The_Solicitation_DB_Richland_FB_Elev.pdf

GSA Solicitation No. GS-10P-14-LT-R-0048

Document: DB201A-SB / APR 2015 (The Solicitation) Pages 1 of 26

Design Build Contract for Richland FB Elevator Modernization The Solicitation

Notice to Offerors of Total Small Business Set-Aside

The General Services Administration (GSA) is setting aside the contract under the following clause found in the Agreement:

52.219-6, Notice of Total Small Business Set-Aside

Notice of Commercial Package Carriers Because of increased security standards, commercial package carriers may experience delays in making deliveries to the address designated for receipt of offers. Offerors should take these facts into consideration when determining how and when to transmit offers to the office designated for receipt.

Mailed Packages: The Packaging that contains the Proposal shall be marked: Proposal for Solicitation GS-10P-14-LT-R-0048 titled Richland Federal Building Elevator Upgrade “DO NOT

OPEN”

Hand carried packages: Due to heightened security at Government installations, those offerors who have their proposals hand-carried* shall contact Dawn Ashton, Contract Specialist at 253- 931-7784 or Shawn Duffee at 253-7241 prior to delivering to the GSA Auburn Building, 400 15th

ST SW, Auburn, WA 98001 Table of Contents

I. General Information A. The Solicitation and the Contract B. List of Solicitation Documents C. Authorized Representatives D. Pre-Proposal Conference E. Estimated Price Range F. FAR 52.228-1 Bid Guarantee G. FAR 52.236-27 Site Visit - Construction H. Receipt of Offers

II. Proposals A. Proposal Contents B. Proposal Format C. Price Proposal D. Technical Proposal E. Other Information to be Submitted with Proposal F. Requirements for Joint Venture Offerors

III. General Provisions A. Availability of Funds B. Requests for Clarification or Interpretation C. Notice to Small Business Firms

(The Solicitation) Pages 2 of 26

D. Information Concerning the Disclosure of Solicitation Results E. Affirmative Procurement Program F. Notice Concerning Preparation of Proposals G. Bond Requirements H. Contractor Performance Information I. Safeguarding Documents Designated as Sensitive But Unclassified J. Additional Security Requirements

IV. FAR/GSAR Solicitation Provisions A. FAR 52.215-1 Instructions to Offerors—Competitive Acquisition B. FAR 52.216-1 Type of Contract C. FAR 52.222-5 Construction Wage Rate Requirements—Secondary Site of the Work D. FAR 52.222-23 Notice of Requirement for Affirmative Action to Ensure Equal

Employment Opportunity for Construction E. FAR 52.233-2 Service of Protest F. Buy American G. Buy American Exceptions H. FAR 52.252-1 Solicitation Provisions Incorporated by Reference

V. Additional Solicitation Provisions and Instructions A. Additional Provisions

VI. Method of Award A. Evaluation of Offers B. Determination of Responsibility C. Price Reasonableness / Price Realism D. Unbalanced Prices E. Total Evaluated Price F. Non-Price Factors G. Evaluation of Joint Venture Offerors

(The Solicitation) Pages 3 of 26

I. General Information

I.A. The Solicitation and Contract

(1) This Solicitation is set-aside for [Small Business, in accordance with FAR 19. This Solicitation sets forth requirements for proposals for a Contract to construct the Project described in the Solicitation Documents. Proposals conforming to the Solicitation requirements will be evaluated in accordance with the Method of Award set forth herein. The Government will award the Contract to the selected Offeror, subject to the conditions set forth herein.

(2) Neither the Solicitation nor any part of an Offeror's proposal shall be part of the Contract except to the extent expressly incorporated therein by the Contracting Officer.

(3) The Offeror's proposal submitted in response to this Solicitation shall constitute a firm offer.

No contract shall be formed unless and until the Contracting Officer has countersigned the SF 1442 submitted by an Offeror, and delivered to the Contractor a copy of the SF 1442 with original signatures together with the Agreement reflecting the Offeror's proposed prices.

