Sansome_O M_Solicitation_Revised_5_13_13.pdf

SOLICITATION NUMBER: GS-09P-12-KS-D-0053

SERVICE: BUILDING OPERATIONS & MAINTENANCE AND VERTICAL

TRANSPORTATION EQUIPMENT SERVICES

LOCATIONS: U.S. Appraisers Building (CA0091AA) 630 Sansome Street San Francisco, CA 94111 U.S. Customs House (CA0092AA) 555 Battery Street San Francisco, CA 94111

PERIOD OF PERFORMANCE: July 1st 2013 through June 30th 2014

SOLICITATION ISSUE DATE: March 8, 2013

OFFER RECEIPT DATE and TIME: May 20th 2013 at 1pm PST

Pre-Proposal/Site Visit: Thursday, March 14th 2013 at 10 AM local time at 630 Sansome Street San Francisco, CA 94111

All contractors interested in the walkthrough MUST contact Cynthia Chen by March 13th, 2013 if you have special needs (i.e., physical disabilities)

QUESTIONS MUST BE SUBMITTED IN WRITING BY March 20, 2013 AT 4:00 PM TO

CYNTHIA.CHEN@GSA.GOV AND CARBON COPY TO VICTOR.GOMEZ@GSA.GOV

mailto:CYNTHIA.CHEN@GSA.GOV

SOLICITATION TABLE OF CONTENTS

(Sections A through M)

A. SOLICITATION/CONTRACT FORM

A.1. STANDARD FORMS

RESERVED ...................................................................................................... ERROR! BOOKMARK NOT DEFINED.

B. SERVICES, ORDERING AND PRICES

B.1. DESCRIPTION OF SERVICES

B.2. OPTION PERIODS

B.3. SERVICE CONTRACT ACT ASSUMPTIONS

B.4. ORDERING LIMITATIONS

B.5. AUTOMATIC PRICE ADJUSTMENTS FOR MINOR INVENTORY CHANGES

Inventory Changes Cumulative Adjustment

B.6. PRICE ADJUSTMENT FOR EQUIPMENT UPGRADESE

B.7. PRICE SCHEDULE

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

C.1. SCOPE OF WORK

C.2. DEFINITIONS

C.2.1 Acceptance C.2.2 Additional Services C.2.3 Approval C.2.4 Architectural and Structural C.2.5 Basic Services C.2.6 Building Automation System (BAS) C.2.7 Building Operating Plan C.2.8 Computerized Maintenance Management System (CMMS) C.2.9 Consumable Parts C.2.10 Contractor C.2.11 Controls and Control System C.2.12 Emergency Callback C.2.13 Federal Holidays C.2.14 Fire Protection and Life Safety Systems C.2.15 Indefinite Quantity C.2.17 Miscellaneous Work C.2.18 Normal Working Hours C.2.19 Occupant Emergency Plan (OEP) C.2.20 Operations C.2.21 Predictive Maintenance C.2.22 Preventive Maintenance (Scheduled and Unscheduled) C.2.23 Quality Control Plan C.2.24 Repair C.2.25 Non-Reimbursable Repair C.2.26 Reimbursable Repair C.2.27 Sequence of Operations C.2.28 Service Request C.2.29 Tour C.2.30 Vertical Transportation Systems C.2.31 Watch

C.3. REFERENCES

C.4. INITIAL DEFICIENCY INSPECTION AND LIST

C.5. TRANSITION PHASE

C.6. PHASEOUT TRANSITION PERIOD

C.7. PUNCH LIST COMPLETION AND WITHHOLDING OF FINAL PAYMENT

C.8. GENERAL AND ADMINISTRATIVE REQUIREMENTS

C.8.1 MINIMUM STAFFING AND ABILITY TO CONTACT AND COMMUNICATE WITH THE COR

C.8.2 COMMUNICATION EQUIPMENT

C.8.3 ONSITE RECORDS

C.8.4 SERVICE REQUEST AND ADMINISTRATIVE SUPPORT

C.8.5 USE OF CMMS

C.8.6 QUALITY CONTROL PROGRAM

C.8.7 GOVERNMENT QUALITY ASSURANCE PROGRAM

C.9. BUILDING OPERATING PLAN

C.10. EQUIPMENT INVENTORY

C.11. MONTHLY PROGRESS REPORTS

C.12. PERFORMANCE REVIEW MEETINGS

C.13. EQUIPMENT CONDITION ASSESSMENT

C.14. OCCUPANT FEEDBACK PROGRAM

C.15. REFERENCE LIBRARY

C.16. REVIEW OF DESIGN DOCUMENTS

C.17. BUILDING MANAGEMENT SUPPORT SERVICES

C.18. INSPECTION ASSISTANCE FOR SPACE BUILDOUTS

C.19. EMERGENCY SHUTDOWN INSTRUCTIONS AND TOUR CHECKLISTS

C.20. ELECTRICAL SYSTEMS

C.20.1 LABELING OF ELECTRICAL CIRCUITS

C.20.2 ELECTRICAL INSPECTION, TESTING AND MAINTENANCE

C.20.3 THERMOGRAPHIC SCANNING OF ELECTRICAL EQUIPMENT

C.21. OPERATIONAL REQUIREMENTS

C.21.1 GENERAL

C.21.2 EXTENDED OPERATING HOURS

C.21.3 CONTINUITY OF OPERATIONS (COOP)

