Solicitation_GS-08-P-17-JE-C-0003_-_Streamlined_Document.pdf

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart

12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

ii. The solicitation number for this requirement is GS-08-P-17-JE-C-0003 and the requirement is being issued as a request for proposal.

iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition

Circular 2005-95 dated January 19, 2017.

iv. This solicitation is a total small business set aside issued in accordance with FAR 19.502-2. The applicable NAICS code is 561730; the small business size standard is $7.5 million.

v. Line item numbers and quantities:

Base Year: April 1, 2017 – March 31, 2018 CLIN Building Quantity Unit 0001 Forest Service Building (UT0010ZZ) 12 Months 0002 J. Will Robinson Federal Building (UT0014ZZ) 12 Months 0003 Frank E. Moss Courthouse (UT0017ZZ) 12 Months 0004 U.S. District Courthouse (UT0018ZZ) 12 Months 0005 Wallace F. Bennett Federal Building (UT0032ZZ) 12 Months

0006 James V. Hansen Federal Building (UT0035ZZ) 12 Months 0007 IRS Federal Building (UT0039ZZ) 12 Months

Option Year 1: April 1, 2018 – March 31, 2019 CLIN Building Quantity Unit 1001 Forest Service Building (UT0010ZZ) 12 Months 1002 J. Will Robinson Federal Building (UT0014ZZ) 12 Months 1003 Frank E. Moss Courthouse (UT0017ZZ) 12 Months 1004 U.S. District Courthouse (UT0018ZZ) 12 Months 1005 Wallace F. Bennett Federal Building (UT0032ZZ) 12 Months

1006 James V. Hansen Federal Building (UT0035ZZ) 12 Months 1007 IRS Federal Building (UT0039ZZ) 12 Months

Option Year 2: April 1, 2019 – March 31, 2020 CLIN Building Quantity Unit 2001 Forest Service Building (UT0010ZZ) 12 Months 2002 J. Will Robinson Federal Building (UT0014ZZ) 12 Months 2003 Frank E. Moss Courthouse (UT0017ZZ) 12 Months 2004 U.S. District Courthouse (UT0018ZZ) 12 Months 2005 Wallace F. Bennett Federal Building (UT0032ZZ) 12 Months

2006 James V. Hansen Federal Building (UT0035ZZ) 12 Months 2007 IRS Federal Building (UT0039ZZ) 12 Months

Option Year 3: April 1, 2020 – March 31, 2021 CLIN Building Quantity Unit 3001 Forest Service Building (UT0010ZZ) 12 Months 3002 J. Will Robinson Federal Building (UT0014ZZ) 12 Months 3003 Frank E. Moss Courthouse (UT0017ZZ) 12 Months 3004 U.S. District Courthouse (UT0018ZZ) 12 Months 3005 Wallace F. Bennett Federal Building (UT0032ZZ) 12 Months

3006 James V. Hansen Federal Building (UT0035ZZ) 12 Months 3007 IRS Federal Building (UT0039ZZ) 12 Months

Option Year 4: April 1, 2021 – March 31, 2022 CLIN Building Quantity Unit 4001 Forest Service Building (UT0010ZZ) 12 Months 4002 J. Will Robinson Federal Building (UT0014ZZ) 12 Months 4003 Frank E. Moss Courthouse (UT0017ZZ) 12 Months 4004 U.S. District Courthouse (UT0018ZZ) 12 Months 4005 Wallace F. Bennett Federal Building (UT0032ZZ) 12 Months

4006 James V. Hansen Federal Building (UT0035ZZ) 12 Months 4007 IRS Federal Building (UT0039ZZ) 12 Months

vi. Description of Requirements:

The contractor shall provide all supervision, labor, equipment, tools and materials to perform grounds maintenance and snow removal services for seven federal buildings located in Utah in accordance with the attached performance work statement dated January 12, 2017.

vii. Performance shall occur at each of the following federal buildings for one base year and, if exercised, four, one year option periods:

1. Forrest Service Federal Building 507 25 th St., Ogden, UT

2. J. Will Robinson Federal Building 88 W 100 N, Provo, UT

3. Frank E. Moss Courthouse 350 South Main Street, Salt Lake City, UT

4. U.S. District Courthouse 351 South West Temple, Salt Lake City, UT

5. Wallace F. Bennett Federal Building 125 South State Street, Salt Lake City, UT

6. James V. Hansen Federal Building 324 – 25 th Street, Ogden, UT

7. IRS Federal Building 173 W 100 N, Provo, UT

viii. FAR provision 52.212-1, Instructions to Offerors – Commercial Items applies to this solicitation. There are no addenda to this provision.

ix. FAR provision 52.212-2 Evaluation – Commercial Items applies to this solicitation. Paragraph (a) is completed as follows:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

Non-Price Factor 1 - Past Performance Non-Price Factor 2 - Management Plan Price

Non-price factors, when combined, are approximately equal to price.

