Construction_Schedule_Specs_for_Galveston_Elevator_Modernization.pdf

CONSTRUCTION SCHEDULE SPECIFICATIONS

GALVESTON PASSENGER ELEVATORS MODERNIZATION

PART 1. GENERAL

1.1 COMMENCEMENT, PROGRESS AND COMPLETION OF THE WORK

A. CONTRACTOR shall complete the Work under the Contract to meet the Contract Milestone dates as specified in the Contract.

B. CONTRACTOR shall give GSA Contracting Officer’s Representative (COR) full information as to its plans for performing each element of the Work specifically paragraphs 11 thru 51 listed as part of Section 14210 “Electric Elevator” attached to the solicitation package. If at any time, CONTRACTOR'S actual progress is inadequate to meet the requirements of this Contract, GSA may notify CONTRACTOR to take such steps as may be necessary to improve its progress. Neither such notice nor GSA’s failure to issue such notice shall relieve CONTRACTOR of its obligation to achieve the quality of work and rate of progress required by this Contract.

1.2 REQUIREMENTS

A. The Contractor shall develop a detailed plan and schedule (P&S) for performing all work elements associated with this contract specifically paragraphs 11 thru 51 of Section 14210.

1. The P&S shall be presented in Gantt chart form using Microsoft Project scheduling software.

2. P&S shall include:

a. A Gantt chart showing the construction time and the relationships, i.e. task dependencies, between the individual activities. The activities shall be logically linked using the critical path method (CPM).

b. Individual bars shall be used to represent each activity such as mobilization, submittals, materials and equipment procurement and demobilization.

(1) Each major element of work shall be included/captured. A major element of work includes each element listed in Section 14210 paragraphs 11 thru 51. For example: major element is Paragraph 11, Power Supply. All activities associated with Power Supply must be included including duration of each activity.

(2) Each activity and activity description shall be in sufficient detail and logical sequence as to ensure coordination between GSA and the Customer.

(3) Each activity shall identify the start date, finish date, duration, remaining duration, and total float in work days.

(4) Failure to include an element of work on the P&S shall not excuse the Contractor from completing all work required by this contract.

c. Original Duration – Contractor submissions shall be required to follow the direction of GSA regarding reasonable activity durations. Reasonable durations are those that allow the progress to be accurately determined between progress payment periods. In no instance shall work activity durations exceed 20 working days in length. Work activities shall represent definable work features.

d. Manpower – Expressed in men per day by craft. If no resource is required for an activity, then the activity shall be identified as requiring zero men per day.

3. The following milestones and activities are of particular interest to GSA and shall be reflected in the P&S if applicable to the project.

a. Submittals.

b. Submittal approval.

c. Obtain permits, badges, etc.

d. Construction Phase Notice to Proceed Issued

e. Preparatory Meetings for each major feature of work.

f. Delivery of equipment and materials.

g. Utility outages.

h. Delivery of government furnished equipment (if Necessary).

i. Test, balance and adjustment of systems and equipment.

j. Project Acceptance.

k. Clean sites and buildings.

l. Project Closeout.

m. Demobilize.

B. The CONTRACTOR shall, within thirty (15) calendar days following Notice of Award, and before the first progress payment is made, submit to GSA or its representatives for its written approval a contractually compliant, electronic copy of a draft P&S. The submittal shall consist of two paper copies and one electronic copy.

1. The Contract Administrator (CA) and COR will notify the Contractor of any required action, opinions, objections and comments within 7 calendar days after receiving the draft P&S and will work with the Contractor to resolve any concerns prior to issuing the Notice to Proceed.

2. The Contractor shall resubmit one electronic copy of the revised P&S within 5 calendar days after receiving the CA’s comments.

3. The revised P&S will be reviewed by the COR and approved if revised to address the CA’s comments.

4. The Notice to Proceed will not be issued and no payment will be made to the Contractor until the P&S has been approved by GSA.

C. The P&S shall consider lead times, construction and access constraints and the coordination of construction with GSA and/or the City of Galveston.

D. Construction schedules must allow work to be performed in a safe manner.

1. The Contractor cannot reduce safety or worker protection in order to shorten construction schedules, recover lost time or accelerate the work.

