Atch_1_SOW_Rev1_DB_Richland_FB_Elev.pdf

Richland Courthouse and Federal Office Building

825 JADWIN AVE

Richland, WA 99352

Elevator Modernization VWA00045 May 26, 2015

Design-Build (DB) Statement of Work (SOW)

Richland Courthouse and Federal Office Building Elevator Modernization

U.S. General Services Administration Public Buildings Service

Richland, WA 99352

Elevator Modernization VWA00045 May 26, 2015

Rev 1

Statement of Work for

Design-Build (DB) Contract

PROJECT IDENTIFICATION

Project Name: Richland Courthouse and Federal Office Building Elevator Modernization

Project Number: VWA00045

Region: 10

Building Name: Richland Courthouse and Federal Office Building (WA0063ZZ)

Building Address: 825 Jadwin Ave, Richland, WA 99352

Richland, WA 99352

Elevator Modernization VWA00045 May 26, 2015

Rev 1

TABLE OF CONTENTS

1 PROJECT DESCRIPTION ...................................... Error! Bookmark not defined.1

1.1 Project Goals and Objectives..................................Error! Bookmark not defined.1

1.2. Project Delivery Approach.......................................Error! Bookmark not defined.1

1.3 Reference Materials ................................................Error! Bookmark not defined.2

2 GENERAL REQUIREMENTS ................................. Error! Bookmark not defined.3

2.1 Program of Requirements (POR)............................Error! Bookmark not defined.3

2.2 Project Milestones Schedule...................................Error! Bookmark not defined.3

2.3 Performance Objectives

2.3.1 Standards and Criteria Documents .........................Error! Bookmark not defined.3

2.3.1.1 Applicability .............................................................Error! Bookmark not defined.3

2.3.1.2 Document List .........................................................Error! Bookmark not defined.3

2.3.2 Design Excellence and Peer Review – not used ....Error! Bookmark not defined.4

2.3.3 Construction Excellence and Peer Review – not used ............Error! Bookmark not defined.4

2.3.4 Art in Architecture – not used..................................Error! Bookmark not defined.4

2.3.5 Energy Performance ...............................................Error! Bookmark not defined.4

2.3.6 Fire Protection/Life Safety.......................................Error! Bookmark not defined.5

2.3.7 Physical Security – not used ...................................Error! Bookmark not defined.5

2.3.8 Accessibility- not used.............................................Error! Bookmark not defined.5

2.3.9 Historic Preservation – ............................................Error! Bookmark not defined.5

2.3.10 Urban Design – not used .......................................Error! Bookmark not defined.5

2.3.11 Program Reconciliation – not used .........................Error! Bookmark not defined.5

2.4 Cost Management ...................................................Error! Bookmark not defined.6

2.4.1 Cost Estimating .......................................................Error! Bookmark not defined.6

2.4.2 Value Engineering (VE)...........................................Error! Bookmark not defined.6

2.4.3 GSA Pricing Policy – not used ................................Error! Bookmark not defined.7

2.5 Utility Coordination – not used] ...............................Error! Bookmark not defined.7

2.6 Project Management Responsibilities .....................Error! Bookmark not defined.7

2.6.1 Communications Plan .............................................Error! Bookmark not defined.7

2.6.2 Detailed Project Schedule.......................................Error! Bookmark not defined.7

Richland, WA 99352

Elevator Modernization VWA00045 May 26, 2015

Rev 1

2.6.3 Project Progress Meetings/Presentations ...............Error! Bookmark not defined.7

2.6.4 Meeting Agendas, Attendance, Minutes, and Correspondence .... Error! Bookmark not defined.8

2.6.5 Design Quality Assurance.......................................Error! Bookmark not defined.8

2.6.5.1 Owner’s Review ......................................................Error! Bookmark not defined.8

2.6.5.2 Codes and Standards Review.................................Error! Bookmark not defined.8

2.6.5.3 Constructability Review...........................................Error! Bookmark not defined.8

2.6.6 Design Review Procedures.....................................Error! Bookmark not defined.9

2.6.7 Electronic Project Management System .................Error! Bookmark not defined.9

2.7 Building Information Modeling (BIM) .......................Error! Bookmark not defined.9

2.8 Electronic/Print Media .............................................Error! Bookmark not defined.9

2.8.1 (CAD) Standards .....................................................Error! Bookmark not defined.9

