RFIs-__Group_1_-_Aggregated_O M_Questions_and_Responses_with_Inventory_Info_Tabs.xlsx
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- GS-11-P-16-DC-D-7006
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RFI Questions and GSA Responses
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RFI Questions
| Question number | QUESTION | ANSWER | |
| 2 | Attachment J-1, C.1.40.2, Page 130, Regarding the 72-hour timeline for non-reimbursable repairs, will time be provided for contractors to seek the minimum three subcontractor quotes and/or lead time for scheduling and ordering parts? Are these situations for which an extension might be approved? | A: Extensions may be granted if the COR/COTR determines this situation is warranted. | |
| 3 | Section B.6 (a), Additional Services, How much additional work (in dollars) has been ordered over the past 5 years? Per this paragraph, there is a potential for $25 million in additional services over the contract. How much of that $25 will realistically be used, and primarily for what? | A: The value of additional services ordered over the past 5 years is not available. | |
| 4 | Under the Additional Services table for the option periods there are no estimated annual hours/year included. Should the bidders leave no hours in the option years and only provide our proposed billable hourly rates? | A: A revised pricing sheet will be provided in an amendment posted on FBO | |
| 5 | Exhibit J-1, Section C.40.6 – Approval of Work, a) Is there a limit or ceiling on a reimbursable repair? | ||
| b) Is it left to the discretion of the contractor on how he determines cost when developing a proposal for parts, labor and materials? For example can R.S. Means be utilized to develop an estimate? Or does the government have another method for the contractor to use? | A: a) There is no single repair "ceiling" on reimbursable repairs. b) Pricing is left to the discretion of the contractor. However, pricing must be deemed fair and reasonable by the Government. | ||
| 6 | Page 11, B.7.9.1 Additional Services: Are the current contract employees working 3 shifts? If so, at what buildings? | A: Orville/Wilbur Wright and Wilbur Cohen buildings currently require 24/7 engineer coverage. | |
| 7 | c.1.21.2 The extended operating hours listed here seem to far exceed the estimated hours on the price schedule. Please describe your basis for the estimated hours listed on the price schedule. | A: The extended operating hours on the price schedule are for illustrative purposes only. The hours listed on the pricing schedule are approximate additional hours for one DC 3rd Class licensed engineer for one year. | |
| 8 | c.1.21.2 (The extended operating hours:) If these are mandatory positions with regularly scheduled full time staff members, should it be removed from the reimbursable section and included in the base? | A: The need for extended hours is at the discretion of the tenant agency and therefore deemed reimbursable. | |
| 9 | C.1.21.2 extended operating hours, reimbursable. The solicitation seems unclear about how these "reimbursable" engineering hours are going to awarded Currently the solicitation describes those additional services to be "indefinite." This contradicts the briefing at the prebid meeting, where it was discussed that the "additional services" for engineering would be used on a regular basis. This section also seems to contradict the extended hours listed here. Please clarify. | A: The reimbursable engineer hours needed are at the discretion of the tenant agency and can be discontinued at any time. A price for reimbursable operations will be solicited from the contractor and awarded via contract modification or Task Order. Please refer to section B.6. of the RFP for more detailed information. | |
| 10 | RFP Section C.1.21, Paragraph C.1.21.2, Page 116 of 268, Extended Operating Hours (Reimbursable)- Why is the Mary Switzer Building not listed? | A: The tenants at the Mary Switzer building have not requested after-hours engineer support. | |
| 11 | C.1.21.2 (pg 116): This section identifies Building Hours and Extended Engineer Hours. a) Since the Extended Engineer Hours are reimbursable, are we correct to understand that the Contractor is only required to provide firm fixed price (FFP) labor during the Building Hours or will the Government otherwise clarify what hours it expects FFP labor services? b) The Switzer Building is not listed. Does the Switzer building have the same Building and Extended Engineer Hours as the Cohen building or will the Government otherwise indicate these hours for the Switzer building? c) States, “extended operating hours on a reimbursable basis.” How does the Contractor and Government pre-coordinate and approve the reimbursable extended operating hours? | A: a) The contractor is to provide a FFP for standard service only. b) Please see question #10 above. c) Please see question #9 above. | |
| 12 | Page 116, C.1.21.2: On average, how many days per year over the last 3 years are extended hours required for each building? | A: Orville/Wilbur Wright and Wilbur Cohen Buildings: Every day. LBJ Building: Every week day. Mary Switzer Building: None. | |
| 13 | Attachment J-1, C.1.21.2, Page 116, Are the extended operating hours billable? Should offerors not include these hours as part of the Fixed Price portion of the bid and, instead, add the hours to the provided Additional Services hours in Section B? | A: Correct, the extended operating hours are reimbursable and not included in standard service. These services are to be priced in section B.7.9., Additional Services on the Pricing Sheet (DC 3rd Class Licensed Shift Engineer At Other Than Occupant Work Hours). | |
| 14 | Exhibit J-1, Section C.1.21.2 – Extended Operating Hours (Reimbursable), Can you please clarify this section, it is very confusing. |
a) Is the government requiring personnel to be present at the buildings during the extended engineer hours? If so, what type of personnel? Are the work classifications of personnel required at the discretion of the contractor?
b) Do the personnel that have to be present have to be certified building engineers?
