicitation is withdrawn, rescinded, or cancelled, all communications regarding this solicitation by any Respondent, proposer, bidder, or any of their officers, employees, agents, lobbyists, or representatives are strictly prohibited, whether direct or indirect, with any member of the governing authority, evaluation committee, or staff of the issuing agency, except as expressly authorized in this solicitation. All communications must be submitted in writing to the Procurement Officer identified herein. Any violation of this Cone of Silence shall be grounds for immediate disqualification, rejection of the submittal, or other sanctions permitted by law.

Contract Term and Renewal

A formal contract for services will be executed between the Savannah Airport Commission (SAC) and the selected proposer prior to the commencement of any work. No services shall begin until the contract has been fully executed by all parties.

The contractor shall not incur any costs or perform any work in advance of receiving the official notice. Any work performed prior to contract execution shall be at the contractor’s sole risk and expense. The Commission may adjust contract specifics between renewal periods to accommodate changing requirements.

Convenience Termination of Contract

The Commission reserves the right to terminate the Contract, in whole or in part, at any time if it determines that such action is in its best interest. Termination may be initiated with or without cause, including but not limited to unsatisfactory performance by the service provider. In such an event, the Commission will provide the service provider with thirty (30) days’ written notice, specifying the effective date of termination. No penalties or termination fees shall be due to the service provider as a result of such termination.

Project Overview

This project includes removal and replacement of existing gutter systems at designated airport canopy structures, along with cleaning and sealing of additional drainage components. New gutters shall match the existing systems in profile, size, material, and appearance to maintain uniformity across airport facilities.

The scope of work is intended to define the general requirements of the project and may not include every process necessary for completion of the work. The Contractor shall be deemed knowledgeable of all processes, methods, and procedures required to deliver a complete and functional installation. All such work shall be included in the Contractor’s price and completed without the additional cost to SAC or the project.

The contractor is responsible for verifying all measurements and shall provide the most effective and appropriate method to accomplish the scope of work in their response. The contractor shall also provide all labor, supervision, materials, tools, equipment, transportation, permits, and incidentals necessary to complete the work as specified. The contractor shall be solely responsible for furnishing, installing, maintaining, and removing all required signage, traffic control devices, barricades, and pedestrian control measures necessary to safely perform the work and protect occupants, visitors, and the public. All traffic and pedestrian control shall comply with applicable federal, state, and local regulations, codes, and safety requirements.

A. Project Locations

Work shall be performed at the following structures:

a) Upper-Level Canopy

b) Lower-Level Commercial Lane Canopy

c) Entrance Canopies (cleaning and resealing scope)

d) Parking Garage Stairwells (Alternate Pricing Option)

B. Scope of Services

I. Gutter Removal (Upper-Level & Commercial Lane Canopies) Remove and dispose of existing gutters, hangers, brackets, and fasteners.

Protect adjacent roofing systems, fascia, soffits, and canopy structures during removal.

Dispose of all materials in accordance with applicable regulations.

II. Gutter Replacement (Upper-Level & Commercial Lane Canopies) Furnish and install new gutters to match existing installed gutters in:

- Profile and configuration

- Dimensions and drainage capacity

- Material type

- Material thickness

- Color and finish

Install new hangers, supports, sealants, and fasteners.

Ensure proper slope and alignment for effective drainage.

Furnish and install new downspouts to match existing installed downspouts in:

- Profile and configuration

- Dimensions and drainage capacity

- Material type

- Material thickness

- Color and finish

Install new hangers, supports, sealants, and fasteners.

Ensure proper slopes and alignment for effective drainage of downspout.

III. Entrance Canopy Maintenance (Cleaning & Resealing (Barrel Skylights) Clean all existing gutters and downspouts at entrance canopies, removing debris, buildup, and obstructions.

Flush system to verify proper flow and drainage.

Reseal all gutter joints, seams, and connections to restore watertight integrity.

Reseal all skylight joints, seams, and connections to restore watertight integrity.

Inspect for minor deficiencies and address as needed.

IV. Drainage System Work Clean and clear all associated drain spouts connected to the canopy systems.

Verify functionality and proper discharge away from structures.

Report any damaged components requiring repair or replacement.

V. Barrel Skylight Cleaning Clean and clear the barrel skylight system of debris, dirt, and obstructions.

Ensure surrounding drainage elements are free-flowing.

Exercise care to prevent damage to glazing or support systems.

VI. Minor Repairs

Repair minor damage to fascia, soffits, or adjacent surfaces impacted during work.

Seal any penetrations to maintain weather integrity.

C. Alternative Pricing Option The following shall be provided as a separate line item / add alternate:

I. Parking Garage Stairwell Gutters Remove and replace existing stairwell roofing gutters.

Install new gutters matching existing systems in profile, material, and color.