I.B. List of Solicitation Documents

The Solicitation Documents are comprised of:

(1) The Solicitation

(2) Offeror Representations and Certifications Form

(3) Standard Form (SF) 1442 – Solicitation Offer and Award

(4) The Agreement

(5) The Statement of Work, Specifications, Drawings, Exhibits, and other Attachments to the Agreement

I.C. Authorized Representatives

The following individuals are designated as the authorized GSA representatives under this Solicitation:

(1) Contracting Officer

Name: Dawn Ashton Address: 400 15th St SW

Auburn WA 98001 Telephone: 253-931-7784

Email: Dawn.ashton@gsa.gov

(2) Alternate Point of Contact

Name: Shawn Duffee Address: 400 15th St SW

Auburn WA 98001 Telephone: 253-931-7241

Email: Shawn.duffee@gsa.gov

(1) I.D. Pre-Proposal Conference [A pre-proposal conference regarding this Solicitation is scheduled as follows:

(The Solicitation) Pages 4 of 26

Date: June 18, 2014 Time: 1:00pm to 2:00pm (local time)

Location: Richland FB, US Post Office & Courthouse Bldg No. WA0063ZZ 825 Jadwin Avenue Richland, WA 99352-3589

The intent of the meeting is to discuss the Solicitation, Proposal requirements and general questions related to the Request for Proposal (RFP). A tour of the facility will follow immediately after.

Attendance at the pre-proposal conference is mandatory for participation at the site visit.

Interested parties must notify the Contracting Officer for further information about attendance and to confirm location, time, and date. Only those parties who have notified the Contracting Officer and provided necessary information in advance of the meeting will be allowed to attend.

Offerors must notify the Contracting Officer or Project Manager no later than 2:00pm on June 17, 2015 of the individuals that will be in attendance.

To register, each Offeror shall submit, in writing via email, to the Contracting Officer

(dawn.ashton@gsa.gov and the Project Manager at shawn.duffe@gsa.gov), a list of attendees.

Information submitted shall include the following:

Attendee Name (First, Middle, Last)

Attendee Email

Company Name and Designation if Prime or Sub (if Sub, indicate to which Prime)

Company Address

Company Phone Number

Designation if the attendee is attending the tour of the facility

To request a reasonable accommodation due to a disability, contact the Contracting Officer.

I.E. Estimated Price Range or Budget Amount

The estimated price range for the Project is between $1,000.00 and $2,000.00.

I.F. FAR 52.228-1 Bid Guarantee (SEP 96)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier’s check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(The Solicitation) Pages 5 of 26

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

I.G. FAR 52.236-27 Site Visit - Construction (FEB 95)

(1) The clauses at FAR 52.236-2, Differing Site Conditions, and FAR 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, Offerors are urged and expected to inspect the site where the work will be performed.

(2) A Site visit will be held following the Pre-proposal Conference at the following date and time:

Date: [ June 18, 2015 ] Time: [ 2:00pm to 3:00pm (local time) ]

(3) Pre-registration is required for all attendees to the pre-proposal Site Visit. The Site Visit shall be limited to not more than four (4) representatives from each Offeror. Offerors shall submit a Visit Authorization Request (VAR) identifying all attendees from their respective team.

Participants must have a valid, Government issued picture identification, driver’s license preferred, to gain access for the pre-proposal Site Visit. Notification of the location of entry, where attendees are required to meet, and all other requirements for the Site Visit will be issued to the Offerors. Submit the VAR to the point of contact listed below.

(4) Offerors must attend the Pre-proposal conference in order to attend the site visit. See paragraph ID above.

(5) For further information about the site visit or access requirements, please contact:

Name: [Dawn Ashton or Shawn Duffee ] Address: [ 400 15th Street SW, Auburn, WA 98001 ]

Telephone: [ 253-931-7784 or 253-931-7241 ] Email: [ dawn.ashton@gsa.gov or shawn.duffee@gsa.gov

(6) POST SITE VISIT QUESTIONS: Questions raised during the site visit shall be submitted in writing to the Contracting Officer (dawn.ashton@gsa.gov) and Project Manager (shawn.duffee@gsa.gov) within five (5) workdays following the site visit. Offerors shall submit all other inquires related to this RFP in writing to the CO and the PM no later than 5 working days prior to the closing date of the

RFP.

(The Solicitation) Pages 6 of 26

NOTE: This solicitation will remain unchanged unless it is specifically amended in writing. All amendments will be posted to the FBO website. If an amendment is issued, an offeror will be required to acknowledge the amendment by acknowledging the amendment in Block 19, on the SF 1442.

I.H. Receipt of Offers

(1) In order to be considered for award, offers conforming to the requirements of the Solicitation must be received at the following office no later than 2:00 pm local time on the following date and at the following address:

Date: July 13, 2015 Address: 400 15th Street SW, Auburn WA 98001

(2) Offers sent by commercial package delivery and hand delivery shall be deemed received as of the date and time of delivery to the office designated for receipt of offers.