C.21.4 TENANT ENVIRONMENT

C.21.5 ENERGY CONSERVATION

C.22. SYSTEM PERFORMANCE STANDARDS OR PROCEDURES

C.23. SERVICE REQUESTS

C.23.1 GENERAL

C.24. TOURS

C.24.1 GENERAL

C.24.2 OPERATING LOGS AND TOUR CHECK SHEETS

C.24.3 TOUR FREQUENCIES

C.24.4 CONDENSATE PANS

C.24.5 RESERVED

C.25. DEMAND RESPONSE PROGRAMS

C.26. BAS ALARM RESPONSE

C.27. PROTECTION AND DAMAGE

C.28. KEY CONTROL

C.29. DISRUPTIVE OR HAZARDOUS TOOLS

C.30. DISRUPTION TO UTILITIES, LIGHTING, OR SPACE CONDITIONING

C.31. PLUMBING AND RESTROOMS

C.32. MAINTENANCE PROGRAM

C.32.1 GENERAL

C.32.2 MAINTENANCE STANDARD

C.32.3 APPLICATION OF DIAGNOSTIC SOFTWARE

C.32.4 BAS CONTROL SYSTEMS

C.32.4.1 BAS OPERATING STANDARDS

C.32.4.2 REPORTING

C.32.5 PUMP ALIGNMENT

C.32.6 RECALIBRATION OF GAUGES, PNEUMATIC SYSTEMS AND ELECTRONIC SENSORS

C.32.7 TERMINAL BOXES

C.33. WATER TREATMENT

C.33.1 GENERAL

C.33.2 TOLERANCES

C.33.3 INITIAL REPORT AND DEVELOPMENT OF PROGRAM

C.33.4 CORROSION MONITORING

C.33.5 MONTHLY TESTING

C.34. OIL ANALYSIS AND OIL CHANGES

C.34.1 PERIODIC OIL ANALYSIS

C.34.2 OIL AND REFRIGERANT ADDITIVES

C.35. LAMPS AND BALLASTS

C.36. ARCHITECTURAL AND STRUCTURAL SYSTEMS MAINTENANCE

C.36.1 INTERIOR SIGNAGE AND DIRECTORIES

C.36.2 FINISHES MAINTENANCE

C.36.3 HISTORIC BUILDING PRESERVATION

C.36.4 VERTICAL TRANSPORTATION AND ASSOCIATED EQUIPMENT

C.36.5 LOCKSMITH

C.36.6 DOORS AND RAMPS

C.36.7 ROOF INSPECTIONS

C.37. REPAIRS

C.37.1 General C.37.2 Invoicing C.37.3 Ordering Repairs from Outside Source C.37.4 Force Majeure (Uncontrollable Events) C.37.5 Warranties C.37.6 Quality of Materials and Replacement Parts

C.38. SAFETY AND ENVIRONMENTAL MANAGEMENT

C.38.1 GENERAL

C.38.2 SCHEDULING AND RECORDKEEPING

C.38.3 REFRIGERANT CONTROL AND CERTIFICATION

C.38.4 AIR QUALITY MANAGEMENT DISTRICT (AQMD) OPERATING PERMITS

C.38.5 UNDERGROUND STORAGE TANKS

C.38.6 POLYCHLORINATED BIPHENYL (PCB) CONTROL

C.38.7 HAZARDOUS WASTE

C.38.8 FACILITY HAZARDS

C.38.9 WORKPLACE SAFETY

C.38.10 ELECTRICAL SAFETY

C.38.11 FALL PROTECTION

C.38.12 POWERED PLATFORMS

C.38.13 LOCKOUT/TAGOUT

C.38.14 CONFINED SPACES

C.38.15 ASBESTOS MANAGEMENT

C.38.16 HAZARDOUS MATERIALS

C.38.17 BOILER/PRESSURE VESSEL OPERATION AND INSPECTION STANDARDS

C.38.18 BACKFLOW PREVENTION DEVICES

C.38.19 POTABLE WATER SYSTEMS

C.38.20 LABELING AND SIGNAGE

C.38.21 ROOF ANCHORAGE POINTS

C.38.22 WINDOW WASHING EQUIPMENT

C.39. FIRE PROTECTION AND LIFE SAFETY EQUIPMENT AND SYSTEMS

C.39.1 GENERAL

C.39.2 FIRE ALARM SYSTEM

C.39.3 FIRE ALARM SYSTEM CENTRAL STATION MONITORING

C.39.4 WATER-BASED FIRE SUPPRESSION SYSTEMS

C.39.5 FIRE DOORS AND OTHER OPENING PROTECTIVES

C.39.6 FIRE AND COMBINATION FIRE/ SMOKE DAMPERS

C.39.7 SMOKE DOORS AND OTHER OPENING PROTECTIVES

C.39.8 SMOKE DAMPERS

C.39.9 PORTABLE FIRE EXTINGUISHERS

C.39.10 NON-WATER-BASED FIRE EXTINGUISHING SYSTEMS

C.39.11 SMOKE CONTROL SYSTEMS

C.39.12 SMOKE MANAGEMENT SYSTEMS

C.39.13 EMERGENCY AND STANDBY POWER SYSTEMS

C.39.14 EMERGENCY LIGHTING AND EXIT SIGNAGE

C.40. MAINTENANCE AND REPAIR OF VERTICAL TRANSPORTATION EQUIPMENT

C.40.1 General C.40.2 Computerized Maintenance Management System (CMMS) C.40.3 Hours and Response Time C.40.4 Exceptions C.40.5 Parts Management C.40.6. Labeling, Cleaning, and Painting C.40.7 System Performance Requirements C.40.8 Code Required Inspections and Tests C.40.9 Log C.40.10 Maintenance of Record Wiring Diagrams C.40.11 Supervision of VTE Work C.40.12 Special Conditions

C.41. MISCELLANEOUS WORK

C.42. CRITERIA FOR DEDUCTIONS

C.42.1 General C.42.2 Deduction for Inoperable VTE Equipment

D. PACKAGING & MARKING

D.1. PAYMENT OF POSTAGE AND FEES

D.2. MARKING

E. INSPECTION & ACCEPTANCE

E.1. INSPECTION OF SERVICES - FIXED PRICES FAR 52.246-4 (AUG 1996)

E.2. QUALITY ASSURANCE

F. DELIVERIES OR PERFORMANCE

F.1. PLACE OF PERFORMANCE

F.2. TERM OF CONTRACT

F.3. POST AWARD CONFERENCE

F.4. OPTION TO EXTEND THE TERM OF THE CONTRACT

F.5. TERMINATION

G. CONTRACT ADMINISTRATION DATA

G.1. PAYMENT

G.2. PLACEMENT OF ORDERS FOR ADDITIONAL SERVICES

G.3. PAYMENT INFORMATION

G.4. SUBMISSION OF INVOICES:

