Attachment_5_-_Exhibits_1-7.pdf

LIST OF EXHIBITS

EXHIBIT 1: SUBMITTAL REQUIREMENTS

EXHIBIT 2: DEFINITIONS

EXHIBIT 3: ACRONYMS

EXHIBIT 4: QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

EXHIBIT 5: SURVEILLANCE FORMS –QUALITY DEFICIENCY NOTICE

EXHIBIT 6: GREEN PURCHASE REPORTS

EXHIBIT 7: PERIODIC SURVEILLANCE INSPECTIONS

Exhibit 1

Submittal Requirements

The Contractor shall submit required documentation, data reports, schedules and plans which is included throughout the Performance Work Statement. The Government will provide a comprehensive list of the requirements contained within the PWS with the contract award. The items shall be provided to the COR or designee for approval and/or action, as applicable, no later than the dates specified (The Contractor will be responsible for all costs associated with these reports).

EXHIBIT 2: DEFINITIONS

Aeration: A mechanical process that creates more air space in the soil and promotes deeper rooting, thus helping the grass plants stay healthy.

Annual: A plant that completes its life cycle in one year.

Balled and Burlapped (B&B): Plants that are field grown, dug with a ball of earth still intact, with the ball wrapped in burlap or other sturdy material.

Basic Services: Services which the Contractor shall provide at the base monthly cost, to include all requirements of this task order not specifically identified as being reimbursable.

Chemicals: Chemicals are defined as any manufactured product for which an MSDS sheet is required by law.

Crack Grass: All vegetation and plant life that grows between the joints and cracks in asphalt and concrete pavement, curbs, sidewalks, parking lots, shoulders, and aprons located throughout the task order area.

Dead Trees: (Deciduous or Evergreen) – Determined to be more than 50% dead

Deadhead: The removal of faded, spent flowers before they mature into seed heads.

Debris: Scattered remains, discarded waste, or any unwanted material at any location. Deciduous: Any plant material that sheds its leaves annually.

Delineation: A border or edge of an area (e.g., a row of trees or shrubs, hedges, walkways, roads, bike path, agricultural ditch).

Dethatching Improved Areas: The removal of dead turfgrass tissue build-up (known as “thatch”) from heavily grassed areas.

Dormant: A plant that is in a resting state; usually in the winter.

Dormant Season: Generally November 1st through March 31st.

Edging: Sidewalks and curbs shall be edged with a power edger (blade-type). A well-defined line shall be established on the first mowing and thereafter maintained during the growing season. This operation shall include debris removal and disposal, tamping and realignment shall be performed as directed by the COR or designee.

Emergency : A threat to life and/or property. Some examples of an emergency are water line breaks, safety issues, and severe storm response to fallen trees or large branches or flooding.

Emergency Callback Service: Emergency callback service consists of responding on-site at the building and beginning to take corrective action within 1 hour of requests from the COR or designee. These requests may be issued by telephone or other means at any hour other than the time defined as normal operating hours.

Erosion Control: Stabilization of soil subject to erosion from wind, water, or man-made causes.

Evergreen: AHT plant that retains its leaves year-round.

Existing Deficiency: Any condition, not correctable through normal basic services maintenance, that exists prior to the task order start date.

Field Areas: Generally, uncultivated land existing in a natural state.

Grass: An endogenous plant having simple leaves, a stem generally jointed and ubular, the husks or glumes in pairs and the seed singleT.

Grass Species: Predominate species are: Bluegrass, Buffalo, Crested Wheat, and Rye.

Ground Cover: Low-growing plants that form a dense growth cover over an area of soil.

Growing Season: The period each year when vegetation grows, generally occurring April 1stt through October 31st P.

Hardscape: Asphalt, concrete, stone, pavers, brick, wood, gravel, or other hardened or compacted ground surface, and includes roadways, medians, parking lots, sidewalks, bike paths, running paths, exercise areas, railroad tracks, docks, exterior storage areas, volleyball courts, and concrete drainage.

Hedge: A lineal barrier or boundary made from growing plants planted and grown in such a way that their limbs densely intertwine.

Hydro Mulch: A planting process which utilizes a slurry of seed and mulch. A combination of grass seed with organic green mulch and water soluble fertilizer.