Factor 1 – Past Performance: this factor considers the quality of the offeror’s past performance as the prime contractor for a minimum of 12 months in the three years prior to the issuance of the solicitation on at least two similar contracts. Similar contract is defined as a contract for multiple buildings (two or more) including snow removal and full service landscaping services. The offeror should provide detailed past performance information for at least two, but not more than five similar contracts. Offers containing more than two similar past performance contracts will receive a more favorable rating. Past performance should at minimum include: specific time period which the past performance occurred, detailed description of services that were performed that are considered similar, specific level of complexity, dollar value, contract type, degree of subcontracting used on the contract, and at least two points of contact for each project (include both phone and email for each contact). The offeror shall use Attachment 7 - Offeror Past Performance Questionnaire for each past performance submission.

Factor 2 – Management Plan: this factor considers the offeror’s management plan to manage the performance of the work to timely meet the contract requirements. The offeror should provide a detailed management plan that addresses how the offeror will manage the performance of the project, specifically; if the offeror does not have a local office, how will they manage the project to timely meet contract requirements. This plan should also address how the offeror will manage the project which shall be performed in three separate cities. The length of this plan is limited to three (3) pages. A page is defined as each face of a sheet of 8 ½ x 11 inch paper containing information. Font shall be Arial, size 10 point or larger.

Price – The offeror shall submit line item pricing using the Attachment 8 - Pricing Worksheet provided in the solicitation. The offeror shall also provide complete documentation supporting the unit prices proposed in the schedule – this document shall be submitted in the offeror’s own format. This documentation shall show fully burdened rates per discipline, and the applicable mark ups represented by a percentage. This includes mark ups for subcontractor services, profit, overhead, materials and equipment.

Offerors may request a site visit by contacting the Contracting Officer by email at rhonda.widick@gsa.gov or by phone at 402-601-8041. Offerors are strongly encouraged to visit the site prior to submitting an offor.

x. Offeror shall include a completed copy of the provision 52.212-3, Offeror Representations and Certifications –

Commercial Items, with its offer.

xi. FAR clause 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition. There are no addenda to this provision.

xii. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders –

Commercial Items applies to this acquisition. The additional FAR clauses cited within this clause and applicable to this solicitation and resulting contract are as follows:

Paragraph (b): (1) 52.203-6 Restrictions on Subcontractor Sales to the Government (Sept 2006)

(4) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016)

(6) 52.204-14 Service Contract Reporting Requirements (Oct 2016)

(8) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment (Oct 2015)

(9) 52.209-9 Updates of Publicly Available Information Regarding Responsibility

Matters (Jul 2013) (14i) 52.219-6 Notice of Total Small Business Set-Aside (Nov 2011)

(16) 52.219-8 Utilization of Small Business Concerns (Nov 2016)

(19) 52.219-14 Limitations on Subcontracting (Jan 2017)

(22) 52.219-28 Post Award Small Business Program Representation (Jul 2013)

(25) 52.222-3 Convict Labor (Jun 2003)

(26) 52.222-19 Child Labor – Cooperation with Authorities and Remedies (Oct 2016)

(27) 52.222-21 Prohibition of Segregated Facilities (Apr 2015)

(28) 52.222-26 Equal Opportunity (Sep 2016)

(29) 52.222-35 Equal Opportunity for Veterans (Oct 2015)

(30) 52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014)

(31) 52.222-37 Employment Reports on Veterans (Feb 2016)

(32) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (33i) 52.222-50 Combatting Trafficking in Persons (Mar 2015)

(34) 52.222-54 Employment Eligibility Verification (Oct 2015)

(35) 52.222-59 Compliance with Labor Laws (Oct 2016) mailto:rhonda.widick@gsa.gov

(36) 52.222-60 Paycheck Transparency (Oct 2016)

(37) 52.223-9 Estimate of Percentage of Recovered Material Content for

EPA – Designated Items (May 2008)