(3) Offers sent by United States Mail shall be deemed timely if delivered to the address of the office designated for receipt of offers on or before the date established for receipt of offers.

II. Proposals

II.A. Proposal Contents

Proposals shall consist of the following documents, completed and executed in accordance with this Solicitation:

(1) Price Proposal

(2) Technical Proposal

(3) Representations and Certifications

(4) Bid Guarantee, using Standard Form 24

(5) Other Documents as Required

General Proposal Preparation Instructions

Offerors are advised that the following proposal preparation instructions are applicable to this

Solicitation.

This is an all-electronic solicitation release including amendments. All documents will be posted on the electronic Federal Business Opportunities (FBO) website at: www.fbo.gov. Offerors interested in submitting a proposal in response to this Solicitation will be responsible for monitoring this website and the Solicitation link to ensure timely receipt of any amendments or other Solicitation-related information posted therein. Offerors are responsible for downloading all required documents from the FBO websites. Hard copies will not be made available.

This solicitation does not commit the Government to pay any costs incurred in the preparation and submission of the initial and any subsequent proposals or for any costs incurred prior to execution of a formal contract. Stipends for proposal costs incurred during this Solicitation shall not be paid by the Government.

(The Solicitation) Pages 7 of 26

Utilizing the format prescribed below, Offerors are to provide the requested information making every effort to present information clearly and concisely. Lengthy narratives containing extraneous information are discouraged. All information shall be submitted in English.

Proposals that do not follow these Instructions, or otherwise include documentation that is difficult to read/decipher, may result in disqualification. Price proposals and technical proposals shall be submitted in separate binders in the following format

VOLUME 1 (PRICE PROPOSAL)

COVER LETTER

SIGNED ORIGINAL 1442 (INCLUDING ACKNOWLEDGEMENT OF ALL AMENDMENTS)

BID GUARANTEE

COMPLETED “AGREEMENT”

COMPLETED PRICE & SERVICES SCHEDULE AND APPLICABLE WORKSHEETS

COMPLETED REPS AND CERTS

JOINT VENTURE AGREEMENT INFORMATION (AS APPLICABLE)

VOLUME 2 (TECHNCIAL PROPOSAL)

Tab 1 – FACTOR 1 - COMPREHENSIVE SCHEDULE AND RESOURCE/STAFFING PLAN

Tab 2 – FACTOR 2 - QUALITY CONTROL, ACCESS AND PROTECTION PLANS

Tab 3 - FACTOR 3 – OPERATION AND MAINTENANCE PLAN

Tab 4 – FACTOR 4 – COLLABORATION

Tab 5 – FACTOR 5 - PAST PERFORMANCE

II.B. Proposal Format

(1) Offerors shall submit an original and three hard copies of the proposal. Offerors shall submit one electronic copy in the form of a CD (compact disk ) protected by a sleeve.

(2) Proposals shall be submitted in two separate Volumes

(3) Each Proposal Volume shall be submitted in a three ring binder.

(4) Binders shall be labeled with an external cover sheet that includes the Solicitation Number, Project Title and Company Name. Also state the Volume Number, identify if it is the Price Proposal or the Technical Proposal, and clearly state if it is the original or copy.

(5) Contents of each proposal should be indexed and tabbed. Indexing and Tabs are not included in the page count.

(6) Page Sizes will be on 8-1/2” X 11’ white paper with at least 1/2 inch margins all around and printed double sided. Typeface should be Times New Roman 12 point double spaced. All text shall be legible and easily read. Proprietary statements, security markings, and page numbers should fall within the defined margin area.

(7) Foldouts: Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11” x 17” in size. Foldout pages shall fold entirely within the volume. Each printed side of a foldout will count as two (2). For Offeror-

(The Solicitation) Pages 8 of 26 created tables, charts, graphs and figures, the font shall be Times New Roman, 12 point. All information (except documentation identification, solicitation number, and page numbers) should be contained within an image area of 10” x 16”.

(8) Binder Contents shall include a cover letter including the company name, address, points of contact, phone numbers, email addresses and identify the individuals authorized to sign the offer and bind the contractor.

(9) The information provided in the Proposal shall be easily reproducible by normal black and white photocopying machines.

(10) Pages shall be numbered sequentially by volume. A page is defined as one side of a sheet of paper.