| c) You also state that supporting these extended hours is reimbursable? Are those hours (6,200 hrs/yr) captured and shown in Section B.7.9.1 – Additional Services Base Period? | A: A). Yes, personnel must be on site. Personnel must be Operating Engineers and hold a valid DC 3rd Class Engineer's license. B) Please see category "Shift Engineer at other than normal working hours." Personnel must be Operating Engineers holding a valid DC 3rd Class license. C). Yes, extended hours are reimbursable. The 6,200 estimated hours are for the base period and each option period. Please refer to the updated Pricing Sheets included in the amendment, section B.7.9. | ||
| 15 | Exhibit J-1, Section C.1.21.2 – Extended operating Hours and B.7.9.1, Can you please define what hours of the day make up 2nd Shift and 3rd Shift (Engineer) | This shift Engineer pricing category has been modified. | |
| 16 | Section B.6 (c), Additional Services & B.7.9.1 Additional Services: Base Period, How are we to determine the hourly rate for O&M for additional services? O&M services can cover anything from mechanical, electrical to plumbing, which all have very different rates. Are you looking for a blended rate? If not, can you give some more specifics on what type of hourly rate you might be looking for? | A: The additional O&M services are to be provided by operating engineers holding a valid DC 3rd Class license. | |
| 17 | Section B.6, (g), The Government may elect to order Additional Services on a labor-hour or time-and-materials basis using the labor hour rates set forth in this Section B. Where are the labor hour rates in Section B? Are we to assume the hourly rates under Section B, additional services are what we will be held to for the Base and option years? | A. The contractor is to provide the hourly labor rates on the pricing sheet (Section B.7.9) in their proposal submission. | |
| 18 | C.1.28 Who pays to installed missing advanced | ||
| metering devices? | A: The Government. | ||
| 19 | Attachment J-1, C 1.1.1e, Page 91, Are there any existing architectural/structural issues (façade, roof, gutters, drains, windows, etc.) that may not have been apparent during the site visit? | A: No at the present time, but if there are any architectural/structural issues found you will not be financially responsible for these projects. | |
| 20 | C.1.41.15 Asbestos Management (p. 136-137); This does not state if Asbestos abatement is included in base price or if it is billable. Please clarify. | A: Asbestos abatement is treated like any other repair as outlined in the repairs language of the specification. | |
| 21 | C.1.41.15, (pg 135): Will the Government detail the known locations of asbestos and lead based paints within these federal office buildings? | A: The Government will provide records of known locations of asbestos and lead paint if needed to the winning contractor. | |
| 22 | Attachment J-1, C.1.35.4.1.1 h, Page 125, Based on bullet H, our understanding is that they the BAS cannot be controlled external of a GSA network? If this is correct, how does the BSA send an alarm externally without an external connection? | A: Correct, the BAS at this time cannot send an alarm externally and you cannot access the BAS remotely. | |
| 23 | Is there a Building Automation system for each building or does one control all systems? Please list the systems. Are there warranty associated with the systems based upon recent upgrades | A: The BAS systems for each building are listed in the Hard/Soft Matrix included in the RFP. Each building has an independent BAS. All warranties have expired. | |
| 24 | Please provide the BAS Systems and version for each Building? | A: Please see question #23 above. All buildings are using the current software version. | |
| 25 | Which buildings BAS systems are GSA network connected? | A: At the current time, only the Orville/Wilbur Wright buildings are connected. Work is currently in progress to connect all Group 1 buildings to the GSA network. | |
| 26 | C.1.24.5 (pg 121): Are the chillers systems monitored through the BAS? | A: Yes. | |
| 27 | Attachment J-1, C.1.24.4, Page 121, Are the chillers currently controlled by a Building Automation System with alarm paging? | A: Alarm paging is NOT a feature of the buildings' BAS. | |
| 28 | Is it absolutely required for a control technician to be certified in that building's automation system if they are able to operate, troubleshoot and service it? | A: Per RFP section H.15.3.16, The technician is required to be certified for the BAS system. | |
| 29 | What is the Windows Operating system for each BAS system in the 5 buildings? | A: 10A , 10B and Cohen use Windows 7, LBJ and Switzer use Windows XP. The Hard & Soft Matrix states the BAS software being utilized in each building. | |
| 30 | How many BAS panels are there in each building? | A: GSA does not have this information. | |
| 31 | Attachment J-1, C.1.1.1, Page 91 | ||
| & C.1.22.2, Page 118, Section C.1.1.1 includes a statement that Building Automation Systems (BAS) software maintenance is excluded from the contract. However, section C.1.22.2 references the contractor responsibility for keeping building system software, including BAS, functioning. Please clarify whether or not contractors are responsible or BAS software maintenance? | A: The guidance in Exhibit J-1, Section C.1.22.2 is correct and should be followed by the contractor. | ||
| 32 | There is contradiction in the solicitation about if the offeror is responsible for upgrades to the BAS. In two places it as contractor is, and in two it says the contractor it is not. Please clarify. | A: Please see answer #31 | |
| 33 | Is the bid guarantee (20%) only for the base year? Or does it have to cover the base year and all option years. Normally, bid guarantee cover only the Base Year. | A: The Bid Guarantee for this solicitation is 25%, so that it matches the amount required for the 25% performance bond required of the contract award winner. The Bid Guarantee needs to cover only the Base (initial) year. | |
| 34 | Please clarify if the Bid Guarantee is 20% or 25%? Section I, 52.228-1 states that the amount of the bid guarantee shall be 20%. Please confirm the correct amount for the Bid Guarantee. | A: The Bid Guarantee for this solicitation is 25%, so that it matches the amount required for the 25% performance bond required of the contract award winner. The Bid Guarantee needs to cover only the Base (initial) year. | |