Improved Grounds: Grounds on which intensive development and maintenance measures are performed. This category normally applies to areas containing lawns, landscaping, parks, athletic facilities, road shoulders, as well as drainage ditches and culverts on improved grounds.

Irrigation: The artificial application of water to the soil for assisting plant growth. Watering of areas identified in this PWS by in-ground (manual or automatic operation) sprinkler systems and by hand watering with hoses, portable sprinklers, and other equipment of a portable or mobile nature.

Irrigation System: All of the plumbing and electrical devices involved in the distribution of water for irrigating plant life.

Lawn: Formally groomed grass areas with sprinkler systems.

Litter: Any objects, manufactured, man-made or natural, that lends to an unkempt appearance.

This includes, but is not limited to, plant branches, papers, plastics, foils, and any other items that would normally be collected for recycling or for disposal as waste, trash, or garbage.

MSDS: Material Safety Data Sheets (MSDS). A form containing data regarding the properties of a particular substance.

Mulch: A protective cover placed over the HTsoil to protect or cover bare soil areas and landscape fabric, with wood chips, shredded bark, rock, and/or gravel.

Mulching Mower: A push or riding mower that cuts grass in small pieces using a cutting blade and cutting chamber designed so that the grass blades are cut more than once (into lengths of 1/2 inch or less) and clippings are discharged directly down into the turf.

Normal Working Hours: "Normal Working Hours" are 6:00 A.M. to 6:00 P.M., Monday through Friday, excluding Federal holidays.

Open Areas: Open areas are defined as all areas adjacent to roadways, covering a maximum distance of 40 feet and varying wherever there is a natural delineation or edge occurs. A natural delineation or edge may include but is not limited to an irrigation ditch or row of trees.

Open areas also include areas adjacent to buildings that are not irrigated.

Ornamental Plant: A plant that is grown for its ornamental qualities, such as its flowers, leaves, scent, fruit, stem or bark.

Over-Watering: The application of too much water which leads to poor water conservation.

Poor water conservation as indicated by puddling, soft or soggy ground on lawn areas; water running on streets, walks, or gutters; application to non-planted areas; or other reasonable evidence.

Perennial: A plant that lives for more than two years. Perennials grow and bloom during the spring and summer then die back every winter, growing back in the spring from their root-stock.

Pest/Weed Control: The use of insecticides, herbicides and fungicides to control and/or eliminate weeds and plant insects and diseases.

Plant Beds/ Flower Beds/ Ornamental Beds/ Containers: An area that contains rock, wood chips, bark chips, or soil that is intended to improve the appearance of the area. They may or may not contain plant material. Plant beds/containers are normally but not always, surrounded by edging such as steel, wood, concrete, brick, moss rock, or asphalt.

Policing: To regulate, make neat in appearance and/or keep in order by removing all debris, unsightly material, and foreign matter. This includes sweeping, vacuuming and other removal efforts as deemed appropriate.

Quality Control: Those actions taken by a Contractor to control the production of outputs to ensure that they conform to the requirements in this task order.

Quality Assurance: For purposes of this task order, quality assurance refers to inspection actions by the Government.

Quality Assurance Surveillance Plan (QASP): An organized written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of the Contractor.

Restricted Area: Areas that require control of personnel for security reasons and/or equipment for protection of personnel and property. Entry into these areas may require the use of a Government provided escort.

Service Calls: Service Calls are responses and subsequent adjustments or corrections to problems covered under the scope of this task order and reported by GSA personnel, the Contractor, building occupants or other interested parties. Service Calls that fall under the Contractor’s responsibility are included in the Contractor’s basic services pricing.

Shrub: AHT woody plant that is never tree-like in habit Tand produces branches or shoots from or near the base. A multi-stemmed, woody Tplant that does not exceed 20 feet in height.

Snow Event: The period of time when a snowfall begins until the time the snowfall ends. A snow event includes periods of heavy snowfall, blowing snow, ice, freezing drizzle, and all snow flurries associated with the event.

Sod: Living, growing turfgrass and the soil beneath it held together by the roots.

Special Events: Periods of special activity designated by the Government to require increased levels of performance during a given time frame.

Sprinkler Heads: Includes the spray head, riser, and all coupler valves and connectors from the lateral line servicing the head or coupler valve for permanently installed sprinkler and quick coupler systems.