(11) Page Limitations:

a. Price Proposal: No page limitation

b. Technical Proposal page limitation is 40 pages (20 double sided)

Proposals that exceed the page limits will have only those pages within the page count evaluated. All information appearing thereafter will not be evaluated.

(12) All signatures on all documents, originals and copies, must be original signatures in ink and in a color other than black.

*NOTE: In accordance with FAR Subpart 4.8, "Government Contract Files," the government will retain one copy of all unsuccessful proposals. The government will destroy extra copies of such unsuccessful proposals.

II.C. Price Proposal

(1) Contents

The Price Proposal shall consist of the SF 1442 and the Agreement, with prices and/or rates indicated for each price element shown on the pricing form included in Section II of the Agreement. Indicate the Base Contract Price, or if no such distinction is made, the Contract Price, in Block 17 of the SF 1442, which must be fully executed by the Offeror.

(2) Qualifications, Exclusions and Conditions

If the Offeror communicates in its proposal any qualifications, exclusions, or conditions to the proposed prices not provided for in the Contract Documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

(3) Additional Price Proposal Requirements

(a) Prompt Payment Discount

Offerors are cautioned against indicating terms requiring payment of proposed prices sooner than the time required in the Contract, as such terms shall be deemed exceptions to the requirements of the Contract.

(b) Pricing Schedule & Worksheets

(The Solicitation) Pages 9 of 26

Offerors shall submit a complete price proposal, inclusive of Exhibit 1, the Price & Services Schedule (and related Worksheets). The Price & Services Schedule will be incorporated into the Contract award at Section II.B of the Agreement.

(c) As backup documentation to the Pricing Schedule, the contractor shall submit detailed pricing utilizing the CSI Masterformat Level 3 and shall provide sufficient information to adequately and accurately capture the project costs. Direct costs should be detailed by labor, equipment, and material, and should include subcontractor markups, when applicable. All quotations and documentation will be noted in the proposal. Indirect cost categories such as prime contractor’s home office and field office overheads and profit should be identified, if applicable, and appropriate costs included for each in the estimate.

II.D. Technical Proposal

The Technical Proposal shall include the information requested below for the non-price factors described in Section VI.

FACTOR 1: COMPREHENSIVE SCHEDULE AND RESOURCE/STAFFING PLAN

SUBMITTAL REQUIREMENTS:

1. A detailed schedule of design, construction and contract administration activity or effort. As a minimum the schedule should include:

Bond and insurance submittal review and approval;

Sourcing of suppliers and subcontractors (as applicable);

Development of a detailed design, manufacturing and construction schedule;

Schedule review and approval (by GSA);

Processing security clearances;

Developing a site specific safety program;

Determining all required testing;

Development of submittal logs/registers;

Developing of project specific quality control program;

Design documentation submittal review and acceptance (by GSA);

Installation of temporary utilities;

Construction phase (and related activities);

Fire-life-safety coordination (as applicable);

Operation & Maintenance during construction Commissioning/Final Adjusting and Testing;

Acceptance inspections;

Resolution of punch listed items; and, Warranty administration;

Operation & Maintenance

Schedule shall be submitted using a work break-down structure similar to Microsoft Project.

Schedule should show significant milestones with beginning and end dates and show the critical path to demonstrate the offeror’s understanding of the project and sequence of activities.

Schedule may be submitted on 11X17 sheet single sided. There is no page limit to the schedule.

2. A staffing plan for both design and construction activity, consisting of:

a. The name, title and role of the design (phase) management team (eg., Project Executive, Project Manager, Project Engineer, Designer, Engineer of Record, etc) and time allocated to the project (eg., full time, ¾ time, ½ time, ¼ time) and duration (for activities included in the

(The Solicitation) Pages 10 of 26 schedule). Indicate if the individual is an in-house employee or subcontracted.

b. For the designer/drafter, submit a resume showing relevant experience and licenses (as applicable). Offerors should use Exhibit 2 of the solicitation.

Designer/Drafter shall have 5 years experience in drafting machine room layouts or equal experience on projects similar to the project in this solicitation.

c. The name, title and role of the construction (phase) management team (eg., Project Executive, Project Manager, Project Engineer, etc) and time allocated to the project (eg., full time, ¾ time, ½ time, ¼ time) and duration (for activities included in the schedule). Indicate if the individual is an in-house employee or subcontracted.

d. For the Project Superintendent, submit a resume showing relevant experience. Offerors should use Exhibit 2 of the solicitation.

