Solicitation GS06P12GXD0017.pdf

SOLICITATION NUMBER: G S - 06 P - 12 – GX - D - 0017

SERVICE: Administrative Support Services

LOCATION(S): GSA Region 6, Missouri, Kansas, Iowa and Nebraska

PERIOD OF PERFORMANCE: November 1, 2012 – October 31, 2013

SOLICITATION ISSUE DATE: April 26, 2012

OFFER RECEIPT DATE/TIME: May 29, 2012 at 2:00 P.M. CDT

QUESTION DUE DATE: May 11, 2012 at 2:00 P.M. CDT

SET ASIDE: 100% for Service-Disabled Veteran-Owned Small Businesses

NAICS: 561110

SIZE STANDARD: $7.0 Million

NOTICE CONCERNING SOLICITATION

GENERAL SERVICES ADMINISTRATION’S MISSION

GSA's mission is to use expertise to provide innovative solutions for our customers in support of their missions and by so doing foster an effective, sustainable, and transparent government for the American people

AFFIRMATIVE PROCUREMENT PROGRAM (APP)

The General Services Administration (GSA), as a Federal procuring agency, is required to procure and use products containing post-consumer content (recycled material) by the Resource Conservation and Recovery Act (RCRA), Section 6002, Executive Order (EO) 13101, "Greening the Government Through Waste Prevention, Recycling, and Federal Acquisition” and EO 13148, “Greening the Government thru Leadership in Environmental Management.”

EO 13101 also requires Federal agencies to procure and use environmentally preferable and bio-based products.

RCRA Section 6002, EO 13101 and Office of Federal Procurement Policy (OFPP) Letter 92-4 require Federal agencies to develop and implement an Affirmative Procurement Program (APP) to facilitate the procurement of these products.

FAR 23.7 require consideration of environmental factors when purchasing products and services.

Note that FAR 4.303 and FAR 52.204-4 require double sided printing on recycled paper for all reports required by this contract. Also, note FAR 52.223-10, which encourages vendors to practice waste reduction.

QUALITY CONTROL PLAN

The Contracting Officer (CO) must accept a completed Quality Control Plan (QCP) prior to the notice to proceed.

The QCP will be specific to the contract specification and location(s) in accordance with the provisions and requirements of the solicitation. QCP will be necessary 60 days prior to option effective date with 30 days for acceptance by CO.

PERFORMANCE BASED SPECIFICATION

This is a performance-based solicitation. The Government’s requirements are expressed in the form of the minimum quality standard to be met. The Contractor is to determine the optimal work schedule, resource allocations and performance methods. Therefore, it is strongly advised that you review the complete solicitation so that you are aware of all the terms and conditions.

SHALL vs. MUST Throughout this solicitation, the terms “shall” and “must” are used. “Shall” and “must” denote the imperative.

They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” and “must” have the same meaning.

Submit questions to: terrance.cowley@gsa.gov no later than 2:00 P.M. CDT on May 11, 2012. Questions received after the cutoff date/time will not be answered.

Submit proposal to the General Services Administration, Office of Business & Support Services (6ADB), 1500 E.

Bannister Rd. , Room 1161, Kansas City, Missouri 64131-3088, no later than 2:00 P.M. Central Daylight Time on May 29, 2012.

Proposal shall include the Solicitation Number clearly identified on the outside of the proposal envelope.

The information collection requirements contained in this solicitation/contract, that are not required by regulation, have been approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB control no. 3090-163.

Incumbent Contractor: Exhibit Arts, LLC, 326 N. Athenian, Wichita, KS 67203

Incumbent Contract Period of Performance: July 1, 2007 – October 31, 2012

Table of Contents

Part I. The Schedule

A. Solicitation/Contract Form 1449 Page 4

B. Supplies or Services and Prices Page 5

C. Description/Specification Page 14

D. Packaging and Marking Page 38

E. Inspection and Acceptance Page 39

F. Deliveries or Performance Page 40

G. Contract Administration Data Page 42

H. Special Contract Requirements Page 48

Part II. Contract Clauses

I. Contract Clauses Page 53

Part III. List of Documents, Exhibits and Other Attachments

J. List of Documents, Exhibits and Other Attachments Page 105

Part IV. Representations and Other Instructions

K. Representations, Certifications and Other Statements of Bidders Page 108

L. Instructions, Conditions and Notices to Bidders Page 124

M. Evaluation Factors for Award Page 126

A - Solicitation/Contract Form

B - Supplies or Services and Prices

Description of Services The Contractor shall provide all labor and supervision necessary to deliver the variety of administrative support classifications described in herein at various locations in the Heartland Region. Services are currently being provided at each of the locations listed below:

