Pre-proposal_Conf_Slides_DB_Richland_FB_Elev.pdf

GSA PUBLIC BUILDINGS SERVICE

DB RICHLAND FB ELEVATOR MODERNIZATION

AGENDA

• Introductions

• Project Facts/Project Objective/Project Scope

• Contract Scope

• Rules of the Road (Solicitation Phase)

• Solicitation Particulars

• Evaluation Criteria / Pricing

• Lessons Learned

• Questions and Answers

Introductions and Contact Information

Contracting Officer: Dawn Ashton

Ph: 253-931-7784, EMAIL: dawn.ashton@gsa.gov

Project Manager: Shawn Duffee

Ph: 253-931-7241, EMAIL: shawn.duffee@gsa.gov

Property Manager: Arthur Hall

Ph: 509-372-1121, EMAIL: arthur.hall@gsa.gov

Construction Management Assist: Lerch Bates (Solicitation Phase)

NOTE: All questions should be sent to CO with a cc to the Project Mgr

Project Facts:

One portion of a Capital Project; the other scope is for electrical upgrades

Project is to upgrade the five passenger elevators and 1 freight elevator that are at the end of its useful life

Building was constructed in 1964 and the elevators were installed at that time. A modernization was completed in the mid-1990s.

Tenant includes: DOE, US Courts, US & Post Office

Scope is performance based and should follow the recommendations in the Project Development Study.

Building Size: Eight levels including basement

Determined eligible for the National Register of Historic properties

Project Range $1.0M - $2.0M

Goal/Project Objectives:

• Goal: Provide Reliable Service for the next 20 years

• Install most modern and relevant upgrades

• Reduce maintenance costs

• Minimize disruption to tenant operations during construction

• Reliable & Responsive Operations & Maintenance

• No LEED Certification

• Increase Small Business Participation

Project Scope:

Project will consist of the following major components:

1. New operation and motor controls, governors, hoist ways

2. New door operators and related hardware

3. New cab interiors and fixtures

4. Addition of Seismic Devices

5. Replace existing geared traction machine with AC gearless traction machine for freight elevator

6. Regenerative Drive

7. Option for AC Gearless Machines for primary elevators.

FCS B12021 REDEVELOPMENT

Overall Contract Scope of Work

1. DB services will consist of 2 phases.

• Design development based on PDS and submitted IAW the SOW..

• Construction phase will include construction, Div 1 - General Requirements, and other construction management like services (meeting documentation, technical recommendations, on-going constructability and value engineering)

2. CONTRACT WILL BE AGGRESSIVELY PARTNERED WITH AND WILL INCLUDE ASSISTANCE

BY A THIRD PARTY CONSULTANT ACTING IN THE CAPACITY OF A CMA (Lerch Bates)

3. Contractor will be expected to coordinate/accommodate the electrical work that may be performed concurrently.

4. Contractor must comply with historical requirements relative to pre-qualification of employees.

5. The resultant contract will be Firm Fixed Price.

6. Award will represent best value to Government using LPTA, with a targeted award of August 25, 2015.

DB RICHLAND FB ELEVATOR MODEERNIZATION

Rules-of-the-Road (During Solicitation Phase)

1. Offerors should submit all questions and/or confirm all discussions in writing to the Contracting Officer with cc to Project Manager.

2. Questions raised during the Site Visit are due within 5 workdays.

Other inquiries are requested as soon as possible and should be received 5 days prior to RFP closing date.

3. The Federal Business Opportunities web site (http://www.fbo.gov) will continue t be used to post/distribute all solicitation related documentation.

Solicitation Particulars

1. Single Phase Competitive Negotiated (FAR 15) procurement

2. Offerors will submit a Technical Proposal and Price Proposal by the due date in the RFP (July 13, 2015 at 2:00pm local time).

3. This will be a Best Value Source Selection using Lowest Price Technically Acceptable (LPTA) technique (FAR 15.301).

- Technical Proposals will be evaluated on a Pass/Fail basis

- Price Proposals will be evaluated for price reasonableness

- Award will be made to the offeror that submits an acceptable proposal that offers the lowest reasonable price.

4. Offerors should submit their best offer because the government anticipates making an award based on initial offer; the government does not anticipate discussions.

EVALUATION FACTORS

1. FACTOR 1 – COMPREHENSIVE SCHEDULE AND

RESOURCE/STAFFING PLAN

2. FACTOR 2 – QUALITY CONTROL PLAN

3. FACTOR 3 – OPERATION AND MAINTENANCE

PLAN

4. FACTOR 4 – COLLABORATION

5. FACTOR 5 – PAST PERFORMANCE

- PIPRS or Customer Satisfaction Survey

Offeror must receive a ‘Pass’ (Acceptable Rating) for every evaluation factor to receive an overall Acceptable Rating and be eligible for an award.

PRICING

1. Cover Letter

2. SF1442 (must be signed by the offeror)

3. Bid Guarantee

4. The Agreement

5. Pricing Schedule and Total Evaluated Price Worksheet

6. - CSI Masterformat Level 3 break-out to be included

7. Representations and Certifications

8. Joint Venture Agreement (as applicable)

(Suggested) Lessons Learned (issues raised in past debriefs)

1. Don’t recycle old proposals. Default position should be to start with a blank page.

2. Comply with submittal instructions including required signatures, formats, page limits, etc.

3. Limit proposals to the information requested; do not submit extraneous information as it will not be considered in the evaluation.

4. Don’t assume we know something, if in doubt make sure you state exactly what you want the source selection board to consider.

5. The technical factors are designed to demonstrate/prove a capacity and how that (capacity) applies to the current project.

6. Ensure material submitted maps to factors listed.

DB RICHLAND FB ELEVATOR MODENIZATION

QUESTIONS AND ANSWERS

FCS B12021 REDEVELOPMENTDB RICHLAND FB ELEVATOR MODERNIZATION

SITE WALK

Tour of Richland FB