GSQ0017AJ0016_RFP_AFLCMC_RSS__Final.pdf

REQUEST FOR PROPOSAL (RFP)

GSQ0017AJ0016

Relocatable Simulator Shelter (RSS)

In support of:

Air Force Life Cycle Management Center Simulators Program Office

(AFLCMC/WNS)

Issued to:

SMALL BUSINESS CONTRACTORS under NAICS code 332311

Conducted under FAR Part 12 in conjunction with FAR Part 15 and 19

Issued by:

General Services Administration

Federal Systems Integration and Management Center (FEDSIM)

1800 F Street NW

Suite G300

Washington, DC 20405

March 28, 2017

FEDSIM Project Number AF00837

SECTION 1 - SUPPLIES OR SERVICES AND PRICE COSTS

RFP GSQ0017AJ0016

PAGE 1-1

1.1 ORDER TYPES

The contractor shall provide the items required by this contract on a Firm-Fixed-Price (FFP) basis. The items shall be provided in accordance with all sections of this solicitation.

This is a brand name or equal requirement. “Equal” products must match listed brands or meet their minimum requirements/salient physical, functional, or performance characteristics described in Section 2.5.1.

The specific brand name or equal is as follows:

a. Single Story Exterior MCF Series iFortress Model # i-TCO-01196-14 EXT

This procurement shall be a set-aside for small business.

1.2 PRODUCTS AND PRICES/COSTS

The following abbreviations are used throughout this document:

AFB

CLIN

Air Force Base

Contract Line Item Number

DOA

FFP

Date of Award

Firm-Fixed-Price

NLT

ODC

No Later Than

Other Direct Cost

QTY Quantity

RSS Relocatable Simulator Shelter

1.2.1 ORDER PERIOD:

MANDATORY FFP CLINs

CLIN

Part Description or

MFR’s Part #

Complete Item

Description

Location QTY

FFP

Unit

Price

FFP

Ext.

Price

0001 n/a

Engineering and Design

Documents (Initial

Design Documents, Concrete Slab

Specifications

Document, and Utility

Connections

Requirements

Document) n/a 1

PAGE 1-2

CLIN

Part Description or

MFR’s Part #

Complete Item

Description

Location QTY

FFP

Unit

Price

FFP

Ext.

Price

0002 i-TCO-01196-14 EXT MCF iFortress or

Equal RSS

Fort Bragg, NC

0002A n/a Installation, Configuration, & Travel

Fort Bragg, NC

0002B n/a Shipping and Delivery

Cost

Fort Bragg, NC

0003 i-TCO-01196-14 EXT MCF iFortress or

Equal RSS

Mildenhall, UK

0003A n/a Installation, Configuration, & Travel

Mildenhall, UK

0003B n/a Shipping and Delivery

Cost

Mildenhall, UK

0004 i-TCO-01196-14 EXT

Equal RSS

Cannon, NM

0004A n/a Installation, Configuration, & Travel

Cannon, NM

0004B n/a Shipping and Delivery

Cost

Cannon, NM

0005 i-TCO-01196-14 EXT

Equal RSS

McChord, WA

0005A n/a Installation, Configuration, & Travel

McChord, WA

0005B n/a Shipping and Delivery

Cost

McChord, WA

0006 i-TCO-01196-14 EXT

Equal RSS

Kadena, Japan

0006A n/a Installation, Configuration, & Travel

Kadena, Japan

0006B n/a Shipping and Delivery

Cost

Kadena, Japan

PAGE 1-3

TOTAL MANDATORY CLINs $ _____

SECTION 2 – STATEMENT OF WORK

PAGE 2-1

2.1 BACKGROUND

The Air Force Special Operation Command (AFSOC) is responsible for training United States

Air Force (USAF) Tactical Air Control Parties (TACP). TACPs are teams of specially trained

Airmen with the ability to call and direct close air support and other offensive operations from a forward position. These TACPs go through extensive and rigorous training to gain the Joint

Terminal Attack Controller (JTAC) certification. The need for these highly skilled Airmen has increased greatly, and with the reduction of live flying time and live training exercises, AFSOC requires additional resources to assist in training.

A key device that is used in JTAC training is the Joint Terminal Control Training Rehearsal

System (JTC TRS). This training device is a high-fidelity, partially immersive simulator which is designed to support TACP and combat controller squadron level continuation, qualification, and mission rehearsal training. The JTC TRS represents a reduced footprint trainer that encompasses high fidelity visual displays, geo-specific visual databases, equipment emulators, and associated hardware and software.

In an effort to certify additional JTACs, six AFSOC locations will be receiving new JTC TRS training devices in early Fiscal Year (FY) 2018. Due to high congressional interest and a congressional addition of funding, these devices are being delivered earlier than expected. The early delivery of this equipment will not afford enough time for military construction to build permanent shelters until FY 2021. As a result, a medium-term solution is required to effectively house and operate the incoming JTC TRS devices.

The Air Force Life Cycle Management Center Simulators Program Office (AFLCMC/WNS) is responsible for ensuring that the six AFSOC locations scheduled to receive training devices have relocatable simulator shelters in which to house and operate the JTC TRS for up to five years until military construction (MILCON) is complete.

2.1.1 PURPOSE

The purpose of this contract is to provide AFLCMC/WNS and AFSOC with a total of six

Relocatable Simulator Shelters (RSS) for the housing of new JTC TRS training devices. The

RSSs must be delivered at the rate of one per month between October 2017 and March 2018.

These six RSSs will be delivered to four locations within the Continental United States

(CONUS) and two locations Outside the Continental United States (OCONUS). The purpose of this contract is to have all RSSs delivered and installed so that AFSOC can accept delivery of the newly purchased JTC TRS training devices provided by QuantaDyn Corporation beginning in

March 2018.

This contract will provide commercially available RSSs at each location to include delivery, setup, and warranties.