Superintendent shall have 5 years experience as a project superintendent on projects similar to the project in this solicitation.

e. For trade/installation labor (foreman and below) provide a manpower chart (number of full time equivalents or labor hour), by month for the construction phase. Indicate if the resources are from in-house staff of subcontracted out.

Elevator trade/installation labor (foreman and below) will be signatory to the International Union Elevator Constructors (IUEC), and licensed to perform work in the State of WA.

f. For trade/service labor provide a manpower chart (number of full time equivalents or labor hour), by month for the maintenance period during construction as well as the warranty maintenance period. Indicate if the resources are from in-house staff or subcontracted out.

Elevator trade/service labor (foreman and below) will be signatory to the International Union Elevator Constructors (IUEC), and licensed to perform work in the State of WA.

FACTOR 2 – QUALITY CONTROL, ACCESS AND PROTECTION PLANS

SUBMITTAL REQUIREMENTS:

1. Outline/Index of Quality Control Plan that addresses the following:

a. Staffing

b. Design Documentation

c. Submittals

d. Field Inspections including Punchlist

e. O&M and Spares and Deliverables

2. Narrative that describes the quality control process for the QC Index items

a. QC Staffing and independence of inspectors

b. Design documentation reviews

c. Submittal review and processing

d. Field inspection processes and how inspections will be documented

e. Inspection of O&M Deliverables (for completeness)

(The Solicitation) Pages 11 of 26

3. Narrative that describes how contractor will coordinate and access the building outside regular hours.

4. Narrative that describes how the contractor will protect the building during performance.

5. Narrative that describes how the contractor will deliver new material to the work area in the building and remove material from the work area out of the building, as well as a storage plan.

FACTOR 3 – OPERATION AND MAINTENANCE PLAN

SUBMITTAL REQUIREMENTS

1. Provide a written narrative on the offeror’s approach to managing the operation and maintenance of elevators for the duration of the project performance from Notice to Proceed to Final Acceptance of all elevators. Offeror shall describe how they plan to respond to service calls and provide interim preventive maintenance to meet the minimum performance standards outlined in Specification Section 14325 and ASME A17.1-2010 Safety Code for Elevators and Escalators.

2. Provide a written narrative on the post construction operation and maintenance of elevators including responsiveness to warranty calls and preventive maintenance maintenance to meet the minimum performance standards outlined in Specification Section 14325 and ASME A17.1- 2010 Safety Code for Elevators and Escalators.

FACTOR 4 – COLLABORATION

SUBMITTAL REQUIREMENTS:

1. Offeror shall submit a statement, narrative, policy or procedure that communicates how other contract work performed by separate contract, concurrently, will be accommodated.

For elevator the offeror will address coordination/collaboration/accommodation for electrical work.

2. Offeror shall submit a statement, narrative, policy, or procedure that acknowledges pre-qualifying staff is required before work can be done in spaces designated as historic.

FACTOR 5 – PAST PERFORMANCE

SUBMITTAL REQUIREMENTS

In accordance with FAR 42.1503(e), past performance will be evaluated using the Past

Performance Information Retrieval System (PPIRS), as well as PBS Past Performance

Questionnaires. All performance ratings for contracts completed (or at least 75% complete) within the past six (6) years from the date proposals are due shall be considered. If an

Offeror does not have past performance available in PPIRS, the PBS Past Performance

Questionnaires (Exhibit 3) will be used exclusively. A lack of past performance information will result in a neutral rating during evaluation. Government databases will be checked and previous customers may be contacted as references. The Government reserves the right to

(The Solicitation) Pages 12 of 26 contact the evaluator on previous Government or private sector work to verify the offeror’s construction/design performance.

Offerors shall submit a list of all customers (including current point of contact, phone number, and electronic address) to whom a PBS Past Performance Questionnaire was provided.

A reproducible PBS Past Performance Questionnaire form is provided at Exhibit 3.

No more than three (3) PBS Past Performance Questionnaires total for the Design Build Team shall be submitted. If additional surveys are submitted the Contracting Officer will only evaluate the first three surveys received.

Reference Exhibit 3, Performance Evaluation Survey – Commercial Client, R10 PBS requests that the client complete this questionnaire and submit it directly back to the Offeror. The Offeror will submit this completed questionnaire to R10 PBS with their proposal, and may duplicate this questionnaire for future submission on R10 or other PBS solicitations. Clients are highly encouraged to submit questionnaires directly back to the Offeror. However, questionnaires may be submitted directly to R10 PBS as indicated below.

