A-Side_Restrooms_SOW_Design-Build_11-14-14.pdf

U.S. General Services Administration

Public Buildings Service

Greater Southwest Region

November 1, 2014

Scope of Work for Design Build for the "A" Side Public

Restrooms in the Bob Casey Federal Courthouse

Houston, TX

1 PROJECT OVERVIEW:

1.1 PROJECT INTENT: The scope of work is for the Design and construction build upgrades of the public restrooms on the West side (“A” side Restrooms) of the Bob

Casey Federal Courthouse. Many of the restrooms plumbing fixtures, partitions, tiles etc, have become deteriorated and obsolete. In addition, the restrooms are not ADA compliant. The “B” side restrooms are currently being upgraded and scheduled to be completed by the end of the calendar year. The scope of work also includes the design of the joint use locker-rooms/restrooms in the basement of the building. However, build-out/construction of the basement locker-rooms/restrooms is included as an option.

1.2 GENERAL INFORMATION: The design of the restrooms has been completed up to

50%. The general scope of work is indicated in the 50% drawings and specifications developed by the Architectural-Engineer (A-E) PDG. is for the construction upgrades of all public restrooms on all 12 floors on the West side (“A” side Restrooms) of the

Bob Casey Federal Courthouse. Many of the restrooms plumbing fixtures, partitions, tiles etc, have become deteriorated and obsolete. In addition, the restrooms are not ADA compliant. Each floor has two sets (Men’s & women’s) of restrooms (48 restrooms combined on 12 floors). However, the following floors will NOT be upgraded: Floors

2, 5 and 12. Therefore, this project will encompass the upgrades of 18 (9 sets) restrooms.

1.3 PROJECT LOCATION AND SIZE: Bob Casey Federal Courthouse on the "A" side

(West) of the building on 9 of the 12 floors of the building. Location of the work, include floors, multiple location if applicable, etc. Also, square footage.

1.4 FEE FOR A/E DESIGN SERVICES: Fee for the services will be based on Level of

Effort based on the remaining work required to take the existing 50% design package to

100%. Other services to be negotiated include but not limited to additional site visits, additional meetings in person and by conference call, certified cost estimator and printing of additional plans and specifications.

1.5 DESIGN INTENT DRAWSINGS (DID’s): 50% of the design has been completed and provided. Design must be completed up to 100%. 100% design must include the replace of the all restroom light fixtures and verification of replacement of electrical wiring. In addition, each floor must include isolation valves in order to isolate the plumbing/water floor to each floor. Also, all supply and return air vents must be replaced, repaired or painted.

1.6 RECORD BUILDING DRAWINGS: Building drawings are available.

2 A/E DESIGN SERVICES:

2.1 A/E DESIGN SERVICES: The A-E shall provide all professional services, technical staff and support personnel necessary to achieve the Project scope of work requirements as described below and provided by GSA Representative (the Customer). Project services shall comprise, without exception, every professional architectural and/or engineering study/design discipline including cost estimator and expertise necessary to meet all the requirements as described below and by the Customer. The A-E’s services include attendance at all Project related meetings including the initial project meeting and conferences in pursuance thereof. Professional services for this Project shall be provided in the Phase/Task sequence shown below, i.e. 100% design reviews. The A-E shall field-check and verify the accuracy of all architectural and/or engineering drawings and any data furnished by GSA and/or the Customer. The A-E shall not employ or consult with any firms in completing the A-E firm’s obligations herein who it anticipates will be a construction prime contractor or subcontractor for the Project or any part thereof, unless specifically authorized, in writing, by GSA. The A-E acknowledges that GSA Contracting Officer (CO) or his/her officially designated

Representative (COR) is the first interpreter of the A-E firm’s performance under this

Contract.

2.2 LIFE SAFETY AND BUILDING CODE COMPLIANCE REVIEW AND REPORT:

Design shall be compliant with Federal life safety and building code compliance.

