QARoybalALL.pdf

Roybal Q&A

Date Submitted

Solicitation Page / SOW Ref

Question Response

1 12/1/16 If there is an incumbent, could I please find out the contractor name and contract number?

The incumbent contractor is Exemplar Enterprises, Inc. The Contract number is GS-09P- 12-KS-D-0007. The overall contract value is $11,485,327

2 12/2/16 Page 1, 7 I can see in the solicitation that the due date for the bid, on page 1, and the due date for questions, on page 7, is the same date which is January 17, 2016. Please advise.

GSA reserves the right not to answer questions that are vague, illegible, and/or irrelevant to the Solicitation. Submit all requests for information or clarification in writing to Tania Ramsay via email at tania.ramsay@gsa.gov no later than Monday, January 9, 2017, 4:00PM – PST.

3 12/4/16 Page 7 On Amendment/ Modification N. 0001: The schedule for pre-proposal conference/ site visit schedule on Dec. 22, 2017 at 10:30am -PST. Are this correct schedule for year and date?

See response to question number 5.

4 12/5/16 Will subcontractor passed performance be allowed on solicitation GS-

09P-17-KS-D-0006?

If the Offeror was the subcontractor on another requirement, then their past performance would be considered.

12/5/16 SF 1449 The SF 1449 is currently reads "100% for Unrestricted", please advise. This procurement is a 100% set-aside for the SBA 8A program.

6 12/6/16 Is there a walk through scheduled for the above mentioned bid as yet?

If so, can you please tell me when?

The Pre-proposal conference and site visit is scheduled for December 22, 2016, 10:30 AM- PST at the Roybal Federal Building located at 255 E.

Temple Street, Los Angeles, CA 90012

7 12/6/16 Page 7 Can you clarify site visit time and date. Says December 22nd 2017 10:30 am pst

See response to question number 5.

12/6/16 Section C.8 “Trash Management

a. Under Section C.8 “Trash Management” paragraph C.8.3. Trash Disposal and Removal says “A separate government contracted trash removal company shall haul all trash and non-recyclables from the premises to and approved waste disposal facility. So does this mean we are not to submit pricing for Trash removal for A13 Annual Trash/recycling Removal on the offer Sheet Summary?

a) Offerors are not required to submit pricing for Annual Trash removal nor complete the A13/Trash Recycling Removal offer Sheet Summary.

mailto:tania.ramsay@gsa.gov

9 b. If we are to provide trash removal services under this contract can you please provide the size of the containers and the frequency of the pickups?

b) Trash removal is not a requirement under this scope of work. The standard requirement under Section C.8.3., states “The custodial Contractor shall collect and transport all trash and debris to designated locations on the loading dock or other designated holding areas for removal from the premises.”

10 12/6/16 Is there and oversight on the pricing sheet for line item 1000 it provides the first month price estimate at $149,285.04 is this the currently monthly price that has to be submitted?

This was an oversight; the dollar amount stated is an estimate and will be redacted from the

SF1449.

11 12/7/16 Page 110 Technical/Price Proposals

Our technical team has a question regarding Solicitation # EQ9PQ3S-16- 5123 on page 110 it states: In order to receive maximum consideration in the technical/price evaluation process, your proposal must, at a minimum, address all of the areas outlined in paragraph 4 below.

PARAGRAPH 4 IS MISSING

See revision posted to FedbizOpps.

12 12/9/16 Site Visit a. Is a site visit in the plan? if so could you please approximate the time frame.

a) See response to question number 5

b. Since there is a CBA , could you supply the seniority list for the current union members, otherwise it will be impossible to accurately allocate cost for employee vacation expense and any other time on job-related expenses.

b) Please refer to the Collective Bargaining Agreement or contact the Union or the incumbent contractor.