G.4.1. BASIC SERVICES

G.4.2. ADDITIONAL SERVICES

G.5. SUSPENSION OF WORK

G.6. RESERVED

G.7. COPIES OF THE CONTRACTOR'S PAYROLLS

H. SPECIAL CONTRACT REQUIREMENTS

H.1. SECURITY

H1.1 SECURITY REQUIREMENTS AND PERSONAL IDENTITY VERIFICATION PROCEDURES (NON-

CLASSIFIED CONTRACT)

H.2. GSAR 552.237-70 QUALIFICATIONS OF OFFERORS (MAY 1989)

H.3. GSAR 552.237-71 QUALIFICATIONS OF EMPLOYEES (MAY 1989)

H.4. SUITABILITY DETERMINATIONS

H.5. COMPLIANCE WITH SECURITY REQUIREMENTS

H.6. IDENTIFICATION CREDENTIAL

H.7. STANDARDS OF CONDUCT

H.8. REMOVAL FROM CONTRACT WORK

H.9. SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION

H.10. RECORDING PRESENCE

H.11. GOVERNMENT FORMS

H.12. OTHER CONTRACTORS

H.13. ORDINANCES, TAXES, PERMITS, AND LICENSES

H.14. DISCREPANCY IN THE SPECIFICATIONS

H.15. AFFIRMATIVE PROCUREMENT PROGRAM (APP)

H.16. ASBESTOS AWARENESS TRAINING

H.17. UNIFORMS

H.18. PERSONNEL QUALIFICATIONS

H.18.1 ONSITE SUPERVISORS

H.18.2 QUALIFICATIONS OF PROJECT MANAGER AND ONSITE SUPERVISORY PERSONNEL

H.18.3 QUALIFICATIONS OF TECHNICIANS

H.18.4 SUBMISSION OF RESUMES FOR NEW EMPLOYEES

H.18.5 STATE LICENSING

H.18.6 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL CODES

H.19. GOVERNMENT-FURNISHED MATERIALS

H.20. CONTRACTOR-FURNISHED MATERIALS

H.21. ADDITIONAL SERVICES [INDEFINITE QUANTITY PROVISIONS]

H.21.1 General H.21.2 Price Proposal for Additional Services Work H.21.3 Pricing H.21.4 Parts and Materials H.21.5 Subcontracts H.21.6 Cost Documentation H.21.7 Competitive Bids H.21.8 Method of Ordering and Invoicing

H.22. AWARD FEE

H.23. STRIKE CONTINGENCY PLAN (SCP)

H.24. OCCUPANCY EMERGENCY PLAN (OEP)

H.25. CONTRACTOR PANDEMIC PLAN

I. CONTRACT CLAUSES

I.1. 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (FEB 2012)

I.2. 552.212-71 CONTRACT TERMS AND CONDITIONS APPLICABLE TO GSA

Acquisition of Commercial Items - (Jul 2003) I.3. 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—

COMMERCIAL ITEMS

I.4. ADDENDUM TO FAR 52.212-4, 52.212-5 & 552.212-71

I.5. CANCELLATION OF CONTRACT:

I.6. 52.216-18 ORDERING (OCT 1995)

I.7. 52.216-19 ORDER LIMITATIONS (OCT 1995)

I.8. 52.216-22 INDEFINITE QUANTITY (OCT 1995)

I.9. 52.219-14 LIMITATIONS ON SUBCONTRACTING (DEC 1996)

I.10. 52.219-18 NOTIFICATION OF COMPETITION LIMITED TO ELIGIBLE 8(A) CONCERNS (JUNE 2003)

I.11. 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.12. 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

I.13. 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

I.14. 52.243-1 CHANGES—FIXED PRICE (AUG 1987)

I.15. GSAM 552.219-74 SECTION 8(A) DIRECT AWARD (SEP 1999)

I.16. FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (SEPT 2007)91

J. LIST OF ATTACHMENTS (LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS) ... 92

EXHIBIT 1 - BUILDING/FACILITY STATISTICS

EXHIBIT 2 - MECHANICAL EQUIPMENT INVENTORY LIST

EXHIBIT 3 - WAGE DETERMINATION NO. 2005-2059 (REV. 13) DATED 06/13/2012

EXHIBIT 4 - FORMS

K. REPRESENTATIOINS, CERTIFICATIONS, AND OTHER STATEMENTS OF

BIDDERS/OFFERERS

K.1. 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS (NOV 2011)

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS/OFFERERS

L.1. INSTRUCTIONS TO OFFERORS

52.212-1 Instructions to Offerors—Commercial Items

L.2. ADDITIONAL INSTRUCTIONS

L.2.1. General L.2.2. Submission and Content of proposals L.2.3. Technical/Price Proposal Guidelines L.2.4. Information to be Included in Technical/Price Quotes

M. EVALUATION FACTORS FOR AWARD

M.1. EVALUATION FACTORS FOR AWARD

A. SOLICITATION/CONTRACT FORM

A.1. STANDARD FORMS

NOTE: This information is uploaded separately in FedBizOps.

B. SERVICES, ORDERING AND PRICES

B.1. DESCRIPTION OF SERVICES

This is a Performance Based Statement of Work (PBSOW). The Contractor shall provide all management, supervision, labor, materials, supplies, and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective performance of Building Operations and Maintenance services of facilities, structures, equipment and systems described herein.

B.2. OPTION PERIODS

Offerors are cautioned that any offer may be rejected as non-responsive if it is materially unbalanced as to prices for the options and the initial contract period. An offer is unbalanced when it is based on prices which are significantly less than cost for some work and prices which are significantly overstated for other work.

B.3. SERVICE CONTRACT ACT ASSUMPTIONS

Offerors shall price the contract by assuming the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor, for the initial period of performance will apply to the entire performance period of the contract. The minimum wage rates and fringe benefits applicable to the initial period of performance are outlined in the incorporated wage determination.

Contract price(s) will be adjusted upward or downward effective on each anniversary date of the contract in accordance with the clause contained in Part II, Section I, FAR 52.222-43, FAIR

LABOR STANDARDS ACT AND SERVICE CONTRACT ACT - PRICE ADJUSTMENT

(MULTIPLE YEAR AND OPTION CONTRACTS) (MAY 1989), with the incorporation of an updated wage determination.

B.4. ORDERING LIMITATIONS

The annual maximum ordering limitation for Additional Services is $500,000.