Sprinkler Systems: The parts of an irrigation system including the spray head or coupler valve, all associated piping, connectors, hand and automatic valves, timer hoses, backflow preventors, valve boxes, controllers and associated wiring leading from the main water source.

Suckers: Secondary shoot or cane which grows from a bud at the base or roots of a tree or shrub. Also includes all growth shoots growing from the ground within a foot radius around the trunk(s).

Submittals: Initial or recurring reports, records and/or documentation required to be provided to the Government under these specifications.

Thatch: The layer of dead turfgrass tissue between the green vegetation and the solid surface that must be removed to maintain lawn health. Lawn thatch is derived from stems, leaves, stolons, rhizomes and roots.

Tree: AHT perennial woody plant having a main trunk and usually a distinct crown; a shrub may be the same height, but is differentiated by the presence of multiple stems.

Trimming: To remove grass by cutting around monuments, poles, walls, signs, and fences.

Trimming height is the same as for grass-cutting height.

Trunk: Any main supporting stem(s) of a tree or shrub below the growth of the main mass of branches and leafy vegetation.

Under-Watering: Insufficient water application evidenced in stressed, discolored, wilted, brown, or dry plant material.

Uniform Green: A consistent even and continuous color throughout the area that presents a distinctive green hue. An area of uniform green has no discoloration or barren areas.

Vegetation: All the plants or plant life of a place, taken as a whole.

Vine: A plant having a flexible stem supported by climbing, twining or creeping along a surface.

Volunteer Plant: A plant that grows on its own, rather than being deliberately planted.

Weeds: Any plant growing where it is not desired. Some examples are clover, dandelions, purslane, chickweed, plantain, knotweed, black medic, volunteer plants, grass in planting beds, and crack grass.

Weed Control: Mowing, spraying, or physical removal as weeds appear.

Wind and Storm Damage: Fallen trees, limbs or other debris scattered on lawns, roads, streets, sidewalks, parking lots, buildings, and other grounds. Damage includes any blockage of storm drains, or silt deposited by water runoff on sidewalks or roadways.

Winterization: The preparation of equipment, irrigation systems and plants for operation in conditions of winter weather. This applies to preparation not only for cold temperatures, but also for snow, ice, and strong winds.

Winterkill: To die from exposure to cold winter weather. This condition happens when plants have not hardened enough to withstand severe winter conditions.

Woody: A term used to describe shrubs, trees or vines which do not die to the ground during winter.

Work Performed by Others: The Government may elect to have some or all of any work under the scope of this task order performed by others. Should that requirement occur, then a reduction in the basic task order price shall be made.

Xeriscape: A landscaping concept used to conserve water through creative landscaping.

The seven principles associated with the concept include appropriate planning and design, soil improvement, more efficient irrigation, practical turf areas, appropriate plant selection, use of mulches, and maintenance.

Xeriscape Meadows: An area of native grasses, usually irrigated, left to grow taller than the surrounding turf areas. The xeriscape meadows should only be cut once to twice a year as directed by the COR.

EXHIBIT 3: ACRONYMS

ACM Asbestos Containing Material

APP Affirmative Procurement Program

BOMA Building Owners and Managers Association

CBA Collective Bargaining Agreement

CLIN Contract Line Item Number

CMMS Computerized Maintenance Management Program

CO Contracting Officer

COR Contracting Officer’s Representative

COTR Contracting Officer's Technical Representative

CS Contract Specialist

DFC Denver Federal Center

DHS Department of Homeland Security

EPA Environmental Protection Agency

FAR Federal Acquisition Regulation

FFP Firm Fixed Price (contract)

FPS Federal Protective Service

GSA General Services Administration

GSA/PBS General Services Administration/Public Buildings Service

GSAM General Services Administration Acquisition Manual

H&W Health & Welfare (benefits

IGE Independent Government Estimate

MSDS Material Safety Data Sheets

NIBS National Institute of Building Sciences

OSHA Occupational Safety and Health Administration

PBS Public Buildings Service

PBSC Performance Based Service Contract

PM Project Manager

PNM Price Negotiation Memorandum

PWS Performance Work Statement

QCP Quality Control Plan

RFQ Request for Quotes

RMAN Recovered Materials Advisory Notice

SBA Small Business Administration

SCA Service Contract Act

SIP GSA Schedules Input Program

SOW Scope of Work

VOC Volatile Organic Compounds

WD or WDR Wage Determination

EXHIBIT 4: QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

This Quality Assurance Surveillance Plan (QASP) is designed to provide the General Services Administration (GSA) with an effective surveillance method for monitoring and evaluating the Contractor's performance under a Performance-Based Statement of Work (PBSOW) for Grounds Maintenance/Snow Removal services.