| 35 | Is the required bid bond 20% as listed on page 71 of the RFP? | A: The Bid Guarantee for this solicitation is 25%, so that it matches the amount required for the 25% performance bond required of the contract award winner. The Bid Guarantee needs to cover only the Base (initial) year. | |
| 36 | Page 71, 52.228-1 Bid Guarantee: Please confirm that bidders are required to provide a Bid Guarantee/Bid Bond of 20% of bid price. | A: The Bid Guarantee for this solicitation is 25%, so that it matches the amount required for the 25% performance bond required of the contract award winner. The Bid Guarantee needs to cover only the Base (initial) year. | |
| 37 | Contract Clauses: 52.228.1, BID GUARANTEE; The amount of the bid guarantee shall be __20%_ percent of the bid price or $________, whichever is less". Is the amount going to stay the 20% or does GSA intend to insert a lesser amount more favorable to Small Business 8a firms? | A: The Bid Guarantee for this solicitation is 25%, so that it matches the amount required for the 25% performance bond required of the contract award winner. The Bid Guarantee needs to cover only the Base (initial) year. | |
| 38 | Since GSA is bundling more buildings into a single contract the amount of this guarantee is not a favorable amount to a true 8a firm that may have not entered into a Mentor Protégé or JV. This can limit a large number of 8a's that GSA is trying to select for these type contracts. Would GSA consider removing this requirement or inserting a more reasonable number as this is up front out of pocket money that will take a lengthy time for an 8a firm to recover? | A: The Bid Guarantee for this solicitation is 25%, so that it matches the amount required for the 25% performance bond required of the contract award winner. The Bid Guarantee needs to cover only the Base (initial) year. | |
| 39 | Please define the total award price. Should the bid guarantee be provided for the total evaluated price? Why does it say that failure to provide a bid | ||
| guarantee "may" cause rejection of the bid? Is provision of bid guarantee optional? | A: The Bid Guarantee for this solicitation is 25%, so that it matches the amount required for the 25% performance bond required of the contract award winner. The Bid Guarantee needs to cover only the Base (initial) year. Per clause 52.228-1, the contractor's proposal will be rejected, if the required Bid Guarantee is not supplied at time of Offers Due. This is not an optional item. | ||
| 40 | FAR 52.228-1 (pg 71): A Bid Guarantee is required and must be furnished “by the time set for opening of bids.” Will the Government define the date/time for “opening of bids” and provide instructions as to how and to whom the Bid Guarantee should be addressed and submitted? | A: The date/time for “opening of bids” is the same as the Offer Receipt Date/Time on the RFP and Response date listed on FBO. We will be issuing more specific instructions for the submission of offers in the attached amendment. | |
| 41 | Attachment J-1, C.1.10, Page 112, are there any barcode or RFID system(s) currently used at any of the buildings? | A: Not at the present time. | |
| 42 | DC0084-CH-9, Can the government provide model number, type and tonnage of the McQuay Chiller? | A: Please see Attachment #1, Chillers & CTs | |
| 43 | Can the government provide the manufacturer, make, model number, serial number, and tonnage of all the centrifugal chillers? | A: Please see Attachment #1, Chillers & CTs | |
| 44 | Exhibit J-16 Inventory / CMMS (pg 33) shows an icon for an Excel file named “Exhibit 15 N-CMMS Equip Temp,” yet the file does not open. Will the Government provide the correct, accessible file? | A: Exhibit J-16 Inventory/CMMS will be posted as an attachment to FBO with this amendment. | |
| 45 | In the meantime, could you reissue the Cohen building inventory in Excel format (.xlsx) versus the current extensible markup language (.xml)? | A: The Cohen building inventory will be reissued in the excel format with this amendment. | |
| 46 | Amendment 1: The Cohen equipment inventory is saved as an XML file that will not open. Please save this as a word or excel file and make it available to contractors. | A: The Cohen building inventory will be reissued in the excel format with this amendment. | |
| 47 | Exhibit J-1, Section C.1.4 – Deficiency List, Do any of the buildings listed under this solicitation still have equipment or items on the inventory listed on any outstanding IDL? If not, can we assume all equipment and items listed on the inventories provided as part of this solicitation are in there proper working order and functioning as designed? | A: Per the RFP section C.1.4.2 Initial Deficiency List, the winning contractor will have 30 days to develop a new deficiency list for the locations. This section of exhibit J-1 has been revised in this amendment to provide 60 days for the contractor to provide a deficiency list. | |
| 48 | Exhibit J-1, Section C.1.4.2 – Initial Deficiency List, Can the amount of days to create an initial deficiency list be changed from 30 days to 90 days after the start date of the contract? It is unrealistic that all inventories within the five buildings of this contract can be seen and inspected within 30 days of award. | A: Exhibit J-1, Section C.1.4 will be changed to 60 days to match Exhibit J-19, first row, p 36. | |
| 49 | Section C.1.24 – Tours & C.1.24.5 – Monitoring of Central Plant Equipment; a) Since the buildings do not operate 24/7, are daily tours (daily) only conducted during the normal duty day at each location? b) Are there any chillers (over 300 tons) or boilers over 15 Psi on this contract not controlled or centrally alarmed through a BAS system? c) In Section C.1.24.5, paragraph b, are you stating that all operating equipment must be checked every 8hrs regardless if it is monitored by a BAS system and centrally alarmed? If so, this will require mechanical personnel to be in the buildings 24/7. Is this the minimum requirement, please clarify. | A: a) Currently there are three locations listed as 24/7 locations per the RFP section C.1.21.2 Extended Operating Hours (Reimbursable), minimum tour frequencies are covered in section C.1.24.3 Tour Frequencies. b) currently all chillers are on BAS and the locations do not have boilers. c) C.1.24.5 does NOT apply for these buildings as all are controlled by a BAS. | |