2.8.2 BIM Media ...............................................................Error! Bookmark not defined.9

2.8.3 Other Electronic Documents ...................................Error! Bookmark not defined.9

2.8.4 Plans and Specifications

2.9 Personnel Security Requirements.........................Error! Bookmark not defined.10

2.10 Document Security ................................................Error! Bookmark not defined.10

2.11 Record Keeping.....................................................Error! Bookmark not defined.10

2.12 Construction Submittal and RFI Processing .........Error! Bookmark not defined.10

3 SCOPE OF SERVICES......................................... Error! Bookmark not defined.11

3.1 Site Acquisition Stage – not used .........................Error! Bookmark not defined.11

3.2 Pre-Design Stage - not used.................................Error! Bookmark not defined.11

3.3 Design Stage.........................................................Error! Bookmark not defined.11

3.3.1 Design Stage Commissioning ...............................Error! Bookmark not defined.11

3.3.2 Program of Requirements (POR)..........................Error! Bookmark not defined.11

3.3.3 Art in Architecture Selection – not used................Error! Bookmark not defined.11

3.3.4 Other Reviewing Agencies – not used ..................Error! Bookmark not defined.11

3.3.5 Design Concept Phase – not used........................Error! Bookmark not defined.11

3.3.5.1 Design Concept Coordination – not used .............Error! Bookmark not defined.11

3.3.5.2 Preliminary Design Concept Submission – not used ...............Error! Bookmark not defined.11

3.3.5.3 Informal Office of Design and Construction Concept Preview – not used ........Error!

Bookmark not defined.12

3.3.5.4 Initial Peer Review of Preliminary Concepts – not used ..........Error! Bookmark not defined.12

Richland, WA 99352

Elevator Modernization VWA00045 May 26, 2015

Rev 1

3.3.5.5 Preferred Design Concept Selection – not used...Error! Bookmark not defined.12

3.3.5.6 Design Concept VE Workshop – not used............Error! Bookmark not defined.12

3.3.5.7 Art in Architecture Proposal Review - not used ....Error! Bookmark not defined.12

3.3.5.8 Final Design Concept Submission – not used ......Error! Bookmark not defined.12

3.3.5.9 Baseline Construction Budget Cost Breakdowns – not used ..Error! Bookmark not defined.12

3.3.5.10 Final Design Concept Review – not used .............Error! Bookmark not defined.12

3.3.5.11 Final Design Excellence Peer Review – not used Error! Bookmark not defined.12

3.3.5.12 Final Design Concept Presentations – not used...Error! Bookmark not defined.12

3.3.6 Design Development (DD) Phase .........................Error! Bookmark not defined.12

3.3.6.1 Coordination ..........................................................Error! Bookmark not defined.12

3.3.6.2 Space Planning – not used ...................................Error! Bookmark not defined.13

3.3.6.3 Construction Work Sequence Planning ................Error! Bookmark not defined.13

3.3.6.4 Construction Market Survey .................................Error! Bookmark not defined.13

3.3.6.5 HVAC Quality Assurance Review .........................Error! Bookmark not defined.13

3.3.6.6 Mockups and Tests - not used ..............................Error! Bookmark not defined.13

3.3.6.7 Design Stage Systems Testing DB contractor will validate equipment selections with the Energy Modelers criteria for the building modernization. . Error! Bookmark not defined.13

