ATTACHMENT_E_-_INSTRUCTIONS_TO_OFFERORS.docx

ATTACHMENT E-

52.212-1 ADDENDA - INSTRUCTIONS TO OFFERORS –

COMMERCIAL ITEMS

52.212-2 ADDENDA – EVALUATION – COMMERCIAL ITEMS

ADDENDA TO FAR 52.212-1 – INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS (APR 2014) The following has been amended to the Submission of offers: Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, or letterhead stationery. As a minimum, offers must show –

1. The solicitation number: GS-11-P-17-MK-D-0001

2. Offeror Name, Address, and Point of Contact;

A. PROPOSAL SUBMISSION

1. INTRODUCTION

Offeror’s proposal shall be submitted both electronically and via hard copy delivery by 10:00AM EST (Eastern Standard Time), Monday, November 21, 2016. Proposal pricing must be valid for at least 180 days. The date the pricing expires shall be indicated in the proposal. Proposals shall consist of four volumes. The Volumes are:

I -Technical II – Past Performance III – Price/Cost IV - Solicitation, Offer and Award Documents.

Response to this RFP must be submitted to Ms. Stephanie Bellanger, Contract Specialist, at Stephanie.Bellanger@gsa.gov by 10:00AM EST, Monday, November 21, 2016. Each RFP submission will receive a confirmation email; if a confirmation is not received, please call (202) 734-4206.

Four hard copies of each proposal must be shipped to:

Stephanie A. Bellanger, Contracting Specialist General Services Administration Acquisition Management Services Capital Construction Division PBS National Capitol Region 301 7th and D Street SW Room 6651 Washington, DC 20407

Offerors’ packages must clearly marked for easy identification. Boxes should be identifiable and clearly marked with the following:

1. Solicitation number and

2. Offeror’s name

Please Note: Any concerns regarding this RFP must be submitted to the Contract Specialist, Ms. Stephanie Bellanger, at stephanie.bellanger@gsa.gov, or Contracting Officer, Dr. Richard L. Brooks, richardl.brooks@gsa.gov.

2. RFP FILES

Offeror’s responses shall be submitted in accordance with the following instructions:

a. Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Page limitations are applicable to this procurement. All files will be submitted as either a Microsoft Excel (.XLS) file or an Acrobat (PDF) file. Page size shall be no greater than 8 1/2" x 11" with printing on one side, only. The top, bottom, left and right margins shall be a minimum of one inch (1”) each. Font size shall be no smaller than 12-point. Arial or Times New Roman fonts are recommended. Characters shall be set at no less than normal spacing and 100% scale. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape. Line spacing shall be set at no less than single space. Each paragraph shall be separated by at least one blank line. Page numbers, company logos, and headers and footers may be within the page margins ONLY, and are not bound by the 12-point font requirement. Footnotes to text shall not be used. All proprietary information shall be clearly and properly marked.

b. File Packaging. All of the files may be compressed (zipped) into one file entitled with the name of the company and proposal- i.e. “name of the company proposal.zip” using WinZip version 6.2 or later or the proposal files may be submitted individually. Please note GSA email size limitations exists and files larger than 5 megabytes (MB) may not be accepted. It is the responsibility of the Offeror to ensure their email and attachments are received and not rejected due to GSA size limitations.

c. Content Requirements. All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the proposal and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal.

d. Submissions beyond the maximum pages may be considered, at the discretion of the Contracting Officer, if determined to be in the best interest of the Government. The titles and maximum pages for each file are shown in the Table below:

B. VOLUME I – TECHNICAL (Offerors shall provide the following:)

SUB-FACTOR ONE - MANAGEMENT APPROACH AND CAPABILITIES:

Construction Management Capability Clearly demonstrate that Construction Management services as the Owners Representative is the primary business of the firm. Briefly explain client types and project types currently being performed by the firm and provide supporting examples. If the offeror is proposing subcontractors, explain the function of each subcontractor and how work will be divided between the prime and subcontractors.

Understanding of Task Order Contracting Demonstrate an understanding of Task Order Construction Management contracting by addressing each of the following:

Based upon past experience, identify three risk areas associated with similar Task Order Contract and describe how the firm successfully mitigated or managed those risks.