| 50 | The steam reducing stations and major equipment are included in the required tours in the SOO. For this and the vast majority of the equipment on these sites, a licensed DC 3rd class engineer DC master is required by DC law. Please verify if we are to follow DC law as required in section H.15.6 | A:Yes, per RFP section H.15.6 Compliance with Federal, State, and Local Codes, the contractor will be required to meet current jurisdictional codes. | |
| 51 | Exhibit J-1, Section C.1.24.1 – Tours (General), Do tours have to be conducted on major building equipment if that equipment is monitored with a building BAS system? | A: Yes, tours are expected to confirm information displayed on the BAS per RFP section C.1.24.3 Tour Frequencies. | |
| 52 | Exhibit J-1, Section C.24 – Tours, Can you please provide the current tour schedule(s) and what equipment is monitored per building? | A: Contractor is expected to develop a tour schedule that at least meets the requirements of RFP section C.1.24.3 Tour Frequencies. | |
| 53 | Can the government define what CON represents in the description column of the equipment list? For example; DC0084-FCU-1:CON:1 | ||
| , DC0084-FCU-1:CON:2, DC0084-FCU-2:CON:1, DC0084-FCU-2:CON:2 | A:CON stands for conflict. All equipment in the database for a particular building must be unique. However, when the data was loaded there were two FCU-1’s, so we added the designation CON:1, and CON:2 to make the equipment numbers unique. | ||
| 54 | Can the government confirm there are 1,156 Fan Coil Units as listed in the equipment inventory at the Switzer building? | A:Yes, there are approximately 1,150 fan coil units. | |
| 55 | Fire Alarm, Pull Station & Smoke Detectors - Can the government confirm that the fire alarm system is not the responsibility of contractors in accordance with the 3-17-16_NCR_HARD-SOFT_Group_1_Matrix_WL_Final.xls? | A: Per the Hard-Soft Matrix these items are not the responsibility of the contractor. | |
| 56 | If we are responsible, please provide the fire alarm device counts per building, including the number of control panels, booster panels, annunciators, ceiling smoke detectors, above ceiling smoke detectors, below-floor smoke detectors, manual pull stations, heat detectors, duct detectors, flow switches, pressure switches, fire and smoke dampers, tamper switches, horn-strobes, manual pull stations, bells, and strobes? | A: Per the Hard-Soft Matrix the contractor is not responsible for the fire alarm system electronics. | |
| 57 | C.1.42.2 – Please verify that the contractor has no responsibility for any of the Fire Alarm systems or Monitoring at each facility | A: Please see answer #56 | |
| 58 | How many fire extinguishers in each building, please list the total quantity, size and type? | A:See attachment #4 for total number of fire extinguishers per building, Fire Extinguishers | |
| 59 | The information in the HARD-SOFT MATRIX attachment appears to conflict with the information in J-1 regarding where the delineation of responsibilities for the life-safety systems lay. Since they are both in the “addenda” section, they have appear to have equal precedence, according to the contract at present. GSA Life Safety Service Provider” is shown to be responsible for fire alarm systems and hardware. These items appear to conflict with the information in the solicitation on page 91, section C.1.1.1 item c. It is very difficult to understand what requirements are the offerors for life/health safety. It is our understanding that many of the testing services are not currently provided under the O&M contracts for these sites, and they are covered by a separate contract with the GSA. Please explain notes in the table and provide clarification. | A: The contractor is responsible for the fire suppression system, which includes sprinkler pipes, valves, sprinkler heads and fire pump. The Government is responsible for the Fire Alarm and associated electronic devices. | |
| 60 | H.15.3.12 (pg 33) and Amendment 1, Hard/Soft Matrix (tab 1): It is our understanding that GSA has a Special Services Contract with a company in Landover, Maryland, for fire extinguishers that runs through August 2017. a) Would GSA confirm if this is correct? b) Is this to be extended or should bidder's account for these services post 2017? | A: Contractor is only responsible for monthly visual inspection. | |
| 61 | Section C.1.42.6 Water-Based Fire Suppression Systems, This section references items normally associated with a fire suppression system but also includes "alerting devices, tamper switches, pressure switches, water flow switches" which are normally considered input devices to a fire alarm system which when activated would result in a building fire alarm sounding or a trouble indication to the main fire alarm panel. Are these fire alarm input devices considered part of the water based fire suppression (sprinkler) system for this solicitation? | A: No | |
| 62 | Section H, H.15.3.6, Are there currently any halogenated extinguishing systems present in any of the buildings? | A: There are no halogenated extinguishing systems in these buildings. | |
| 63 | C.1.42.6 - Please verify that the contractor is only responsibility for the Fire Sprinkler and related systems | A: The contractor is responsible for the fire suppression system, which includes sprinkler pipes, valves, sprinkler heads and fire pump. The Government is responsible for the Fire Alarm and associated electronic devices. | |
| 64 | Is GSA responsible for the Fire Alarm and Elevators? | A: Yes. | |
| 65 | Can the government provide the manufacturer, make, model number, and size of all the generators? | A: See Attachment #2, Generators | |
| 66 | 3-17-16_NCR _HARD-SOFT_Group_1_Matrix_WL_Final. Row 160 shows all buildings have an emergency generator. Rows 161 and 162 indicate which buildings have above ground storage tanks (AGSTs) and underground storage tanks (UGSTs). However, neither of these options is shown for the Orville Wright Federal Office Building. How is the emergency generator at FOB 10A fueled? | A: See Attachment #3, UST AST | |