3.3.6.8 DD (35% Design) Submission ..............................Error! Bookmark not defined.13

3.3.6.9 DD Reviews...........................................................Error! Bookmark not defined.14

3.3.6.10 DD VE Workshop ..................................................Error! Bookmark not defined.14

3.3.7 Construction Documents (CD) Phase ...................Error! Bookmark not defined.14

3.3.7.1 CD Phase Commissioning ....................................Error! Bookmark not defined.14

3.3.7.2 Baseline Construction Budget Cost Breakdowns .Error! Bookmark not defined.14

3.3.7.3 CD Coordination....................................................Error! Bookmark not defined.15

3.3.7.4 In-Progress CD (60 & 90% Design) Submissions.Error! Bookmark not defined.15

3.3.7.5 In-Progress CD Reviews .......................................Error! Bookmark not defined.16

3.3.7.6 Final Space Plan Update/Confirmation – not used ..................Error! Bookmark not defined.16

3.3.7.7 Pre-Final CD Coordination ....................................Error! Bookmark not defined.16

3.3.7.8 Pre-Final CD (100% Design) Submissions ...........Error! Bookmark not defined.16

3.3.7.9 Pre-Final CD Reviews ...........................................Error! Bookmark not defined.16

3.3.7.10 Final CD (100% Design) Submissions ..................Error! Bookmark not defined.16

3.3.7.11 Final CD Commissioning Activities .......................Error! Bookmark not defined.17

3.3.7.12 GSA CAD Library Coordination.............................Error! Bookmark not defined.17

3.3.7.13 LEED

Design Credit Submission.........................Error! Bookmark not defined.17

Richland, WA 99352

Elevator Modernization VWA00045 May 26, 2015

Rev 1

3.4 Construction Stage................................................Error! Bookmark not defined.17

3.4.1 Construction Phase BIM Requirements ................Error! Bookmark not defined.17

3.4.2 Construction Start Coordination ............................Error! Bookmark not defined.17

3.4.2.1 Pre-Construction Conference................................Error! Bookmark not defined.17

3.4.2.2 Partnering..............................................................Error! Bookmark not defined.17

3.4.2.3 Groundbreaking Ceremony – not used .................Error! Bookmark not defined.17

3.4.2.4 Preconstruction Photographs................................Error! Bookmark not defined.17

3.4.2.5 Construction Progress Photographs .....................Error! Bookmark not defined.18

3.4.3 Construction Administration ..................................Error! Bookmark not defined.18

3.4.3.1 Payment Requests ................................................Error! Bookmark not defined.19

3.4.4 Construction Excellence Peer Reviews – not used .................Error! Bookmark not defined.19

3.4.5 Art in Architecture Installation – not used..............Error! Bookmark not defined.19

3.4.6 Construction Delivery Phase Commissioning .......Error! Bookmark not defined.19

3.4.6.1 Construction Delivery Phase Commissioning Plan Updates ...Error! Bookmark not defined.19

3.4.6.2 Commissioning Schedule......................................Error! Bookmark not defined.19

3.4.6.3 Construction Delivery Phase Commissioning Coordination.....Error! Bookmark not defined.19

3.4.6.4 Systems Coordination Plans .................................Error! Bookmark not defined.20

3.4.6.5 Commissioning Testing and Inspection Procedures................Error! Bookmark not defined.20

3.4.6.6 Construction Checklists.........................................Error! Bookmark not defined.20

3.4.6.7 Commissioning Testing and Inspection ................Error! Bookmark not defined.20

3.4.6.8 Commissioning Documentation ............................Error! Bookmark not defined.20

3.4.6.9 Commissioning Test Certifications........................Error! Bookmark not defined.21

3.4.6.10 Commissioning Issues Log ...................................Error! Bookmark not defined.21

3.4.7 Turnover Process ..................................................Error! Bookmark not defined.21

3.4.7.1 Substantial Completion .........................................Error! Bookmark not defined.21

3.4.7.2 Punch-List .............................................................Error! Bookmark not defined.21

3.4.7.3 Operation and Maintenance (O&M) Manuals Submittals.........Error! Bookmark not defined.21

3.4.7.4 Warranties, Guarantees and Certificates ..............Error! Bookmark not defined.21

3.4.7.5 Final As-Built Drawings and Specifications...........Error! Bookmark not defined.21

3.4.7.6 Material Samples, Attic Stock and Spare Parts ....Error! Bookmark not defined.21

3.4.7.7 Preparation for Occupancy ...................................Error! Bookmark not defined.21

3.5 Tenant Occupancy Stage – not used....................Error! Bookmark not defined.22

Richland, WA 99352

Elevator Modernization VWA00045 May 26, 2015

Rev 1

3.6 Closeout Stage......................................................Error! Bookmark not defined.22

3.6.1 Project Awards/Certifications ................................Error! Bookmark not defined.22

3.6.2 Final Record Documents.......................................Error! Bookmark not defined.22

3.6.3 GSA CAD Library Coordination.............................Error! Bookmark not defined.22

3.6.4 Final Project Photographs.....................................Error! Bookmark not defined.22

3.6.5 Dedication Ceremony............................................Error! Bookmark not defined.22

3.6.6 Building Preservation Plan (BPP) – not used .......Error! Bookmark not defined.23

3.6.7 Closeout Stage Commissioning Activities.............Error! Bookmark not defined.23

3.6.8 Contract Closeout..................................................Error! Bookmark not defined.23

4 ADMINISTRATION................................................ Error! Bookmark not defined.24

4.1 Submission and Review Table..............................Error! Bookmark not defined.24

4.2 Travel ....................................................................Error! Bookmark not defined.25

4.3 Reproduction and Delivery....................................Error! Bookmark not defined.25

5 APPENDIX A – Program of Requirements............ Error! Bookmark not defined.26

6 APPENDIX B – Performance Specification ........... Error! Bookmark not defined.27

6.1 Template Attachment A – DESIGN-BUILD CLAUSE .............Error! Bookmark not defined.27

6.1.1 Design-Build Contract Firm Fixed Price ................Error! Bookmark not defined.27

6.1.1.1 General..................................................................Error! Bookmark not defined.27

6.1.1.2 Definitions. The following definitions shall apply to this entire clause: .............Error!

Bookmark not defined.27

6.1.2 Division 1 Clauses.................................................Error! Bookmark not defined.27

6.1.3 Template Attachment B - DB CONTRACT PRICE SCHEDULE ... Error! Bookmark not defined.28

6.1.3.1 CONTRACT PRICE SCHEDULE - DESIGN-BUILD CONTRACT Error! Bookmark not defined.28

7 APPENDIX C – Prescriptive Specifications........... Error! Bookmark not defined.32

Richland, WA 99352

Elevator Modernization VWA00045 May 26, 2015

Rev 1

1 PROJECT DESCRIPTION

Project Name: Richland Courthouse and Federal Building Elevator Modernization Project Number: VWA00045 Region: 10

Building Name: Richland Courthouse and Federal Office Building (WA0063ZZ) Building Address: 825 Jadwin Ave, Richland, WA 99352

The Richland Federal Building was built in 1964 and is 370,175 square feet. It consists of 3 distinct, but inter-connected functions: the 4-level US Courthouse, the 8-level Federal Office Building and the 1-level [former] US Post Office. The Post Office portion of the building has been vacated, but will be backfilled by a new tenant very soon. All portions of the building are constructed of a steel frame with concrete on steel deck floors and roof and precast concrete exterior wall panels.

The five (four passenger and one freight) elevators are original, or have been updated, and have exceeded their useful life span. Replacement parts are becoming more scarce and breakdowns are becoming more frequent. Elevator 1 is currently out of order, leaving three functional passenger elevators for the building’s occupants and guests.

Concurrent, or nearly concurrent, to this project is another capital project concerning itself with the renovation of the outdated electrical backbone. The Elevator Modernization project Contractor is expected to work closely with the Electrical Renovation Contractor to ensure each schedule is not impacted and each project finishes successfully.