These RSSs must last a minimum of 5 years to allow completion of funded MILCON. These

RSSs will allow AFSOC to safely and effectively maintain JTAC certifications.

2.1.2 AGENCY MISSION

The AFLCMC/WNS is the lead organization supported by this contract. This contract also provides support to AFSOC as the end user of the RSSs.

PAGE 2-2

The AFLCMC/WNS is one of six centers reporting to the Air Force Materiel Command. Led by a 3-Star General Officer, Lt Gen John F. Thompson, AFLCMC/WNS is charged with life cycle management of Air Force weapon systems from their inception to retirement.

The AFLCMC/WNS mission is to “Acquire and Support War-Winning Capabilities.” Adherence to AFLCMC/WNS guiding principles enables AFLCMC/WNS personnel to meet their goal to

“Deliver to Commitments,” through:

a. Speed with Discipline

b. Trust and Confidence

c. Unity of Purpose

AFLCMC/WNS provides holistic management of weapon systems across their life cycle and simplifies/consolidates staff functions and processes to curtail redundancy and enhance efficiency. AFLCMC/WNS’s operating structure provides an integrated framework for decision making and process optimization across the weapon system life cycle.

AFSOC’s mission is to “Provide our Nation’s specialized airpower, capable across the spectrum of conflict… Any Place, Any Time, Anywhere.” AFSOC ensures readiness to execute global special operations today, works to transform the force and fleet to maintain relevance tomorrow, and invests in the resiliency of the force family and relationships.

2.2 SCOPE

The scope of this contract includes the procurement of the RSSs, delivery of site-specific engineering requirement documents to the Government, coordination with the Federal Systems

Integration and Management Center (FEDSIM) Contracting Officer’s Representative (COR) to establish delivery location Points of Contact (POC), shipping to final delivery locations, and installation and configuration of the RSSs. With the exception of items under warranty, described in Section 2.5.1.1, post-delivery maintenance and sustainment will be performed by

AFSOC. The contractor shall be responsible for providing an acceptable RSS solution and correcting any defects for items under warranty. The contractor is not responsible for the delivery, functionality, or any part of the JTC TRS training devices. The JTC TRS training devices and their installation are the responsibility of the JTC TRS Program Office.

2.3 CURRENT OPERATING ENVIRONMENT AND CONSTRAINTS

AFLCMC/WNS, Air Combat Command, and AFSOC have contracted with QuantaDyn

Corporation to produce JTC TRS training devices for CONUS and OCONUS locations. The RSS solution provided must be in place at least 60 days prior to delivery of the QuantaDyn JTC TRS devices that will be delivered beginning in March 2018. If the contractor can only deliver and install one RSS per month, then the first device would have to be in place by October 2017, then one per month thereafter.

2.4 OBJECTIVE

The objective of this contract is to effectively equip AFLCMC/WNS and AFSOC with six

Commercial Off-the-Shelf (COTS) RSSs capable of providing a safe and effective environment for JTC TRS training devices.

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2.5 BILL OF MATERIALS

The contractor shall provide the products, delivery, installation, and RSS configuration services identified in Section 1.2.1. It is the Government’s intent to award one contract in response to the solicitation. All proposed items shall include, as separate line items, any shipping costs for delivery within CONUS and OCONUS. All proposed RSS solutions shall include certification that it meets the requirements for being certified to operate at the SECRET, Open Storage level.

2.5.1 SALIENT FUNCTIONAL CHARACTERISTICS

The contractor’s proposed solution shall ensure the following salient characteristics are met by any COTS products in support of AFLCMC/WNS’s RSS requirement. These salient characteristics must be met by the final functioning facility:

a. Demonstrated ability for any RSS assembly of interlocking wall and ceiling panels to operate at a SECRET classification level: The Government requires that the RSS provided must be able to operate at a SECRET classification level and accommodate unattended processing of material classified up to and including SECRET. The contractor shall provide documentation to verify that the proposed product meets the requirements for SECRET, Open Storage (unattended processing) as outlined in

Department of Defense (DoD) Manual 5200.01, “DoD Information Security Program:

Protection of Classified Information” and DoD Instruction 8500.01, “Cybersecurity.”

The contractor shall demonstrate in writing how its solution complies with the above

DoD manual and DoD Instruction. The contractor shall provide documentation that demonstrates its product has previous certification/accreditation by a Government security agency, such as the Defense Intelligence Agency (DIA), Central Intelligence

Agency (CIA), or Defense Security Service (DSS), to a minimum level of SECRET, Open Storage.

b. Fire detection and suppression system: The Government requires that any RSS provided have ultra-sensitive smoke detection systems as specified in Section 45.3.2.3.2 of Air

Force Instruction 91-203, “Air Force Consolidated Occupational Safety Instruction.”

This document states that new and relocated aircraft flight training devices or similar high value training devices shall be located in spaces protected by ultra-sensitive smoke detection systems and suppression systems that rely on airtight seal of assembly to meet the National Fire Protection Association (NFPA) 2001 Pressurization Standard.

c. General facility size to accommodate the JTC TRS: The Government requires that the

RSS provided be an open bay type facility of approximately 1,200 square feet (ft²) (30 feet by 40 feet or similar) with a minimum ceiling height of 13 feet 6 inches (ensuring an 18-inch clearance between the JTC TRS device’s 12 foot dome and bottom of sprinkler heads) to allow for the safe and proper operation and installation of all JTC

TRS components. The facility will consist of three interior spaces, a vestibule, conference room, and simulator space. The facility shall be equipped with an exterior 90 minute ASTM International E119/NFPA 252 rated double door (at least 60 inches wide, 80 inches high) for facility access of the modular JTC TRS components and two interior

NFPA 252 fire rated single doors to access the interior spaces. These general facility requirements are further clarified in Section 9, Attachment D, “AFLCMC/WNS Request

For Information and Trainer Facility Report for JTC TRS.”

PAGE 2-4

d. Facility ratings and characteristics that allow the RSS to operate safely and effectively under a variety of conditions: The Government requires any RSS provided to comply or exceed industry standards as outlined below.