Dawn Ashton Contracting Officer 400 – 15th Street SW

Auburn, WA 98001-6599

Phone: 253-931-7784 Email: dawn.ashton@gsa.gov

The Government reserves the right to contact the identified references provided in an Offeror’s proposal to verify information provided by an owner on a Survey.

***NOTE: For surveys sent directly to the Contracting Officer, please include a designation to include the following (if emailed, include this designation either in the subject line or as the first line of the email body):

“GS-10P-14-LT-R-0048 - RICHLAND FEDERAL BUILDING ELEVATOR MODERNIZATION,

PBS Past Performance Questionnaire for [enter Contractor Name for which survey was completed] (member of [enter name of this Solicitation’s D/B Prime])”.

Firms are advised the references/past performance evaluations may not be completed by members of the proposed D/B Team for this Solicitation (i.e. D/B Prime ABC Corporation cannot provide a past performance questionnaire for XYZ Company if ABC Corporation is teaming with

XYZ Company for purposes of submitting a proposal under this Solicitation).

Offerors that have a PIPRS Report on file need only complete the top of the Exhibit 3 vs sending to the project owner and provide it with the offeror’s proposal.

II.E. Other Information to Submit with Proposal

(1) Representations and Certifications

(The Solicitation) Pages 13 of 26

Offerors submitting a proposal in response to this Solicitation shall complete electronic Annual Representations and Certifications in conjunction with required Entity registration in the System for Award Management (SAM), accessed via https://www.sam.gov. Offerors shall also submit with their proposal, the Annual Representations and Certifications (FAR 52.204-8), using the attached Offeror’s Representations and Certifications (C301).

II.F. Requirements for Joint Venture Offerors

(1) All offers submitted by joint ventures must include a copy of an executed joint venture agreement (with original signatures) which fully discloses the legal identity of each member of the joint venture, the relationship between the members, the form of ownership of each member, and any limitations on liability or authority for each member.

(2) An authorized representative of each member of the joint venture must sign the SF 1442 accompanying an offer regardless of any agency relationship established between the members.

(3) In the case of corporations that are joint venture members, the corporation secretary must certify that the corporation is authorized to participate in the joint venture, either by so certifying in the joint venture agreement, or by submitting a separate certification to the Government. The joint venture must also provide a certificate that identifies a principal representative of the joint venture with full authority to bind the joint venture.

(4) Representations and certifications, financial information, and past performance information must be submitted for each member of the joint venture.

III. General Provisions

III.A. Availability of Funds

Issuance of this Solicitation does not warrant that funds are presently available for award of a Contract. Award of the Contract shall be subject to the availability of appropriated funds, and the Government shall incur no obligation under this Solicitation in advance of such time as funds are made available to the Contracting Officer for the purpose of Contract award.

III.B. Requests for Clarification or Interpretation

The Government will attempt to answer all requests for clarifications or interpretations of the Solicitation Documents prior to the date set for receipt of offers, but will not warrant that all such requests will be answered within 10 calendar days. Therefore, prospective Offerors should make such requests not less than 10 calendar days prior to the date set for receipt of offers.

III.C. Notice to Small Business Firms

A program for the purpose of assisting qualified small business concerns in obtaining certain bid, payment, or performance bonds that are otherwise not obtainable is available through the Small Business Administration (SBA) (www.sba.gov). For information concerning SBA's surety bond guarantee assistance, contact your SBA District Office.

III.D. Information Concerning the Disclosure of Solicitation Results

This acquisition is being conducted under the provisions of FAR Part 15 as a negotiated procurement. In accordance with FAR 3.104 and FAR 15.207, after receipt of proposals, no information regarding the identity of those submitting offers, the number of offers received, or

(The Solicitation) Pages 14 of 26 the information contained in such offers will made available until after award except as provided by FAR 15.503.

III.E. Affirmative Procurement Program

GSA has implemented an Affirmative Procurement Program (APP) intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance as set forth in the Agreement. Refer to clauses FAR 52.204-4 requiring double sided printing on recycled paper for all reports and FAR 52.223-10 encouraging vendors to practice waste reduction.