| 67 | Can you please provide the make, model, serial number and KW for every emergency generator on this contract? The inventories provided do not provide this information. Without this information it is hard to get subcontractor quotes for annual services and service calls. | A: Please see answer #65 | |
| 68 | Who is responsible for payment of the diesel fuel for the emergency generators? | A: The contractor is not responsible to pay for fuel. GSA will pay the fuel supplier directly for fuel deliveries. | |
| 69 | Section C.1.2.16 Consumable Parts, It is stated that the contractor is responsible for consumables (including fuel) for the operation of the generator. Where section C.1.42.18 states that the government will reimburse the contractor for the cost of fuel. Please clarify what the contractor’s liability is for the generator fuel. | A: The contractor is not responsible to pay for fuel. GSA will pay the fuel supplier directly for fuel deliveries. | |
| 70 | C.1.1.3 (pg 92): Grease traps are included in the scope of services. a) Is the Contractor responsible for pumping them out and if so, on average how often is it done per year? b) What is the quantity and gallon capacity of grease traps by building? | A: LBJ has one 250 gal grease trap that is cleaned quarterly. Cohen has three 50 gal grease traps that are cleaned monthly. Switzer has one grease trap. Orville and Wilbur Wright Buildings do not have grease traps. | |
| 71 | Are guard booth's included? What equipment specifically? Some appear on inventory, but not in scope | A: GSA responds to service calls in all of the guard booths which includes minor service items like lamping, resetting a breaker, etc. In the Cohen Building 2 AC units are included. Repairs are reimbursable in Orville/Wilbur Wright, LBJ and Switzer Buildings. | |
| 72 | For any Kitchen Hood systems, please provide the length of the duct runs | A: Orville Wright Bldg =10 stories, LBJ Bldg=Main Kitchen =Approximately 150’ total & Secretary’s kitchen = Approximately 50’ total, Cohen Bldg=approx. 150', Switzer Bldg= NA.Wilbur Wright= NA | |
| 73 | Is there lift equipment at each facility that will be available to the contractor? | A: No | |
| 74 | Building Inventory list for Orville Wright 10: The building inventory list provided does not list any backflow preventers in the build. Please verify this is correct. | A:The Orville Wright building has one backflow preventer. | |
| 75 | Attachment J-1, C 1.1.1n, Page 92, Please clarify what is meant by “parking control equipment.” | A: Gate arms and signal lights | |
| 76 | Exhibit J-20 (pg 42): The NCR Hard-Soft Group 1 Matrix shows Photovoltaic energy equipment for the Switzer building as contractor responsibility. Is this currently serviced by incumbent staff or does it require a specialized vendor and, if latter, will the Government identify the vendor? | A: The photovoltaic equipment is not included in the existing O&M contract. It is to be included in this new contract. The PM work plan for this equipment will be added to the NCMMS equipment inventory. Use of a specialized vendor is at the discretion of the O&M vendor. | |
| 77 | C.1.41.12 (pg 135): Powered platforms. a) Are there powered platforms at any of the facilities that the contractor must have tested and maintained and, if so, what is make and model by building? b) Will the Government provide a consolidated list of “permanently installed powered platforms”? | A: This grouping of buildings does not have powered platforms. | |
| 78 | Please clarify what items of the security system we are responsible for? Sections C.1.1.3 Exclusions & C.1.2.70 Security Systems contradict each other? | A: C.1.2.70 is the definition of what is considered a security system and C.1.1.3 states what parts are still the responsibility of the contractor and government. | |
| 79 | Are there any hydraulic Bollards/Wedge plates at any of the buildings? If yes, please provide quantity, Name/Model Number for each facility | A: The Switzer Building has 6 - Delta Scientific electric / hydraulic bollards w/ control cabinet. The agencies are responsible for maintenance/repairs for bollards/operable barriers at the other buildings. | |
| 80 | Is the government dictating that we have service contracts in place for specific equipment? | A: The Contractor must determine whether they have personnel in-house with the qualifications and experience to operate, maintain and repair the equipment. Where testing is required the Contractor must meet the Federal, State and Local laws, regulations and ordinances. In some places in Exhibit J-1 there may be references to subcontracting for a service, such as: "C.1.36.6 Monthly Testing - The Contractor shall provide a qualified independent water treatment specialist to draw a set of water samples monthly." | |
| 81 | Please confirm that tenant-owned equipment is not part of the Firm Fixed Price portion of the contract. If service is requested on tenant-owned equipment, will it be billable? | A: Correct, tenant-owned equipment is not part of the base contract. Requested service on tenant-owned equipment will be reimbursable as an Additional Service and priced according to RFP section B.7.9. | |
| 82 | C.1.41.5 (pg 133): a) Will the Government provide the quantity and capacity of Underground Storage Tanks by building and type of fuel for each? b) Are the Underground Storage Tanks installed at the LBJ and Wilbur Wright federal office buildings located above the surface within the building basement, or subsurface? | A: See Attachment #3, UST AST | |
| 83 | Page 108, C.1.8.5: Please provide in detail the contractor’s responsibilities for the underground utility systems. | A: The Contractor shall perform all architectural and structural maintenance and repairs or replacements to all equipment, electrical and mechanical systems, structures, architectural finishes, and utilities, located on, within, or beneath this facility’s interior and exterior extending to the legal property line. |
The O&M contractor is responsible for maintenance and replacement of ALL underground conduits, cables, manholes, cable terminations, etc., that are, owned by the GSA. The only items that may be excluded from this requirement are the conduits, cables, and transformers that are owned by the local utility company. Normally in most GSA owned buildings, the local utility owns the cables up to and including the main transformer. Everything after that is owned by GSA.