In accordance to Federal Acquisition Regulation (FAR) Part 37.601, performance-based contracting methods are intended to ensure that the required performance quality levels are achieved and that the total payment is related to the degree that services performed or outcomes achieved meet contract standards. The role of the GSA is quality assurance by ensuring that the Contractors are achieving the performance quality levels required under the Grounds Maintenance/Snow Removal services contracts and focusing on the Contractors' quality control programs. The GSA periodically validates the execution of the Contractors' quality control programs by reviewing such areas as the Contractors' inspection forms, service call logs, tenant reports, tenant satisfaction surveys, and the timeliness of corrective actions.

Inspections conducted through the QASP and histories of Contractor performance in the Contractor “Performance Assessment Reporting System (CPARS)” or successor system assist GSA in obtaining those services that are contracted and delivered as agreed upon. The systems also help ensure that contract awards and deductions are executed in accordance with the contract requirements. The regional Property Management operations office is responsible for capturing the appropriate Contractor performance information that will be entered into CPARS by the CO or their designee.

A. Purpose of the QASP

1. The QASP is intended to accomplish the following:

-Defines the roles and responsibilities of participating government officials.

-Identifies the performance objectives based upon the PBSOW and in accordance with FAR Part 46.401(a) (1).

-Identifies the performance quality level standards in accordance with FAR Part 37.601(a) (2).

-Describes the methods of surveillance for the GSA to identifying quality levels in accordance with FAR Part 46.401(a) (2).

-Establishes a method to provide feedback to the Contractor regarding quality and timeliness of the service performance, i.e., copies of inspection forms, copies of tenant reports, data on tenant satisfaction scores; and any other drivers or measures of performance that are required by the CO or their designee.

-Establishes timeframes for communication and performance improvement if needed.

-Establishes specified procedures for changes to the contract price when services are not performed or do not meet contract requirements in accordance to FAR Part 37.601(a) (3)

2. The Contractor has developed a Quality Control Plan (QCP) that establishes procedures and responsibilities for controlling the quality of work to be performed. The Contractor is responsible for the implementation of the QCP.

B. Roles and Responsibilities of Government Officials

1. The following Government officials shall participate in assessing the quality of the

Contractor's performance. Their roles and responsibilities are described as follows:

Khammany Hinkel or person designated by the CO shall serve as the Contracting Officer Representative (COR). The COR is responsible for monitoring, assessing, recording, and reporting on the performance of the Contractor. The COR shall have the primary responsibility for completing the forms that will be used to evaluate the Contractor’s performance.

Kelly Rima or person designated as the CO shall have overall responsibility for overseeing the Contractor's performance. The CO shall be responsible for the monitoring of the Contractor's performance in the areas of contract compliance and contract administration, reviewing of COR's assessments of Contractor performance, and resolving any discrepancies that may arise between the parties involved.

C. Types of Work to be Performed

1. The Contractor performance in providing the following services shall be evaluated by the Government.

-Standard Services -Exterior -Snow and Ice Removal -Grounds Maintenance

-Service Calls -Communication Plan -Environmental/Recycling Reporting Other services or requirements as specified in Section C

D. Methods of Surveillance The method of surveillance is based on the performance criteria of the contract terms and specifications. Each requirement describes the tasks to be performed and the standard for successful performance. The GSA intends to monitor and evaluate the Contractor's performance based on any or all of the following two (2) surveillance methods:

Periodic Surveillance Inspections: This method consists of selected surveillance tasks by the Government that do not require 100% inspection or are performed on a random basis.

The CO or their designee shall evaluate the Contractors reports, surveys, etc., on a weekly, biweekly, monthly or quarterly basis.

Service Call Documentation: This method of surveillance shall provide information to the CO or their designee such as identification of the types of service calls received the frequencies, the corrective action(s) taken, timeliness of completion, and any other pertinent data. At a minimum, this method shall be performed on a monthly basis.