Office Location Demonstrate the firm possesses an existing operational office in the Washington DC Metropolitan area from which this contract will be managed and staffed. Identify any additional offices required to support this contract.

Availability of in-house staff The offeror should describe the availability of in-house staff to complete the work as described in the Statement of Work (SOW), give an overview of the size and composition of the organization, and should clearly demonstrate the firm's ability to commit adequate resources to the project given anticipated workload of the firm as well as the potential loss of key personnel.

Provide the number of staff in applicable disciplines by office location. Subcontractor staff anticipated to support this contract should also be separately identified and provided by number, discipline and office location. Summarize this information in an organization chart for the proposed team clearly outlining lines of communication.

Current Workload Identify the firm’s current funded workload (in services revenue) for the next three calendar years and discuss how this contract will impact the ability of the firm to provide staff and resources.

Management Approach/Capabilities shall not exceed ten (10) typed pages total, 12-point Times New Roman text and one-inch margins.

SUB-FACTOR TWO – KEY PERSONNEL:

Offerors shall provide resumes for the following key personnel anticipated to be utilized for the first task order and who could be assigned directly to each project executed through this IDIQ contract.

Construction Executive (CEx) Senior Project Manager

(2) Project Managers Architectural Inspector MEP Inspector Office Manager

For the key personnel who will be assigned to the proposed contract, provide for each person, a resume giving the following specific information in the exact order shown below (blanket statements or descriptions are unacceptable):

1. First name, middle initial, last name.

2. Name and address of current employer.

3. Position title for proposed contract.

4. Description of duties and responsibilities projected for the proposed contract.

5. Professional qualifications, registrations, etc.

6. College or high school level and vocational education.

7. Positions held within the last ten (10) years, the start and end dates for each, actual duties performed in each position, and a description of how this experience relates to the proposed position on this project. Provide at least two projects.

8. Statement of Availability to support this contract.

Resumes for key personnel shall not exceed three (3) typed pages each, 12-point Times New Roman text and one-inch margins.

NOTE: FOR PURPOSES OF PRIVACY, PLEASE DO NOT INCLUDE PERSONAL HOME ADDRESSES AND TELEPHONE NUMBERS.

The Technical Volume must also provide detailed explanations/documentation supporting any proposed subcontracting and division of work, if any. The following chart should be used in addition to the explanation.

EXAMPLE: Total Contract Value in Price Proposal- $1000 Offeror/Prime (SDVOSB) $600 - 60% Large $310 - 31% Small Business $690 - 69% Small Disadvantaged Business $50 – 5% Women Owned Small Business $50 - 5% Hubzone $30 - 3% Veteran Owned Small Business $600 - 60% Service Disabled Veteran Small Business $600 - 60%

Insert dollars and subcontracting/division of work in the following matrix:

A. TOTAL CONTRACT VALUE:

This value should match the TOTAL CONTRACT VALUE you have proposed in your price proposal volume.

100%

B. DOLLAR VALUE AND PERCENTAGE OF YOUR PARTICIPATION AS PRIME CONTRACTOR: Enter your participation as prime contractor. (%=B÷A)

C. DOLLAR VALUE AND PERCENTAGE OF SUBCONTRACTS

PLANNED FOR LARGE BUSINESS (%=C÷A)

D. DOLLAR VALUE AND PERCENTAGE OF PARTICIPATION/SUBCONTRACTS PLANNED FOR SMALL BUSINESS:

This is the sum of all subcontracts to Small Business, Small Disadvantaged, Women Owned Small, Hubzone Small, Veteran Owned Small, Service Disabled Veteran Owned Small and HBCU/MI. (If the offeror is any of these Small Business categories, include the dollars reflecting participation as the prime contractor from B above.) (%=D÷A)

E. DOLLAR VALUE AND PERCENTAGE OF PARTICIPATION/SUBCONTRACTS PLANNED FOR SMALL DISADVANTAGED BUSINESS (SDB) AND HBCU/MI This should reflect the value of all subcontracts planned for SBA CERTIFIED SDB (as verified in Central Contract Registry-CCR) or HBCU/MI with the exception that ANC and Indian Tribes are exempt IAW 52.219-9(d)(1)(i). If the Offeror is an SBA CERTIFIED SDB or HBCU/MI or ANC or Indian Tribe (as exempted above), include the dollars reflecting participation as the prime contractor from B above. (%=E÷A)