The limitation per order for Additional Services is $150,000.

Annual repair fund amount is $75,000.

The price of the Basic Services of this contract serves in place of an annual minimum ordering limitation.

B.5. AUTOMATIC PRICE ADJUSTMENTS FOR MINOR INVENTORY CHANGES

Inventory Changes If changes are made in the inventory of equipment requiring preventive (scheduled) maintenance during the period of performance of the contract (including option periods), the contract price shall be automatically adjusted as follows, using the then current edition of the "Preventive Maintenance" section of R.S. Means' Means Facilities Maintenance & Repair Cost Data:

(1) For each item added or deleted, multiply the annualized man-hours standard for the most comparable item in the book by the appropriate hourly rates in the Price Schedule.

(2) To the value determined in (1) above, add the annualized material bare cost for the same item in the book.

(3) This process should be conducted for each item of equipment added or deleted.

Deletions shall be treated as negative numbers.

(4) The summation of item values determined by steps (1) through (3) above shall produce the total change in contract price. This may be positive or negative.

This adjustment only applies to actual physical changes in building equipment during the term of the contract. Errors in inventory or assessment of the facility by the Contractor when developing the Contractor's offer are the responsibility of the Contractor and shall not result in price adjustment.

Cumulative Adjustment If cumulative price changes exceed +10%, or -10%, of the base price of the contract, this process shall no longer be used. The contract shall be subject to a negotiated equitable adjustment. If Means Facilities Maintenance and Repair Cost Data does not include certain items, changes in inventory quantities of these items shall be subject to a negotiated equitable adjustment.

B.6. PRICE ADJUSTMENT FOR EQUIPMENT UPGRADESE

If the Government funds upgrades to Controls or equipment, the contract price is subject to a negotiated price reduction to reflect the decrease in operations and maintenance costs reasonably expected from the improvements.

B.7. PRICE SCHEDULE

Each line item below includes all labor, materials, equipment, tools, supervision and management support to accomplish the relevant tasks in accordance with the specification. All proposed prices should be for the unit indicated. The Base Year of the contract shall be for twelve (12) months from effective date of the contract.

DESCRIPTION OF SERVICE Notes

UNIT BID

PRICE

TOTAL:

12-MONTH

BASE PERIOD

TOTAL:

FIRST

OPTION PERIOD

TOTAL:

12-MONTH

SECOND

OPTION PERIOD

TOTAL:

12-MONTH

THIRD

OPTION PERIOD

TOTAL:

12-MONTH

FOURTH

OPTION PERIOD

Basic Services: Operations, Maintenance and non-reimbursable Repairs:

U.S. Appraisers Building (CA0091AA) 630 Sansome St., San Francisco, CA

PER MONTH

Line Item #1001

Line Item #2001

Line Item #3001

Line Item #4001

Line Item #5001

Basic Services: Operations, Maintenance and non-reimbursable Repairs:

U.S. Customs House (CA0092AA) 555 Battery St., San Francisco, CA

Line Item #1002

Line Item #2002

Line Item #3002

Line Item #4002

Line Item #5002

Vertical Transportation Equipment (VTE) maintenance:

Line Item #1003

Line Item #2003

Line Item #3003

Line Item #4003

Line Item #5003

Vertical Transportation Equipment (VTE) maintenance:

Line Item #1004

Line Item #2004

Line Item #3004

Line Item #4004

Line Item #5004

Basic Services: Service Request and Administrative Support

Line Item #1000

Line Item #2000

Line Item #3000

Line Item #4000

Line Item #5000

Hourly rate, General Maintenance Technician, overtime and Callback (IQ)[]

1,4

PER HOUR

Hourly rate, HVAC Technician, Normal Working Hours(IQ)

Hourly rate, HVAC Technician, overtime and Callback[ (IQ)

1,4

Transition Phase

DAILY RATE

Standard Coefficient [IQ]

2,3

PERCENT OF

COST

DESCRIPTION OF SERVICE Notes TOTAL:

FIFTH

OPTION PERIOD

TOTAL:

12-MONTH

SIXTH

OPTION PERIOD

TOTAL:

12-MONTH

SEVENTH

OPTION PERIOD

TOTAL:

12-MONTH

EIGHTH

OPTION PERIOD

TOTAL:

12-MONTH

NINTH

OPTION PERIOD

Basic Services: Operations, Maintenance and non-reimbursable Repairs:

Line Item #6001

Line Item #7001

Line Item #8001

Line Item #9001

Line Item #99001

Basic Services: Operations, Maintenance and non-reimbursable Repairs:

Line Item #6002

Line Item #7002

Line Item #8002

Line Item #9002

Line Item #99002

Vertical Transportation Equipment (VTE) maintenance:

Line Item #6003

Line Item #7003

Line Item #8003

Line Item #9003

Line Item #99003

Vertical Transportation Equipment (VTE) maintenance:

Line Item #6004

Line Item #7004

Line Item #8004

Line Item #9004

Line Item #99004

Basic Services: Service Request and Administrative Support

Line Item #6000

Line Item #7000

Line Item #8000

Line Item #9000

Line Item #99000

NOTES:

1. Overtime and Emergency Callback hourly rates shall be applied for work required to be performed after the Normal Working Hours of the buildings.

2. The Standard Coefficient is the markup to be applied to the Contractor's actual cost of subcontract work or reimbursable parts and materials (as documented by invoice) for Additional Services work. The Standard Coefficient applied to the base year of the contract shall also apply to all option years.

3. Lines marked IQ are indefinite quantity line items. These rates only apply to work which is reimbursable, i.e., either Additional Services or for Reimbursable Repairs.

4. Hourly rates are proposed only once. These rates may, in the event of wage determination rate increases, be escalated in accordance with FAR 52-222.43.

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

C.1. SCOPE OF WORK

The Contractor must provide management, supervision, labor, materials, equipment, and supplies and shall be responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, and repair of equipment and systems located within the property line of the U.S. Appraisers Building, 630 Sansome St., San Francisco, CA and the U.S. Customs House, 555 Battery St., San Francisco, CA to include the following:

1. Electrical systems and equipment.

2. Mechanical, plumbing, building automation systems (BAS) where applicable, and heating, ventilation, and air conditioning (HVAC) systems and equipment.