Kansas City Metropolitan Area (majority of contract work) St. Louis Metropolitan Area Topeka, Kansas Des Moines, Iowa Omaha, Nebraska Other areas in the four-state Region as determined by the Government

Schedule of Services The anticipated period of performance is as follows (subject to change based on Government need):

Base Period, November 1, 2012 – October 31, 2013 Option Period I, November 1, 2013 – October 31, 2014 Option Period II, November 1, 2014 – October 31, 2015 Option Period III, November 1, 2015 – October 31, 2016 Option Period IV, November 1, 2016 – October 31, 2017

The Government reserves the right not to exercise option periods if it it’s determined to be in the best interest of the Government.

Offer for Services Please insert a firm-fixed monthly price for each position classification on the price sheets provided below. The stated rates shall be fully loaded to include labor, supervision, health and welfare benefits, holiday and vacation benefits, payroll taxes, profit, overhead and any other expenses. The Government reserves the right to order classifications not herein listed. Such position classifications will be added via modification and negotiated at time of inclusion. Offerors must quote a price for the initial 12-month Base Period, as well as for each of the option periods in order to be considered for award. Failure to submit a price for all classifications will render your proposal non-responsive.

Offeror should note that not all position classifications appear on a Wage Determination. With this, the solicitation will separate positions into two separate classifications of positions:

a. Professional Positions (those not appearing on a Wage Determination)

b. SCA Positions (those where prevailing wage rates are provided within the Wage Determination)

IMPORTANT NOTE REGARDING PRICING OF OPTION PERIODS:

When pricing option periods, Professional Positions shall be priced inclusive of escalation. These prices will be used for the duration of the contract and shall not change unless there is a change in the scope of work. If there is a change made to the scope of work, the contractor will be allowed to submit a request for adjustment in price.

When pricing option periods, SCA Positions shall be priced without escalation. SCA Positions shall be priced in accordance with the prevailing wage rates in the respective wage determination for each location. Offerors shall base their prices off the wage rate, and then include applicable payroll taxes, profit and overhead and any other expenses. In other words, offerors shall price the option requirements for the four (4) additional twelve (12) month periods by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor, for the initial 12 month period of performance will also apply to the four

(4) additional optional twelve month periods.

In the event the option(s) is exercised by the Government, the contract price(s) will be adjusted upward or downward at the time the option is exercised in accordance with the clause entitled "52.222-43 Fair Labor Standards Act and Service Contract Act - Price Adjustment (Option Contract)".

Offerors are cautioned that any offer may be rejected as non-responsive if it is materially unbalanced as to prices for the options and the initial contract period. An offer is unbalanced when it is based on prices which are significantly less than cost for some work or prices which are significantly overstated for other work.

Price Sheets (Return the completed portion below with Price Proposal) The estimated number of positions is given for offeror’s reference in understanding the magnitude of the contract at the time of issuance of solicitation. This number may change at any time, and does not represent a guaranteed minimum or maximum. Additionally, the Government reserves the right to alter the number of positions at any time throughout the life cycle of the contract.

Offeror’s shall provide an individual monthly unit price per position. This price should represent what only one (1) full-time 40 hour/week position would cost the Government on a monthly basis.

Compensation of Part-time Employees The Government reserves the right to order less than full time employees, and this will be prorated off the full proposal amount. For example, the Government may only require a 32 hour per week position versus 40. In this example, the cost shall be 4/5ths of the full monthly offer price; 24 hours per week would be 3/5ths of the full monthly offer price, etc. When the Government orders less than full-time services, this calculation will be applied by the Government.

Deductions for Non-Performance (Vacation, Sick Leave, Employment commencing in middle of month, etc) If any deductions are needed for non-performance or absenteeism, the monthly price provided by the contractor will be reduced. A deduction will be taken if non-performance in any given month exceeds 30 minutes. The Government will utilize a “non-performance deduction rate” that will be equivalent to the full monthly offer price divided by 160 hours. This amount will represent the hourly non-performance deduction rate that will be reduced from the contractors’ monthly payment for each hour an employee is not in attendance. Since this contract is firm-fixed price, each month starting out will be considered to have the same amount of days and hours as all others.