2.3 DESIGN SERVICES: Design disciplines include but not limited to: Architectural, Electrical, Mechanical, Plumbing, Life Safety, Interior Design, CADD Tech, Structural, Estimating, Project Management

2.4 COST ESTIMATING SERVICES: A cost proposal is required as part of the services.

2.5 HISTORIC DESIGN SERVICES: Historical consideration has been included in the design as part of the 50% design.

3 PROJECT BOUNDARIES:

3.1 Project to use plans, details and specifications from the: NA

3.2 Criteria to be used:

3.2.1 PBS P-100-

3.2.2 PBS P-120-

3.2.3 Architectural Barriers Act Accessibility Standard (ABAAS):

3.2.4 CAD Standards –refer to []

3.2.5 GSA Building Commissioning Guide

3.2.6 Tenant Agency specific design guides

3.2.7 Executive Order 13514-Federal Leadership in Environmental, Energy and

Economic Performance

3.2.8 GSA Pricing Guide, latest version.

4 PROJECT SUBMITTALS AND DELIVERABLES:

4.1 SITE SURVEY & CONCEPT DESIGN SUBMITTAL: 90% design submittal

4.1.1 LIFE SAFETY BUILDING CODE COMPLIANCE REPORT: NA

4.1.2 SITE VISIT REPORT: NA

4.1.3 SCHEMATIC FLOOR PLAN:

4.1.4 PHASING PLAN AND REPORT: NA

4.1.5 DELIVERABLES:

4.1.5.1 100% design package (Drawings and specifications);

4.1.5.2 Detailed design and construction schedule submitted in Microsoft Project.

4.2 DESIGN DEVELOPMENT PHASE SERVICES (35%): [35% design package has been completed and submitted and approved.

4.3 MID-POINT PHASE SERVICES (50%): [50% design package has been completed and submitted and approved.

4.4 FINAL PHASE SERVICES(95%): [A-E Designer shall submit to the COR and a one hundred percent (95%) design package within 21 calendar days from issuance of Notice to Proceed and/or deliver order. Review the work along with the COR and incorporate requested/require changes into the drawings. The final drawings and technical specifications shall include provisions for all civil, architectural, structural, mechanical, plumbing, and electrical disciplines. The final design package shall include the following:

4.4.1 Design drawings and technical specifications shall include all considerations and details necessary for a builder to perform the work, such as, but not limited to:

4.4.1.1 Architectural, including plans, elevations, wall sections, construction details, hardware and finishing schedules, waterproofing, sundries, etc., if applicable

4.4.1.2 Structural, including framing and concrete reinforcement layout, bar schedules and bending diagrams, bearings and connection details, etc., if applicable

4.4.1.3 Mechanical, including heating, air conditioning and/or ventilation systems, fire protection, fire alarms, as may be applicable,

4.4.1.4 Plumbing, including pipe diagrams and schedules, fixtures, etc., and

4.4.1.5 Electrical, Security, and Communications including wiring diagrams, lighting fixtures, control panels, etc, if applicable.

4.5 The package shall include 3 full size sets of the design plans and specifications, 3 CD copies of the design plans and specifications and 2 half size sets of the design plans and specifications.

4.6 FINAL PHASE SERVICES (100%): [A-E Designer shall submit to the COR and a one hundred percent (100%) design package within 7 calendar days from approval of the

95% design. Review the work along with the COR and incorporate requested/require changes into the drawings. The final drawings and technical specifications shall include provisions for all civil, architectural, structural, mechanical, plumbing, and electrical disciplines. The final design package shall include the following:

4.6.1 Design drawings and technical specifications shall include all considerations and details necessary for a builder to perform the work, such as, but not limited to:

4.6.1.1 Architectural, including plans, elevations, wall sections, construction details, hardware and finishing schedules, waterproofing, sundries, etc., if applicable

4.6.1.2 Structural, including framing and concrete reinforcement layout, bar schedules and bending diagrams, bearings and connection details, etc., if applicable

4.6.1.3 Mechanical, including heating, air conditioning and/or ventilation systems, fire protection, fire alarms, as may be applicable,

4.6.1.4 Plumbing, including pipe diagrams and schedules, fixtures, etc., and

4.6.1.5 Electrical, Security, and Communications including wiring diagrams, lighting fixtures, control panels, etc, if applicable.