E. Quality Assurance Forms and Reports

Inspection Form: The Surveillance Activity Checklist shall be used to document and evaluate the Contractor's performance. The CO or their designee shall evaluate each event in accordance with the performance standards and performance requirements stated in the PBSOW. All tasks that are considered to have an unacceptable performance shall be substantiated and documented on the Surveillance Activity Checklist. The form shall be completed and submitted to the Contractor within 24 hours. The Contractor shall return the Surveillance Activity Checklist identifying the corrective action taken, within time allotted by the CO or their designee.

EXHIBIT 5: SURVEILLANCE FORMS

Quality Deficiency Notice

This form shall be filled out and submitted to the contractor when deficiencies are found during the COR’s inspections.

NAME OF CONTRACTOR & CONTRACTOR ADDRESS

CONTRACT NO. XXXXX

A deficiency exists in your quality control system. The nature of the deficiency is

Continuous findings on unsatisfactorily performance of grounds maintenance and snow removal services on the Utah Federal Properties, Immediate action is required to correct the deficiency and the condition that caused it. Failure to take acceptable corrective action on time may result in termination of your right to proceed with this contract.

Please provide a written response of corrective action taken to the CO or their designee within _______ workdays after receiving this notice.

CO or their designee.

RECEIPT ACKNOWLEDGED CERTIFIED RECEIPT NO.

EVALUATION OF CORRECTION ACTION

□ Corrective action verified and found acceptable

□ Corrective action not acceptable and /or not implemented (Explain below) This matter is being referred to the Contracting Officer for action.

QAS SIGNATURE DATE

RECEIPT ACKNOWLEDGED DATE

EXHIBIT 6: GREEN PURCHASE REPORTS

Annual Contractor Reporting of Designated Bio-based Purchases

Section 9002 of the ‘Farm Security and Rural Investment Act of 2002,’ as amended by the ‘Food, Conservation, and Energy Act of 2008, Pub. L. 110-246 (the Farm Bill)’ requires Federal agencies to give a procurement preference to USDA-designated bio-based products and requires agency Contractors to report such purchases under service and construction contracts. The Federal Acquisition Regulation (FAR) Council subsequently published a bio-based final rule at 77 FR 23365, implementing the reporting requirement in the FAR at FAR 52.223-2, ‘Affirmative Procurement of Bio-based Products Under Service and Construction Contracts’ with an effective date of May 18, 2012. To facilitate collection of report data, the USDA, in consultation with the Chief Acquisition Officers Council, was tasked to develop a reporting template.

To comply with the reporting provisions of the Act, the Contractor shall file an annual report on purchases of designated bio-based products used under the performance of this contract.

Where To Submit:

The Contractor shall submit their bio-based purchases via the System for Award Management website at www.sam.gov.

Future Reports: No later than October 31st of each calendar year this contract is performed in accordance with USDA reporting procedures.

All Reports: The Contractor shall provide a copy of each report to the CO or their designee and the Environmental Manager at PBSbiobasedreporting@gsa.gov.

Note: The US Department of Agriculture (USDA) bio-based products web site http://www.biopreferred.gov/ProductCategories.aspx.

mailto:at_PBSbiobasedreporting@gsa.gov http://www.biopreferred.gov/ProductCategories.aspx.

EXHIBIT 6: continued...

GREEN PURCHASE REPORTS

Non Bio-based Purchase Report Report Period Covered: Date Report Prepared:

Building:

Contract Number:

Contractor:

Attributes and Cost

CPG DfE Green Seal Env Choice

Other Green

Mulch and Compost $7,500 (Sample Entry)

Mobile equipment hydraulic oil Stationary equipment hydraulic oil Diesel fuel additives

2-cycle engine oil Penetrating lubricants Greases Sorbents Grease and graffiti removers General purpose de-icer Herbicides Pesticides Fertilizer

Resources Guide: Green Seal http://www.greenseal.org/FindGreenSealProductsAndServices.aspx Design for the Environment (DfE) http://www.epa.gov/dfe/ EPA-CPG http://www.epa.gov/epawaste/conserve/tools/cpg/index.htm SFTOOL Green Procurement Cleaning Products GSA Sustainable Facilities Tool http://www.greenseal.org/FindGreenSealProductsAndServices.aspx http://www.epa.gov/dfe/ http://www.epa.gov/epawaste/conserve/tools/cpg/index.htm

Exhibit 7: Periodic Surveillance Inspections

Performance Objective Performance Threshold

Watering of Lawn/Improved Areas, Annual and

Perennial Planters and Beds

To ensure healthy and vigorous growth and a uniform green appearance without browning or barren areas resulting from a lack of water.