1.1. Project Goals and Objectives

The overall goal is to utilize a highly collaborative design build delivery approach for this project, with the outcome that the DB contractor will work closely with of all the stakeholders to deliver a project that meets the expectations and needs of all stakeholders and avoids any and all disruptions to the tenant’s operations and well being.

The Construction contractor shall provide a fully functional design and construction for the SOW

– renovation of the five elevators. The elevator renovation design shall provide the most modern and most relevant upgrades that will provide the GSA and its tenants with the highest degree possible of trouble free operation and maintenance for the next 20 years minimum within the defined scope and allocated budget.

The D-B team shall also provide all operations and maintenance effort for the five elevators from the notice to proceed with construction (AMEND 002) until substantial completion, as well as during the period of one year following substantial completion. This effort will consist of all daily operations related to newly installed systems, required maintenance of all elevator equipment.

Richland, WA 99352

Elevator Modernization VWA00045 May 26, 2015

Rev 1

The Contractor shall provide management, supervision, labor, materials, equipment, and supplies and will be responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, and repair of equipment and systems installed during the project.

Operation of equipment will conform to all direction contained in Owner Project Requirements Document.

OBJECTIVE:

1.1.1. High Performing Green Building LEED EB Energy Performance – N/A

1.1.2. Targeted energy for the project – N/A.

1.1.3. Energy Star score – N/A.

1.2. Project Delivery Approach

GSA envisions a highly collaborative design build delivery approach for this project. The expectation is that the DB contractor will work closely with of all the stakeholders and other project Contractors and subcontractors to deliver a project that meets the expectations and needs of all stakeholders and the GSA.

The DB team will be selected through a single step ‘lowest-price technically acceptable’ selection process.

During the development period from initial concept to final concept the DB team will work in close consultation with GSA, the stakeholders and the CMa to ensure that all of the goals are addressed.

1.3 Reference Materials

There are two types of contractual references. The first group, studies and information prepared specifically for this project, are itemized in this section. The second groups of documents, “Standards and Criteria Documents,” are itemized in the Document List in Section 2 below.

Any conflicts or ambiguities within or among the referenced Standards and Criteria Documents, or any deviations from requirements contained in the Standards and Criteria Documents, must be reported to the GSA in writing, for determination as to applicability. Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, shall be reported to GSA Contracting Officer in writing, for determination as to applicability.

Drawings are provided for informational purposes only. All information contained therein must be verified by successful contractor during due diligence phase of design process.

All contractual references – documents, codes, and standards – shall be used to measure compliance of the design completion and construction of the facility modernization with contractual expectations.

Appendix A, Program of Requirements (Project Development Study) (AMEND 002)

Richland, WA 99352

Elevator Modernization VWA00045 May 26, 2015

Rev 1

Appendix B, Performance Specifications (Division 1) (AMEND 002) Appendix C, Prescriptive Specifications (Sections 14220, 14325 and 01900 (AMEND 002)

1.4 General Requirements

The requirements set forth in this section apply to all stages and phases of the project as described in the Scope of Services section below. Some of the requirements of this section are subject to exercise of contract option(s).

1.5 Owner Project Requirements (OPR)

The Design Stages services and Construction Stage work under this Statement of Work must comply with GSA’s Owner Project Requirements OPR documentation provided in Appendix A. The Requirements document is provided as a general description of the project. The requirements set forth in this section apply to all stages and phases of the project as described in the scope of services section below.

1.6 Project Milestones Schedule

The anticipated award/NTP date is 8/24/2015 8/27/2015 (AMEND 002). All other key dates are contained in the RFP Instruction to Bidders.

1.7 Performance Objectives

1.7.1 Standards and Criteria Documents

1.7.1.1 Applicability

All contractual references – documents, codes and standards - shall be used to measure compliance of the design completion and the elevator renovation of the Richland Courthouse Elevator Modernization with contractual expectations. All services shall be conducted in accordance with the documents listed below. The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work shall prevail.

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, shall be reported to GSA’s Contracting Officer in writing, for determination as to applicability.

1.7.1.2 Document List

PBS-P100, Facilities Standards for the Public Buildings Service, current at the time of the award, including all applicable standards, criteria, and guides listed therein. The Design Stage submissions shall comply with PSB-P100 Appendix A unless otherwise indicated in this SOW.

GSA/PBS Building Commissioning Guide

GSA ISC Security Design Requirements (Medium level blast resistant glazing)

Richland, WA 99352

Elevator Modernization VWA00045 May 26, 2015

Rev 1

PBS P-120, Project Estimating Requirements for the Public Buildings Service

PBS PQ-251, Value Engineering Program Guide for Design and Construction, Volume 2, Contracting Officers and Professional Services Contractors

As-built drawings of facility (all drawings are provided for informational purposes only. All information contained therein must be verified for accuracy by design-build contractor)

Lerch-Bates Elevator Modernization Survey Jan. 21, 2014

Lerch-Bates Elevator Modernization Specification dated June 12, 2015

1.7.2 Energy Performance

N/A

1.7.3 Fire Protection/Life Safety

Except as otherwise indicated in referenced programming documents, fire protection and life safety design requirements must comply with PBS-P100. As provided in PBS-P100, NFPA 101 is the primary applicable standard. In cases where NFPA is silent on an issue, and IBC addresses the issue, the IBC requirement will apply. The registered fire protection engineer is required to be a full participant in the Project Delivery Team throughout the Design and Construction Stages of the project. The Contractor’s fire protection engineer shall submit verification in writing that he/she has been involved at all phases of the design stage document preparation.