1. International Building Code (IBC) Structural Standards:

i. Roof Load rating – Minimum 40 pounds per square foot (lb./ft

ii. Wind Load rating – Minimum 2 hours at 75 miles per hour (mph) sustained force

iii. Bending stress rating – Minimum 13,000 pounds per square inch (lb. psi)

iv. Seismic rating – Site Class D

2. ASTM International Fire/Thermal Standards:

i. Walls, Ceilings, Doors and Penetrations – Fully Rated ASTM E119 90

Minute

ii. Assembly ASTM E119 – Minimum 90 Minutes

iii. D Door NFPA Standard 252 – Minimum 90 Minute Rating

3. ASTM International Hydro-Dynamics/Permeability Standards:

i. Airtight – NFPA 2001

ii. Encapsulation - ASTM E 1795-97

iii. Mildew Resistant - ASTM D3273/3274

iv. Weathering – ASTM G53/B 117 – FEDERAL TT-C-555B

v. Humidity – ASTM D 4585

vi. ASTM E 119 – Hose Stream Test

e. Heating, Ventilation, and Air Conditioning (HVAC) system to maintain operating environment: The Government requires that any RSS provided include an HVAC system capable of providing an environment in temperatures between 59°F and 86°F and a non-condensing humidity between 20 percent and 80 percent. This HVAC system will ensure that visible moisture or condensation does not occur during regular use and occupation by training personnel.

f. Fully compliant with all other requirements as outlined in the Trainer Facility Report included in Section 9, Attachment D.

2.5.1.1 WARRANTY

The Government requires that each RSS come with a warranty to cover loss of functionality of the full RSS assembly for at least the five-year period from the time of Government acceptance. The contractor shall be responsible for correcting any defects in the structure, HVAC, electrical, or plumbing of the RSS at no cost to the Government.

2.5.2 DELIVERY, INSTALLATION, AND CONFIGURATION

2.5.2.1 INITIAL DESIGN DOCUMENTS

The contractor shall supply initial design documents to the Government No Later Than (NLT) 21 days from Date of Award (DOA). Initial design documents shall include:

PAGE 2-5

a. Definition of all equipment requirements and loads.

b. Cooling techniques and electrical power supply scheme.

c. Details of any required security controls necessary to comply with the Secret, Open

Storage (unattended processing) security requirements of the RSS.

d. Metering or other controls to be used in the RSS.

e. An electrical supply diagram for the proposed solution.

f. Specifications including physical sizes of proposed HVAC equipment.

g. Listing of all major mechanical and electrical equipment.

h. Draft floor plan detailing accommodations for required training projections and display equipment, racks, workstations, and all equipment identified in the Trainer Facility

Report (TFR) (Section 9, Attachment D).

i. Drawings detailing specifications of RSS construction plans.

The Government will review the design documents and provide feedback to the contractor within

15 days of submission prior to giving approval for finalizing design plans. Each RSS does not require its own set of initial design documents unless a significant change to design is required.

Due to JTC TRS configuration, the Government reserves the right to request power and communication infrastructure at specific locations within the RSS in accordance with the Trainer

Facility Report in Section 9, Attachment D.

2.5.2.2 CONCRETE SLAB

The Government will construct a concrete slab at each location upon which the RSS shall be installed. It is anticipated that all RSS locations will be located outdoors and will require foundations constructed prior to delivery of the RSSs. The contractor shall provide the

Government site-specific slab specifications NLT 21 days from DOA. The design of the concrete slab shall be based upon minimal soil bearing capacity at each site and be capable of supporting the proposed RSS and the equipment described in the TFR (Section 9, Attachment D). The

Government will be responsible for ensuring the slab is prepared according to contractor-provided specifications and is free of major flaws (e.g., cracks) prior to the delivery date of each

RSS. A site visit is not required.

2.5.2.3 UTILITY REQUIREMENTS

The contractor shall provide the Government with specifications for communication and power cable demarcation, (e.g., coil 20’ of cable at North side of slab). Specifications shall include type and size of cabling for RSS operations. In order to comply with the stated requirements for a secure facility, the contractor shall include specifications on the RSSs penetration management system for communication and power connections with its proposed solution. The contractor shall provide diagrams and instructions detailing the requirements of this system NLT 21 days after DOA. Field locations will be waiting on this data in order to award construction contracts.

Failure to provide accurate and specific diagrams of penetration management systems and utility requirements within the specified time may result in the Government being unable to prepare a delivery site.

PAGE 2-6

The Government will provide 208Y/120V three phase electrical power distribution to the RSS site location. The contractor shall specify if alternative power distribution requirements are necessary to support full RSS and simulator functionality in its proposal.

2.5.2.4 INSTALLATION AND CONFIGURATION

The Government will review the engineering and design documents (deliverable numbers 1, 2, and 3) provided by the contractor in accordance with Sections 2.5.2.1, 2.5.2.2, and 2.5.2.3. If the initial engineering and design documents are approved, the Government will provide all necessary site preparations as outlined by the contractor to ensure successful delivery and installation of the RSS solutions. At each site, the Government will provide a staging area for installation and configuration activities. The Government cannot guarantee access to a loading dock and the contractor shall not anticipate this when proposing its solution.

The Government will provide the contractor with a POC at each delivery site NLT 30 days from

DOA. The FEDSIM COR will facilitate interaction between the AFLCMC/WNS POC and the contractor to schedule delivery and installation at each site, and ensure that site preparation is complete prior to delivery. The contractor shall communicate in writing to the site POC, FEDSIM COR, and Technical Point of Contact (TPOC) all requirements for the successful delivery and installation of the RSS, base access, and escorts as needed.

The contractor shall install each RSS at its location as specified by the contract and further clarified by the AFLCMC/WNS POC. The contractor shall be responsible for providing a fully functional RSS in accordance with the approved design documentation at each site. Any deviations from the approved design documents shall be reviewed by the Government, and if not accepted, the contractor shall correct any deviations or deficiencies.