F. DOLLAR VALUE AND PERCENTAGE OF PARTICIPATION/SUBCONTRACTS PLANNED FOR WOMEN OWNED SMALL BUSINESS:

This should reflect the value of all subcontracts planned for Women Owned small businesses. If the Offeror represents itself as a Women Owned small business, include the dollars reflecting participation as the prime contractor from B above. (%=F÷A)

G. DOLLAR VALUE AND PERCENTAGE OF PARTICIPATION/SUBCONTRACTS PLANNED FOR HISTORICALLY UNDERUTILIZED BUSINESS ZONE (HUBZONE) SMALL BUSINESS:

This should reflect the value of all subcontracts planned for SBA CERTIFIED HUBZone small businesses as verified in Central Contract Registry- CCR. If the Offeror is an SBA CERTIFIED HUBZone small business, include the dollars reflecting participation as the prime contractor from B above. (%=G÷A)

H. DOLLAR VALUE AND PERCENTAGE OF PARTICIPATION/SUBCONTRACTS PLANNED FOR VETERAN OWNED SMALL BUSINESS:

This should reflect the value of all subcontracts planned for ALL Veteran Owned small businesses including Service-Disabled Veteran-Owned Small Businesses (SDVOSB). If the Offeror represents itself as a Veteran-Owned small business, include the dollars reflecting participation as the prime contractor from B above. (%=H÷A)

I. DOLLAR VALUE AND PERCENTAGE OF PARTICIPATION/SUBCONTRACTS PLANNED FOR SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB):

The value of all subcontracts planned for Service-Disabled Veteran-Owned small businesses (SDVOSB).If the Offeror represents itself as a SDVOSB, include the dollars reflecting participation as the prime contractor from B above. Total should be equal to or less than H. (%=I÷A)

C. VOLUME II – PAST PERFORMANCE (Offerors shall provide the following):

SUB-FACTOR THREE: EXPERIENCE ON COMPARABLE PROJECTS

This sub-factor considers the extent of the Offeror’s past experience, within the last ten (10) years in carrying out work on at least three (3), but no more than five (5) similar Indefinite Delivery/Indefinite Quantity (IDIQ) Construction Management Task Order Contracts of similar size, scope, and complexity to the work that will be performed under this Contract. In this context, “Offeror” refers to the proposed prime contractor and all proposed major subcontractor(s). A major subcontractor is defined as one who will be providing critical construction management services (Construction Executive, Senior Project Manager, or Project Manager labor categories) and/or whose subcontract is for more than 25% of the total proposed price. In either case, the prime contractor and proposed major subcontractor(s) will be assessed individually and the results will then be assessed in their totality to derive the Offeror’s Past Performance rating.

The aspects of this Contract that the Offeror shall demonstrate past experience in include:

· Task Order Contract (IDIQ)

· Construction Manager as Owners Representative, preferably federal;

· Performance of work executed under Multiple and Concurrent Task Orders

· Building construction/tenant improvement projects that included work on architectural, structural, electrical, mechanical, plumbing, and fire protection systems

· Projects that required ensuring continuity of operation of existing mechanical, electrical and other building systems for occupied portions of the building during construction

· The projects involved a restricted site with limited space for material staging and maintaining pedestrian and vehicular traffic flow around the site

· The projects involved an occupied building (s)

· Historic preservation

· Highly secured areas including specialized security systems and protocols

For each project offered under this evaluation sub-factor, the CM shall include the following information:

Project Title

Completion Date

The CM must address the contract aspects mentioned above and include an explanation of how the contract aspect relates to the characteristics of this Contract. Describe the overall contract, specific representative task orders and challenges encountered.

A contract that possesses all of the above aspects will be considered most similar. A contract that possesses more of the above characteristics shall receive a more favorable evaluation. Additionally, more contracts that possess more of the above characteristics shall receive a more favorable evaluation. Submitting more than five (5) contracts will not result in a more favorable evaluation. Statements of past experience shall not exceed three (3) typed pages for each contract, 12-point text and one-inch margins.