(38) 52.223-11 Ozone- Depleting Substances and High Global Warming Potential

Hydroflurocarbons (Jun 2016)

(44) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011)

(45) 52.223-20 Aerosols (Jun 2016)

(46) 52.223-21 Foams (Jun 2016)

(47) 52.225-1 Buy American – Supplies (May 2014)

(50) 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008)

(56) 52.232-33 Payment by Electronic Funds Transfer – System for Award Management (Jul 2013)

Paragraph (c) (1) 52.222-17 Nondisplacement of Qualified Workers (May 2014)

(2) 52.222-41 Service Contract Labor Standards (May 2014)

(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014)

(4) 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards

(8) 52.222-55 Minimum Wages Under Executive Order (Dec 2015)

(9) 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2017)

(xiii) Additional contract requirements and/or terms and conditions:

GENERAL PROVISIONS AND CLAUSES

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: https://www.acquisition.gov/?q=browsefar

52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/?q=browsefar

52.204-7 System for Award Management (Oct 2016) Clause incorporated by reference.

52.204-13 System for Award Management Maintenance (Oct 2016) Clause incorporated by reference.

52.204-16 Commercial and Government Entity Code Reporting (Jul 2016) Provision incorporated by reference.

52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016) Clause incorporated by reference.

52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) Clause incorporated by reference.

52.204-20 Predecessor of Offeror (Jul 2016) Provision incorporated by reference.

52.209-7 Information Regarding Responsibility Matters (Jul 2013) Provision incorporated by reference.

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016)

52.223-1 Biobased Product Certification (May 2012)

52.223-2 Affirmative Procurement of Biobased Products under Service and Construction

Contracts (Sep 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

CONTRACTOR PERFORMANCE INFORMATION

1. Evaluating Contractor Performance: The General Services Administration is using the Contractor Performance Assessment Reporting System (CPARS) module as the secure, confidential, information management tool to facilitate the performance evaluation process. CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor. The website for CPARS is http://www.cpars.gov

Completed CPARS evaluations are sent to the Past Performance Information Retrieval System (PPIRS) which may then be used by Federal acquisition community for use in making source selection decisions. PPIRS assists acquisition officials by serving as the single source for contractor past performance data.

2. CPARS Registration: Each award requiring an evaluation must be registered in CPARS. The contractor will receive several automated emails. Within thirty days of award, the contractor will receive an e-mail that contains user account information, as well as the applicable contract and order number(s) assigned. Contractors will be granted one user account to access all evaluations.

2. Contractor CPARS Training: Contractors may sign up for CPARS training. A schedule of classes will be posted to the CPARS training site (http://www.cpars.gov/allapps/cpcbtdlf.htm) and updated as needed.

2. Contractor Representative (CR) Role: All evaluations will be sent the Contractor Representative (CR) named on your award. The CR will be able to access CPARS to review and comment on the evaluation. If your CR is not already in the CPARS system, the contracting officer will request the name and email address of the person that will be responsible for the CR role on your award.

Once an evaluation is ready to be released the CR will receive an email alerting them the evaluation is ready for their review and comment. The email will indicate the time frame the CR has to respond to the evaluation; however, the CR may return the evaluation earlier than this date.

GSA shall provide for review at a level above the contracting officer (i.e., contracting director) to consider any disagreement between GSA and the contractor regarding GSA’s evaluation of the contractor. Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file.

OPTION PROVISIONS AND CLAUSES

52.217-5 Evaluation of Options (Jul 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 calendar days prior to contract expiration.

http://www.cpars.gov/ http://www.cpars.gov/allapps/cpcbtdlf.htm

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years and six (6) months.

SECURITY REQUIREMENTS

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) Clause incorporated by reference.

552.237-71 Qualifications of Employees (May 1989)

(a) The Contracting Officer or a designated representative may require the Contractor to remove any employee(s) from GAS controlled buildings or other real property should it be determined that the individual(s) is/are either unsuitable for security reasons or otherwise unfit to work on GSA controlled property.

(b) The Contractor shall fill out and cause each of its employees performing work on the contract work to fill out, for submission to the Government, such forms as may be necessary for security or other reasons. Upon request of the Contracting Officer, the Contractor and its employees shall be fingerprinted.

(c) Each employee of the Contractor shall be citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by an Alien Registration Receipt Card Form I-151, or, who presents other evidence from the Immigration and Naturalization Service that employment will not affect his/her immigration status.