13 12/7/16 Page 110 Technical/Price Proposals

a. Page 110 States:

" 4. Information to be included in Technical/Price Proposals (See Section M)

a. Past Performance (See Section M) The Government intends to contact individuals and firms for which the Offeror has performed services to evaluate your past performance record. Submit the following information for all current mechanical maintenance services contracts and all recent mechanical maintenance service contracts performed within the past (3) three years that are similar in size and scope to the requirements of the solicitation." Please clarify is mechanical maintenance or janitorial past performance being evaluated?

a) This was an oversight; the requirement is for janitorial services. See revision posted to FedbizOpps.

b. Will the government allow Prime/Sub Teaming Arrangements? b) In accordance with FAR 9.6 The Government will recognize the integrity and validity of contractor team arrangements; provided, the arrangements are identified and company relationships are fully disclosed in an offer or, for arrangements entered into after submission of an offer, before the arrangement becomes effective. Offeror must submit a copy of the Teaming agreement with the proposal.

14 12/8/16 a. Please provide an estimate of the number of occupants and visitors to the facility.

a) Approx. occupants = 500 Approx. daily visitors = 1,500 - 2,000

SF1449, box 8

b. Please clarify the due date and time for proposal submission.

Amendment 001, SF30, Box 14 changes the due date to 01/09/2017 at 4:00 p.m. (PST). In Box 8 of the SF 1449 issued with Amendment 002 the date and time shown are 11/18/2016 at 12:00 a.m. , Amendment 002, revised Section L.2 shows 01/17/2017 at 4:00 p.m. (PST).

b) The proposal due date is January 17, 2017, 4:00

PM PST.

SF1449, page 3

c. On Form 1, Page 3, what is the meaning of the term, “LoGO” and please identify the “LoGO Clause”?

c) Limitation of Government's Obligation (LoGO). LoGO is a clause that will be included in contracts for building services beginning October 1, 2013. It permits the government to obligate funds for the contract in one-month increments.

This differs from the normal practice in which the government obligates funds to cover the full period of performance at contract award. See Section I Clauses.

Offer Sheet d. Please provide the offer sheets as Word or Excel files. d) An excel copy of the offer sheets will be made available on FedBizOpps.

15 12/14/16 C.14.6 Quality Standards for Child Care

a. See Section C.14.6 Quality Standards for Child Care section W Can you provide the number of windows to be cleaned in the Child Care Center?

Is the window cleaning that will be performed both interior and exterior

a) Number of windows not available

b. Can you provide the current monthly price?

b) The current contract monthly price is $87,876.00, Annual $1,054,512

c. How many months is the total of the current contract award amount based on?

c) This is a 12 months annual contract.

d. According to other information we found that the current Total Base and All Options GSA overall contract value of $6,094,890.33. Where did the overall contract value of $11,485,327 come from.

d) $11,485,327.00 is the current overall contract value, including all options exercised and wage adjustments.

16 12/16/16 a. Can you provide #1 the current monthly contract amount, #2 annual amount and #3 the total value of all combined options for the current contract?

a) See response to question #1.

Site Visit b. Is the site visit mandatory?

b) Site visit is not mandatory but is highly recommended.

Vacant Square footage

c. Can you please provide the updated vacant square footage within the building?

c) The current vacant square footage is 68,200.

Offeror should propose based on the total cleanable square footage.

17 a. What is the current contract award amount? a) See response to question #1.

b. What is the name of the current contractor? b) See response to question #1.

c. Are there any incumbent employees currently performing? c) Please contact the incumbent contractor.

d. If yes, how many? d) Please contact the incumbent contractor.

e. Would incumbent employees have 1st right of refusal under this opportunity?

d) Please refer to the Collective Bargaining Agreement.

f. Will a Facility Clearance be required under this contract? e) Yes, see section H.8 of the solicitation on the security clearance.

18 12/19/16 C.11.2 Window cleaning

C.11.2. Will the contractor be responsible for cleaning the windows on the outside?

No. Exterior window cleaning/washing will be ordered as an Additional Service depending on the budget and drought.