2. Schedule performance shall never take precedence over safety.

E. The approved P&S will become part of the construction contract.

F. The Contractor shall use the P&S to coordinate and monitor the work (including the activities of subcontractors, equipment vendors and supplier).

G. The use of activity external restraint dates and lags on relationships is prohibited unless specified or approved by GSA.

H. No Level of Effort (LOE) activities will be allowed in the P&S.

I. The Contractor’s initial schedule submittal (P&S) will contain no progress and represent the planned work for the duration of the project. Once approved by GSA COR, this schedule will become the Contractors baseline against which all future variance analysis will be performed.

1.3 PLAN AND SCHEDULE UPDATES & REPORTS

A. The Contractor shall update and submit to GSA COR the P&S each month to input:

1. Actual Start Dates.

2. Actual Finish Dates.

3. Percent Complete for each activity.

4. Remaining durations for activities.

a. The remaining duration shall be the actual time in workdays to complete the activity.

b. Remaining duration shall not be automatically computed based on the percent complete of the activity.

B. The Contractor shall provide P&S reports monthly as specified in the paragraph 1.7 below:

1. Each report shall contain the following activity information:

a. Activity number

b. Activity description

c. Original duration

d. Remaining duration

e. Early and late start dates

f. Early and late finish dates

g. Total float

2. Each report or schedule update shall have a unique file name.

C. Updates of the P&S shall be submitted electronically to the COR.

1.4 PLAN AND SCHEDULE REVISIONS

A. The Contractor shall revise the P&S when necessary and APPROVED to reflect:

1. Changes in the planned sequence of work.

2. Approved change orders.

3. Approved time extensions.

B. Any request to revise the P&S shall be submitted, in writing, to the CA through the COR.

Each request shall include:

1. Proposed P&S revisions.

2. A written narrative describing the reasons for the request.

3. A sketch or fragmentary network showing proposed changes to the P&S.

4. A description of changes to the estimated cost of the project.

5. A description of the relationship between the proposed change and other activities in the

P&S.

6. P&S revisions will only address the portion of the schedule concerning To-Go work (i.e.

work after the Data Date).

C. When GSA issues a proposed change order, the Contractor shall submit proposed revisions to the network logic and duration estimates for all affected activities as part of his change proposal.

1. Time extensions associated with approved Contract modifications will be limited to the amount of time the project or critical phase of construction is actually delayed.

2. The Contractor shall submit revisions within fifteen (7) workdays after the date of the change request.

3. The changes in logic or durations approved by GSA shall be used to analyze the impact of the change. This impact shall be included in the change order.

D. Revisions to the P&S shall not become effective until approved by the CA.

1.5 REQUESTS FOR PAYMENT

A. GSA CA and COR will use the approved P&S as a basis for substantiating the Contractor's requests for payment.

B. Prior to submitting a request for payment, the Contractor shall prepare a report on construction progress by updating the previous month’s schedule. The Contractor shall submit by the 2nd workday of the current month an updated P&S with progress through the end of the previous month and a file Data Date of the 1st of the current month. The submittal shall be in the form of one electronic and two paper copies of the schedule file. The Contractor’s Superintendent shall validate the request. The validated copy of the updated schedule will be returned to the Contractor by the 6th working day of the current month for use, with any corrections, with his monthly pay request.

1. Stored materials shall be listed separately and not included in an activity where work has not started.

2. The report shall show:

a. The activities, or portions thereof, completed during the reporting period and their total value shall be the basis for the Contractor's request for payment.

b. The percentage of work actually completed and scheduled as of the P&S data date.

C. The Contractor’s monthly pay request shall be submitted by the 15th day of the current month for the previously worked month and will include the field-validated P&S reviewed in 1.3.B.

The approved P&S update is considered an integral part of the Contractor’s invoice.

1. The invoice date shall be the 1st day of the current month, corresponding to the P&S Data

Date.

2. Failure to submit all required documentation will result in the return of the Contractor's pay request.

3. The Contractor’s schedule update is expected to be error free.

D. The Contractor shall also submit by the 15th of the current month an accrual statement that lists the amount of estimated services performed or expected to be performed between the 1st and the end of the current month. Detailed documentation of the submitted estimate must be attached to the statement.

E. Payments will be made after GSA or its representative has verified reported progress.