2.5.3 SITE SURVEY AND TRAVEL REQUIREMENTS

It is not anticipated that the contractor shall need to travel to customer facilities to perform any site surveys prior to installation. The Government will ensure that proper site preparation and conditions are met prior to delivery and installation of each RSS location. The slab and all site work, including the laying of utilities to the slab, will be performed by the Government. The contractor shall, after award, provide final design documents to the Government so that the site is appropriate for the RSS.

All travel shall be in accordance with the requirements and guidelines set forth by the Defense

Travel Management Office’s (DTMO) Joint Travel Regulations (JTR). All contractor travel costs required to complete delivery and installation of the RSSs shall be included in the FFP bid for

CLINs, 0002A, 0003A, 0004A, 0005A, and 0006A. Once delivered and installation has been completed, all travel associated with corrective actions or defective installation will be at the expense of the contractor.

SECTION 3 – MARKING AND PACKAGING

Contract GSQ0017AJ0016

PAGE 3-1

3.1 PACKING AND PACKAGING

Unless otherwise specified, all items to be delivered under this contract must be preserved, packaged, and packed in accordance with the contractor's standard commercial practices and

ASTM D3951-10 practices to meet the packing requirements of the carrier and ensure safe delivery at destination.

3.2 MARKING

All deliverables must be submitted to the FEDSIM COR and AFLCMC/WNS TPOC and must be accompanied by a packing list or other suitable shipping document that must clearly indicate the following:

a. Contract number

b. Name and address of the consignor

c. Name and address of the consignee

d. Description of the item/material shipped, including item number, quantity, number of containers, and package number

e. Government bill of lading number covering the shipment (if any)

The contractor shall apply an Item Unique Identification (IUID) to the RSS only; spares and the imbedded components shall not be marked. The contractor shall follow the applicable IUID requirements as prescribed in MIL-STD-130N(1) and DFARS 252.211-7003, Item Unique

Identification and Valuation, as prescribed in DFARS 211.274-6(a)(1).

NOTE: Failure to mark all packages, boxes, etc. as indicated above may result in return of the shipment at the contractor’s expense.

Additional marking requirements may be specified after contract award by written notification by the Contracting Officer (CO).

SECTION 4 – INSPECTION AND ACCEPTANCE

PAGE 4-1

4.1 PLACE OF INSPECTION AND ACCEPTANCE

Inspection and acceptance of all deliverables under this contract shall be performed by the

FEDSIM COR, AFLCMC/WNS TPOC, or a delegated Alternate TPOC at CONUS and

OCONUS-located facilities and as directed in writing by the Government.

4.2 SCOPE OF INSPECTION

All deliverables will be inspected for content, completeness, accuracy, and conformance to contract requirements by the FEDSIM COR and AFLCMC/WNS TPOC. For all technical reviews of the RSSs, delegated Alternate TPOCs with appropriate experience and qualifications will perform inspections including visual confirmation of compliance with final design documents and inspection for functionality of electrical, HVAC, communication, and other mechanical systems.

The Government requires a period Not To Exceed (NTE) 15 workdays after receipt of final deliverable items for inspection and acceptance or rejection. All acceptance documents will be delivered by the FEDSIM COR.

4.3 BASIS OF ACCEPTANCE

The basis for acceptance shall be compliance with the requirements set forth in the contract, the contractor’s proposal, and other terms and conditions of the contract. Deliverable items rejected shall be corrected in accordance with the applicable clauses.

4.3.1 WRITTEN ACCEPTANCE/REJECTION BY THE GOVERNMENT

The FEDSIM CO/COR will provide written notification of acceptance or rejection of all final deliverables within 15 workdays. All notifications of rejection will be accompanied with an explanation of the specific deficiencies causing the rejection. The acceptance period will be considered started after receipt and final installation of undamaged equipment at a designated location and written notification by the contractor that installation is complete.

4.4 NON-CONFORMING PRODUCTS OR SERVICES

Non-conforming products or services will be rejected. Deficiencies shall be corrected, by the contractor, within ten workdays of the rejection notice. If the deficiencies cannot be corrected within ten workdays, the contractor will immediately notify the FEDSIM COR of the reason for the delay and provide a proposed corrective action plan within ten workdays.

If the contractor does not provide products or services that conform to the requirements of this contract, the Government will not pay the fixed price associated with the non-conforming products or services.

SECTION 5 - DELIVERABLES OR PERFORMANCE

PAGE 5-1

5.1 PERIOD OF PERFORMANCE

The period of performance for this contract is DOA through 12 months.

5.2 PLACE(S) OF DELIVERY

The contractor shall travel to customer facilities to ensure delivery, setup, and functionality of operations for each RSS. All travel shall be in accordance with the requirements and guidelines set forth by the DTMO JTR.

Places of Delivery include:

Fort Bragg

21 Special Tactics Squadron

1520 Hurst St

Pope Field, NC 28308

Fort Bragg

24 Special Tactics Squadron

Bldg. 3-1947 Malvesti Road

Pope Field, NC 28308

RAF Mildenhall

321 Special Tactics Squadron

FB5518 (DODAAC)

United Kingdom

Cannon AFB

26 Special Tactics Squadron

118 Levitow Avenue

Cannon AFB, NM, 88103

McChord AFB

22 Special Tactics Squadron

304 Pitsenbarger Blvd, Suite 1

Joint Base Lewis-McChord, WA 98438

Kadena AB

320 Special Tactics Squadron

Building 3524 Omaha Ave.

Kadena AB, Okinawa, Japan

5.3 CONTRACT SCHEDULE AND MILESTONE DATES

The following schedule of milestones will be used by the FEDSIM COR to monitor timely progress under this contract.