19 12/19/16 Please confirm the proposal due date The proposal due date is January 17, 2017, 4:00

PM PST.

20 12/19/16 P22 C.5.3 Carpets and Rugs

What is the square footage of carpet to be maintained? Greater than 500,000 square feet.

21 12/19/16 P22 C.5.5 Restrooms, Shower Rooms, Locker Rooms, & Holding Cells

How many restrooms require cleaning and servicing? There are two public restrooms on each floor.

There are an additional eight restrooms on floors 5-8 and an additional six restrooms on floors 12 through 16.

22 12/19/16 P23 C.5.7 Fixtures

How many drinking fountains require cleaning? There are approximately 50 drinking fountains.

23 12/19/16 P26 C.6.3 Canopies

How many canopies require cleaning service? This information is not available.

24 12/19/16 P26 C.6.5 Ash Receptacles and Trash Containers

How many ash receptacles and trash containers need to be maintained/ This is a nonsmoking facility. There is only one exterior urn.

25 12/19/16 P28 C.7.6 Mowing and Edging

How many acres require mowing as improved grounds? How many linear feet of grounds require edging?

The amount of turf is less than an acre.

26 12/19/16 P31 C.8.2 Trash/Recycling Containers

How many recycling containers is the contractor required to collect and move to loading dock?

The contractor is required to empty recycle containers from inside of office space and transport it to the trash room for collection by the re-cycling contractor. The number will vary depending upon the number of service calls received for re-cycle pick-up.

27 12/19/16 P36 C.11 Above Standard Services

Is the work performed under Above Standard Services cost reimbursable to the contractor? If not, how is it to be priced without any defined workload?

Yes.

28 12/19/16 P38 C.12 Service Calls

Will the Government provide office space for the Contractor to operate out of? Is this space available that the Contractor is able to set up the computer system to interface with the Government CMMS? If the Contractor is required to connect to the Government internet system, will the Contractor be able to use the Government internet to communicate with their home office?

Refer to Section H.7 on the use of government information technology. The contractor will be provided office space. The contractor responsible for its own internet service.

29 12/19/16 P84 & 85 Exhibit II Building Information Sheet

Information sheet indicates 5,926 square feet for the Child Care Center, while on page 85 on the Detailed Building Information the Child Care Center is listed at 2,768.82 square feet. What is the correct square footage for the Child Care Center?

Interior space equals 5,926 square feet.

Exterior space equals 5,919 square feet.

30 12/19/16 P85 Exhibit II Building Information Sheet

Is the Locker Rooms and Weight Rooms square footage listed in the General Office column part of the square footage listed for the Exercise column?

Yes

31 12/19/16 P85 Exhibit II - Garage and Ramps in the Building Information Sheet

What type of cleaning is required for the garage and ramps as listed in the Building Information Sheet?

This is a performance based contract. There are no frequencies listed in the solicitation. However, they are included in the net cleanable square feet.

32 12/19/16 Wage Determinations

Is there a CBA for Grounds Maintenance and Pest Control, or are the wages listed in the SCA the requirement? Please advise.

In accordance with FAR 22.1003 - The Successor contractors performing on contracts in excess of $2,500 for substantially the same services performed in the same locality must pay wages and fringe benefits (including accrued wages and benefits and prospective increases) at least equal to those contained in any bona fide collective bargaining agreement entered into under the predecessor contract.

33 12/19/16 P111 Section L

b. Experience

Why is the Government requiring past performance experience from contractors on Mechanical Maintenance Services? Mechanical maintenance services does not appear to be a requirement of this contract. Please clarify the requirement.

This was an oversight; the requirement is for janitorial services. See revision posted to FedbizOpps.

34 12/21/16 Section L Paragraph A – Past Performance

a. See Section L: Paragraph A – Past Performance: It makes reference to submit the following information for all current mechanical maintenance services contracts and all recent mechanical maintenance services contracts performed in the last three (3) years. Is this an oversight or should we submit past performances based on custodian/janitorial and not mechanical maintenance contracts please advise.

a) This was an oversight; the requirement is for janitorial services. See revision posted to FedbizOpps.

