Revised_Section_L_.pdf

SECTION L – INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS OR

RESPONDENTS

L. 1. FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (OCT 2015)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-

3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation.

If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and— https://www.acquisition.gov/sites/default/files/current/far/html/FormsStandard67.html#wp1189284 https://www.acquisition.gov/sites/default/files/current/far/html/52_212_213.html#wp1179194 https://www.acquisition.gov/sites/default/files/current/far/html/52_212_213.html#wp1179194 https://www.acquisition.gov/sites/default/files/current/far/html/52_212_213.html#wp1179194

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to—

GSA Federal Supply Service Specifications Section Suite 8100

470 East L’Enfant Plaza, SW Washington, DC 20407

Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following

ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single

Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-

5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2032_11.html#wp1043964 http://fedgov.dnb.com/webform https://www.acquisition.gov/

(End of provision)

Solicitation Addendum - Period for acceptance of offers.

Notwithstanding FAR 52.212-1, the offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.

L.2. Notice Concerning Preparation of Proposals

Offerors are cautioned to carefully read the entire Solicitation and all Amendments thereto in order to be fully aware of all the requirements and clauses in the contemplated contract. Verify that all blanks requiring information to be supplied in an Offer have been properly filled out, that all pricing and other numerical data is accurately calculated, and that all copies of the Offer contain the same information.

L.3. Request for Information/RFP Questions

All technical inquiries and questions relating to this solicitation are to be submitted via e-mail to the Contracting Officer, Bonita Kenan at bonita.kenan@gsa.gov. E-mail subject line shall identify the solicitation number. All questions shall identify the solicitation Section, page and paragraph number as a reference for the Offeror’s question(s). The GSA will not entertain responding to questions submitted after April 8, 2016. Offerors will receive an acknowledgement of receipt of their question(s) via email, followed by an answer to their question after it has been processed by our technical team. GSA responses and any associated Amendment of the Solicitation will be posted on the Federal Business Opportunities website (www.fedbizopps.com) under the solicitation number for viewing.

L.4. Teaming Arrangements, Joint Ventures, Etc.

The Small Business Administration (SBA) is responsible for the 8(a) program and will determine eligibility of the firms for award of the contract. See FAR 19.802 & 19.805-2. See also 13 C.F.R. part 124. Offerors need to provide appropriate documentation regarding arrangements and SBA approval. For purposes of Evaluation Factors 1 and 2, the Government will determine technical acceptability by evaluating prior experience and past performance of (a) prime contractors or (b) stated team leaders, managing venturers, managing partners or like entities provided they are principally responsible for managing performance of this multiple building requirement. Of course, any organization, team, etc. must meet the standards for eligibility under the 8(a) program. See response to question 112.

L.5. Reserved.

L.6. Proposal Format

General Requirements

L.6.1. This section provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposal. The Contractor’s proposal must include all data and information requested by these instructions and must be submitted in accordance with these instructions. The GSA will read/evaluate only the maximum number of pages allowed. Nonconformance with the specified organization, content, and page limitations may be cause for proposal rejection.

L.6.2. The proposal shall be clear and concise, and shall include sufficient detail to meet the stated requirements within the solicitation for effective evaluation and for substantiating the validity of stated claims. Contractors shall assume that the GSA has no prior knowledge of a Contractor’s facilities and experience and will base evaluations on information presented in the Contractor’s proposal. Each proposal and each proposal volume submitted shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing.

http://www.fedbizopps.com/

L.6.3. Proposals in response to this solicitation shall be submitted by May 25, 2016 at 1:00 pm Eastern via a mail service delivery carrier only. Hand delivered proposals will be accepted. Contractors shall submit timely proposals to the following address:

GSA, PBS, NCR, Office of Acquisition Operations and Maintenance Center 3 (WPH1BC)

GSA Regional Office Building 301 7th Street, SW, Room 6663

Washington, DC 20407-0001 Attn: George Ceophas

L.7. Proposal Preparation Instructions

To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and requirements as defined in the solicitation. Failure to meet a requirement may result in an offer being ineligible for award.

The response shall consist of two (2) separate parts; Volume I – Price Proposal, Volume II – Technical Proposal. For Volume I, offerors shall submit one (1) hard copy original, two (2) paper copies. For Volume II, Offerors shall submit one (1) hard copy original, and two (2) paper copies, and one (1) CD in Word format, with all of the proposal documentation. Offerors are cautioned to follow the detailed instructions fully and carefully, as the GSA intends to make an award based on the initial offers received, without discussion of such offers.

Section Copies Page Limits

Volume I – Price Proposal Original + (2) copies No page limit

Amendments Original + (2) copies No page limit Responsibility Determination Original + (2) copies No page limit

Teaming Arrangements Original + (2) copies No page limit

Volume II – Technical/Non-Price Proposal Original + (2) copies No page limit (see below)

Item Page Limit

Introduction 5 pages

Factor 1 – Corporate Experience 15 pages

Factor 2 – Past Performance 15 pages

Factor 3 – Performance Work Statement No page limit

Volume I – Price Proposal Submittal Requirements

The Offeror shall submit one proposal marked “Original”, and two copies, each in a separate package (binder).

Text pages 8 ½ x 11 format, minimum 10 point font.

The Price Proposal shall include the following:

a) A cover page with Solicitation Number, Solicitation Title, Prime Contractor Name, Address, Phone

Number, Fax Number, DUNS, Cage Code, Point of Contact, Telephone Number, and e-mail address.

Price Proposal

b) Signed SF 1449, Solicitation/Contract/Order for Commercial Items with blocks 12, 17, 23, 24, and

30 completed.

c) Completed Price Schedule Form from Section B of the RFP with prices provided for all contract line items listed.

Amendments

d) Signed SF 30, Amendment of Solicitation, to acknowledge receipt of all amendments issued to the solicitation.

Responsibility Determination

e) Completed Representations and Certifications at FAR 52.212-3 in Section K.

f) Copy of Online Representation and Certifications Application (ORCA) and proof of registration in

System for Award Management (SAM).

g) Confirmation of filing Veterans’ Employment and Training (VETS) VETS100 and/or VETS100A report for the most recent filing cycle.

Teaming Arrangements

h) Teaming Arrangement Documents referenced throughout L.4., Teaming Arrangements/Joint Ventures/Special Purpose Entities, as applicable

Volume II – Technical (Non-Cost/Price) Proposal

Submittal Requirements for Technical Proposal:

General Submittal Requirements for Non-Price Binders: Offeror shall submit one (1) paper copy marked “Original” and 2 paper copies, each in a separate three-ring binder.

Text pages 8 ½ x 11 format, minimum 10 point font.

The Technical proposal shall include the following:

a) A cover page with Solicitation Number, Solicitation Title, Prime Contractor Name, Address, Phone

Number, Fax Number, DUNS, Cage Code, Point of Contact, Telephone Number, and e-mail address.

b) A complete electronic copy of the technical proposal as a word file on a CD-ROM (include with the

Original non-price submission).

The Technical Proposal shall be tabbed to identify the contents. Responses to Technical Factors shall be submitted in the order in which they are numbered Section M. Proposal shall comply with page limits specified in Section M. The Proposal must adequately address the requested information and evaluation criteria.