The following abbreviations are used in this schedule:

DEL: Deliverable

DOA: Date of Award

PAGE 5-2

IAW: In Accordance With

NLT: No Later Than

SOW: Statement of Work

All references to days: Government Workdays

Deliverables are due the next Government workday if the due date falls on a holiday or weekend.

The contractor shall deliver the deliverables listed in the following table on the dates specified:

DEL # MILESTONE/

DELIVERABLE

CLIN SOW

REFERENCE

DATE OF

COMPLETION/

DELIVERY

GOV’T

RIGHTS

1 Initial Design Documents 0001

2.5.2.1 NLT 21 days from

DOA and edited as required

DFARS

252.227-

2 Concrete Slab Specifications

Document

2.5.2.2 NLT 21 days from

DOA

DFARS

252.227-

3 Utility Connections

Requirement Document

2.5.2.3 NLT 21 days from

DOA

DFARS

252.227-

4 Ft Bragg (21 STS & 24 STS)

RSS shipping and delivery

0002B

2.5.2.4 October and

November 2017

5 Ft Bragg (21 STS & 24 STS)

RSS installation, configuration, and travel

0002A

2.5.2.4 October and

November 2017

6 Mildenhall (321 STS) UK

0003B

2.5.2.4 December 2017

7 Mildenhall (321 STS) UK

RSS installation, configuration, and travel

0003A

2.5.2.4 December 2017

8 Cannon AFB (26 STS) RSS shipping and delivery

0004B

2.5.2.4 January 2018

9 Cannon AFB (26 STS) RSS installation, configuration and travel

0004A

2.5.2.4 January 2018

10 McChord Field (22 STS)

0005B 2.5.2.4 February 2018

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DEL # MILESTONE/

DELIVERABLE

CLIN SOW

REFERENCE

DATE OF

COMPLETION/

DELIVERY

GOV’T

RIGHTS

11 McChord Field (22 STS)

RSS installation, configuration, and travel

0005A

2.5.2.4 February 2018

12 Kadena AB (320 STS) RSS shipping and delivery

0006B 2.5.2.4 March 2018

13 Kadena AB (320 STS) RSS installation, configuration, and travel

0006A

2.5.2.4 March 2018

5.4 PUBLIC-RELEASE OF CONTRACT DOCUMENTS REQUIREMENT

The contractor agrees to submit, within ten workdays from the date of the FEDSIM CO’s execution of the initial contract, or any modification to the contract (exclusive of Saturdays, Sundays, and Federal holidays), a portable document format (PDF) file of the fully executed document with all proposed necessary redactions, including redactions of any trade secrets or any commercial or financial information that it believes to be privileged or confidential business information, for the purpose of public disclosure at the sole discretion of GSA. The contractor agrees to provide a detailed written statement specifying the basis for each of its proposed redactions, including the applicable exemption under the Freedom of Information Act (FOIA), 5

U.S.C. § 552, and, in the case of FOIA Exemption 4, 5 U.S.C. § 552(b)(4), shall demonstrate why the information is considered to be a trade secret or commercial or financial information that is privileged or confidential. Information provided by the contractor in response to the contract requirement may itself be subject to disclosure under the FOIA. Submission of the proposed redactions constitutes concurrence of release under FOIA.

GSA will carefully consider all of the contractor’s proposed redactions and associated grounds for nondisclosure prior to making a final determination as to what information in such executed documents may be properly withheld.

5.5 DELIVERABLES MEDIA

The contractor shall deliver all electronic versions by electronic mail (email) and removable electronic media. The following are the required electronic formats, whose versions must be compatible with the latest, commonly available version on the market.

a. Text MS Word, Portable Document Format (PDF)

b. Spreadsheets MS Excel

c. Briefings MS PowerPoint

d. Drawings MS Visio

e. Schedules MS Project

PAGE 5-4

5.6 PLACE(S) OF DELIVERY

Deliverables or correspondence shall be delivered to the FEDSIM COR at the following address:

GSA FAS AAS FEDSIM

ATTN: Carl Jablonski, FEDSIM COR (QF0B)

1800 F Street, NW

Washington, D.C. 20405

Telephone: (202) 501-2515

Email: carl.jablonski@gsa.gov

Copies of all deliverables shall also be delivered to the AFLCMC/WNS TPOC. The TPOC name, address, and contact information will be provided at award.

Delivery addresses for the 6 RSS sites listed are in Section 5.2.

5.7 NOTICE REGARDING LATE DELIVERY/PROBLEM NOTIFICATION REPORT

(PNR)

The contractor shall notify the FEDSIM COR via a Problem Notification Report (PNR) (Section

9, Attachment J as soon as it becomes apparent to the contractor that a scheduled delivery will be late. The contractor shall include in the PNR the rationale for late delivery, the expected date for the delivery, and the project impact of the late delivery. The FEDSIM COR will review the new schedule and provide guidance to the contractor. Such notification in no way limits any

Government contractual rights or remedies including, but not limited to, termination.

mailto:carl.jablonski@gsa.gov

SECTION 6 - CONTRACT ADMINISTRATION DATA

PAGE 6-1

6.1 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The FEDSIM CO will appoint a FEDSIM COR in writing through a COR Appointment Letter

(Section 9, Attachment A). The FEDSIM COR will receive, for the Government, all work called for by the contract and will represent the FEDSIM CO in the technical phases of the work. The

FEDSIM COR will provide no supervisory or instructional assistance to contractor personnel.

The FEDSIM COR is not authorized to change any of the terms and conditions, scope, schedule, and price of the Contract. Changes in the scope of work will be made only by the FEDSIM CO by properly executed modifications to the contract.

6.1.1 CONTRACT ADMINISTRATION

Contracting Officer (CO)

Kristen Jaremback

GSA FAS AAS FEDSIM (QF0B)

1800 F Street, NW

Washington, D.C. 20405

Telephone: (571) 289-6715

Email: kristen.jaremback@gsa.gov

Contracting Officer’s Representative (COR)

Carl Jablonski

GSA FAS AAS FEDSIM (QF0B)

1800 F Street NW

Washington, D.C. 20405

Telephone: (202) 760-5320

Email: carl.jablonski@gsa.gov

Technical Point of Contact (TPOC)

Provided after award.