Section L:

Paragraph B – Experience

b. See Section L: Paragraph B – Experience: It makes reference to the offeror’s experience within the mechanical maintenance services industry. Are we to provide Key personal for mechanical maintenance or is this an oversight and we are to provide Key Personal for custodian/Janitorial? Do you need key personal resumes?

a) This was an oversight; the requirement is for janitorial services. See revision posted to FedbizOpps.

35 12/21/16 Can we get previous award amount and name of contractor? See response to question #1.

36 12/27/16 C.11.2 Paragraph C.11.2 Window Washing refers to a “Window Washing’ Interior/Exterior Standard Services Section.” This section is not included in the solicitation. Is there a requirement for window washing under standard services, beside the requirement for window washing at the child care center. Also, please provide the number of windows and blinds at the facility.

The window washing of the exterior windows (exterior and interior side) is not part of the standard requirement of this custodial contract but will be handled as an above standard service.

37 12/29/16 Pages 9-12 Offer Sheet

a. Please provide the Excel version of the spreadsheet on pages 9-12 of the solicitation.

Excel format will be available on FedbizOpps.

H.6, Page 21 Asbestos Containing Building Material

b. Page 21 refers to “Asbestos Containing Building Material (ACBM) Floors.” H.6 on page 58 also refers to asbestos awareness training.

Given the age of the building, does it actually have ACBM? If so, please indicate the locations of ACBM floors and what other ACBM may be encountered.

This information is not available.

c. Page 110 states in part “In order to receive maximum consideration in the technical/price evaluation process, your proposal must, at a minimum, address all of the areas outlined in paragraph 4 below.”

There is no paragraph 4 below. Please clarify.

c) This was an oversight; the requirement is for janitorial services. See revision posted to FedbizOpps.

d. Page 110 states in part “Submit the following information for all current mechanical maintenance services contracts and all recent mechanical maintenance service contracts performed within the past

(3) three years that are similar in size and scope to the requirements of the solicitation.” This is a custodial/grounds contract, not mechanical maintenance. Shouldn’t we be submitting references for custodial/grounds services? Please clarify.

d) This was an oversight; the requirement is for janitorial services. See revision to page to FedbizOpps.

page 111 e. At the bottom of page 111, there is a point b, Experience and a point d, Cost. There is not point c. Should there be? Please clarify.

e) Corrected, change point d to c.

SF1449

f. What is the LoGO clause referred to several times in the price list in Amendment 02? We cannot find it in the documents provided thus far.

Please clarify.

f) Limitation of Government's Obligation (LoGO).

LoGO is a clause that will be included in contracts for building services beginning October 1, 2013.

It permits the government to obligate funds for the contract in one-month increments. This differs from the normal practice in which the government obligates funds to cover the full period of performance at contract award. See Section I Clauses.

CBA g. The collective bargaining agreement provided in amendment 02 expired on October 31st, 2016. Please provide an updated copy of the CBA, or any addendum issued that indicates the actual current wages and benefits. This is not just because the Janitor rate given is no longer current, but also needed because no hourly rate is provided for the Lead Janitor. The rate in the CBA is based on the rate in 2013 per page 30 but the rate itself has not been provided, only the annual increases over the 2013 rate. We therefore cannot determine the hour rate for the Lead janitor, even an out-of-date rate.

g) The Government is not privy to when the new CBA will be put into place.

38 12/28/16 a. According to Amendment 2 the contractor is working under the Collective Bargaining Agreement (CBA), when will the new CBA be released and will there be a new wage and benefit requirement?

a) The Government is not privy to when the new CBA will be put into place.

b. Will the government be able to provide current employee anniversary dates?

b) No. Refer to the incumbent contractor.

c. Will the government be able to provide the the number of employees currently on the contract?

c) No. Refer to the incumbent contractor.