1.8 Cost Management – N/A (AMEND 002)

1.8.1 Cost Estimating

The estimated cost of the work (ECW) as provided in the successful DB contract offeror proposal, including any modifications thereto as a result of final DB contract negotiation, shall serve as the baseline construction budget for the project at the time of award of the DB contract. The Contractor shall provide the following breakdowns of the baseline construction budget before any other DB Contractor work begins:

Preliminary plan for allocation of the construction work among subcontracts and that which is to be self-performed, with a corresponding breakdown of the baseline construction budget. (If the construction work allocation plan and cost breakdown provided in the Contractor’s proposal are still valid, they will serve this purpose.)

Before the start of the Design Development Phase, the Contractor, the CMa, and GSA must agree on both DB Contractor breakdowns of the baseline construction budget. The CMa will conduct a meeting for this purpose and, after GSA approval, will record the baseline construction budget breakdowns.

If the construction work is to be accomplished in phases, the Contractor’s baseline construction budget breakdowns will be further broken out by phase at the time when the construction phasing

Richland, WA 99352

Elevator Modernization VWA00045 May 26, 2015

Rev 1 plan is developed. The uniformat level 3 breakdown for each construction phase must have a separate TI/security line item for each tenant agency.

The Contractor shall provide a separate uniformat level 3 cost estimates in support of design development. The Contractor shall update the construction work allocation plan and both baseline construction budget breakdowns at the end of the Design Development Phase and before beginning work on the construction documents With each such update, the Contractor shall provide supporting detailed cost estimates.

The Contractor shall be responsible to reconcile any significant differences between the updated baseline construction budget breakdowns and the previously agreed upon breakdowns. For the uniformat level 3 breakdowns, Contractor reconciliation shall include justification of any significant differences between the uniformat level 3 line items. For the construction work allocation breakdowns, DB Contractor reconciliation shall include justification of differences in the construction work allocation plans and/or in the amounts for self-performed work and subcontract work packages. The Contractor shall prepare and submit a cost estimating reconciliation report summarizing the reconciliation process and the justification for cost migration between the budget line items in both budget breakdowns.

Value Engineering (VE)

The Contractor shall participate with the CMa team and GSA staff in VE workshops. Contractor participation will include representatives of all major design disciplines involved in the project.

(AMEND 002)

Project Management Responsibilities Communications Plan

The Contractor, in consultation with the stakeholders of the project, shall assist GSA in developing and complying with a project communications plan. The Contractor shall review and comply with GSA’s communication plan. This plan shall be used and maintained throughout the project and modified as necessary to suit each project phase.

The Contractor shall direct all questions and requests from tenant agencies and local community interests to GSA’s project manager. Prior to contacting any parties other than GSA regional personnel, the Contractor shall confirm all meetings and/or communications with GSA’s project manager.

The Contractor shall not release any oral, written, or graphic information regarding this project to outside sources without obtaining prior consent from GSA. All requests for information concerning the project shall be referred to GSA’s contracting officer for response.

All presentations to non-GSA entities must first be approved by GSA.

1.8.2 Detailed Project Schedule

GSA’s overall project schedule is provided in the Project Milestones Schedule section of these General Requirements.

The Contractor shall assist GSA in the development and maintenance of the master project schedule. The master project schedule shall conform to the milestones and durations provided in GSA’s overall schedule.

Richland, WA 99352

Elevator Modernization VWA00045 May 26, 2015

Rev 1

Before starting any other work, the Contractor shall develop and provide a detailed schedule in MS Project™ for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final design development submission(s). After the Contractor receives notice to proceed with the Construction Stage work, the Contractor shall provide and maintain a detailed schedule for completion of all Construction Documents Phase activities, tasks, and submissions required herein. The Contractor schedules shall itemize all required submission dates and review durations, and shall conform to the milestones and durations provided in GSA’s overall schedule, and in the Submission and Review Table provided below in the Administration section. The Contractor shall also provide and maintain the construction schedules as further described elsewhere. After approval by GSA, the Contractor schedules shall be incorporated into the master project schedule.

The Contractor shall provide monthly schedule updates to GSA, showing progress on and completion of all required Design Stage services and Construction Stage work. The Contractor immediately shall notify GSA of any anticipated delay in performance of the work.

1.8.3 Project Progress Meetings/Presentations

During the Design Stage, DB Contractor shall host project progress meetings and/or presentations with GSA and GSA representatives. The meetings and presentations will keep all parties apprised of the design progress/status and impending activities. These meetings may coincide with meetings/presentations required below under the Scope of Services. The Contractor shall also host special project technical meetings as needed involving Project Delivery Team technical disciplines.