Include all necessary hardware, supports, and sealants.

Ensure proper drainage away from stairwells and pedestrian areas.

D. Quality Requirements

a) All materials shall be new and free from defects.

b) Installation shall meet industry standards and applicable codes.

c) Completed systems shall be watertight and fully functional.

d) Maintain consistent appearance with existing airport infrastructure.

E. Safety & Airport Compliance

a) Comply with all Savannah/Hilton Head International Airport safety and security requirements.

b) Coordinate access and work schedules with airport operations.

c) Provide all necessary PPE, fall protection, and barricades.

d) Maintain safe work zones at all times.

F. Scheduling & Coordination

a) Contractor to propose phasing and setting work zones for duration of project.

b) Contractor to provide a detailed schedule within 72 hours of Notice to Proceed

c) Coordinate all work to minimize disruption to airport traffic and operations.

d) Perform work during approved hours only.

e) Provide advance notice for any operational impacts.

G. Cleanup

a) Maintain clean work areas daily.

b) Remove all debris and waste materials.

c) Leave all areas in a clean and safe condition upon completion.

H. Inspection & Acceptance

a) Conduct final walkthrough with airport representative.

b) Correct any deficiencies identified.

c) Verify proper drainage and system performance.

I. Warranty

I. Workmanship Warranty: The Contractor shall warrant all labor and workmanship for a period of five (5) years from the date of Final Acceptance by the Owner. This warranty shall cover, at a minimum, defects in installation, including but not limited to improper fastening, inadequate sealing, misalignment, insufficient slope, and any condition resulting in leakage or failure of the gutter system to perform as intended.

The Contractor shall, upon written notification by the Owner, promptly repair or replace any defective work at no cost to the Owner. All corrective work shall be completed within a reasonable timeframe acceptable to the Owner.

II. Material Warranty: All materials furnished under this contract shall carry the manufacturer’s standard warranty, which shall be no less than twenty (20) years and may extend to a limited lifetime warranty, depending on the product specified and installed. The Contractor shall:

Transfer all applicable manufacturer warranties to the Owner upon project completion

Provide all warranty certificates and documentation Assist the Owner in coordinating any manufacturer warranty claims, when required

III. Exclusions: Warranty coverage shall not apply to damage resulting from:

Acts of God (e.g., extreme weather events beyond design conditions) Abuse, misuse, or unauthorized modifications Damage caused by third parties not under the control of the Contractor

Submittal Instructions

All responses to this proposal must be submitted through https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail.

In order to provide a response to this proposal, all respondents must first register their company by using the above link. Registration is easy and free. Please be sure to select the NAICS codes associated with your business and/or organization. For questions regarding vendor registration or instructions on proposal submittal, please contact Melanie Freeman at mfreeman@flysav.com.

All addenda associated with this RFP will be provided through https://savannahairport.bonfirehub.com/ by the date noted on page 5 of this document. All questions must also be submitted through https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail.

As required, it is the respondent’s responsibility to ensure that all addenda are acknowledged through submission of the Acknowledgement of Addendum Form.

Except as otherwise provided herein, proposals which are incomplete or which are not in conformance with the law, may be rejected as non‐responsive. Timely Proposals received will be subject to applicable laws and regulations governing public disclosure.

Submission of a Proposal indicates acceptance by the respondent of the conditions contained in this RFP, and the intent to enter into an Agreement with Commission.

The Savannah Airport Commission reserves and may exercise the following rights and options: (i) to reject any and all proposals, negotiate with any respondent, alter the scope of work, to extend the date for submittal responses to request additional information from any Proposer, to supplement, amend or otherwise modify the RFP prior to the closing date and time, and reissue the RFP at any time prior to execution of a final agreement if, in Commission sole opinion, and best interest to do so; (ii) to supplement, amend, substitute, or otherwise modify this RFP at any time prior to selection of one or more proposer for negotiation and (iii) to cancel this RFP with or without issuing another RFP; (iv) to reject the proposal of any proposer who, in the Commission’s sole judgment, has been delinquent or unfaithful in the performance of any contract with Commission is financially or technically incapable or is otherwise not a responsible responder; (v) To reject as informal or non-responsive, any proposal which, in Commission’s sole judgment, is incomplete, is not in conformity with applicable law, is conditional in any way, or deviates from the mandated requirements of the RFP and; (vi) to waive any informalities in the submission process, defect, non-responsiveness and/or deviation from this RFP that is not considered in the best interest and/or best value to Commission, at its sole judgment. Any exceptions to the specifications included in this RFP must be clearly stated in the proposal.