Note: employees are not necessarily expected to work 160 hours each month; this number will only be utilized for deduction purposes.

Example of deduction Contractor proposes a $4,000/month price for Position Classification A. Employee in Position Classification A takes 8.5 hours leave in any given month. The Government will take a deduction from the monthly price as follows:

$4,000 Monthly Price divided by 160 hours, totaling $25/hr.

$25/hr times 8.5 hours missed, totaling $212.50 deduction Government will pay $3,787.50 for the given month

Additionally, if an employee starts in the middle of a given work month, or services are terminated in the middle of a month; the payment month will be prorated equivalently.

Overtime Overtime may at times be required under this contract. A separate order or modification will be issued when overtime is necessary and will be compensated on an hourly rate basis. Offerors shall provide an hourly price in the price sheets for this.

Base Period, November 1, 2012 through October 31, 2013

CLIN

# Kansas City Metropolitan Area

Estimated # of Positions

Monthly Price Per Position

Overtime Hourly Rate

Professional Positions

0001 Administrative Specialist I 2

0002 Administrative Specialist II 3

0003 Benefits and Retirement Specialist II 1

0004 Budget Analyst I 1

0005 Budget Analyst II 1

0006 Cost Estimator 2

0007 Energy Engineer and Metering Specialist 1

0008 Personnel Security Assistant III 3

0009 Purchasing Assistant 1

0010 Program Analyst V 3

0011 Realty Technician 5

0012 Federal Realty Specialist II 1

SCA Positions (subject to Wage Determination)

0013 CAD Drafter II 1

0014 Word Processor II 3

0015 Word Processor III 2

CLIN

# St. Louis Metro Area

Estimated # of Positions

Monthly Price Per Position

Overtime Hourly Rate

Professional Positions

0016 Budget Analyst II 1

0017 Federal Realty Specialist III 1

0018 Project Manager/Construction 1

0019 Realty Technician 1

SCA Positions (subject to Wage Determination)

0020 CAD Drafter IV 1

0021 Word Processor II 2

CLIN

Topeka, Kansas Estimated # of Positions

Monthly Price Per Position

Overtime Hourly Rate

Professional Positions

SCA Positions (subject to Wage Determination)

0022 Word Processor III 1

CLIN

# Des Moines, Iowa

Estimated # of Positions

Monthly Price Per Position

Overtime Hourly Rate

Professional Positions

0023 Personnel Security Assistant III 1

SCA Positions (subject to Wage Determination)

CLIN

# Omaha, Nebraska

Estimated # of Positions

Monthly Price Per Position

Overtime Hourly Rate

Professional Positions

0024 Budget Analyst II 1

SCA Positions (subject to Wage Determination)

0025 Word Processor III 1

Option Period I, November 1, 2013 through October 31, 2014

CLIN

# Kansas City Metropolitan Area

Estimated # of Positions

Monthly Price Per Position

Overtime Hourly Rate

Professional Positions

1001 Administrative Specialist I 2

1002 Administrative Specialist II 3

1003 Benefits and Retirement Specialist II 1

1004 Budget Analyst I 1

1005 Budget Analyst II 1

1006 Cost Estimator 2

1007 Energy Engineer and Metering Specialist 1

1008 Personnel Security Assistant III 3

1009 Purchasing Assistant 1

1010 Program Analyst V 3

1011 Realty Technician 5

1012 Federal Realty Specialist II 1

SCA Positions (subject to Wage Determination)

1013 CAD Drafter II 1

1014 Word Processor II 3

1015 Word Processor III 2

CLIN

# St. Louis Metro Area

Estimated # of Positions

Monthly Price Per Position

Overtime Hourly Rate

Professional Positions

1016 Budget Analyst II 1

1017 Federal Realty Specialist III 1

1018 Project Manager/Construction 1

1019 Realty Technician 1

SCA Positions (subject to Wage Determination)

1020 CAD Drafter IV 1

1021 Word Processor II 2

CLIN

Topeka, Kansas Estimated # of Positions

Monthly Price Per Position

Overtime Hourly Rate

Professional Positions

SCA Positions (subject to Wage Determination)