3. Fire protection and life safety systems and equipment.

4. All Control Systems unless explicitly excluded

5. Architectural and structural systems, fixtures, and equipment within the site (to the property line).

6. Service request desk operations, to include record keeping using a computerized maintenance management system (CMMS) as well as other administrative functions.

7. Mechanical equipment for window washing (wall glider, tracks, and associated equipment).

8. Locks, keycard systems, and static and dynamic bollard systems.

9. Elevator and vertical transportation equipment.

10. Managing the five (5) flags, including changing them as necessary, and lowering them when appropriate, as determined by the Department of Homeland Security’s Flag Action Notifications or the GSA Property Manager.

11. Kitchen/concessions area drains.

12. Conveying equipment, parking control equipment, and loading dock equipment.

13. Change time in common space clocks as needed.

Additional Services may be ordered at the discretion of the Government for work relating to the operations, maintenance and repair or upgrade of the covered facilities, but not covered in the basic services of the contract, as described in this document.

Excluded from this scope are:

1. Building perimeter and tenant agency security alarm systems.

2. Telecommunication (e.g., telephone, agency data communication) systems, except as part of covered Control Systems.

3. Equipment owned and operated by tenant agencies.

4. Furnishings (not installed as fixtures).

5. Paper and soap dispensing equipment in restrooms.

6. Kitchen appliances and equipment (but ductwork above the ceiling, grease traps with associated piping, and any fire suppression or fire alarm equipment are included in the scope).

7. Equipment owned by servicing public utilities.

8. Upgrade of software or software licenses (to include Control Systems and CMMS).

9. Fitness center equipment.

C.2. DEFINITIONS

C.2.1 Acceptance “Acceptance” means an authorized representative of the Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

C.2.2 Additional Services “Additional services” are services outside the provisions of the basic services that the Contractor will provide at an additional cost to the Government. These services may be provided during or after normal working hours. The Contracting Officer (CO) will issue a separate delivery order before work may proceed. Rates and markups in the price schedule must be used to price additional services.

C.2.3 Approval “Approval” means the Government has reviewed submittals, deliverables, and administrative documents (e.g., insurance certificates, installation schedules, planned utility interruptions, etc.)

and has determined the documents conform to contract requirements.

C.2.4 Architectural and Structural “Architectural and structural” systems include all building structure, envelope, building improvements and finishes, and site improvements (e.g., paving, walkways, asphalt, etc.) to the property line.

C.2.5 Basic Services The “basic services” of the contract consist of the recurring contract requirements for which the Contractor is paid as a base price, i.e., the requirements established by the contract statement of work and related general and administrative requirements that do not contain provisions for separate reimbursement.

C.2.6 Building Automation System (BAS) The “building automation system” is a system controlling and monitoring building HVAC, and possibly other systems, to include all device, field, and global controllers; instrumentation;

networking infrastructure; computers and peripherals; software; programming; database files;

and licenses.

C.2.7 Building Operating Plan The “building operating plan” is a mandatory plan that the Contractor prepares for Government approval that describes the Contractor’s program for operating and maintaining the building, to include both normal circumstances and contingencies.

C.2.8 Computerized Maintenance Management System (CMMS) A “computerized maintenance management system” is a database and application software package that automates the O&M and repairs record keeping requirements.

C.2.9 Consumable Parts “Consumable parts” or components are parts or components that customarily require regular replacement rather than repair in a maintenance program and must be disposed of properly.

Examples include oil, grease, belts, filters, ballasts, lamps, etc.

C.2.10 Contractor “Contractor” as used in this document refers to the firm awarded this contract.

C.2.11 Controls and Control System A “control system” is any low-voltage control, communication and monitoring system, including but not limited to device, field and global controllers; instrumentation; networking infrastructure;

computers and peripherals; software; programming; database files; and licenses. Examples are the BAS, lighting control, and fire alarm systems. Gateway devices, routers, communication networks and other devices or infrastructure for communication to or from such systems are included in the definition.

C.2.12 Emergency Callback An “emergency callback” is a service request or other request for service placed outside of normal working hours and of such a nature that response cannot wait for the resumption of the next day’s normal working hours.

C.2.13 Federal Holidays “Federal holidays” for the purposes of this contract are New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. When Federal holidays fall on weekends, a weekday is typically designated as the holiday. Holidays that fall on Saturday are observed on the previous Friday and holidays that fall on a Sunday are observed on the following Monday.

C.2.14 Fire Protection and Life Safety Systems “Fire protection and life safety systems “ are systems and equipment installed in the building to

(1) detect fire and products of combustion, (2) notify building occupants and emergency responders, (3) initiate smoke control and management systems (4) initiate fire suppression systems, (5) control or suppress fires and (6) facilitate or enhance emergency egress. These systems also may communicate with other major building systems for fire and smoke control, elevator recall, and utilities control. Life safety systems and equipment includes emergency lighting, exit signage, special egress door locking arrangements, and exit stair markings.

C.2.15 Indefinite Quantity “Indefinite quantity” provisions permit the Government to order additional work, in addition to the basic services, and upon acceptance permit additional payment to the Contractor.

C.2.16 Initial deficiency list Report The “initial deficiency list report” or “initial deficiency list” is a list of deficiencies that may exist in the equipment and systems covered by this performance work statement, at the beginning of the contract, as well as the Contractor's itemized price (including, but not limited to, labor hours, parts, and materials only) for correcting each deficiency.

C.2.17 Miscellaneous Work “Miscellaneous work” is additional labor that is performed at the request of the Contracting Officer’s Representative (COR) at no additional cost to the Government (i.e., they are part of basic services.) The Contractor may also have to provide consumable materials to complete the request.

C.2.18 Normal Working Hours “Normal working hours” is the hours of building operations under most circumstances when all services must be provided to all occupants. Normal working hours are:

6:30AM – 4:30PM

C.2.19 Occupant Emergency Plan (OEP) The largest agency in each building is responsible for development and enforcement of the building’s “Occupant Emergency Plan” (OEP). The OEP details what the building tenants must do in case of an emergency. The plan identifies fires wardens, shelter in place locations etc.

The Contractor must support all OEP efforts to the fullest extent possible.