Organization of Submission (Must Be Included in Response)

To ensure an efficient and consistent evaluation process, all proposals must be organized according to the format outlined below. Proposals that do not adhere to this structure or that lack the required documentation may be scored lower or deemed non-responsive, which may result in disqualification. In the event of any discrepancies or conflicts within the proposal documents, the SAC reserves the sole right to determine the appropriate resolution.

mailto:mfreeman@flysav.com

Submit data as requested in the following sections: This section will be submitted in Bonfire under Table of Contents, per section (Tab A, Tab B, etc.) as noted below.

A. (Tab A) Cover/Letter of Interest: Each proposal must have a Cover/Letter of Interest expressing the company’s interest in being considered for this opportunity while also summarizing the company’s qualifications and experience relevant to the scope of services. In addition, the letter will include the company’s information including mane of company (include any DBA names); headquarters and parent company locations; and brief history of the company; Company’s mailing address, contact person, telephone number for primary contact person, and email address; and a principal or officer of the company authorized to execute contracts or other similar documents on the firm’s behalf must sign the letter.

B. (Tab B) Contractor Experience and Qualifications: Proposals will be evaluated based on the contractor’s demonstrated experience and qualifications relevant to required services. Consideration will be given to the contractor’s years of experience, experience performing similar work on airport, municipal, or commercial properties, qualifications of proposed personnel, and the contractor’s overall ability to successfully perform the required services.

C. (Tab C) Technical Approach: Proposals will be evaluated based on the contractor's understanding of the scope of work, qualifications, experience, responsiveness, and overall approach to performing the required services.

Proposers shall demonstrate their ability to remove and replace gutter systems, clean and reseal existing gutters and barrel skylights, and perform all associated drainage system work in accordance with the requirements of this solicitation.

Proposers should describe their methodology for completing the work, including verification of field measurements, protection of existing structures and finishes, installation procedures, quality control measures, and techniques for ensuring proper drainage and watertight performance.

The proposal should also identify the contractor's approach to maintaining consistent appearance with existing airport infrastructure and minimizing disruption to airport operations.

In addition, proposers shall demonstrate their ability to safely perform work in an active airport environment by outlining their project management approach, staffing, equipment, work sequencing, traffic and pedestrian control measures, safety procedures, and coordination with Airport personnel. Proposers should also describe their experience performing similar gutter replacement and maintenance projects of comparable size and complexity, as well as their ability to meet the project schedule, warranty requirements, and applicable industry standards.

This version focuses on the evaluation criteria rather than the specific products proposed and provides the Airport with a solid basis for evaluating each contractor's technical capabilities.

D. (Tab D) Cost: Cost proposals will be evaluated based on overall value to the Savannah Airport Commission. Pricing shall be complete, accurate, and include all labor, supervision, materials, equipment, tools, transportation, permits, disposal fees, traffic and pedestrian control, mobilization, warranty, and all other costs necessary to perform the work described in the Scope of Work.

Proposers shall submit pricing using the Cost Proposal Form provided in this solicitation. The Base Bid shall include all work associated with the removal and replacement of the upper-level and lower-level commercial lane canopy gutter systems, cleaning and resealing of entrance canopy gutters and barrel skylights, and all associated drainage system work. The Parking Garage Stairwell Gutter Replacement shall be submitted as a separate Add Alternate.

The Commission will evaluate pricing for completeness, reasonableness, and competitiveness. The Commission reserves the right to consider the total cost of ownership, including warranty, proposed materials, and any other factors affecting the long-term value of the project, and is not obligated to award to the lowest-priced proposer if doing so is determined not to be in the Commission's best interest.

E. (Tab E) References and Past Performance: Proposals will be evaluated based on the contractor's experience performing projects of similar size and complexity. Consideration will be given to the contractor's past performance, references, successful completion of comparable gutter replacement and maintenance projects, and ability to perform the work safely, on schedule, and in accordance with contract requirements.

Required Forms (Must Be Included in Response)

The following forms must be completed in full and submitted with the proposal:

1. Proposal Certification Form. This certifies that the Respondent has certain specific capabilities, and that the proposal accurately represents those capabilities.

2. Non-Collusion Affidavit Form. This certifies that the Respondent has not colluded, conspired, or engaged in any anti-competitive behavior in connection with the preparation or submission of this proposal.

3. Acknowledgement of Addendum Form. Please sign and acknowledge all addenda (if any) associated with this RFP.

4. Reference Forms. Proposers must provide reference information for at least three

(3) comparable service agreements completed within the last five (5) years. By including this list, the respondent grants permission to the Commission to contact this client list.

Each reference submission should include:

• Service location

• Scope of work performed

• Completion date

• Owner or client contact information for reference

5. Local, Small Business/Minority Business Form. Please complete the Local, Small Business/Minority Business Form of this RFP. If your company does not have either designation, please check the box noted as non-applicable. If applicable, please complete the form in its entirety.