1022 Word Processor III 1

CLIN

# Des Moines, Iowa

Estimated # of Positions

Monthly Price Per Position

Overtime Hourly Rate

Professional Positions

1023 Personnel Security Assistant III 1

SCA Positions (subject to Wage Determination)

CLIN

# Omaha, Nebraska

Estimated # of Positions

Monthly Price Per Position

Overtime Hourly Rate

Professional Positions

1024 Budget Analyst II 1

SCA Positions (subject to Wage Determination)

1025 Word Processor III 1

Option Period II, November 1, 2014 through October 31, 2015

CLIN

# Kansas City Metropolitan Area

Estimated # of Positions

Monthly Price Per Position

Overtime Hourly Rate

Professional Positions

2001 Administrative Specialist I 2

2002 Administrative Specialist II 3

2003 Benefits and Retirement Specialist II 1

2004 Budget Analyst I 1

2005 Budget Analyst II 1

2006 Cost Estimator 2

2007 Energy Engineer and Metering Specialist 1

2008 Personnel Security Assistant III 3

2009 Purchasing Assistant 1

2010 Program Analyst V 3

2011 Realty Technician 5

2012 Federal Realty Specialist II 1

SCA Positions (subject to Wage Determination)

2013 CAD Drafter II 1

2014 Word Processor II 3

2015 Word Processor III 2

CLIN

# St. Louis Metro Area

Estimated # of Positions

Monthly Price Per Position

Overtime Hourly Rate

Professional Positions

2016 Budget Analyst II 1

2017 Federal Realty Specialist III 1

2018 Project Manager/Construction 1

2019 Realty Technician 1

SCA Positions (subject to Wage Determination)

2020 CAD Drafter IV 1

2021 Word Processor II 2

CLIN

Topeka, Kansas Estimated # of Positions

Monthly Price Per Position

Overtime Hourly Rate

Professional Positions

SCA Positions (subject to Wage Determination)

2022 Word Processor III 1

CLIN

# Des Moines, Iowa

Estimated # of Positions

Monthly Price Per Position

Overtime Hourly Rate

Professional Positions

2023 Personnel Security Assistant III 1

SCA Positions (subject to Wage Determination)

CLIN

# Omaha, Nebraska

Estimated # of Positions

Monthly Price Per Position

Overtime Hourly Rate

2024 Budget Analyst II 1

SCA Positions (subject to Wage Determination)

2025 Word Processor III 1

Option Period III, November 1, 2015 through October 31, 2016

CLIN

# Kansas City Metropolitan Area

Estimated # of Positions

Monthly Price Per Position

Overtime Hourly Rate

Professional Positions

3001 Administrative Specialist I 2

3002 Administrative Specialist II 3

3003 Benefits and Retirement Specialist II 1

3004 Budget Analyst I 1

3005 Budget Analyst II 1

3006 Cost Estimator 2

3007 Energy Engineer and Metering Specialist 1

3008 Personnel Security Assistant III 3

3009 Purchasing Assistant 1

3010 Program Analyst V 3

3011 Realty Technician 5

3012 Federal Realty Specialist II 1

SCA Positions (subject to Wage Determination)

3013 CAD Drafter II 1

3014 Word Processor II 3

3015 Word Processor III 2

CLIN

# St. Louis Metro Area

Estimated # of Positions

Monthly Price Per Position

Overtime Hourly Rate

Professional Positions

3016 Budget Analyst II 1

3017 Federal Realty Specialist III 1

3018 Project Manager/Construction 1

3019 Realty Technician 1

SCA Positions (subject to Wage Determination)

3020 CAD Drafter IV 1

3021 Word Processor II 2

CLIN

Topeka, Kansas Estimated # of Positions

Monthly Price Per Position

Overtime Hourly Rate

SCA Positions (subject to Wage Determination)

3022 Word Processor III 1

CLIN

# Des Moines, Iowa

Estimated # of Positions

Monthly Price Per Position

Overtime Hourly Rate

Professional Positions

3023 Personnel Security Assistant III 1

SCA Positions (subject to Wage Determination)

CLIN

# Omaha, Nebraska

Estimated # of Positions

Monthly Price Per Position

Overtime Hourly Rate

Professional Positions

3024 Budget Analyst II 1

SCA Positions (subject to Wage Determination)