Suitability Determinations

(a) All contract employees requiring routine unescorted access to Federally-controlled facilities and/or information systems for more than 6 months (Regular Employees) will be required to undergo a suitability determination before a facility identification card is issued. Prior to the time that an identification card is issued, such Regular Employees will be required to comply with normal facility access control procedures, including sign-in, temporary badging, and escorted entry, as applicable.

(b) Failure of a Regular Employee to receive a favorable suitability determination shall be cause for the removal of the employee from the work site and from other work in connection with the contract.

(c) Contract employees working less than 6 months (Temporary Employees) may, at the Government’s opinion, be required to undergo a lesser form of suitability determination. Prior to the time that an identification card is issued, it at all, such Temporary Employees will be required to comply with normal facility access control procedures, including sing-in, temporary badging, and escorted entry, as applicable.

(d) Temporary Employees who have not received a favorable suitability determination shall be escorted at all times while in non-public space, as directed by the Government.

(e) The Government, at its sole discretion, may grant temporary suitability determinations to Regular or Temporary Employees. However, the granting of a temporary suitability determination to any such employee shall not be considered as assurance that a favorable suitability determination will follow.

(f) The Contracting Officer or his/her designated representative shall provide the Contractor with required forms for obtaining necessary clearances. The Contractor shall be required to cause such forms to be returned to the Government for processing not later than 14 calendar days following being provided by the Government.

(g) The Contractor shall be responsible for planning and scheduling its work in such a manner as to account for facility access issues. Difficulties encountered by the Contractor in gaining access to facilities by its employees and subcontractors shall not be an excuse to any Contractor performance under the contract.

Compliance with Security Requirements

(a) The Contractor shall comply with all GSA and tenant agency security requirements in the building(s) where work is being performed.

(b) When a controlled personnel Identification access system is used by a tenant agency at a site where work is performed, the tenant agency will be responsible for providing any required access credentials. Credentials shall be displayed at all times or as otherwise required by the tenant agency.

Identification Credential

(a) Upon receipt of a favorable suitability determination, each Regular or Temporary Employee shall be issued an identification credential (Credential) permitting regular access to the building(s) where work is being performed.

(b) Regular or Temporary Employees with Credentials shall be required to comply with all applicable access security screening procedures applicable to Government or other personnel possessing similar Credentials.

(c) All Contractor or subcontractor employees possessing Credentials shall visibly display their Credentials at all times while in the building(s) where work is being performed.

(d) The Contractor shall be responsible for ensuring that all identification credentials are returned to the Government when a particular Contractor or subcontractor employee will no longer be providing service under the Contract at the building(s) covered by the Credential.

(e) The Contractor shall notify the Government when Credentials are lost. In that event, the Contractor will be responsible for reimbursing the Government for its cost in issuing a replacement Credential.

Standard of Conduct The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to its employees as may be necessary.

Removal from Contract Work

(a) As provided in the clause entitled “Qualifications of Employees”, the Contracting Officer or a designated representative may require the Contractor to remove any employee(s) from GSA controlled buildings or other real property should it be determined that the individual(s) is either unsuitable for security reasons or otherwise unfit to work on GSA controlled property. This shall include, but not be limited to, instances where an employee is determined, in the Government’s sole discretion, to be incompetent, careless, insubordinate, unsuitable or otherwise objectionable.

(b) A contractor employee may also be removed where the continued employment of the contractor employee in connection with the Government work is deemed, in the Government’s sole discretion, contrary to the public interest, inconsistent with the best interests of security or a potential threat to the health, safety, security, general well-being or operational mission of the facility and its population

(c) Where a contractor employee is granted a temporary suitability determination, and an unfavorable final suitability determination is later rendered, the Government may insist on the employee’s removal from the work site and from other work in connection with the Contract.

(d) The Contractor shall be responsible for providing replacement employees in cases where contract employees are removed at no additional cost to the Government.

Sensitive But Unclassified (SBU) Building Information Dissemination of sensitive but unclassified paper and electronic building information shall be made on a “need to know” basis in accordance with GSA Order PBS P 3490.1, a copy of which will be made available upon request.