C.2.20 Operations

“Operations” is the continual process of using building equipment systems to accomplish their function, optimize building performance, and improve energy efficiency. Operations includes analysis of requirements and systems capabilities, operating controls and control systems, responding to service requests, touring and observing equipment performance and condition, adjusting equipment, identifying needed maintenance and repairs to equipment, and maintaining lubrication and chemical treatments, etc.

C.2.21 Predictive Maintenance “Predictive maintenance” is a program of maintenance activities in which scheduling of maintenance derives from monitoring the operating condition, or changes in the operating condition, of equipment being maintained.

C.2.22 Preventive Maintenance (Scheduled and Unscheduled) “Scheduled preventive maintenance” is a program of maintenance activities performed based on a fixed schedule or on equipment runtimes. “Unscheduled preventive maintenance” is all work performed including adjustments and procedures necessary to sustain the proper operation of all building equipment and systems pending a scheduled procedure.

C.2.23 Quality Control Plan The “quality control plan” (QCP), is the Contractor’s complete written system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable. Preparation of this document is the responsibility of the Contractor.

C.2.24 Repair A “repair” is an act of restoring inoperable, dysfunctional or deteriorated equipment, systems, or material to a fully functional, non-deteriorated state. Repairs usually involve some combination of labor and replacement parts, components or materials.

C.2.25 Non-Reimbursable Repair A “non-reimbursable repair” is a repair that is the Contractor’s responsibility with no additional reimbursement from the Government.

C.2.26 Reimbursable Repair A “reimbursable repair” is a repair that is reimbursable to the Contractor, in whole or in part, in accordance with the provisions in this document.

C.2.27 Sequence of Operations A “sequence of operations” is the control logic used to operate a system normally put into effect through a control program.

C.2.28 Service Request A “service request” is a response to a GSA, tenant, or agency request or a response to an observation that some equipment, system or material covered by the contract is inoperable, dysfunctional, deteriorated, or not within normal operating parameters, or that performance standards of the contract are not being met. Service request response involves analysis of the problem and adjustment of operating or monitoring controls or other immediate corrective action. A requirement to perform a repair may result from the analysis stage of a service request. Service requests may be generated automatically from interfaces to BAS or diagnostic software.

C.2.29 Tour A “tour” is generally a scheduled walkthrough of equipment rooms and installations including computer rooms, and restrooms, etc. by Contractor operating personnel for the purpose of ensuring that equipment is running properly, ensuring that equipment rooms are in good order and without safety hazards, and making any necessary adjustments to operating controls or to lubricate equipment. A tour may also involve a combination of such physical visits in addition to using automated systems for the monitoring of equipment and systems.

C.2.30 Vertical Transportation Systems “Vertical transportation equipment" applies to all equipment, such as elevators, escalators, and dumbwaiters, their associated parts, and related areas as identified in the applicable Codes, ASME A17.1 Safety Code for Elevators and Escalators and ASME A18.1 Safety Code for Platform Lifts and Stairway Chairlifts.

C.2.31 Watch A “watch” involves performing certain tasks required for the operation of the HVAC equipment (central systems over 300 tons), boilers, compressors, and related equipment in a centralized location. Watches include, but are not limited to starting equipment, checking at designated intervals all operating equipment in the area, recording readings, shifting equipment and loads, making adjustments at the central control center, taking water samples, making tests, and adding chemicals as required.

C.3. REFERENCES

The following publications are incorporated by reference as setting quality, performance, and design standards for work required in this document. Unless a specific date is provided, references are for the current edition published at the time of issue of the solicitation, to include any addenda or errata published by the issuing organization. The Contractor is responsible for obtaining all referenced documents at its expense, with the exception of the Public Buildings Service Operations and Maintenance Standards, the Facilities Standards for the Public Buildings Service (PBS P100), and the U.S. Courts Design Guide, which will be provided by the Government.

• Public Buildings Service Operations and Maintenance Standards

• Facilities Standards for the Public Buildings Service (PBS P100)

• U.S. Courts Design Guide

• SMACNA Sheet Metal and Air Conditioning Contractors National Association HVAC

Systems Testing, Adjusting & Balancing

• AHERA Asbestos Hazard Emergency Response Act

• ASHRAE Guideline 1HVAC Commissioning Process

• ASHRAE Guideline 4 Preparation of Operating and Maintenance Documentation for

Building Systems

• ANSI/ASHRAE Standard 15 Safety Code for Mechanical Refrigeration

• ANSI/ASHRAE Standard 34 Number Designation and Safety Classification of Refrigerants

• ANSI/ASHRAE Standard 55, Thermal Environmental Conditions for Human Occupancy

• ANSI/ASHRAE Standard 62, Ventilation for Acceptable Indoor Air Quality

• ANSI/ASHRAE Standard 100, Energy Conservation in Existing Buildings/Commercial

• ANSI/ASHRAE Standard 111, Practices for Measurement, Testing, Adjusting, and

Balancing of Building Heating, Ventilation, Air-Conditioning, and Refrigeration Systems;

• ASME Boiler and Pressure Vessel Code

• ASME CSD-1 Control and Safety Devices of Automatically Fired Boilers

• ASME A17.1 Safety Code for Elevators and Escalators

• National Board of Boiler and Pressure Vessel Inspectors, National Board Inspection Code

• OSHA 29 CFR 1910 and 29 CFR1926

• CSI Master Format

• Clean Air Act

• Clean Water Act

• EPA Green Book

• EPA Purple Book

• FMR Federal Management Regulations

• GSA SEMS Sustainable Environmental Management System (GSA.GOV/SEMS)

• International Building Code

• International Fire Code

• International Plumbing Code

• International Mechanical Code

• NETA Maintenance Testing Specification for Electrical Power Distribution Equipment and

Systems

• NFPA 10, Standard for Portable Fire Extinguishers

• NFPA 12, Carbon Dioxide Extinguishing Systems

• NFPA 12A, Standard on Halon 1301 Fire Extinguishing Systems

• NFPA 13, Installation of Sprinkler Systems

• NFPA 17, Dry Chemical Extinguishing Systems

• NFPA 17A,Wet Chemical Extinguishing Systems

• NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire

Protection Systems

• NFPA 70, National Electrical Code (NEC)