39 12/29/16 Site Visit (DEA Areas – 17th – 20th Floors)

a. What hours can the DEA Areas 17 – 20th floors be accessed for cleaning?

b. Do custodians need separate / additional background checks for DEA areas?

Between 9:00 AM and 5:00 PM.

Yes. DEA will perform the background check.

Site Visit (Tax & Bankruptcy Courts – 9th – 16t Floors)

a. Can cleaning begin after 4pm on floors 9-16?

b. What time can cleaning begin on each floor?

c. Is there a way to request to work past 9pm for special projects - such as floor care (i.e. – additional coats of wax / drying time).

Yes.

Currently at 4:30 PM.

Site Visit (Floor 3)

a. Does Marchals Office need extra background checks?

b. What hours can this area be accessed for cleaning?

No.

4:30 PM.

Site Visit (Floor 2)

a. Does the Health Unit have special requirements?

b. What hours can this area be accessed for cleaning?

No.

After 4:30 PM.

40 12/30/16 a. Proposal Due Date – please clarify due date – orig due date/stated at conference questions due 1/9 ; proposal due 1/17 4PM. Amendment 0001 issued stated due date changed to 1/9 – please clarify

a) Final questions are due on January 9, 2017.

Contractor proposals are due on January 17, 2017.

b. Due to the fact that we have 3 bldgs on site, we need to get the boundary lines that pertain to the grounds maintenance portion of the contract in regards to central courtyard? What is the dividing line in the central courtyard for grounds/trees/policing/etc ie 50% across?

b) As pointed out during the site visit, the black pavers separate the two properties. The VA Facility is separated by a driveway.

c. Will contractor be allowed to dispose of all green waste at the Roybal basement bins?

c) Refer to Section C.7.3 of the SOW for disposing of green waste.

d. Consumables Utilization – can GSA release historical utilization data on consumables for the Roybal bldg.?

d) This information is not available.

e. What is the current tenancy/# of employees in bldg.? What is the avg public headcount/traffic in the bldg.?

e) Approximately 1,500.

f. Current contract price – what is the current monthly price of the contract?

f) Refer to question 15b response.

41 1/2/17 a. Is there a downloadable excel spread sheet for pricing. a) Excel format will be available on FedbizOpps.

b. May we also hire the current Union Workers in place for contract? If so can we get a contact number for current Union organization?

b) Refer to the CBA. A copy of the CBA was posted to FedBizOpps.

c. Do the grounds maintenance and the janitorial service subcontractors have to be union workers or just the janitorial cleaning services? Are you going to extend bid date due to questions.

c) Refer to the CBA. In accordance with FAR

22.1003 - The Successor contractors performing on contracts in excess of $2,500 for substantially the same services performed in the same locality must pay wages and fringe benefits (including accrued wages and benefits and prospective increases) at least equal to those contained in any bona fide collective bargaining agreement entered into under the predecessor contract.

42 1/3/17 Can you tell us how many dumpster and trash is to be removed. We will also bid he trash removal. If we can get how many dumpsters, there size and how many? If we could also get price and contractor doing work now

A compactor is used for off-site disposal of trash.

43 1/3/17 Is there a Bond of any kind required for this proposal?

Performance Bond?

Bid Bond?

Liability?

Bonding will not be required for this service contract.

44 1/3/17 a. What is the actual due date for the solicitation? a) Final questions are due on January 9, 2017.

Contractor proposals are due on January 17, 2017.

b. Is there a LEED Certification requirement for this proposal? b) No

45 1/3/17 Would the government clarify the total amount of sq. ft./acres for ground maintenances service to be covered by the contractors?

Paved and parking area equals 43,950 Square Feet.

46 1/4/17 In reference of the Grounds is there a required frequency for each task. No. The frequency will be determined by time required to maintain the areas in a neat and attractive appearance at all times.