Security Clearance Requirements (nonclassified contract) Mountain Plains

1) Introduction

a) Homeland Security Presidential Directive 12 (HSPD-12) “Policy for a Common Identification Standard for Federal Employees and Contractors” mandated the implementation of a government-wide standard for secure and reliable forms of identification.

b) All contractor employees who require routine access to GSA-controlled facilities or its Information Technology (IT) infrastructure are required to be issued this type of credential. Routine access is defined as regularly scheduled access to Government facilities for a period greater than six (6) months.

c) Prior to being issued this form of identification, each individual must have both their identity and trustworthiness proven. This section is accomplished by conducting a personnel security investigation (National Agency Check with written Inquires (NACI) and Federal Bureau of Investigation (FBI) Criminal History Fingerprint check. All contractors seeking to conduct business on or within federal facilities that are controlled and operated by the Federal Government are required to have a personnel security investigation conducted.

d) The Contractors require a favorable initial suitability determination based off the submission of a NACI to receive a GSA Access Card (previously known as the Personal Identify Verification, second generation (PIV II) or Smart Card). The GSA Access Card is the GSA issued identification credential meeting HSPD-12 requirements.

e) Temporary/Non-PBS contractors will not be issued GSA Access Cards (unless Information Technology (IT) access is required). A Facility Access Card will be issued to these contractors by GSA upon the granting of a favorable initial suitability determination based on law records and FBI Fingerprint History checks.

2) a) Short-Term Contractor Clearance (less than 6 months) – Reserved

b) Long-Term Contractor Clearance (greater than 6 months) National Agency Check with written

Inquiries (NACI)

i) This section covers the procedures for obtaining a long-term contractor clearance for contractors working on GSA contracts greater than six (6) months in duration.

ii) The NACI clearance is required by contractors who require access for more than six (6) months, those who need Information Technology (IT) access (regardless of how long they will be working on a GSA contract) and also applies to those contractors for whom the Contracting Officer (CO)/Contracting Officers Representative (COR) determines may be needed on multiple contracts, and thus cannot be cleared using the procedures for temporary contractors.

iii) Procedures for each person to be cleared. NOTE: Everything is submitted electronically, including fingerprints, completion of forms and uploading signed documents)

1) The following documents shall be submitted by email to Internal Security Point of

Contact, Kathy Coltran, at kathryn.coltran@gsa.gov.

a) The Contractor shall complete Sections 1 and 2 of the Contractor

Information Worksheet (CIW). The CIW must be submitted in Microsoft Word (.doc) format.

b) The Contractor shall complete the Declaration for Federal Employment Optional Form 306 (OF 306), Questions 1-17a and sign (no blanks accepted/please use N/A where applicable). The OF 306 must be submitted with signature (.pdf or similar format).

c) The Contractor shall complete the Authorization to Obtain Credit Report (GSA Form 3665) and sign. The GSA Form 3665 must be submitted with signature (.pdf or similar format).

d) A legible copy of the Driver’s Licence/Government Issued Photo ID.

2) The Contractor will receive an e-mail that states Invitation to Apply to e-QIP within 7 business days of acceptance of the CIW, OF 306, GSA Form 3665, and drivers license.

3) The Contractor will also receive an email for HSPD-12 enrollment, to allow the individual to be electronically fingerprinted.

4) The Contractor shall complete the e-QIP application on-line:

a) Contractor must upload completed/approved OF 306 to e-QIP as an attachment.

b) Contractor must upload completed/approved GSA Form 3665 to e-QIP as an attachment.

c) The Contractor is required to certify and electronically sign and submit the e-

QIP application.

5) The Contractor shall use the email received for HSPD-12 to schedule an appointment to get fingerprinted electronically (or use the following address:

https://app3.timetrade.com/tc/login.do?url=usaccess). Locations can be found by clicking “Click! To Schedule” button.

6) The Office of Personnel Management (OPM) will notify the contractor by e-mail if mailto:kathryn.coltran@gsa.gov https://app3.timetrade.com/tc/login.do?url=usaccess any errors occurred when completing the e-QIP application. The Contractor is highly encouraged to check e-mail regularly for any notifications. Failure to respond to this messages will result in delay of the clearance or cancellation of the process.

If the clearance process is cancelled, the Contractor is required to start over.

7) A notice of preliminary clearance will be received by the Contractor and CO/CS or Internal Security Point of Contact by e-mail.