3025 Word Processor III 1

Option Period IV, November 1, 2016 through October 31, 2017

CLIN

# Kansas City Metropolitan Area

Estimated # of Positions

Monthly Price Per Position

Overtime Hourly Rate

Professional Positions

4001 Administrative Specialist I 2

4002 Administrative Specialist II 3

4003 Benefits and Retirement Specialist II 1

4004 Budget Analyst I 1

4005 Budget Analyst II 1

4006 Cost Estimator 2

4007 Energy Engineer and Metering Specialist 1

4008 Personnel Security Assistant III 3

4009 Purchasing Assistant 1

4010 Program Analyst V 3

4011 Realty Technician 5

4012 Federal Realty Specialist II 1

SCA Positions (subject to Wage Determination)

4013 CAD Drafter II 1

4014 Word Processor II 3

4015 Word Processor III 2

CLIN

# St. Louis Metro Area

Estimated # of Positions

Monthly Price Per Position

Overtime Hourly Rate

Professional Positions

4016 Budget Analyst II 1

4017 Federal Realty Specialist III 1

4018 Project Manager/Construction 1

4019 Realty Technician 1

SCA Positions (subject to Wage Determination)

4020 CAD Drafter IV 1

4021 Word Processor II 2

CLIN

Topeka, Kansas Estimated # of Positions

Monthly Price Per Position

Overtime Hourly Rate

Professional Positions

SCA Positions (subject to Wage Determination)

4022 Word Processor III 1

CLIN

# Des Moines, Iowa

Estimated # of Positions

Monthly Price Per Position

Overtime Hourly Rate

Professional Positions

4023 Personnel Security Assistant III 1

SCA Positions (subject to Wage Determination)

CLIN

# Omaha, Nebraska

Estimated # of Positions

Monthly Price Per Position

Overtime Hourly Rate

Professional Positions

4024 Budget Analyst II 1

SCA Positions (subject to Wage Determination)

4025 Word Processor III 1

*Offerors shall submit a compensation plan along with their proposal detailing the employee take home rates, applicable taxes, overhead, profit and any other expenses for each position classification.

*Offerors shall provide benefits in accordance with standards set forth in the Service Contract Act of 1965.

Although benefits for professional positions are not included under the SCA, offerors shall provide equivalent benefits in their proposed prices for the professional positions. Please keep in mind that an adjustment in accordance with the DOL’s updated wage determinations will not be made for professional positions throughout the life of the contract.

C - Description/Specification

General Information and Background The General Services Administration is a federal agency whose Heartland Region is headquartered in Kansas City, Missouri. The Heartland Region consists of four states; Missouri, Iowa, Nebraska and Kansas. The Heartland Region requires an administrative support contractor to help fulfill our mission and agency goals by providing qualified administrative support personnel. The contractor employees provided under the contract will work side-by-side with other federal workers; however their roles will be non-inherently governmental in nature.

The Contractor will be required to provide all management, supervision and manpower to provide services as specified in the contract. The Contractor shall determine the resource allocations and performance methods. These performance-based specifications express the Government’s requirements in the form of Manpower Support Task Requirements.

The support provided under any purchase is not related to Federal employment requirements nor does it involve temporary help services that may be authorized under 5 CFR Part 300. There is no direct employee-employer relationship between the contractor employees and the Federal Government under any purchase.

The Government anticipates awarding one (1) Indefinite Delivery, Indefinite Quantity, requirements contract for these services. Services will be awarded on a separate GSA Form 300 and will specify the quantities required at that time.

Days and Hours of Operation Days of operation are Monday through Friday. Work shall not be required on the following Federal holidays or on days observed in lieu thereof:

New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day

Holidays that fall on Saturday are observed on the previous Friday. Holidays that fall on Sunday are observed on the following Monday. The contractor will be paid for all Holidays if they are normally scheduled to work on that day.

In general, contractor employees are expected to work the hours of 8:00 a.m. – 4:30 p.m., which includes a 30 minute lunch. These hours may be flexible with coordination of the GSA Point of Contact and Contracting Officer.

GSA core hours are 9:00 a.m. -3:00 p.m., meaning during these hours employees must be in attendance.

Each task order will specify the hours of operation if they differ from the above.

Unanticipated Federal Holidays/Unanticipated Building Closures/Shutdown Unanticipated holidays declared by the President will count as Government holidays. As long as the Contractor pays employees as if it were an anticipated holiday, the contractor will also be paid for the unanticipated holiday.