III.F. Notice Concerning Preparation of Proposals

Offerors are cautioned to carefully read the entire Solicitation and the Agreement to be included in the Contract contemplated by the Solicitation in order to be fully aware of all requirements and clauses in the contemplated Contract. Verify that all blanks requiring information to be supplied in an Offer have been properly filled out, that all pricing and other numerical data is accurately calculated, and that all copies of the Offer contain the same information.

III.G Bond Requirements

If a bid guarantee is required to be submitted with your offer, any contract awarded will require a performance bond as specified in the Agreement. Offerors who utilize individual sureties should note the requirement for a certified, audited, financial statement for each person acting as an individual surety under clause FAR 52.228-1 Bid Guarantee and the requirements of clause FAR 52.228-11 Pledge of Assets.

III.H. Contractor Performance Information

(1) Evaluating Contractor Performance: The General Services Administration is using the Contractor Performance Assessment Reporting System (CPARS) module as the secure, confidential, information management tool to facilitate the performance evaluation process.

CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor. The website for CPARS is http://www.cpars.gov/index.htm

Completed CPARS evaluations are sent to the Past Performance Information Retrieval System (PPIRS) which may then be used by Federal acquisition community for use in making source selection decisions. PPIRS assists acquisition officials by serving as the single source for contractor past performance data.

(2) CPARS Modules: Currently there are three (3) modules within the CPARS system; however, the modules are being merged into a single application under the CPARS name in order to standardize the contractor performance evaluation process across the entire Federal Government. The merge is scheduled to occur in the summer of 2014. For more information on the merge visit the FAQs on the CPARS website. The following are the three modules within the system:

(a) Contractor Performance Assessment Reporting System (CPARS): Used to create past performance evaluations on services procurements;

(b) Architect Engineer Contract Administration Support System (ACASS): Used to create past performance evaluations on A/E procurements; and

(c) Construction Contractor Appraisal Support System (CCASS) module: Used to create past performance evaluations on construction procurements.

(The Solicitation) Pages 15 of 26

Throughout the remainder of this section, the term “CPARS” will mean the overall evaluation system (inclusive of the CPARS, ACASS and CCASS evaluation modules).

(3) Contractor’s User Point of Contact: The contractor must provide the contracting officer with the name and email address of the contractor’s user who will be the past performance point of contact (POC). The POC will be responsible for the contractor’s evaluations. Access to CPARS will be granted to the POC after the award is registered in the system, and the POC is assigned the CPARS system role of contractor representative (referred to as “CR” in the CPARS system).

(4) Contractor Representative (CR) Role: All evaluations will be sent the Contractor Representative (CR) named on the award. The CR will be able to access CPARS to review and comment on the evaluation. If the CR is not already in the CPARS system, the contracting officer will request the name and email address of the person that will be responsible for the CR role on the award.

Once an evaluation is ready to be released, the CR will receive an email alerting them the evaluation is ready for their review and comment. The email will indicate the time frame the CR has to respond to the evaluation; however, the CR may return the evaluation earlier than this date.

(5) Contractor CPARS Training: Contractors should sign up for CPARS training. A schedule of classes will be posted to the CPARS training site (http://www.cpars.gov/allapps/cpcbtdlf.htm) and updated as needed.

III.I. Safeguarding Documents Designated as Sensitive But Unclassified

Certain information contained in the Solicitation Documents may have been designated as Sensitive but Unclassified (SBU) building information. With respect to such information, Offerors shall agree to the terms for receipt of such information, as set forth in the provision “Administrative Matters” in Section III of the Agreement, as a condition of receipt of such information.

III.J. Additional Security Requirements

RESERVED

IV. FAR/GSAR Solicitation Provisions

IV.A. FAR 52.215-1 Instructions to Offerors—Competitive Acquisition (JAN 04)

(a) Definitions. As used in this provision— “Discussions” are negotiations that occur after establishment of the competitive range that may, at the Contracting Officer’s discretion, result in the offeror being allowed to revise its proposal.

“In writing,” “writing,” or “written” means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

“Proposal modification” is a change made to a proposal before the solicitation’s closing date and time, or made in response to an amendment, or made to correct a mistake at any time before award.

“Proposal revision” is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Contracting Officer as the result of negotiations.

(The Solicitation) Pages 16 of 26

“Time,” if stated as a number of days, is calculated using calendar days, unless otherwise specified, and will include Saturdays, Sundays, and legal holidays. However, if the last day falls on a Saturday, Sunday, or legal holiday, then the period shall include the next working day.

(b) Amendments to solicitations. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

(c) Submission, modification, revision, and withdrawal of proposals.