Periodic surveillance by the QAP (Quality Assurance

Person). Unsatisfactory findings by the QAP shall not exceed 4 per month throughout the growing season.

Watering of Newly Planted, Stressed or Due to

Drought Conditions, Trees/ Shrubs

On an as needed basis, due to drought or other stressed conditions. Newly planted trees (up to 5 years old) and shrubs (2 years old or less) not receiving water from an irrigation system shall be watered on a regular schedule throughout the growing season and as needed throughout the dormant season.

Periodic surveillance by the QAP. Unsatisfactory findings by the QAP shall not exceed 2 per month throughout the year.

Mowing/Trimming/Edging of Improved

Lawn Areas

The Contractor shall maintain all irrigated lawns at a height of approximately 2 to 4 inches and is responsible for additional cuttings in order to maintain the required height Shall be trimmed to match the height of the mowed open areas.

Edging of all walks and curbs shall be performed during the initial mowing of the season, and as necessary thereafter to maintain a straight clean edge.

Periodic surveillance by the QAP. Unsatisfactory findings by the QAP shall not exceed 1 lawn area per week throughout the growing season.

Mowing/Trimming/Edging of Open Areas

Areas around buildings shall be cut to the next distinctive delineation or edge, such as a sidewalk or road

Open areas shall be cut as required (approximately one time per month during the growing season) to maintain a height of approximately 4 inches. At no time shall the height exceed 6 inches.

Shall be trimmed to match the height of the mowed open areas.

Edging of all open areas, walks, and curbs shall be performed during the initial mowing of the season, and as necessary thereafter to maintain a straight clean edge a straight clean edge.

Periodic surveillance by the QAP. Unsatisfactory findings by the QAP shall not exceed 2 times sub areas per week throughout the growing season.

Mowing/Cutting of Field Areas

Grass shall be maintained at a height of 6 to 8 inches

Periodic surveillance by the QAP. Unsatisfactory findings by the QAP shall not exceed 2 times after cutting is completed by the Contractor.

Mowing/Trimming Agricultural Ditches

Ditches shall be mowed/trimmed when growth reaches approximately 12 inches and cut to a height of approximately 4 inches.

Periodic surveillance by the QAP. Unsatisfactory findings by the QAP shall not exceed 2 times after cutting is completed by the Contractor.

Mulched Beds

Replenish mulching materials in all beds to the extent necessary to prevent erosion, protect the plant material and maintain appearance of the mulched beds.

Periodic surveillance by the QAP. Unsatisfactory findings by the QAP shall not exceed 4 times at any time throughout the entire year.

Fertilization of Improved/Lawn Areas

Maintain a uniform green appearance and healthy root system throughout the growing season. Apply fall fertilization during lawn renovation.

Periodic surveillance by the QAP. Unsatisfactory findings by the QAP shall not exceed 2 times per fertilization of all areas.

Fertilization of Shrubs, Perennials and Trees

Limited to newly planted or young plants, stressed or nutrient deficient plants. Fertilization of trees shall be limited to newly planted trees, young trees, stressed or nutrient-deficient trees within irrigated areas.

Periodic surveillance by the QAP. Unsatisfactory findings by the QAP shall not exceed 2 times per month throughout the growing season.

Insect and Disease Control for all

Improved /Lawn Areas, Trees, Shrubs and Perennials.

Mechanical treatment methods or biological control is preferred and chemical treatment as a last option. All safety concerns are to be followed including application techniques, proper equipment, and sign usage.

The manufacturer’s instructions for temperatures, rates of applications, wind conditions and other precautions shall be followed in the application of each spray material. All sprays shall be applied evenly and thoroughly.

Periodic surveillance by the QAP. Unsatisfactory findings by the QAP shall not exceed 1 time per identified problem per week throughout the growing season.

Street, Sidewalk and Parking Area

Sweeping Services

2 times per year remove all debris from streets, sidewalks and parking areas. This includes the twice per year sweeping of the pervious concrete and pourous parking lot areas.