4.6.1.6 The package shall include 3 full size sets of the design plans and specifications, 3 CD copies of the design plans and specifications and 2 half size sets of the design plans and specifications.

4.7 PROJECT SUBMITTAL ADDRESS: Project Documents should be sent to the

PM/COR.

4.8 ELECTRONIC DOCUMENT REQUIREMENTS: NA

4.8.1 DRAWINGS FORMATS AND GUIDELINES: NA

4.8.2 TEXT, SPREADSHEET AND DATA DOCUMENTS: NA

4.8.3 PROJECT SCHEDULES:

The Contractor shall develop a detailed plan and schedule (P&S) for performing all work associated with this contract. The P&S shall be presented in Gantt chart form using

Microsoft Project scheduling software.

A. P&S shall include:

a. A Gantt chart showing the construction time and the relationships, i.e. task dependencies, between the individual activities. The activities shall be logically linked using the critical path method (CPM).

b. Individual bars shall be used to represent each activity such as mobilization, submittals, materials and equipment procurement and demobilization.

(1) Each activity and activity description shall be in sufficient detail and logical sequence as to ensure coordination between GSA and the Customer.

(2) Each activity shall identify the start date, finish date, duration, remaining duration, and total float in work days.

(3) As a minimum, each item in the cost breakdown shall be represented as an individual bar on the Gantt chart.

(4) Failure to include an element of work on the P&S shall not excuse the Contractor from completing all work required by this contract.

c. Original Duration – Contractor submissions shall be required to follow the direction of GSA regarding reasonable activity durations. Reasonable durations are those that allow the progress to be accurately determined between progress payment periods. In no instance shall work activity durations exceed 20 working days in length. Work activities shall represent definable work features.

B. The following milestones and activities are of particular interest to GSA and shall be reflected in the P&S if applicable to the project.

a. Design Phase Notice to Proceed Issued.

b. Design Completed.

c. Obtain permits, badges, etc.

d. Construction Phase Notice to Proceed Issued

e. Preparatory Meetings for each major feature of work.

f. Delivery of equipment and materials.

g. Utility outages.

h. Delivery of government furnished equipment.

i. Test, balance and adjustment of systems and equipment.

j. Project Acceptance.

k. Clean sites and buildings.

l. Project Closeout.

m. Demobilize.

C. The CONTRACTOR shall, within ten (10) calendar days following Notice of Award, and before the first progress payment is made, submit to GSA or its representatives for its written approval a contractually compliant, electronic copy of a draft P&S. The submittal shall consist of two paper copies and one electronic copy.

D. The Contract Administrator (CA) will notify the Contractor of any required action, opinions, objections and comments within three (3) calendar days after receiving the draft P&S and will work with the Contractor to resolve any concerns prior to issuing the Notice to Proceed.

E. The Contractor shall resubmit two paper copies and one electronic copy of the revised

P&S within five (5) calendar days after receiving the CA’s comments.

F. The revised P&S will be reviewed by the CA and approved if revised to address the

CA’s comments.

G. The Notice to Proceed will not be issued and no payment will be made to the

Contractor until the P&S has been approved by GSA.

H. The P&S shall consider lead times, construction and access constraints and the coordination of construction with GSA and/or the City of Houston.

I. Construction schedules must allow work to be performed in a safe manner.

J. The Contractor cannot reduce safety or worker protection in order to shorten construction schedules, recover lost time or accelerate the work.

K. Schedule performance shall never take precedence over safety.

L. The approved P&S will become part of the construction contract.

M. The Contractor shall use the P&S to coordinate and monitor the work (including the activities of subcontractors, equipment vendors and supplier).

N. The use of activity external restraint dates and lags on relationships is prohibited unless specified or approved by GSA.

O. The Contractor shall include separate resource loaded activities for Material and Labor.

Material is progressed based on verification of received materials. Labor is progressed based on completion of physical work.

P. No Level of Effort (LOE) activities will be allowed in the P&S.

Q. The Contractor’s initial schedule submittal (P&S) will contain no progress and represent the planned work for the duration of the project. Once approved by GSA, this schedule will become the Contractors baseline against which all future variance analysis will be performed.