(1) Unless other methods (e.g., electronic commerce or facsimile) are permitted in the solicitation, proposals and modifications to proposals shall be submitted in paper media in sealed envelopes or packages (i) addressed to the office specified in the solicitation, and

(ii) showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror. Offerors using commercial carriers should ensure that the proposal is marked on the outermost wrapper with the information in paragraphs (c)(1)(i) and (c)(1)(ii) of this provision.

(2) The first page of the proposal must show—

(i) The solicitation number;

(ii) The name, address, and telephone and facsimile numbers of the offeror (and electronic address if available);

(iii) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

(iv) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation; and

(v) Name, title, and signature of person authorized to sign the proposal.

Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

(3) Submission, modification, revision, and withdrawal of proposals.

(i) Offerors are responsible for submitting proposals, and any modifications or revisions, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that proposal or revision is due.

(ii)(A) Any proposal, modification, or revision received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(1) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals; or

(2) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(3) It is the only proposal received.

(B) However, a late modification of an otherwise successful proposal that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(The Solicitation) Pages 17 of 26

(iii) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(iv) If an emergency or unanticipated event interrupts normal Government processes so that proposals cannot be received at the office designated for receipt of proposals by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation, the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(v) Proposals may be withdrawn by written notice received at any time before award. Oral proposals in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile proposals, proposals may be withdrawn via facsimile received at any time before award, subject to the conditions specified in the provision at 52.215-5, Facsimile Proposals. Proposals may be withdrawn in person by an offeror or an authorized representative, if the identity of the person requesting withdrawal is established and the person signs a receipt for the proposal before award.

(4) Unless otherwise specified in the solicitation, the offeror may propose to provide any item or combination of items.

(5) Offerors shall submit proposals in response to this solicitation in English, unless otherwise permitted by the solicitation, and in U.S. dollars, unless the provision at FAR 52.225- 17, Evaluation of Foreign Currency Offers, is included in the solicitation.

(6) Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

(7) Offerors may submit revised proposals only if requested or allowed by the Contracting Officer.

(8) Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Contracting Officer.

(d) Offer expiration date. Proposals in response to this solicitation will be valid for the number of days specified on the solicitation cover sheet (unless a different period is proposed by the offeror).

(e) Restriction on disclosure and use of data. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall—

(1) Mark the title page with the following legend:

This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of—or in connection with—the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government's right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]; and

(2) Mark each sheet of data it wishes to restrict with the following legend:

Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

(f) Contract award.

(The Solicitation) Pages 18 of 26

(1) The Government intends to award a contract or contracts resulting from this solicitation to the responsible offeror(s) whose proposal(s) represents the best value after evaluation in accordance with the factors and subfactors in the solicitation.

(2) The Government may reject any or all proposals if such action is in the Government’s interest.

(3) The Government may waive informalities and minor irregularities in proposals received.

(4) The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

(5) The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered, unless the offeror specifies otherwise in the proposal.

(6) The Government reserves the right to make multiple awards if, after considering the additional administrative costs, it is in the Government’s best interest to do so.

(7) Exchanges with offerors after receipt of a proposal do not constitute a rejection or counteroffer by the Government. (f)(4) The Government intends to evaluate proposals and award a contract after conducting discussions with offerors whose proposals have been determined to be within the competitive range. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. Therefore, the offeror's initial proposal should contain the offeror's best terms from a price and technical standpoint.

(8) The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items or subline items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

(9) If a cost realism analysis is performed, cost realism may be considered by the source selection authority in evaluating performance or schedule risk.

(10) A written award or acceptance of proposal mailed or otherwise furnished to the successful offeror within the time specified in the proposal shall result in a binding contract without further action by either party.

(11) If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(i) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(ii) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(iii) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(iv) A summary of the rationale for award.

(The Solicitation) Pages 19 of 26

(v) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(vi) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

IV.B. FAR 52.216-1 Type of Contract (APR 84)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

IV.C. FAR 52.222-5 Construction Wage Rate Requirements—Secondary Site of the Work

(MAY 14)

(a) (1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b) (1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror’s request for a wage determination for a secondary site of the work.

IV.D. FAR 52.222-23 Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity for Construction (FEB 1999)

(Applicable to solicitations resulting in construction contracts in excess of $10,000.)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

Goals for Minority Participation for Each Trade Goals for Female Participation for Each Trade

5.4 %. 6.9%

These goals are applicable to…