Removal shall be completed as soon as possible.

Periodic surveillance by the QAP. Unsatisfactory findings by the QAP shall not exceed 2 times per sweeping.

Trash and Debris Removal Requirements

The Contractor shall maintain a trash- free appearance throughout. The Contractor is responsible for policing the grounds throughout the entire contract.

Includes all trash receptacles and ash urns to be emptied a minimum of weekly throughout the entire year, to prevent them from over filling. The Contractor shall empty all exterior trash receptacles and replace plastic liners/bags wherever found throughout.

All debris and materials collected shall be disposed of properly and removed in a timely manner.

Periodic surveillance by the QAP. Unsatisfactory findings by the QAP shall not exceed 3 times per week throughout the entire contract duration.

Wildlife/Domestic Animal Carcass Removal

All animal carcasses shall be removed promptly. Wildlife remains shall be removed by following the Department of Wildlife Guidelines.

Periodic surveillance by the QAP.

Unsatisfactory findings by the QAP shall not exceed

3 times per week throughout the entire year.

Pigeon Dropping Removal Requirements

As necessary to ensure that all hardscape areas are clean for employee safety.

Periodic surveillance by the QAP. Unsatisfactory findings by the QAP shall not exceed 2 times per week throughout the year.

Leaf Removal from all Ornamental

Beds, Flower Beds, Shrubs, Lawns, Fenced Areas, Docks, Sidewalks, Stairwells and Parking Lots.

Removal shall occur continuously throughout the fall until removal is complete in all areas.

Periodic surveillance by the QAP. Unsatisfactory findings by the QAP shall not exceed 5 times per month during the fall.

Shrub Maintenance

Shrubs that require pruning are to be maintained periodically to prevent obstruction into sidewalks, parking areas and windows. In improved areas, trunks, stumps and roots are to be removed to a minimum depth of 12

Inches.

Periodic surveillance by the QAP.

Unsatisfactory findings by the QAP shall not exceed 3 times per month during the growing season.

Annual Planting and Maintenance

Annual flowers are planted

Periodic surveillance by the QAP. Unsatisfactory findings by the QAP shall not exceed 2 times throughout the growing season.

Planter and Planting Bed Maintenance

All annual and perennial planters and beds are aesthetically pleasing and neat in appearance.

Periodic surveillance by the QAP. Unsatisfactory findings by the QAP shall not exceed 2 times throughout the growing season.

Dormant Season Preparation

All pruning is performed

Periodic surveillance by the QAP. Unsatisfactory findings by the QAP shall not exceed 2 times throughout the growing season.

Hedge Trimming

Maintain a straight and even hedge row. Clean area and remove debris as necessary.

Periodic surveillance by the QAP. Unsatisfactory findings by the QAP shall not exceed 1 time throughout the growing season.

Irrigation Maintenance and Repair

All work shall be performed in accordance with the best available irrigation technology practices and the

Uniform Plumbing Code. The Contractor shall be responsible for all plumbing and electrical devices including associated parts and materials involved in the distribution of irrigation water.

The Contractor shall utilize the services of a Certified

Backflow Tester as required by the State of Colorado for the testing and inspection of backflow prevention devices for new irrigation system installations and for the annual inspection of existing backflow preventers.

Irrigation systems shall be maintained in optimally functional condition, without surface or below-ground leaks or controller malfunctions. The contractor shall ensure that systems are in good working order at all times. Materials shall conform to industry standards for commercial applications. The Contractor shall perform start-up and winterization (shutdown, blowouts) of all irrigation systems.

Periodic surveillance by the QAP. Unsatisfactory findings by the QAP shall not exceed 2 times per week per clock, throughout the growing season.

Tree and Shrub Removal and Stump Grinding

Removal

Excavation of materials generated or removed from the

Contractor’s project areas shall be hauled away and recycled to the fullest extent possible.

The Contractor shall take due precautions when obstructing sidewalks, streets, or any other public right-of-ways. In improved areas, upon removal of any size tree or shrub, the remaining trunks, stumps and roots shall be ground or removed to a minimum depth of 12 inches. In open and field areas, trunks shall be cut at ground level. The Contractor shall backfill to the original grade.