SUB-FACTOR FOUR – PAST PERFORMANCE

This sub-factor considers the extent of the CM’s past performance as a CM within the last 10 years in completing contracts submitted under the Past Experience of the Firm Evaluation Sub-factor. The quality of the CM’s past performance in carrying out the work with reference to such aspects as satisfying customer requirements, employment of successful and cost-effective solutions to routine matters and unexpected difficulties, providing quality service, budget controls, and adequate resources, effectively coordinating construction, and overall satisfaction of the owner’s representative will be considered by the Government.

The Past Performance evaluation will assess the relative risks associated with a likelihood of success in fulfilling the solicitation's requirements as indicated by that Offeror's record of past performance. In this context, “Offeror” refers to the proposed prime contractor and all proposed major subcontractor(s). A major subcontractor is defined as one who will be providing critical construction management services (Construction Executive, Senior Project Manager, or Project Manager labor categories) and/or whose subcontract is for more than 25% of the total proposed price. In either case, the prime contractor and proposed major subcontractor(s) will be assessed individually and the results will then be assessed in their totality to derive the Offeror’s Past Performance rating.

The CM shall submit a statement of past performance that briefly documents its experience as a CM for at least three (3) contracts from the Past Experience of the Firm Evaluation Sub-factor. The statement, for each project, shall not exceed two type written pages, 12-point text and one-inch margins.

Offerors are responsible for ensuring that the references provided are willing and available to be contacted by Government. If, after three (3) attempts to contact the reference, the Government is unable to speak directly with the reference provided, the specific transaction related to the reference may be excluded from evaluation.

Project Reference Questionnaire, Attachment J, will be used to annotate contact and responses to verify information provided in relation to past performance. All questionnaires must be submitted via email to the Contracting Specialist no later than 3 days prior to the closing date of the solicitation.

The Government reserves the right to review information contained in the Past Performance Retrieval System (PPIRS) regarding recent and relevant contracts awarded to offerors. The Government reserves the right to obtain past performance information from any available source and may contact customers other than those identified by the Offeror when evaluating past performance. Since the Government may not necessarily interview all of the sources provided by the Offerors, it is incumbent upon the Offerors to explain the relevance of the data provided. Offerors are reminded that the burden of proving low performance risk rests with the Offerors.

In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance.

In accordance with FAR 15.306, the offeror will be given the opportunity to respond to adverse past performance information.

D. III – PRICE (Offerors shall provide the following):

The Offeror shall complete the Price Schedule for each hourly rate as well as the Sample Task provided at ATTACHMENT B of this solicitation.

For hourly rates, Offerors shall submit proposals for each CLIN based on a quantity of one. For the Sample Task, Offerors shall submit proposals for the provided CLINS based on the proposed hourly rates and the number of hours listed in the Sample Task. For both the hourly rates and Sample Task, provide the Grand Total by summing the Amounts of all line items.

The Sample Task is provided for price evaluation purposes only.

The Government requires Offerors to propose unit prices and total prices that are two decimal places and requires the unit prices and total prices to be displayed as two decimal places. Ensure that the two digit unit price multiplied by the item quantity equals the two digit total item price (there should be no rounding).

E. VOLUME IV - SOLICITATION, OFFER AND AWARD (Offerors shall provide the following):

Certifications and Representations - An authorized official of the firm shall sign the Standard Form 1449 (SF 1449) and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission. This Volume shall contain the following:

F. PRE-PROPOSAL CONFERENCE

A pre-proposal conference will be held on Tuesday, November 1 2016 at 10 AM at:

General Services Administration Regional Office Building 301 7th and D Street SW Room 6651 Washington, DC 20407

You must RSVP to this meeting no later than close of business Thursday, October 27, 2016 via email to the Contract Specialist, Stephanie Bellanger at stephanie.bellanger@gsa.gov.

G. QUESTIONS REGARDING THIS REQUEST FOR PROPOSAL (RFP)

Questions regarding this RFP must be submitted in writing no later than 10:00am Eastern Standard Time, Tuesday, October 25, 2016. Questions will not be answered telephonically. A copy of all questions and their respective answers will be made available to all potential respondents via solicitation amendment. An amendment to the solicitation will be issued if changes are needed as a result of the questions. If a potential respondent believes that the requirements in these instructions contain an error or omission, the potential respondent shall immediately notify the contracting specialist in writing with supporting rationale. Written questions shall be submitted via email to stephanie.bellanger@gsa.gov. Please include in the subject line the following: “RFP GS-11-P-17-MK-D-0001 – Construction Management Services”. Each question will receive a confirmation email; if confirmation is not received within 24 hours of sending the quest please call 202-734-4206.