6. Exceptions Form. Please identify in your proposal any exceptions, clarifications, or additions to the requirements contained in this RFP. Any exceptions to the Scope of Services or other RFP requirements shall be clearly noted on the designated Exceptions Form and referenced next to the applicable requirement. Failure to identify exceptions may be interpreted by the Savannah Airport Commission as acceptance of the requirements as written.

Evaluation Criteria and Award

The Savannah Airport Commission reserves the right to reject any or all responses, delete any portion of the response, accept any response deemed most advantageous, or to waive and irregularities or informalities in the response received that best serves the interests and at the sole discretion of the Commission. The Commission also reserves the right to add/delete/modify criteria or times, via an addendum, if it is in the Commission’s best interest, as determined by the airport in its sole discretion. The respondent selected for an award will not necessarily be the lowest bidder. Rather, the selection will be based upon the weighted criteria, responsiveness, and the most responsible and advantageous respondent for the Commission, as determined by the Commission in its sole discretion.

Evaluation Criteria Chart

Criteria Max. Points Factor Description

1 Experience & Past Performance 30 Proposals will be evaluated based on the contractor’s demonstrated experience and qualifications.

2 Technical Approach 25 Proposals will be evaluated on the contractor’s understanding of the scope of work and proposed approach to performing the services.

3 Cost 20

Proposals will be evaluated on the overall cost to the Savannah Airport Commission, including clarity, completeness, and competitiveness of the pricing submitted. Pricing shall be realistic and aligned with the scope of work and contract term.

4 References 20

Proposals will be evaluated based on the quality and relevance of references provided for similar services. SAC may consider performance history, reliability, professionalism, communication, and the contractor’s ability to meet schedules and safety requirements.

Local, Small Business/Minority Business

Local, small, or minority-owned businesses will receive points in this area. A non-local or non-minority designation will not disqualify a proposer from award; this factor provides an additional consideration for promoting local and diverse participation.

All 100

Evaluation Upon selection of the most qualified Respondents, the Commission may require the finalists to make an oral presentation to the Evaluation Panel to further explain their proposals. If such interviews are conducted, the Commission’s evaluation of the presentations will also be factored into the evaluation of the proposals. However, Respondents are advised that award may be made without interviews or further discussion. The following process will be used to evaluate the proposals:

1. Initial Evaluation

Each Proposal received will first be evaluated for responsiveness. Each Proposal received will first be evaluated for responsiveness. Each proposal will also be evaluated to ensure that all required documents are submitted to meet SAC’s compliance as noted in this RFP (meets minimum requirements).

2. Evaluation Panel

The Commission will use a minimum of a three-person panel to evaluate each of the responsive proposals. The evaluation panel will evaluate the responsive proposals submitted and award points according to the Evaluation Points chart above.

PLEASE NOTE: No Respondent will be informed at any time during or after the RFP process as to the identity of any evaluation panel member. If a Respondent becomes aware of the identity of such a person(s), he/she will not make any attempt to contact or discuss with such person anything related to this RFP. The designated Contact person is the only person at Commission the Respondent’s will contact pertaining to this RFP. Failure to abide by this requirement may cause such Respondent(s) to be eliminated from consideration for award.

3. Best and Final Negotiations

Contract Award Procedure:

By completing, executing, and submitting the Respondent Certification, attached hereto, and incorporated by this reference, the “Respondent is thereby agreeing to abide by all terms and conditions pertaining to this RFP as issued by Commission.

If a Respondent is selected, Respondents will receive by e-mail a Notice of Results of Evaluation after a notice of award is issued. Such notice will inform the Respondents which Respondent has been selected to proceed with exclusive negotiations.

The Commission will evaluate the Respondents based on the above criteria and will select the most advantageous and best value to Commission. The chosen

Respondent is recommended to enter into an agreement for the completion of services.

The Commission reserves the right to conduct a “Best and Final” negotiation at its sole discretion.

////////////////////////////////EXHIBITS FOLLOW///////////////////////////////////

EXHIBIT A: UPPER-LEVEL CANOPY

EXHIBIT B: LOWER-LEVEL CANOPY

EXHIBIT C: UPPER-LEVEL ENTRANCE

EXHIBIT D: LONG-TERM (LT) & HOURLY (HR) PARKING GARAGE

EXHIBIT E: AS-BUILT SPECIFICATIONS

EXHIBIT F: AS-BUILT SPECIFICATIONS

EXHIBIT G: AS-BUILT SPECIFICATIONS

EXHIBIT H: AS-BUILT SPECIFICATIONS

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