Within improved areas, any disturbed areas resulting from the removal of trees, shrubs and stumps shall be re-sodded, including any surrounding areas damaged by tire ruts and/or heavy equipment.

Periodic surveillance by the QAP. Unsatisfactory findings by the QAP shall not exceed 3 times throughout the entire year.

Tree and Shrub Planting

All new trees shall be approved for species, variety, size, appearance and location by the COR or designee.

If the Contractor cannot supply plants as specified, an alternate choice of similar habit, size, growing area, type of container and quantity may be proposed for approval by the COR or designee.

Remove all containers before planting trees. Stake and guy all newly planted trees. Thoroughly water in all new plantings, followed by a deep watering throughout the first growing season and more frequently during hot weather.

Periodic surveillance by the QAP.

No unsatisfactory findings shall be permitted.

Tree Maintenance Services

The Contractor shall be responsible for regular maintenance of all trees. The Contractor shall maintain a minimum of one quarter (1/4) of the trees annually as defined below. When seriously damaged, diseased, dead or downed trees are discovered, the Contractor shall notify the COR. Preventive and maintenance pruning, pruning for restoration or damage repair, and all seasonal maintenance including fertilizing, insect and disease control and miscellaneous seasonal maintenance such as sucker removal, tree wrapping and storm damaged trees.

All preventive and restorative pruning and seasonal maintenance of trees shall be included as basic services. The Contractor shall wrap all newly planted or young trees prior to the each winter season. The Contractor shall ensure that all newly planted and established trees are mulched with specified wood mulch material to prevent tree damage and retain moisture that ensures the health and growth of the tree.

Periodic surveillance by the QAP. Unsatisfactory findings by the QAP shall not exceed 3 times throughout the entire year.

Weed Control in Shrub and Perennial Beds, Planters, Mulched Areas, Improved/Lawn Areas, Open Areas, Perimeter Fence, Agricultural

Ditch, Reservoirs and Retention Ponds

To be maintained in a consistent weed-free appearance. Special care should be taken when spraying around buildings and surrounding plant material.

Periodic surveillance by the QAP. Unsatisfactory findings by the QAP shall not exceed 5 times per sub areas per month throughout the growing season.

Weed Control in Hardscape Areas Not to exceed 2 inches in height.

Periodic surveillance by the QAP. Unsatisfactory findings by the QAP shall not exceed 2 times per sub areas per month throughout the growing season.

Weed Control in Field Areas

Accomplished through target spraying and spot treatment.

Periodic surveillance by the QAP. Unsatisfactory findings by the QAP shall not exceed 4 times per month throughout the growing season.

Aeration of All Improved/Lawn Areas All turf areas shall be mechanically aerated once per year in the early spring prior to fertilization.

Plugs should be pulled from a minimum depth of 2 inches. The Contractor shall immediately repair any damaged items, such as sprinkler heads or piping.

Periodic surveillance by the QAP. Unsatisfactory findings by the QAP shall not exceed 3 times after aeration has been completed by Contractor.

Snow and Ice Removal Requirement

In accordance with the snow removal priorities specified within this PWS.

Ice conditions are to be treated the same as a snow event.

Periodic surveillance by the QAP. Unsatisfactory findings by the QAP shall not exceed 1 time per event.

Clearing and Removal of Piled Snow

During clearing operations, no snow is to be dumped or plowed on or near trees, shrubbery, ground cover, flowerbeds, grass areas or fire hydrants.

Periodic Surveillance by QAP.

Unsatisfactory findings by QAP will be limited to 1 time per snow event.

Drifting and Blowing Snow

Drifting and blowing snow on all sidewalks, roadways, and parking lots, that are caused by blowing snow due to high winds shall be removed when required to ensure all areas are free of snow.

Periodic Surveillance by the QAP. Unsatisfactory findings by the QAP shall not exceed 3 locations per snow event.

De-icing All Areas

After clearing operations have been completed, remaining snow-packed surfaces may be sanded, upon approval by the COR, to improve traction and reduce slipping. Care shall be exercised to avoid causing damage to concrete or nearby vegetation. The Contractor shall have sufficient workforce on site during the day to immediately respond to service requests for snow and ice removal or other related services.

Periodic Surveillance by QAP.

Unsatisfactory findings by QAP will be limited to 2 times per snow event.

END OF PERIODIC SURVEILLANCE INSPECTION