• NFPA 70E,Standard for Electrical Safety in the Workplace

• NFPA 72, National Fire Alarm Code

• NFPA 80, Standard for Fire Doors and Other Opening Protectives

• NFPA 85, Boiler and Combustible Systems Hazards Code

• NFPA 92A, Standard for Smoke Control Systems Utilizing Barriers and Pressure Differences

• NFPA 92B, Standard for Smoke Management Systems in Malls, Atria, and Large Spaces

• NFPA 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking

Operations

• NFPA 101, Life Safety Code

• NFPA 105, Standard for the Installation of Smoke Door Assemblies and Other Opening

Protectives

• NFPA 110, Standard for Emergency and Standby Power Systems

• NFPA 111, Standard on Stored Electrical Energy Emergency and Standby Power Systems

• NFPA 2001, Standard on Clean Agent Fire Extinguishing Systems

• NICET National Institute for Certification in Engineering Technologies publications and issuances

• NIOSH National Institute for Safety and Health publications and issuances

• DOE/EE-0157, International Performance Measurement and Verification Protocol

• R.S. Means Facilities Construction Cost Data

• USGBC LEED for Existing Buildings (LEED-EB)

• NEMA TP-1, National Electrical Manufacturers Association, Guide for Determining Energy

Efficiency for Distribution Transformers

• NEMA MG-1. National Electrical Manufacturers Association, Motors and Generators

• NEMA Application Guide for AC Adjustable Speed Drive Systems

• ANSI/IWCA I-14.1, Window Cleaning Safety Standard

• Safe Drinking Water Act, PL 99-339, as amended

• Title 40 CFR, Part 761, PCBs in Electrical Transformers

• Title 40 CFR, 141.43, Sections A and D, Environmental Protection Agency Safe Drinking

Water

C.4. INITIAL DEFICIENCY INSPECTION AND LIST

The Contractor and the COR or designee must make a complete and systematic initial inspection together during the transition phase of the contract that will include all mechanical, electrical, fire protection, and utility systems and equipment, windows, doors, and other structural features for which maintenance and repairs are covered by this performance work statement. The purpose of this inspection shall be to discover and list in an initial deficiency list report all deficiencies that may exist in the equipment and systems covered by this performance http://www.nema.org/stds/tp1.cfm#download http://www.nema.org/stds/tp1.cfm#download work statement, as well as the Contractor's itemized price. The itemized price shall be compiled in accordance with the Repairs section of this contract. The Government may elect to have all or any part of this work performed by the Contractor (at the price or prices quoted), by Government employees, or by other contractors.

The initial deficiency list report must not include any items that would be replaced, repaired, or adjusted during the performance of normal preventive maintenance. The Contractor shall be responsible for making immediate adjustments or corrections that fall within the scope of routine preventive maintenance required by this contract at no additional cost to the Government. This includes but is not limited to making adjustments to controls; adjusting the BAS software, e.g., correcting set points; reloading programs; restoring equipment being operated manually to automatic operation (this does not include changing established sequences of operation or programming sequences); applying lubricants; cleaning fan housings, fans, coils, dampers, air handling unit (AHU) sections, and equipment rooms and replacing consumable parts or components.

The Contractor must submit an initial deficiency list report not later than 30 days after award of the contract to the COR or designee. Any dispute between the Government and the Contractor as to classification of initial deficiency list report items will be resolved under the Disputes Clause in this document. The Contractor’s itemized estimates for correcting each deficiency must remain in effect for 120 days after submission of the initial deficiency list report. Deficiencies discovered after the submission of the initial deficiency list report will not be considered pre-existing for purposes of this contract, unless equipment is operational and cannot be secured and inspected. Any piece of equipment or system that cannot be inspected must be highlighted at the beginning of the deficiency list stating why it cannot be secured and inspected. An estimate of when the Contractor reasonably expects to be able to inspect the piece of equipment must be provided.

When an existing deficiency in an item is corrected, the Contractor must assume full responsibility for the subsequent repair of the item as covered under the terms of this contract at no additional cost to the Government. Nothing in this existing deficiency inspection/initial deficiency list clause must be construed as diminishing the obligations imposed by this contract upon the Contractor to operate any deficient item (to the extent operable) or to adjust or maintain any such item.

C.5. TRANSITION PHASE

C.5.1 Transition Phase Startup The Contractor must provide up to 30 days of transition startup services prior to the contract start date to assist transitioning between contractors. The purpose of this phase is to permit a transition that is seamless to the tenants and to assess the condition of the building and incomplete maintenance work at the time of contractor transition. During this period the Contractor must:

1. Develop a new, updated building operating plan.

2. Inspect the condition of all equipment and systems for which the Contractor will assume responsibility.

3. Review work order history and equipment inventory information.

4. Develop the initial deficiency list report, including an itemized estimate for correcting each deficiency as described in section C.4., Initial Deficiency Inspection and List.

5. Develop the quality control plan.

Not later than the end of the transition startup phase and the concurrent beginning of operations and maintenance services, the Contractor must submit for GSA’s approval:

1. The new building operating plan.

2. The initial deficiency list report, as described elsewhere in this document.

3. The quality control plan.

Within the first week of the startup phase the Contractor must submit a schedule and staffing plan for the startup phase. This plan must describe, by week, work to be accomplished. At the end of each week during the startup phase the Contractor must submit a letter report describing work accomplished.

As with other work required under this contract, all work performed during the startup phase must be recorded by the Contractor as work orders in the CMMS (if applicable), to include recording hours of time and costs.

C.6. PHASEOUT TRANSITION PERIOD

Prior to the expiration of this contract or is otherwise terminated, the Contractor must cooperate with the incoming contractor during a phaseout period. For planning purposes, the Contractor must assume a phaseout period of 30 days.

During this phaseout period, the Contractor must assist the COR or designee and incoming contractor for a seamless transition in operations and maintenance with no adverse affect on the building tenants; provide the successor contractor with access to all records and official documentation (both hard copies and electronic as applicable) required by this contract; provide training to the successor contractor on methods of accessing and programming the building automation system (BAS) and other control systems; and show the successor contractor where all archived programs and systems literature are maintained. On the last performance day of the contract, the Contractor must turn over to the COR or designee all keys and identification badges or cards.