Furthermore, reductions in price will be taken for services not performed due to unanticipated closure of the building. In this situation, employees may be provided the option to make up work through the remainder of the pay period or work in a telework arrangement for the day of building closure, as coordinated with the Government.

If a contract employee is located in a building in which is provided an “optional early dismissal” (typically weather related), the contract employee shall be provide the following options: take leave without pay, leave the building and make up work throughout the remainder of the pay period, use leave provided by contractor, or continue to work as normal.

In the event Congress fails to appropriate funds, contract employees, on a case by case basis, may be required to work. The Contracting Officer will notify the contractor in regard to which positions will be required to work in a Government “shutdown.” The contractor will not be paid for contract employees whom do not work during a “shutdown.” The contractor will be paid for employees whom do work in a “shutdown” situation.

In this event, a stop work order will be issued by the Contracting Officer for those contract employees who are not required to work, in accordance with FAR 52.242-15, Stop Work Order.

Telework Some positions under this contract may be eligible for telework or mobile-work. Permission for an employee to telework can only be granted by the Contractor’s Project Manager/Supervisor. The Project Manager is responsible for coordinating with the GSA POC and CO as to whether the particular position may be eligible for telework.

Permission to telework shall only be granted if the telework arrangement does not prohibit any normal work activity or services provided to the Government.

When an employee is teleworking, they shall be fully accessible as if they are working in an office setting.

Project Manager(s)/Supervision The Contractor shall provide full time on-site supervision to assure conformance with the contract requirements.

Not less than one (1) person shall fulfill this role, and will be referred to as the Project Manager of the contract. The contractor may provide additional supervision if they deem necessary.

The Project Manager shall be on site at the 1500 East Bannister location at all times when the contract work is in progress. The Contractor shall provide all management and supervision as an overhead function (not to be direct charged to GSA). In other words, this cost shall be priced into the proposed prices for each position.

The Project Manager will be required to travel to all locations where contractor employees are located at a minimum of twice (2x) a year. These trips will not be paid for by the Government. They shall be included in the contractor’s overhead. Additionally, since the Project Manager is considered overhead, Government Owned Vehicles may not be used by the Project Manager.

Other responsibilities of Project Manager(s):

a. Project Manager is the individual with overall responsibility for personnel working under this contract.

b. Shall coordinate with the Government Point of Contact work hours of employees under the contract, start/stop delays, telework arrangements, workspace set-up

c. Shall coordinate with PBS Security team the processing of security clearance for employees under contract as well as removal of employees (collecting of badges, escorting from building, etc.)

d. Keep the Contracting Officer informed of job changes/movement of employees

e. Promote healthy culture and work environment

f. Ensure GSA customer needs are met

g. Have authority to sign modifications to task orders

h. Disseminate information to contract employees regarding building closures, inclement weather, suspension of performance, etc.

When the Project Manager is temporarily unavailable to manage the contract effort for a period longer than 72 hours, including absence due to vacation or illness, the Contractor will provide to the CO a written designation of an alternate supervisor, itemizing any limitations in the alternate’s authority. Furthermore, the Project Manager shall carry a mobile device during working hours to be reached when needed, and must be available within 2 hours of contract after normal business hours.

Supervision of Contractor’s Employees This contract may not be used to provide personal services. GSA’s contract administration and monitoring will not be detailed or continual as to constitute supervision of the contractor personnel. Government personnel may not perform any supervisory functions of contractor personnel. The contractor/Project Manager will be responsible for interviewing, appraising individual performance, scheduling leave or work, or providing direction on how to perform work.

The contract personnel assigned to render services shall at all times be employees of the Contractor and under the direction and control of the Contractor. Notwithstanding any other provisions of this contract, the Contractor shall at all times be responsible for the supervision of its employees in the performance of the services required. At no time shall the Contractor personnel be considered employees of the United States Government.

Timesheets All contract employees shall submit a weekly or bi-weekly timesheet to their contract supervisor and Government POC designated on the task order. These timesheets will be used as an inspection method, and shall not be considered as monitoring or supervision of contract employees.

Supplies, Materials and Equipment Furnished by the Government The Government will provide all workstations, normal office supplies, office furniture, telephones, calculators, copy machines, computers, computer software, and other supplies and materials needed to do the work assigned.

Although the Contractor’s employees must have the basic skills needed to perform the duties as required, the Government will train the Contractor’s employees in the specific, unique requirements of each job.