The O&M contractor is responsible for periodic cabling meggering testing, infrared testing of terminations, and the maintenance associated with the underground conduit and manholes. They must also be responsible for repair and replacement of any underground equipment requiring replacement that fails to meet industry acceptable values.
Also, to expand the definition of what "underground utilities" are, they can also include water lines, sewer lines, gas lines, drain leaders, sprinkler system, etc.
| 84 | It appears that the “Asset number” listed in the building inventory represents a PM frequency. For example, the building inventory lists 18 cooling towers at Cohen. After the site walk it was noted that there were 4 summer and 4 winter towers for a total of 8. Can the government provide a building equipment list with a count of active equipment assets? | A: The cooling towers have two (2) PM iterations: C-9 for as needed, and C-10 for annual. The number would be at least a total of 16 PMs. |
| 85 | During our walkthrough we identified geothermal equipment. However, we are unable to locate that on the inventory. Many solar also appeared to be missing. Some areas of renovation with considerably new equipment types seem to be mission, which appear to take considerably more time that the listed equipment. We also believe there are more backflow preventers then listed on the inventory. We didn't see any see any smoke doors on the inventory which were visible during the walkthrough. While reviewing the inventory we also noticed there was no smoke dampers listed. No points list was included on the BAS. Hundreds of VAV boxes appear to be missing. It does not seem as if the inventories provided are up to date. It appears as if the inventories are significantly inaccurate. Please provide. | A: The winning contractor will be required to validate the existing equipment inventory within 90 days of contract start. |
| 86 | C.1.45 Criteria for Non-Compliance Events, Can the government confirm if the equipment list equipment counts provided in the solicitation are accurate as of the start date of the last option period? | A: The winning contractor will be required to validate the existing equipment inventory within 90 days of contract start. |
| 87 | Exhibit J-1, Section C.1.10 – Equipment Inventory, After completing the Base Year and/or the completion of one (1) yearly PM cycle on all the equipment and inventory in the buildings, it is discovered that additional items/equipment need to be added to the inventory list, will the contractor be allowed to add these items to the inventory list and ask for an equitable adjustment / modification to the contract to perform PM services in the remaining option years? | A: The winning contractor will be required to validate the existing equipment inventory within 90 days of contract start. If additional equipment items are identified, the contractor may request a modification to the contract. |
| 88 | Do you have any HVAC/Electrical equipment under warranty? Can you provide the list? | A: There is no mechanical or electrical equipment under warranty. |
| 89 | Sprinkler Heads per 1,000 SQ FT, Can the government provide the total square footage of area serviced by sprinkler heads? | A: Assume the gross square footage of each location, see exhibit J-5 |
| 90 | Please provide the square footage for each building. | A: Please see exhibit J-5 |
| 91 | Please provide cleanable square footage for each building. | A: The current RFP is only for Operations & Maintenance services. Please see exhibit J-5 regarding Gross and Rentable Square Footage. |
| 92 | Attachment J-1, C.1.23.1, Page 118, Are all callback (after hours) requests billable, i.e. charged against the estimated Additional Services hours provided in Section B? Does the $500 deductible apply to callback requests? | A: After-hours call-backs are reimbursable services and not subject to a deductible. The deductible would apply to any repairs required by the call-back. |
| 93 | Can we get copies of the current CBA’s/ DOL’s that apply to each of the buildings? | A: The missing CBA for the Cohen & Switzer building and an updated CBA for LBJ will be posted to FBO with this amendment. |
| 94 | Amendment 1: Will the government verify all Collective Bargaining Agreements (CBA) with representative workforces have been supplied with the solicitation? | A: Please see answer #93 |
| 95 | A CBA was not provided for the Cohen and Switzer buildings. Please confirm whether or not there are CBAs in place at these locations. | A: Please see answer #93 |
| 96 | The RFP documents do not provide a CBA for all buildings. Please provide a CBA for the Switzer Building and the Cohen Building. | A: Please see answer #93 |
| 97 | Please provide the CBA for the Cohen and Switzer Buildings. | A: Please see answer #93 |
| 98 | Please provide the CBA agreement for the Cohen and Switzer buildings | A: Please see answer #93 |
| 99 | Is there a collective bargaining agreement in place at the Cohen facility? If yes, can the government provide a copy of the agreement? | A: Please see answer #93 |
| 100 | Can the government provide the applicable DOL wage determination for the Cohen facility? | A: Please see answer #93 |
| 101 | RFP Amendment 0001, No CBAs for the Cohen and Switzer buildings included with documents posted to FBO on March 21, 2016. Will CBAs be issued? | A: Please see answer #93 |
| 102 | Amendment 1: Do the Cohen and Switzer buildings currently have a CBA representing the incumbent employees? If so, please provide bidders with a complete copy of the current CBA, including wage rates, for the incumbent employees at the Cohen and Switzer buildings. | A: Please see answer #93 |
| 103 | Is there a collective bargaining agreement in place at the Switzer facility? If yes, can the government provide a copy of the agreement? | A: Please see answer #93 |
| 104 | Can the government provide the applicable DOL wage determination for the Switzer facility? | A: Please see answer #93 |
| 105 | Are offerors allowed to increase these rates when the CBAs are renewed? Currently, the CBAs are set to expire in 2017 and 2018. Additionally, FAR 52.222-43 is incorporated into the RFP, allowing for an equitable adjustment. | A: Per Clause 52.222-43 - Price adjustments will be allowed to reflect changes in updated CBA agreements. A modification will be performed to allow for this equitable adjustment. Also, per section (b) of clause 52.222-43, the Contractor warrants that the prices in this contract do not include any allowance for any contingency to cover increased costs for which adjustment is provided under this clause. |