After construction begins, the GSA Construction Manager (CMa) contractor will host the weekly stakeholders meetings, and observe the weekly subcontractor meeting(s). The Contractor shall also attend construction oversight meetings with representatives from GSA on a monthly basis(AMEND 002).

Refer to the Scope of Services section below for detailed requirements for progress reporting.

1.8.4 Meeting Agendas, Attendance, Minutes, and Correspondence

The Contractor shall prepare and distribute an agenda for each contractor-hosted project meeting, in advance of the meeting date. COR will provide initial agenda to be followed. (AMEND 002)

Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The Contractor shall provide minutes of all contractor-hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties. Minutes shall be provided within three business days seven calendar days after each meeting.

Richland, WA 99352

Elevator Modernization VWA00045 May 26, 2015

Rev 1

1.8.5 Design Quality Assurance

GSA requires that contractor design submissions undergo three general types of design review:

owner’s review, codes and standards review, and constructability review.

1.8.5.1 Owner’s Review

The owner’s review ensures that established functional, aesthetic and spatial requirements of the project are satisfied, including but not limited to:

The design is responsive to GSA program goals, objectives and priorities.

The completed elevators can be efficiently operated and maintained.

The design adequately and efficiently accommodates the space program.

Commissioning design reviews are provided as indicated in GSA’s PBS Building

Commissioning Guide

The GSA review does not alleviate the Contractor from conducting its own QA review, nor does it relieve the Contractor from errors contained in documents reviewed by the GSA.

1.8.5.2 Codes and Standards Review

The codes and standards review ensures that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives. Such reviews shall not be construed as relieving the Contractor of any code compliance responsibilities.

1.8.5.3 Constructability Review

Constructability of the project as designed is the sole responsibility of the Contractor. To ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency, the Contractor shall ensure that:

The level of design complexity is consistent with the project schedule and budget constraints.

Building systems are compatible and viable.

Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

Existing conditions are shown correctly and adequately.

Construction duration and phasing plans are reasonable and logical to ensure facility operations during construction period. .

Refer to the Electronic Print/Media section below.

1.8.6 Design Review Procedures

The Contractor shall respond in writing to the design review comments within 1014 calendar days after receipt of the design review report. (AMEND 002)

1.8.7 Electronic Project Management System

Proliance® software from Meridian Systems, a secure, web-based, electronic project management (ePM) system will be provided by GSA to accommodate the information needs of all project participants. The ePM system will be implemented at the beginning of the Design Stage and maintained continuously through completion of the Design and Construction Stages. All

Richland, WA 99352

Elevator Modernization VWA00045 May 26, 2015

Rev 1 communications among the major parties involved in the execution of the project are to be captured and recorded in the ePM system. User licenses and training will be provided for all Government and contracted members of the Project Delivery Team who will require access to the ePM system.

The Contractor shall use the ePM system for all necessary communications with other major parties involved in the project. Electronic storage and transmission of information via the ePM system shall be compliant with the provisions of the Document Security section of these General Requirements.

Anticipated but not limited to, design, construction and performance period activities for ePM include:

ePM Activity Note

RFI’s Design and Construction All correspondence All stages Meeting minutes and meeting sets Design, Construction and Performance Submittals and submittal packages Design, Construction and Performance Design Documents Drawings, specifications Design Submissions and comments Deficiency lists Design and Construction Daily work journal, sets and reports Construction Contract Management Invoices and construction application for payments Project Directory Contact information Reports and views File Management

1.9 Building Information Modeling (BIM)

N/A

1.10 Electronic/Print Media

1.10.1 (CAD) Standards Starting with the design development submission, all drawing materials provided by the Contractor, including final as-built drawings, shall conform to GSA PBS computer-aided design (CAD) standards. Refer to http://www.gsa.gov/cifm for requirements.

1.10.2 BIM Media

N/A.

1.10.3 Other Electronic Documents

In addition to any hardcopy submission requirements, all design submissions must also be submitted in electronic format. All electronic media must be in a form readable by standard office automation applications.

Richland, WA 99352

Elevator Modernization VWA00045 May 26, 2015

Rev 1

1.10.4 Plans and Specifications

Provide a set of plans and specifications (as applicable), in electronic format, at each required design development submission to the GSA Contracting Officer and the Project Manager for distribution. No hard copies of the design submissions are required. Additionally, the updated construction cost estimate is to be provided with the plans and specifications submittal, in electronic format. (AMEND 002) For the final “For Construction” documents: Provide one hard copy set of plans and specifications to the GSA CO/PM, one hard copy set of plans and specifications to the GSA Property Manager.

Provide the same, electronically, to each party.

1.11 Personnel Security Requirements

Refer to GSA’s HSPD-12 Personal Identity Verification and Credentialing Standard Operation Procedure (SOP) at http://insite.gsa.gov/graphics/staffoffices/personalidentity.pdf for further guidance.

The required forms may be downloaded from GSA’s Web site at: www.gsa.gov/forms. The Contractor shall incorporate provisions in all applicable subcontracts as necessary to ensure compliance with all requirements provided in this Contractor Personnel Security Requirements section.

1.12 Document Security

Sensitive but unclassified (SBU) building information will be generated and/or must be disseminated to and stored by various parties in the course of executing this project. SBU building information is information that, if misused, poses a potential security risk to a building, its occupants and visitors, and/or its contents. The Contractor shall comply with the requirements regarding handling, disseminating, and storing SBU building information as described in GSA Order PBS 3490.1.A.