6.2 INVOICE SUBMISSION

The contractor shall submit Requests for Payments in accordance with the format contained in

General Services Administration Manual (GSAM) 552.232-25, PROMPT PAYMENT (Nov

2009), to be considered proper for payment. In addition, the data elements indicated below shall be included on each invoice.

Contract Number: (from Standard Form 1449, Block 2)

Paying Number: (ACT/DAC NO.) (From Standard Form 1449 Block 4, or Standard Form 30, Block 4)

FEDSIM Project Number: AF00837

Project Title: Air Force Life Cycle Management Center Simulators Program Office

(AFLCMC/WNS) Relocatable Simulator Shelter Support

The contractor shall certify with a signed and dated statement that the invoice is correct and proper for payment.

The contractor shall provide invoice backup data in accordance with the contract type.

SECTION 6 - CONTRACT ADMINISTRATION DATA

PAGE 6-2

The contractor shall submit invoices as follows:

The contractor shall utilize FEDSIM’s electronic Assisted Services Shared Information System

(ASSIST) to submit invoices. The contractor shall submit invoices electronically by logging onto the following link (requires Internet Explorer to access the link):

https://portal.fas.gsa.gov

Log in using your assigned ID and password, navigate to the order against which you want to invoice, click the Invoices and Acceptance Reports link in the left navigator, and then click the

Create New Invoice button. The AASBS Help Desk should be contacted for support at 877-472-

4877 (toll free) or by email at AASBS.helpdesk@gsa.gov. By utilizing this method, no paper copy of the invoice shall be submitted to GSA FEDSIM or the GSA Finance Center; however, the FEDSIM COR may require the contractor to submit a written “hardcopy” invoice with the client’s certification prior to invoice payment. A paper copy of the invoice is required for a credit.

6.3 INVOICE REQUIREMENTS

The contractor may invoice upon delivery and acceptance of each RSS, upon completed installation; the contractor may also then invoice for shipping costs when incurred. The final invoice is desired to be submitted within six months of project completion. Upon project completion, the contractor shall provide a final invoice status update monthly.

The contractor shall report the following:

a. Contract Number

b. Contractor Invoice Number

c. Current period of performance

d. Amount of invoice that was subcontracted.

e. Amount of invoice that was subcontracted to a small business.

6.3.1 FIRM FIXED PRICE (FFP) CLINs

The contractor may invoice as stated in Section 6.3 for the FFP CLINs. The invoice shall include the CLIN number and title and reference to the submitted Bill of Materials. All costs shall be reported by CLIN element (as shown in Section 1.2.1) and shall be provided for the current invoice and in total from project inception to date. The contractor shall provide the invoice data in spreadsheet form with the following detailed information. The listing shall include separate columns and totals for the current invoice period and the project to date.

a. FFP (deliverable as stated in Section 1)

SECTION 7 - SPECIAL CONTRACT REQUIREMENTS

PAGE 7-1

7.1 ORGANIZATIONAL CONFLICT OF INTEREST AND NON-DISCLOSURE

REQUIREMENTS

7.1.1 ORGANIZATIONAL CONFLICT OF INTEREST (OCI)

a. If a contractor has performed or is currently performing work or anticipates performing work that creates or represents an actual or potential organizational conflict of interest

(OCI), the contractor shall immediately disclose this actual or potential OCI to the

FEDSIM CO in accordance with FAR Subpart 9.5. The nature of the OCI may involve the prime contractor, subcontractors of any tier, or teaming partners.

b. The contractor is required to complete and sign an OCI Statement (see Section J, Attachment O). The contractor must represent either that (1) It is not aware of any facts which create any actual or potential OCI relating to the award of this contract, or (2) It has included information in its proposal, providing all current information bearing on the existence of any actual or potential OCI and has included a mitigation plan in accordance with paragraph (c) below.

c. If a contractor with an actual or potential OCI believes the conflict can be avoided, neutralized, or mitigated, the contractor shall submit a mitigation plan to the Government for review.

d. In addition to the mitigation plan, the FEDSIM CO may require further information from the contractor. The FEDSIM CO will use all information submitted by the contractor, and any other relevant information known to GSA, to determine whether an award to the contractor may take place, and whether the mitigation plan adequately avoids, neutralizes, or mitigates the OCI.

e. If any such conflict of interest is found to exist, the FEDSIM CO may determine that the conflict cannot be avoided, neutralized, mitigated or otherwise resolved to the satisfaction of the Government and the contractor may be found ineligible for award. Alternatively, the FEDSIM CO may determine that it is otherwise in the best interest of the United

States to contract with the contractor and include the appropriate provisions to avoid neutralize, mitigate, or waive such conflict in the contract awarded.

7.1.2 NON-DISCLOSURE REQUIREMENTS

If the contractor acts on behalf of, or provides advice with respect to any phase of an agency procurement, as defined in FAR 3.104-4, then the contractor shall execute and submit a

Corporate Non-Disclosure Agreement (NDA) Form (Section 9, Attachment B) and ensure that all its personnel (to include subcontractors, teaming partners, and consultants) who will be personally and substantially involved in the performance of the contract:

a. Are listed on a signed Addendum to Corporate Non-Disclosure Agreement (NDA) Form

(Section 9, Attachment C) prior to the commencement of any work on the Contract.

b. Are instructed in the FAR 3.104 requirements for disclosure, protection, and marking of contractor bid or proposal information, or source selection information.

c. Are instructed in FAR Part 9 for third-party disclosures when acting in an advisory capacity.