| 106 | Will offerors be able to exercise an equitable adjustment in option periods for the Fixed Price portion when the CBAs are renewed? Currently, the CBAs are set to expire in 2017 and 2018. Additionally, FAR 52.222-43 is incorporated into the RFP, allowing for an equitable adjustment. | A: Per Clause 52.222-43 - Price adjustments will be allowed to reflect changes in updated CBA agreements. A modification will be performed to allow for this equitable adjustment. Also, per section (b) of clause 52.222-43, the Contractor warrants that the prices in this contract do not include any allowance for any contingency to cover increased costs for which adjustment is provided under this clause. |
| 107 | The wage sheet from the collective bargaining agreement was not included in the attached CBA. Can the government provide the applicable wage page for the referenced CBA? | A: Please see answer #93 |
| 108 | there is no wage determination in the CBA for LBJ. Please provide. | A: Please see answer #93 |
| 109 | Amendment 1: CBA for LBJ FOB 6 (Department of Education) references Exhibit A to contain wages for all classifications; however there is no Exhibit A provided. Please provide Exhibit A so that we can have the wage classification rate. | A: Please see answer #93 |
| 110 | C.1.8.5 (pg 108): States Contractor to use Government furnished CMMS. However, Hard/Soft Asset list Tab 1 checks the CMMS as the Contractor responsibility (although User Information Tab states that building equipment inventory is maintained in Government CMMS). a) Regarding the use of the government-furnished CMMS systems, will the CMMS (N-CMMS) work be performed on a Government provided computer? b) Can the government clarify in detail the Contractor’s scope of responsibility regarding the CMMS? c) Can the Government reveal what type of CMMS is currently in place and whether it is the N-CMMS or the Contractor’s? | A: a) the government will not provide a computer for CMMS access, access is available via internet connection. b) please refer to exhibit J-1 sections C.1.8.4, C.1.8.5, C.1.10 c) GSA utilizes a national CMMS (N-CMMS) in the current locations. |
| 111 | Exhibit J-1, Section 1.8.5 – Use of CMMS, What CMMS systems are currently in place at each location/building in the solicitation? Are government CMMS systems in place? If not, when will they be installed and made operational? | A: GSA utilizes a national CMMS on a Maximo platform. |
| 112 | Can you please confirm if you will accept offers from companies with CTA’s (Contractor Teaming Arrangements) or Prime Sub enterprises, or Mentor Protégés? | A: The Small Business Administration is responsible for the 8(a) program and will determine eligibility of the firms for award of the contract. See FAR 19.802 & 19.805-2. See also 13 C.F.R. part 124. |
| 113 | If teaming arrangements are allowed , will the Past Performance of both teams be considered or not please? | A: For purposes of Evaluation Factors 1 and 2, the Government will determine technical acceptability by evaluating prior experience and past performance of (a) prime contractors or (b) stated team leaders, managing venturers, managing partners or like entities provided they are principally responsible for managing performance of this multiple building requirement. Of course, any organization, team, etc. must meet the standards for eligibility under the 8(a) program. See response to question 112. |
| 114 | Would the majority/managing partner of a Facility Service Joint Venture (JV) be considered as the Prime Contractor? The JV provides operations, maintenance, repair, custodial, and landscaping services, and uses our company's proven policies, practices, and procedures to ensure the continued safety, quality, performance, and environmental success of this contract. Including, corporate staff support providing direct support to the JV with models management and work practices on corporate operations. | A: See response to question 113. |
| 115 | Exhibit J-21 Prior Experience Questionnaire (pg 43): This exhibit is similar to the Corporate Experience requirements of Section M but not referenced in Section M. Is this exhibit part of the evaluation factors? Can the government clarify Section M instructions in that case? | A: The information requested in exhibit J-21 is the same information required to demonstrate corporate experience for Factor 1. Exhibit J-21 is supplied to the contractor to provide a template for providing the requested information. |
| 116 | Section M, Factor 1, Corporate Experience, How many contracts can we submit for corporate experience? | A: The offeror needs to provide enough contract information that proves the contractor has the required experience, concurrently managing operation and maintenance, and repairs of at least two office buildings of at least 500,000 RSF each, with contract values of at least $925,000.00 per year each within the last five years (Factor 1: Corporate Experience). |
| 117 | Section M, Factor 1, Corporate Experience, Can the two office buildings that are being managed concurrently for corporate experience be on separate contracts? Or do they have to be on the same contract? | A: The offeror needs to provide enough contract information that proves the contractor has the required experience, concurrently managing operation and maintenance, and repairs of at least two office buildings of at least 500,000 RSF each, with contract values of at least $925,000.00 per year each within the last five years (Factor 1: Corporate Experience). This can be provided on one or multiple contracts. |
| 118 | For the corporate experience section, do the two office buildings of at least 500,000 RSF need to be under one contract or will two buildings under separate contracts during the same time period suffice? | A: The offeror needs to provide enough contract information that proves the contractor has the required experience, concurrently managing operation and maintenance, and repairs of at least two office buildings of at least 500,000 RSF each, with contract values of at least $925,000.00 per year each within the last five years (Factor 1: Corporate Experience). This can be provided on one or multiple contracts. |
| 119 | For exhibit J-21, can we add pages to it, if information does not fit on the form? | A: Yes, you can add additional pages to provide the required information. |
| 120 | Our past performance was in federal buildings and courthouses. Are you requesting the mission statement for the tenant agencies? | A: We are not requesting their specific tenant mission statement. We are requesting offerors to provide a sense of the tenants mission and building population. |