ADDENDA TO FAR 52.212-2 – EVALAUTION – COMMERICAL ITEMS (OCT 2015)

Evaluation Criteria;

A. BASIS FOR SELECTION:

This acquisition will utilize Best Value/Tradeoff procedures in accordance with Federal Acquisition Regulation (FAR) Part 15. Technical, Past Performance, Price and other sub-factors specified in the RFP will be evaluated with the objective of selecting the Proposal that offers the best value to the Government. Since this approach provides the opportunity for cost/technical tradeoffs, the award will not necessarily be made to the lowest priced offer. The solicitation requirements include all stated terms, conditions, representations, certification, and other information required by this solicitation. The Government reserves the right to clarify any necessary items. Each initial offer should contain the offeror's best terms from a price and technical standpoint.

B. SUB-FACTORS TO BE EVALUATED

The following sub-factors, listed in descending order of importance, shall be used for evaluation:

1. Technical (Sub-factors One and Two)

2. Past Performance (Sub-factors Three and Four)

3. Price

Sub-factor One is significantly more important than Sub-factor Two. Sub-factor Three is significantly more important than Sub-factor Four. Taken together, Technical and Past Performance are significantly more important than Price.

C. EVALUATION APPROACH

All proposals shall be subject to evaluation by a team of Government personnel. The Government reserves the right to award without discussions based upon the initial evaluation of proposals. Proposals will be evaluated strictly in accordance with its written content. Proposals which merely restate the requirement or state that the requirement will be met, without providing supporting rationale, are not sufficient.

1. TECHNICAL EVALUATION APPROACH

SUB-FACTOR ONE EVALUATION APPROACH

This sub-factor will consider whether the Offeror’s management approach, resource capacity, staffing, coordination, and methodologies for managing the contract are logical, reasonable and executable.

SUB-FACTOR TWO EVALUATION APPROACH

This sub-factor will consider whether key personnel possess professional qualifications, education, and other knowledge and skills for the positions to which he/she will be assigned and their duties and responsibilities.

This sub-factor will consider whether any of the key personnel have worked together previously. Key personnel having worked together previously will result in a more favorable evaluation. Key personnel having worked together previously on projects submitted for consideration under SUB-FACTOR 3 will be considered more favorably. This sub-factor will consider the availability and corporate commitment of the key personnel.

2. PAST PERFORMANCE APPROACH

SUB-FACTOR THREE EVALUATION APPROACH

The Government will evaluate whether the CM has the construction management experience performing work on contracts exhibiting similar contractual requirements and arrangements to those of the proposed Contract. This sub-factor will be evaluated based upon the CM’s written response to the RFP. However, the Government reserves the right to contact references under this evaluation sub-factor to verify the scope of the contracts offered.

SUB-FACTOR FOUR EVALUATION APPROACH

The Government will evaluate the past performance of the CM based upon reference responses to questions related to past performance. The Government is not obligated to contact all references and may select those most relevant. To the extent that the Government has knowledge of CM’s past performance on contracts of similar complexity (as that term is defined herein), such information may be considered. In accordance with FAR 15.306, the CM will be given the opportunity to respond to adverse past performance information. Areas to be evaluated will include strengths, weaknesses, degree of difficulty of previous projects, effectiveness in identifying and solving problems, responsiveness, timeliness of performance or adherence to delivery schedules, and/or effectiveness in program management (to include use and control of subcontractors), and the overall quality/outcome of the project/service provided.

2. PRICE EVALUATION APPROACH.

In order to ensure price reasonableness, the Government will price proposals by evaluating the Sample Task order. The Grand Total of the Sample Task will be Total Evaluated Price.

All hourly rates will be evaluated for price reasonableness via a comparison with publicly available data and historical prices paid.

Unbalanced Pricing: The Government may evaluate whether the Offeror has submitted unbalanced pricing. An unbalanced price is one where the price of one or more contract line items is significantly overstated or understated and which will result in the Government paying an unreasonably high price for contract performance or otherwise present an unacceptable level of risk to the Government. If the Contracting Officer determines that the risk is unacceptable, then the bid or proposal may be rejected.

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