All proposed replacement contractor personnel also must be listed on a signed Addendum to

Corporate NDA and be instructed in the requirements of FAR 3.104. Any information provided

SECTION 7 - SPECIAL CONTRACT REQUIREMENTS

PAGE 7-2

by contractors in the performance of this contract or obtained by the Government is only to be used in the performance of the contract. The contractor shall put in place appropriate procedures for the protection of such information and shall be liable to the Government for any misuse or unauthorized disclosure of such information by its personnel, as defined above.

7.2 SECURITY CLEARANCES

7.2.1 PERSONNEL SECURITY CLEARANCES

Personnel Security clearances are not required for this contract. Only U.S. citizens shall be used to perform work under the constraints of this Contract for CONUS work. OCONUS work may utilize local personnel for electrical or other country-specific tasks.

Once RSSs have been produced and shipped, the assembly will happen at Government locations.

Some of these locations may be within secure compounds. The contractor may require escorts while assembly is underway. Escorts, if required, will be provided by the hosting Government agency and will be coordinated by the Alternate TPOC at each site with the FEDSIM COR providing necessary contract details to location security personnel.

7.3 GOVERNMENT-FURNISHED PROPERTY (GFP)

The Government intends to provide the site for the installation and configuration of the RSS, a concrete slab on which to install it, and all utilities, plumbing, and communications equipment necessary to operate the fully assembled RSS. No other GFP is anticipated to be provided for the performance of this contract. Should this change, a list of additional GFP will be provided after award.

7.4 GOVERNMENT-FURNISHED INFORMATION (GFI)

Specific GFI will be provided as required over the period of performance.

SECTION 8 - CONTRACT CLAUSES

PAGE 8-1

8.1 FAR52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the FEDSIM CO will make their full text available.

Also, the full text of a provision may be accessed electronically at the FAR website:

http://www.acquisition.gov/far/

FAR TITLE DATE

52.203-6 Alt I Restrictions on Subcontractor Sales to the

Government Sep 2006

52.203-15 Whistleblower Protections Under the American

Recovery and Reinvestment Act of 2009 June 2010

52.203-16 Preventing Personal Conflicts of Interest Dec 2011

52.204-2 Security Requirements Aug 1996

52.204-6 Unique Entity Identifier Oct 2016

52.204-7 System for Award Management Jul 2013

52.204-16 Commercial and Government Entity Code Reporting Oct 2016

52.204-19 Incorporation by Reference of Representations and

Certifications Dec 2014

52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations Nov 2015

52.209-5 Certification Regarding Responsibility Matters Oct 2015

52.209-7 Information Regarding Responsibility Matters Jul 2013

52.209-9 Updates of Publicly Available Information

Regarding Responsibility Matters Jul 2013

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations Nov 2015

52.209-11

Representation by Corporations Regarding

Delinquent Tax Liability or a Felony Conviction under any Federal Law

Feb 2016

52.209-12 Certification Regarding Tax Matters Feb 2016

52.211-6 Brand Name or Equal Aug 1999

52.212-1 Instructions to Offerors – Commercial Items Jan 2017

52.212-2 Evaluation – Commercial Items Oct 2014

52.212-3 Offeror Representations and Certifications –

Commercial Items Jan 2017

52.212-4 Contract Terms and Conditions – Commercial Items Jan 2017

52.222-21 Prohibition of Segregated Facilities Apr 2015

52.222-22 Previous Contracts and Compliance Reports Feb 1999

52.222-25 Affirmative Action Compliance Apr 1984

52.222-26 Equal Opportunity Sep 2016

52.222-35 Equal Opportunity for Veterans Oct 2015

52.222-36 Equal Opportunity for Workers with Disabilities Jul 2014 http://www.acquisition.gov/far/

PAGE 8-2

FAR TITLE DATE

52.222-37 Employment Reports on Veterans Feb 2016

52.222-40 Notification of Employee Rights Under the National

Labor Relations Act Dec 2010

52.222-50 Combating Trafficking in Persons Mar 2015

52.222-55 Minimum Wages Under Executive Order 13658 Dec 2015

52.222-57 Representation Regarding Compliance with Labor

Laws Dec 2016

52.223-18 Encouraging Contractor Policies to Ban Text

Messaging While Driving Aug 2011

52.225-13 Restriction on Certain Foreign Purchases Jun 2008

52.225-25

Prohibition on Contracting with Entities Engaging in

Certain Activities or Transactions Relating to Iran –

Representations and Certifications

Oct 2015

52.227-1 Authorization and Consent Dec 2007

52.232-1 Payments Apr 1984

52.232-39 Unenforceability of Unauthorized Obligations Jun 2013

52.233-2 Service of Protest Sep 2006

52.233-3 Protest after Award Aug 1996

52.233-4 Applicable Law for Breach of Contract Claim Oct 2004

52.239-1 Privacy or Security Safeguards Aug 1996

52.242-5 Payments to Small Business Subcontractors Jan 2017

52.243-1 Changes – Fixed Price Aug 1987

52.246-16 Responsibility for Supplies Apr 1984

52.249-8 Default (Fixed-Price Supply and Service) Apr 1984

8.2 GENERAL SERVICES ADMINISTRATION ACQUISITION MANUAL (GSAM)

CLAUSES INCORPORATED BY REFERENCE

The full text of a provision may be accessed electronically at the GSAM website:

https://www.acquisition.gov/gsam/gsam.html

GSAM TITLE DATE

552.203-71 Restriction on Advertising Sep 1999

552.204-9 Personal Identity Verification Requirements Oct 2012

552.232.25 Prompt Payment Nov 2009

8.3 DEFENSE FEDERAL ACQUISITION REGULATION SUPPLEMENTS (DFARS)

CLAUSES INCORPORATED BY REFERENCE

The full text of a provision may be accessed electronically at the Defense Procurement website:

www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/gsam/gsam.html

PAGE 8-3

DFARS TITLE DATE

252.204-7008 Compliance with Safeguarding Covered Defense

Information Controls Oct 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting Oct 2016