| 121 | Offeror must demonstrate prior experience concurrently managing operation and maintenance, and repairs of at least two office buildings of at least 500,000 RSF each, with contract values of at least $925,000.00 per year each within the last five years. The bar for past performance is high and small businesses (especially 8(a) emerging small businesses) are not able to provide such past experience without the help of a teaming partner. We kindly request you to review the requirement and revise the requirement, so there is an opportunity for small businesses to compete on this opportunity? | A: GSA will not revise the Corporate Experience requirement. The information requested will demonstrate the capabilities of the contractor to be able to handle a requirement of this magnitude. |
| 122 | Can one contract by itself, that has multiple buildings including two larger than the required 500,000 RSF meet the “technically acceptable” qualification as stated in Factor 1? | A: The offeror needs to provide enough contract information that proves the contractor has the required experience, concurrently managing operation and maintenance, and repairs of at least two office buildings of at least 500,000 RSF each, with contract values of at least $925,000.00 per year each within the last five years (Factor 1: Corporate Experience). This can be provided on one or multiple contracts. |
| 123 | What are the requirements for the prime contractor and the sub’s? | The Offeror must demonstrate prior experience concurrently managing operation and maintenance, and repairs of at least two office buildings of at least 500,000 RSF each, with contract values of at least $925,000.00 per year each within the last five years. Because the prime contractor will be ultimately responsible for managing this effort, Offerors may not substitute subcontractor performance for prime contractor performance. Subcontractors may have been involved in Offeror’s performance as prime contractor, but Offeror must have been responsible for performance. |
| 124 | Can CPARS evaluations be used in lieu of providing Exhibit J-22 (Past Performance Questionnaires)? | A: Offeror must provide the completed Past Performance Questionnaires. |
| 125 | The government is reducing its risks by requiring a Bid Guarantee and a Performance Bond. |
However, we submit that this requirement and the Corporate Experience factor significantly reduces the 8(a) contractors that can compete for this contract. The Offerors with O&M experience, but not at the required thresholds, are excluded from bidding on the Operations and Maintenance Service for Aggregate Group 1 (and perhaps other Groups). The competition is further limited by not allowing the Offerors to include Subcontractor past performance. Severely limiting the Corporate Experience and not allowing the use of Subcontractor past performance does not appear to be a reasonable definition of a Competitive 8(a) procurement, as the competition is limited. Therefore, in light of this limitation, we are requesting that since the Bid Guarantee and a Performance Bond is required, that either the Corporate Experience factors be reduced and/or Subcontractor past performance be included as an evaluation factor. This may slightly increase the pool of contractors and it can also yield a competitive and best
| value for the government. | A: GSA will not revise the Corporate Experience requirement. The information requested will demonstrate the capabilities of the contractor to be able to handle a requirement of this magnitude. | ||
| 126 | Can we use our teaming partners experience for this opportunity? If so to what extent? | A: See answer to question 113. | |
| 127 | Exhibit J-1, Section C.1.36.5 – Corrosion Monitoring, Are coupon racks currently installed at all locations? If not, what locations will require coupon racks? | A: Coupon racks are in place at all locations | |
| 128 | Page 126, C.1.36.5: Are coupon racks currently installed on all systems in all buildings and are they the property of the Government? If not, please provide details on what is currently installed. | A: Coupon racks are in place and they are the property of the Government. | |
| 129 | C.1.36.5 (pg 126): Provides for installation of coupon racks. a) Are all required coupon racks installed? b) Does each loop have a minimum of two coupon racks? | A: Coupon racks are in place at all locations and deemed sufficient quantity. | |
| 130 | Can the government provide the current contract value for each of the buildings? | A: GSA will provide the basic information regarding the current contracts being consolidated with this Group 1 solicitation. The information (current contractor, contract number and current contract amount for firm-fixed price services (e.g. non-Additional Services)) will be posted in the amendment. Previously awarded contract prices are part of the public record and are not covered by the Procurement Integrity Act. Please note that wage determinations and CBAs are constantly changing and the scopes of work, while substantially similar, are not identical. The Government's provision of past pricing is not a warranty that prior pricing is a reliable guide to pricing this requirement. No post-award adjustments will be made to account for any pricing assumptions made by the successful offeror. Offerors are responsible for accurately pricing their proposals. | |
| 131 | Can the government provide the current contract value for each of the three (3) contracts being consolidated? | A: See answer to question 130. | |
| 132 | What is the current value of the contract? | A: See answer to question 130. | |
| 133 | Please identify the Incumbent Contractor(s) and the current monthly price for each building? | A: See answer to question 130. | |
| 134 | Can we get the value of each one of contracts covering each of the building currently on the existing contracts? | A: See answer to question 130. | |
| 135 | Will the Government provide the current annual or monthly contract value for the firm fixed price basic services for the existing contracts servicing these buildings? | A: See answer to question 130. | |
| 136 | Are you able to advise if there is an incumbent contractor for this requirement? If so, could you please provide the incumbent contract number for this opportunity? If not, is this a new requirement? | A: See answer to question 130. | |
| 137 | Can you share the name of the current contractor who is servicing GSA building at this time? | A: See answer to question 130. |
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