The Contractor shall update and submit to GSA the P&S each month to input:

1. Actual Start Dates.

2. Actual Finish Dates.

3. Percent Complete for each activity.

4. Remaining durations for activities.

a. The remaining duration shall be the actual time in workdays to complete the activity.

b. Remaining duration shall not be automatically computed based on the percent complete of the activity.

The contractor shall provide P&S reports monthly.

5 PROJECT MEETINGS

5.1 PRE-DESIGN SITE VISIT: Required as indicated in the solicitation.

5.2 DESIGN REVIEW MEETINGS: Design review meetings will be conduct at the 95% design and 100% design package submittal.

5.3 MEETING LOCATION: Meetings location TBD.

6 PROJECT SCHEDULE:

Design Submittal (95%) NLT 21 Calendar after receipt of SOW

7 USE OF BUILDING FACILITIES/COORDINATION OF SITE VISITS: Site visits should be coordinated with the Project Manager and/or Building Manager.

8 WORK IN OCCUPIED SPACE:

The Contractor is required to work in a space that is currently occupied. It may be necessary to work around the existing furniture in the office. If the furniture needs to be relocated, the contractor will be responsible for moving it. When the work is completed the contractor will be responsible for arranging the furniture in the new configuration, at the direction of the occupant.

9 DELIVERY AND STORAGE:

Materials delivered to the site shall be inspected for damage, unloaded, and stored in the designated space provided by the Government. At the time of inspection, materials that are determined to be damaged, defective, or otherwise fail to meet specification requirements shall be removed from the job site and replaced, at no additional cost to the Government

10 CLEAN-UP:

Clean-up shall be performed on a continuous basis, without allowing trash or construction debris to pile up in the work site or any other location inside the building. On-site dumpsters may be used for disposal of trash and construction debris Only on a temporary basis and dates must be approved by the COR. The contractor shall leave the work site in exact same condition as at the beginning of the construction and must be kept in that condition at the end of each work day.

If the contractor fails to comply with the requirements specified in this paragraph, the

Government shall direct the cleaning contractor to clean the public area, and all associated costs will be deducted from the price of the task order.

Upon completion of the project, all trash, discarded material, or other refuse shall be collected and removed from the site and disposed of as approved by the COTR

11 SPECIAL REQUIREMENTS:

All work shall conform to the contract specifications and the best practices of the trades involved in the work. All materials used in the work shall be free of defects in workmanship or finish, and shall be installed in accordance with the manufacturer’s specifications.

12 PERIOD OF PERFORMANCE:

The period of performance shall begin upon issuance of the Notice to Proceed (NTP) from the GSA Contracting Officer. The contractor shall order all necessary materials within thirty (30) days upon review and approval of any required submittals, and shall begin the work within five (5) days of tenant agency availability to allow work in the space. All work and shall be completed within 365 calendar days of issuance of the NTP due to scheduling of access to the building and shutting down of restrooms.

13 PERFORMANCE HOURS OF CONSTRUCTION: The contractor shall be required to work during off-Government business hours. For the purpose of this task order, these hours are defined as 6:00 PM CST through 6:00 AM CST. ABSOLUTELY NO WORK SHALL

BE ALLOWED DURING GOVERNMENT BUSINESS HOURS.

The Contractor shall not be required to work on Government holidays. The following are

Government holidays:

New Year’s Day

Martin Luther King, Jr. Birthday

Presidents Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

Work may not disrupt normal business operations. The occupant of the work space may be present during the time that contractors are working in the space, and every effort shall be made by the contractor to complete the work without any undue disruption to the occupant.

The Contractor shall notify the Project Manager for prior coordination if it is necessary for the occupant to temporarily vacate the work space while certain demolition or construction activity is being performed.

14 GSA CONTACT INFORMATION:

The contractor shall attend and participate in a Preconstruction Conference prior to starting the work. All work shall be coordinated and scheduled with the GSA Project Manager and/or Property Manager. The construction schedule, means of access to the work site, delivery of materials, safety precautions, security clearances, cleanup practices and other topics will be discussed and agreed to at this conference.