8) Jpeg photo is required to complete the Facility Access Card (FAC) request.

a) Jpeg photo must meet:

Have a neutral, solid background

Individual cannot be wearing any type of headgear or sunglasses

Individual shall be six fee from the camera

Picture shall only be of the shoulders and above

Be in .jpeg format

The name of the file shall be the applicant’s name

9) The Contractor is responsible for returning all Facility Access Cards once employees are no longer working on the project for which they were cleared; they quite or their employment was terminated; a final unfavorable security clearance determination is made; any other types of termination; or the project is complete.

iv) Required Documents

1) Contractor Information Worksheet (CIW)

2) Signed OF 360 Declaration for Federal Employment Form

3) Signed GSA Form 3665 Authorization to Obtain Credit Report Form

4) A copy of a Government issued Photo ID (ex: driver’s license, passport, etc)

5) Electronic e-QIP Form (SF-85)

c) Facility Access Card (FAC) Renewals

i) This section covers the procedures for renewing an FAC once the NACI clearance has been completed and the Contractor’s FAC has expired or the Contractor was cleared under a different procurement.

ii) Procedures

1) The Contractor shall complete the FAC application form.

2) Submit the completed FAC application form to Internal Security Point of Contact, Kathy Coltran, at Kathryn.coltran@gsa.gov.

3) The Internal Security Point of Contact will forward the FAC renewal request to the appropriate email addresses.

4) The old FAC (card) must be turned in and then the new FAC can be picked up or sent to the contractor.

5) The Contractor is responsible for returning all FACs once employees are no longer working on the project for which they were cleared; they quit or their employment has been terminated; a final unfavorable security clearance determination is made;

any other types of termination; or the project is complete.

iii) Required Documents

1) FAC Application Form

2) Old FAC card

3) Government issued Photo ID (ex: drivers license, passport, etc.)

d) Escort Procedures

i) A Contractor who has been cleared and who has a current FAC or Smart Card access may escort up to five (5) non-cleared individuals to work at certain locations. This section is intended for emergency situation or for specialized work of short duration.

ii) Procedures

1) The badged Contractor shall complete the “Contract Workers Escort and/or After

Hours Facility Access Form”.

2) The completed form should be emailed to the GSA Project Manager, Ross May, at ross.may@gsa.gov. There shall be at least 72 hours given to process this request unless this is an emergency situation.

3) The badged Contractor must meet the escorted workers at the front gate/entrance mailto:Kathryn.coltran@gsa.gov mailto:ross.may@gsa.gov and must remain within visual range of the escorted workers at all times they are on location. The Escort and all escorted individuals are required to have a copy of the approved Contract Workers Escort and/or After Hours Facility Access Form with them at all time while on site.

iii) Required Documents

1) Contractor Workers Escort and/or After Hours Facility Access Form.

Note: Any personnel working for less than twenty-one consecutive calendar days or not more than twice in a twelve-month period may request an escort badge without obtaining a NACI security clearance.

INVOICING

Payment Procedures – Electronic Invoicing

(a) Invoices for contracts or purchase orders shall include the PDN: EP-GS-08-P-XX-XX-X-XXXX

(b) The Contractor shall register with the Greater Southwest Finance Center and submit all original invoices electronically to http://www.finance.gsa.gov as reference in Block 18a, Payment Will be Made By, of the award document.

(c) The Contractor shall also submit a copy of the invoice to the issuing address shown in Block 9, Issued By, to the attention of Rhonda Widick at rhonda.widick@gsa.gov.

(d) The Contractor shall receive payments through electronic funds transfer and the contractor may review its record of payments electronically through the above referenced web site in paragraph 2(b).

LIST OF ATTACHMENTS

Attachment 1 – SCA Wage Determination WD 15-5489 Rev 1 01.17.2017 – Salt Lake Buildings Attachment 2 – SCA Wage Determination WD 15-5483 Rev 1 01.17.2017 – Ogden Buildings Attachment 3 – SCA Wage Determination WD 15-5483 Rev 1 01.17.2017 – Provo Buildings Attachment 4 - Performance Work Statement Dated 01.12.2017 Attachment 5 – Exhibits 1-7 Attachment 6 – Utah Building Landscaping and Snow Removal Boundaries Attachment 7 – Offeror Past Performance Questionnaire Attachment 8 – Pricing Worksheet

xv. Proposals shall be submitted electronically to rhonda.widick@gsa.gov no later than 2:00 PM mountain standard time

(MST), March 8, 2017. Proposals received after this cutoff may not be considered for award.

xvi. The point of contact for this solicitation is Rhonda Widick, Contracting Officer, phone number 402-601-8041.

http://www.finance.gsa.gov/ mailto:rhonda.widick@gsa.gov