C.7. PUNCH LIST COMPLETION AND WITHHOLDING OF FINAL PAYMENT

The Government may create a punch list of deficiencies or unmet contractual requirements at or near the time of termination of the contract. The Government may employ the services of another contractor in the development of such punch list and upon completion provide the Contractor with a copy of work not completed, to include the monetary value the Government has assigned for each item. The Government retains sole discretion over whether to charge the Contractor for the monetary value of the punch list in whole or in part or to request corrections by the Contractor. If the Government elects to request corrections by the Contractor, the Contractor shall have until the end of the contract period to perform such corrections and may invoice for funds withheld on acceptance of the corrections by the Government. Nothing in this section must be construed to limit the Contractor’s liability or restrict the Government from reporting unsatisfactory or problematic performance by the Contactor.

C.8. GENERAL AND ADMINISTRATIVE REQUIREMENTS

C.8.1 Minimum Staffing and Ability to Contact and Communicate with the COR

The Contractor must provide staff to ensure services are continued without disruption to the tenant. The Contractor must ensure employees maintain communications access with the COR to allow contact by the Government at all times during normal working hours and to effectively communicate with Government personnel (See section C.8.2, Communication Equipment).

The Contractor must immediately notify the COR or other designated Government representative of any recognized safety hazard that might severely affect the building occupants.

The onsite technicians must have sufficient skills to immediately respond to a variety of service requests involving multiple trades, including the operation of building control and energy management systems. Operators must be certified where applicable.

Outside of normal working hours, the Contractor must maintain some designated form of communication with on-call staff to allow the Government to contact such on-call staff at any time for emergency response.

The Contractor must provide staff as necessary to meet all requirements of the contract.

Personnel must be properly licensed and certified to work on building systems or equipment for which licensed and or certified personnel are required by Federal, State, or local law, codes, or ordinances.

The Contractor must develop and submit to the COR or designee within 30 days of contract award a list of key personnel and emergency contact information (which may include subcontractor contacts, as applicable).

All contract employees, including subcontractor employees, must sign in and out at the beginning and end of their shifts on a log established at each building for security and contract administration purposes.

C.8.2 Communication Equipment The Contractor must provide key operational personnel (managers, supervisors, and duty mechanics) with portable electronic means to communicate with GSA (and the PBS National Contact Center) for service requests, emergencies, status of projects, etc. Electronic communication methods may include the following:

1. Text messaging device. The Contractor is responsible for all costs associated with the text messaging device. Examples are two-way pager, cell phone with text messaging, Blackberry, etc.

2. Fax. Receiving and sending faxes is acceptable as a secondary communication method for locations that have problems with wireless device signal strength. However, delaying faxes because of combined usage of voice and fax on the same line is not acceptable.

C.8.3 Onsite Records The Contractor must ensure that all records required by the contract, or produced in performance of work under the contract, are maintained in an organized manner onsite in electronic format and are made available to the Government when requested. The contractor must receive, maintain and gather data, as well as other materials including records and manuals, related to the support and operation of Government facilities. The Government retains ownership of all databases, information, and other materials received or developed by the Contractor in support of this contract at all times.

C.8.4 Service Request and Administrative Support The Contractor shall provide a service request and administrative support position, to be known as the “Service Request Manager” and be physically located at the GSA Property Management Office, 10th floor Room 1040 at 630 Sansome Street, San Francisco, CA, Monday through Friday (holidays excepted) from 8:00 a.m. to 4:30 p.m. The Service Request Manager shall provide the following services:

1. Office Receptionist: Act as a central point of contact for the Government and the building occupants, and perform in the capacity as an office receptionist. The Service Request Manager will be expected to be able to receive and direct tenant service requests in-person at the front-desk and via telephone and e-mail contact as well. Duties are to include but not limited to:

answering telephone calls and directing the calls to the appropriate staff or take messages as appropriate. Individual will greet customers and visitors, inquire about the purpose of business and direct them to the proper individual. Individual will assist office personnel with emailing notices to tenants, filing, copying or faxing, and posting authorized flyers, etc. on easels to be placed in the entrance lobby or any other areas authorized by GSA. A list of agency contacts, phone numbers, and location will also be maintained.

a. Service Requests: Track and maintain service request records in the Computer Maintenance Management System (CMMS), which is currently Maxweb, per Section C.8.5 of this contract. Service Requests will be for this federal facility, and for nearby leased federal spaces in Sansome Field Office’s portfolio. This includes service requests for work not under the scope of this contract (i.e., performing a central service request desk function for the facility, regardless of who is responsible for responding to the service request). Maintaining service request records includes any necessary follow-up to verify completion or non-completion, and may include submittal of the monthly CMMS reports, to the COR and /or the Project Manager, as per Section C.11 of this contract.

b. Security Clearances: The position will receive, organize, maintain and manage all incoming and outgoing security clearance documents for contractors requesting an HSPD-12 security clearance. The individual will forward documents to the appropriate regional security personnel via mail or UPS and track its progress using an established Excel database. All security documents processed are sensitive documents and must be treated in a private and secured manner. Provide fingerprinting services as needed using Government provided equipment.

c. Badging: Organize, maintain and manage all contractors and Federal employees requiring a building access badge. This will entail, but not limited to, handling and protecting preliminary and final adjudication letters, taking picture ID’s for contractors and federal employees, ensuring that the information in the system is accurate and that the request for a building ID badge indicates the name, agency/company, and type of access into the building.

d. Conference Room Management: Serve as the central point of contact for inquiries on the availability of the three (3) conference rooms at the 630 Sansome Street facilities. This includes managing the scheduling of the four rooms, and also managing the room configuration of the four rooms and ensuring the janitorial staff implements the configuration prior to the start of each event, as per requested by the agencies scheduling the rooms.

e. Permits: In response to the availability and use of the venues, initiates the permit application process in accordance with 41 CFR 101-20.4. The contractor shall also maintain a log of approved permits for use of the venues noted above; and ensure that the schedule of activities do not conflict with one another.

f. Tenant Newsletter: The contractor shall be required to produce a quarterly newsletter for distribution to all tenants of the facility.