1.13 Record Keeping

The Contractor is responsible for preparing correspondence and other documentation and maintaining accurate and detailed records of the project’s progress during each phase. The Contractor is responsible for maintaining records so as to facilitate document storage and retrieval.

Refer to the Scope of Services section below and Division 1 of the performance specification (Appendix B).

1.14 Construction Submittal and RFI Processing

On behalf of GSA, the Contractor is responsible for managing and documenting the processing of the Contractor submittals and requests for information (RFI’s). Refer to Appendix B for construction submittal and RFI requirements and limitations.

Richland, WA 99352

Elevator Modernization VWA00045 May 26, 2015

Rev 1

2 SCOPE OF SERVICES

The Contractor shall perform all services described in this Scope of Services (including services required under exercised options, if any), in accordance with applicable requirements and provisions set forth in the General Requirements section above.

Design Stage

2.1 Design Stage Commissioning (AMEND 002)

N/A

2.2 Program of Requirements (POR) N/A (AMEND 002)

At each phase within the Design Stage, the Contractor shall assist GSA in reviewing and updating the program of requirements documentation for additional detail and clarity. The Contractor shall incorporate the results of the POR review in the design narratives accompanying each design submission. The design narratives will serve as the basis of Design (BoD) as referenced in GSA’s Building Commissioning Guide.

2.3 Design Development (DD) Phase N/A (AMEND 002)

2.3.1 Coordination

2.3.1.1.1 Program Review Workshop

Conduct a program review workshop prior to the start of DD.

2.3.1.1.2 Systems Selections Analysis Meetings

Conduct/facilitate meetings with stakeholders, as required, to further define alternatives and required analysis for elevator systems and components.

2.3.1.1.3 Analyses and Calculations – Not used.

2.3.1.1.4 Art in Architecture Coordination – Not used

2.3.1.1.5 Interdisciplinary Coordination Review Meeting

Prior to the DD submission, conduct an interdisciplinary Project Delivery Team review meeting.

2.3.1.1.6 BIM Requirements – Not used.

2.3.1.2 Construction Work Sequence Planning

In coordination with GSA and the tenant agencies, develop, maintain and update a construction work sequence plan addressing:

Construction phasing approach to ensure minimal impact on tenant population or facility functionality during entire project.

Richland, WA 99352

Elevator Modernization VWA00045 May 26, 2015

Rev 1

Use of any fast tracking or multiple construction document packages to achieve best value for the Government

Schedules for award of subcontract construction packages, including procurement cycles, submittal approvals, construction delivery, and testing/commissioning

Possible labor and/or material shortages Ordering of long-lead delivery materials

2.3.1.3 DD (35% Design) Submission

Provide a DD submission in accordance with the submission requirements listed in PBS-P100 and the following additional requirements.

Provide a draft construction specification, including Division 1 General Requirements for DB Contractor self-performed work and subcontracts, emphasizing project phasing, subcontractor requirements and preliminary project-specific construction management issues. The construction specification must be prepared following the latest MasterSpec version and must include Division 1 General Requirements developed to a level corresponding to the level of completion of design.

Coordinate Division 1 requirements with GSA.

2.3.1.4 DD Reviews

Reconcile DD review comments, and provide GSA with written responses to all comments.

2.3.1.5 DD VE Workshop

Participate in a DD VE workshop, if required and notified, under PBS PQ251.

Provide responses to GSA, either recommending acceptance or presenting rationale for rejection of VE proposals. Incorporate accepted VE proposals in the in-progress CD submission(s). (AMEND 002)

2.3.2 Construction Documents (CD) Phase

Upon receipt of notice to proceed with the Construction Documents Phase work, the Contractor shall perform all services described in this section.

2.3.2.1.1 Testing and Inspection Plan

The Contractor shall review and comment on GSA’s testing and inspection plan, and commissioning plan, defining all special testing requirements and procedures, to be coordinated with and reflected in construction specifications and the Construction Delivery Phase commissioning services contract. (AMEND 002)

2.3.2.1.2 Program of Requirements

During the CD phase, the Contractor shall assist GSA in updating and refining the Program of Requirements for additional detail and clarity based on CD Phase decisions. The Contractor shall incorporate the results of the Program of Requirements review in the design narratives accompanying the CD submissions. (AMEND 002)

2.3.2.2 Baseline Construction Budget Cost Breakdowns

Before beginning work on the construction documents, the Contractor shall provide an updated construction work allocation plan with corresponding budget breakdown, a Uniformat level 3 budget breakdown, and supporting cost estimates, all as prescribed under the General Requirements, Cost Management section above. The Contractor shall perform cost estimate reconciliation and prepare and submit a cost estimating reconciliation report. The Contractor

Richland, WA 99352

Elevator Modernization VWA00045 May 26, 2015

Rev 1 shall coordinate with GSA as necessary to reach agreement on both budget breakdowns.(AMEND 002)

2.3.2.3 CD Coordination

2.3.2.3.1 CD Program Review Meetings

Prior to the start of CD, the Contractor shall conduct program review meetings. These meetings can be held concurrently with the program review workshop.