252.227-7015 Technical Data – Commercial Items Feb 2014

252.227-7037 Validation of Restrictive Markings on Technical Data Sep 2016

252.239-1 Protection Against Compromising Emanations Jun 2004

252.239-7001 Information Assurance Contracting Training and

Certifications Jan 2008

252.211-7003 Item Unique Identification and

Valuation, as prescribed in DFARS 211.274-6(a)(1)

Jun 2016

SECTION 9 – LIST OF ATTACHMENTS

PAGE 9-1

9.1 LIST OF ATTACHMENTS

Attachment Title

A Contracting Officer’s Representative (COR) Appointment Letter

B Corporate Non-Disclosure Agreement

C Addendum to Corporate Non-Disclosure Agreement

D AFLCMC/WNS Request For Information with Trainer Facility Report for JTC TRS

E Notional RSS Delivery Schedule

F AFI 91-203 - Air Force Consolidated Occupational Safety Instruction

G

Department of The Air Force Engineering Technical Letter (ETL) 01-

18, 24 Oct 2001 - Fire Protection Criteria – Electronic Equipment

Installations

H FAR 52.212-3 -- Offeror Representations and Certifications --

Commercial Items (Jul 2016) – Alternate I (Oct 2014)

I OCI Statement Template

J Sample Problem Notification Report (PNR)

K Q&A template

PAGE 9-2

ATTACHMENT A

Contracting Officer’s Representative (COR) Appointment

Attachment A - COR Letter of Appointment_Jablonski.docx

PAGE 9-3

ATTACHMENT B

Corporate Non-Disclosure Agreement

Attachment C - Corporate NDA template 04-25-12.docx

PAGE 9-4

ATTACHMENT C

Addendum to Corporate Non-Disclosure Agreement

Attachment B -

Addendum to Corporate NDA template 08-04-11.docx

PAGE 9-6

ATTACHMENT D

AFLCMC/WNS Request For Information with Trainer Facility Report for JTC TRS

Attachment D - RFI with Trainer Facility Report (Nov 2016).pdf

PAGE 9-7

ATTACHMENT E

Notional RSS Delivery Schedule

Attachment E - Site

Timeline GSA RSS (6Feb17).xlsx

PAGE 9-8

ATTACHMENT F

Air Force Instruction 91-203 Air Force Consolidated Occupational Safety Instruction

Attachment F - AFI

91-203.pdf

PAGE 9-9

ATTACHMENT G

Department of The Air Force Engineering Technical Letter (ETL) 01-18, 24 Oct 2001 - Fire

Protection Criteria – Electronic Equipment Installations

Attachment G - Dep.

of AF ETL 01-18 Fire Protection Engineering Criteria.pdf

PAGE 9-10

ATTACHMENT H

FAR 52.212-3 -- Offeror Representations and Certifications -- Commercial Items (Jul 2016)

– Alternate I (Oct 2014)

Attachment H - FAR

52.212-3 Offeror Representations and Certification -- Commercial Items.docx

PAGE 9-11

ATTACHMENT I

OCI Statement Template

Attachment I - OCI

Statement.docx

PAGE 9-12

ATTACHMENT J

Sample Problem Notification Report

Attachment J - Sample Problem Notification Report.docx

PAGE 9-13

ATTACHMENT K

Question and Answer Template

Attachment K - Q&A Template.xlsx

SECTION 11 – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

PAGE 11-1

11.1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the FEDSIM CO will make the full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation of offer. Also, the full text of a solicitation provision may be accessed electronically at this address: https://www.acquisition.gov/far

FAR TITLE DATE

52.212-1 Instructions to Offerors-Commercial

Items

Jan 2017

52.232-38 Submission of Electronic Funds

Transfer Information with Offer

Jul 2013

11.1.2 SOLICITATION PROVISIONS PROVIDED IN FULL TEXT:

FAR 52.215-20 Requirements for Certified Cost or Pricing Data and Data Other Than

Certified Cost or Pricing Data – Alternate IV (OCT 2010)

(a) Submission of certified cost or pricing data is not required.

(b) Provide data described below:

All data required to be submitted as part of the offeror’s proposal is described in

Section 11.5 of this solicitation. The offeror must use the formats for submission of data prescribed in these sections. By submitting a proposal, the offeror grants the

FEDSIM CO or an authorized representative the right to examine records that formed the basis for the pricing proposal. That examination can take place at any time before award. It may include those books, records, documents, and other types of factual data (regardless of form or whether the data are specifically referenced or included in the proposal as the basis for pricing) that will permit an adequate evaluation of the proposed price.

11.2 GENERAL INSTRUCTIONS

a. The offeror shall furnish the information required by this solicitation. A Standard

Form (SF) 1449 – Solicitation/Contract/Order for Commercial Items, completed and signed by the offeror in Block 14, constitutes the offeror’s acceptance of the terms and conditions of the proposed contract. Therefore, the SF 1449 must be executed by a representative of the offeror authorized to commit the offeror to contractual obligations.

b. The offeror is expected to examine this entire solicitation document. Failure to do so will be at the offeror’s own risk.

c. The Government may make award based on initial offers received, without discussion of such offers. Proposals shall set forth full, accurate, and complete

PAGE 11-2

information as required by this solicitation package (including Attachments). The penalty for making false statements in proposals is prescribed in SF 1449.

d. An offeror submitting restrictive data will mark it as follows “Restriction on disclosure and use of data. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall –

(1) Mark the title page with the following legend:

This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed -- in whole or in part -- for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of -- or in connection with -- the submission of this data, and the Government incorporates the proposal as part of the award, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to the restriction is contained in sheets [insert numbers or other identification of sheets]; and

(2) Mark each sheet of data it wishes to restrict with the following legend:

Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.”

e. The Government assumes no liability for disclosure or use of unmarked data and may use or disclose the data for any purpose. Unless restricted, information submitted in response to this request may become subject to disclosure to the public pursuant to the provisions of the Freedom of Information Act (5 U.S.C.

551).

11.3 GENERAL…