15 WORKMANSHIP:

Any damage caused by the contractor, to the building or any of its contents or to any tenant’s property, shall be the sole responsibility of the contractor. Work remaining in place which is damaged or defaced by reason of work done with this contract shall be restored to its original condition at the time of the award of this task order. QUALITY ASSURANCE:

All contractor personnel must possess the appropriate technical skills, including journeyman licenses or trade certifications, as necessary to perform the work being accomplished.

16 SAFETY AND HEATLH:

The contractor is responsible for compliance with all applicable regulations pertaining to the health and safety of building occupants and contractor personnel during the execution of the work. The contractor shall provide all necessary safety equipment and ensure that such equipment and related safety procedures are adequate for the work being performed, and that all contractor personnel are properly trained in the use of such safety equipment.

17 SECURITY:

The contractor shall be responsible for the security of the work-site. The contractor is responsible for completing all the necessary paperwork to obtain security clearances for contractor personnel who will work on the project. Workers without completed security clearances will not be permitted on the work site. All personnel working at the job site must obtain a security clearance thru the Department of Homeland Security HSPD-12 program/system. A background check of all personnel on the jobsite must obtain prior to entering the jobsite. In addition, an additional background check conducted by the U.S.

Marshals Service will be conducted. The contractor must ensure that all personnel are able to obtain clearance thru BOTH HSPD-12 and U.S. Marshals Service.

The contractor shall coordinate the continued use of the work space by the occupant, and shall provide adequate safety measures such as warning signs, barriers, dust protection, or other measures as required to secure the site and protect building occupants from any hazards associated with the work.

18 ADDITIONAL REQUIREMENTS:

The contractor shall notify the GSA Project Manager and/or Property Manager of any conditions that prevent the satisfactory completion of the work, such as:

1. Incorrect parts or materials.

2. The presence of hazardous material.

3. Other safety or procedural issues that might prevent or delay the completion of the work.

The contractor must receive written approval from the GSA Contracting Officer, prior to continuation of the work, when any of the above conditions have been found.

19 INSPECTION AND ACCEPTANCE:

The Government will review and comment on all deliverables within 10 working days of receipt. Acceptance or rejection of deliverables shall be made by the Contracting Officer’s

Technical Representative (COTR), giving the specific reason(s) for the rejection. The

Contractor shall correct the rejected deliverable and return it on the date specified to the

Contracting Officer’s Technical Representative (COTR).

Upon completion of the work, and as required during the performance of the project, the

Government shall inspect and verify that the work is performed in accordance with this

Statement of Work. Acceptance or rejection of all work shall be made by the Project

Manager, giving the specific reason(s) for the rejection. All work found to be unacceptable shall be removed, replaced, and reinstalled, at the contractor’s expense. The Contractor shall correct the unacceptable work by the date specified and notify the Project Manager of its completion.

Final payment will not be made until all defects and omissions have been corrected and the

GSA Project Manager and/or Property Manager have inspected and accepted the work and filed Form 220, Inspection Report with the Contracting Officer

20 CONTRACTURAL RELATIONSHIPS:

Contracting Officer - Only the Contracting Officer (CO) has the legal authority to bind the

Government, approve payments, or make changes to the task order by executing written modifications.

Project Manager – Services ordered by the Contracting Officer (CO) will be coordinated through a designated Project Manger (PM). The Contractor shall coordinate all efforts through and direct all inquiries to the CO or PM. The Contractor shall not accept any direction from building occupants or from building management.

Government Oversight - Oversight, reviews and approvals performed by the Government in connection with the services provided by the Contractor will be performed from the standpoint of the regulatory responsibilities of the Government, and not from the standpoint of providing managerial, or technical reviews to support the Contractor’s efforts. The

Government reviews will be general in nature. The Government will insist on high quality professional performance by the Contractor and Contractor personnel under this contract.

21 GSA CONTACT INFORMATION:

Montrell Harris

Project Manager

1919 Smith Street, Suite 1600

Houston, TX 77002

Erika Wilburn-Campbell

Contracting Specialist

Roderick Blouin

Contracting Officer