47 1/4/17 Is the due date for Solication GS-09P-17-KS-D-0006 for Custodial, Grounds Maintenance and Related Services at the Edward R. Roybal Federal Building and US Courthouse on January 9th, 2017 or January 17, 2017?

Final questions are due on January 9, 2017.

Contractor proposals are due on January 17, 2017.

48 1/5/17 a. Can we please get the current monthly contract price for Janitorial Services at the Roybal Federal Building?

a) Refer to question 15b response.

b. Please confirm that the due date for this solicitation # GS-09P-17-KS- D-0006 is January 17th, 2017

b) Final questions are due on January 9, 2017.

Contractor proposals are due on January 17, 2017.

49 1/5/17 It’s stated that the overall contract values is $11,485,327.00 is this the correct value for this solicitation?

$11,485,327.00 is the current overall contract value, including all options exercised and wage adjustments.

50 1) Would you be issuing any amendments with Q & A’s ? Yes, an amendment will be issue with the Q&As.

Final questions are due on January 9, 2017.

2) Is this bid still due on Monday 9th? Contractor proposals are due on January 17, 2017.

51 1/5/17 P1 Collective Bargaining Agreement Title Page

The Collective Bargaining Agreement released in Amendment 2 expired 10/31/2016. Is there an updated CBA or a bridge agreement for the current contract?

The Government is not privy to when the new CBA will be put into place.

In accordance with FAR 22.1003 - The Successor contractors performing on contracts in excess of $2,500 for substantially the same services performed in the same locality must pay wages and fringe benefits (including accrued wages and benefits and prospective increases) at least equal to those contained in any bona fide collective bargaining agreement entered into under the predecessor contract.

52 1/5/17 P3 of 9 Amendment 0002

Will the Government establish a reimbursable CLIN to cover Service Call work over and above the FFP requirements, such as, an hourly rate for

CLIN Structure such work?

53 1/5/17 P9 -Section B

Offer Sheet Summary

Would the Government please provide the Offer Sheet Summary in a workable document, i.e. Microsoft Excel

Excel format will be available on FedbizOpps.

54 1/5/17 P25

PWS C.5.17

Is the contractor responsible for cleaning only the dining area in the cafeteria and not behind the counter?

Yes

55 P26

PWS C.6.4; C.6.9

Please clarify what exactly is the contractor’s cleaning responsibilities in the garage areas?

Policing, sweeping and removing oil spots.

56 1/5/17 P30; 32

PWS C.8; C.9.1

Does this contract require any biohazard waste removal? No.

57 1/5/17 P27

PWS C.7.2

Please provide the name of the landscaping company that currently is providing services to the facility?

This information is not available.

58 1/5/17 P7 -Amendment A.2.1

When does the Government anticipate releasing the responses to industry questions regarding the solicitation requirements?

An amendment will be issue with the Q&As.

59 1/5/17 Approximately how many visitors per day and how many building employees?

Approximately 1,500.

60 1/6/17 a. Could we also get the contractor doing the grounds maintenance information.

This information is not available.

b. Can we get the price for the Janitorial the price for the grounds maintenance and the price and contractor doing the trash removal.

This information is not available.

c. Do we include survey price in our bid or is that to be billed separately.

States in solicitation but just wanted an explanation to clarify.

Survey pricing should be included in proposal.

61 1/9/17 a. Please provide the number of days/hours that currently each employee “teleworks” including the square feet that each of those employees occupy.

This information is not available.

b. Please provide the current number of employees with a breakdown of supervisors vs. non supervisors including current wages for all. Please provide the breakdown of the “years served” of each current employee

This information is not available.

c. Please provide the total number of full time and part time employees by category (supervisor/non supervisor).

This information is not available.

d. Please provide the total number of square feet of carpet vs.

conventional flooring to be cleaned.

This information is not available.

62 1/9/17 The RFP requires the contractor to provide pest control services. Are these to be priced under custodial work or under grounds? Please clarify

No Preference