2.3.2.3.2 Construction Work Sequencing and Coordination Plan

Based on the updated construction work allocation plan, the Contractor shall prepare and submit a detailed breakdown of the planned construction work sequencing, timing, and required coordination among all trades. The Contractor shall provide a corresponding schedule of planned in-progress and final CD submissions for all work packages. The Contractor shall update the construction work sequencing plan and submission schedule periodically throughout the CD phase.

2.3.2.3.3 CD Coordination (Special Tasks)

The Contractor shall perform the following special tasks:

Conduct a CD Phase coordination meeting to system selection options and plans and developing specifications to ensure constructability and future maintainability.

Identify all manufacturers recommended operating, maintenance, and operating practices for major features, systems, and equipment. Coordinate with GSA/tenant agency property management through project management officials to define specification requirements for service agreements, warranties, and turnover-related training.

Address integration of safety/security/building automation systems and controls, both internal and external (remote) to the building.

Coordinate with tenant agencies through project management team to develop agency-specific construction security requirements.

Ensure that construction mobilization issues, such as site access, staging, trailers, perimeter security, street closures, permits, etc., are addressed in the construction specifications. (AMEND 002)

2.3.2.4 In-Progress CD Reviews

The Contractor shall reconcile review comments and provide GSA with written responses to all comments. (AMEND 002)

2.3.2.5 Pre-Final CD (95% Design) Submissions

The initial (pre-final) CD package shall consist of the items included in Specification Section 14220, Paragraph 1.7 and related building components. (AMEND 002)

Richland, WA 99352

Elevator Modernization VWA00045 May 26, 2015

Rev 1

For each construction work package, the Contractor shall prepare and submit separate pre-final CD submissions in accordance with PBS-P100 construction document submission requirements as they pertain to the scope of the construction work. The submission shall consist of plans, specifications, cost estimates, and related design narrative, including calculations (as applicable)

For each construction work package, the Contractor shall provide a pre-final construction specification, including Division 1 General Requirements sections emphasizing project phasing, Contractor requirements, and project-specific construction management issues. The construction specification shall be prepared following the latest MasterSpec version and shall include Division 1 General Requirements developed to a level corresponding to the level of completion of design. The Contractor shall coordinate Division 1 requirements with GSA. The Contractor shall include contract specifications for submittal requirements, testing, adjusting and balancing specifications, training requirements, and operations and maintenance (O & M) and systems manual requirements. (AMEND 002)

2.3.2.6 Pre-Final CD Reviews

The Contractor shall reconcile review comments and provide GSA with written responses to all comments.

2.3.2.7 Final CD (100% Design) Submissions

The final CD package shall reflect all corrections resulting from the review comments

(AMEND 002)

For each construction work package, the Contractor shall prepare and submit separate final CD submissions in accordance with PBS-P100 construction document submission requirements as they pertain to the scope of the construction work.

For each construction work package, the Contractor shall provide a final construction specification, including sections emphasizing project phasing, Contractor requirements, and project-specific construction management issues. The construction specification shall be prepared following the latest MasterSpec version .

2.3.2.8 Final CD Commissioning Activities

The Contractor shall review and comment on GSA’s updated commissioning plan. (AMEND 002)

2.3.2.9 GSA CAD Library Coordination

The Contractor shall coordinate with GSA’s regional CAD librarian and regional spatial data management coordinator to log in the final CD submissions to GSA’s document library. Contact the GSA Project Manager for contact information.

2.4 Construction Stage

The Contractor shall construct the project in accordance with the requirements of this scope of work, other portions of the contract, and the construction documents prepared by the Design-Build contractor, reviewed and approved by GSA. The Contractor shall be responsible for the purchase and installation of all materials, related services, and other items, as well as the means and methods of construction for all aspects of the project.

Richland, WA 99352

Elevator Modernization VWA00045 May 26, 2015

Rev 1

Upon receipt of notice to proceed with the Construction Stage work, the Contractor shall perform all services described in this section as a part of the Construction Stage work.

2.4.1 Construction Phase BIM Requirements

N/A

2.4.2 Construction Start Coordination

2.4.2.1 Pre-Construction Conference

The Contractor shall participate in a pre-construction conference.

2.4.2.2 Partnering

In lieu of a formal partnering session at the start of the project, the Contractor shall participate in an enhanced project kick-off meeting to cover partnering type concepts.

2.4.2.3 Preconstruction Photographs

The Contractor shall provide professional-quality color photographs of key existing elevator systems, and any other portions of the existing building to be touched by this project in an as-is state.

The Contractor shall provide a compact disk (CD) containing digital images of all photographs in a JPG format, with a minimum resolution of 1024x768 pixels.

All pictures will include a specific description of the image in the file name.

2.4.2.4 Construction Progress Photographs

At intervals during construction, the Contractor shall take photographs of the project’s progress from different points of view documenting progress of the work. The Contractor shall take photographs weekly, adjusting the timing of the photographs each month to coincide with the cut-off date associated with each application for payment. Some photographs shall be taken from the same vantage point each time to best show the status of construction and progress since taking previous photographs.

The Contractor shall provide a compact disk (CD) containing digital images of all photographs in a…