Training Training shall be handled in accordance with GSA instructions as issued and modified during the term of the contract. When GSA identifies appropriate training for contractor employees, due to new regulations or technology refresh, GSA will direct the contractor to send appropriate employees to training. GSA will pay for the cost of training. Less formal training or activities may be attended by Contractor employees at the discretion of the CO/POC.

Cell Phones The Government reserves the right to issue Government cell phones to contract employees. They will be issued solely at the Government’s discretion and approval.

Business Cards The contractor may choose to provide business cards to their employees at their own expense. The Government will not pay for business cards for contractor employees under this contract.

Professional Organizations The Government will not pay for professional organizations for employees, unless deemed necessary by the Contracting Officer. The contractor may elect to pay for these at their own expense.

Project Manager(s) The Government will furnish a work-station(s) with appropriate equipment and supplies for use by the Project Manager or Supervisor. The Government will not furnish the Project Manager with a cell phone or other special office supplies.

Use of Government Owned Vehicles (GOVs) Employees of Contractor and subcontractor are authorized to use Government motor vehicles solely in performance of this contract for official purposes only. The Project Manage(s) will not be allowed to use Government Owned Vehicles for work under this contract (as the contractor PM shall be considered overhead of the contract).

The Contractor shall be responsible for enforcing suitable penalties for their employees who use or authorize use of such vehicles for other than official Government purposes. Fines imposed on a Contractor employee for an offense committed by him or her are imposed on the employee personally or payment thereof is his or her personal responsibility.

The Contractor shall provide insurance coverage as stated below for use of GOV’s:

The Contractor shall provide and maintain worker's, employer's, liability, comprehensive general liability (bodily injury), comprehensive automobile liability (bodily injury and property damage) insurance, and such other insurance as the Contracting Officer may require under this contract.

(a) The Contractor shall be liable for, and shall indemnify and hold harmless the Government against, all actions or claims for loss of or damage to property or the injury or death of persons, resulting from the fault, negligence, or wrongful act or omission of the Contractor, its agents, or employees.

(b) The Contractor shall provide and maintain insurance covering its liabilities under paragraph (b) of this clause, in amounts of at least $200,000 per person and $500,000 per occurrence for death or bodily injury and $20,000 per occurrence for property damage or loss.

(c) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the interests of the Government shall not be effective (1) for such period as the laws of the State in which this contract is to be performed prescribe or (2) until 30 days after written notice to the Contracting Officer, whichever period is longer. The policies shall exclude any claim by the insurer for subrogation against the Government by reason of any payment under the policies. The policy shall also list the United States of America as an additional insured under the comprehensive automobile liability insurance policy.

(d) The Contractor warrants that the contract price includes no cost for insurance or contingency to cover losses, damage, injury, or death for which the Government is responsible under paragraph (a) of this clause.

Contractor Travel Contractor travel may be required during performance of this contract. Such travel is subject to approval of the Contracting Officer and shall be in accordance with Joint Federal Travel Regulations (JFTR) and GSA Travel Policy. Travel costs for per diem and hotel rates will be reimbursed to the contractor in accordance with JFTR.

Reimbursable travel costs do not include any overhead and/or profit. All travel costs will be placed on a separate task order or modification by the CO as applicable. Additionally, all travel shall be pre-approved by Contracting Officer before an employee travels under performance of this contract.

Scheduling Work Work hours shall be scheduled in cooperation with the Point of Contact (POC) for the task order. Non-work periods, including absences due to sick or personal leave, shall also be coordinated with the POC. The POC will be a Government employee working in the same area/division as the contractor employee, however, they in no circumstance will supervise or direct contractor employees.

Basic Ordering Guidelines Services will be requested and controlled by means of task orders which will delineate specified classifications, objectives, deliverables and constraints. The Contractor shall be responsible for delivering all end-items specified in the task orders. Commencing work without a signed GSA Form 300 puts the contractor at risk of not being paid.

Deliverables The contractor/Project Manager will be required to provide a monthly status report to the Contracting Officer in electronic format (Microsoft Excel). The reporting requirements consist of a monthly status report which will include at minimum, columns designating the following information:

- PDN (Assigned by Government on Task Orders)

- Task Order number

- Employee Name

- Job Classification/Position

- Department/Location of employee in GSA

- Government Point of Contact in Department/Location (assigned by Government on Task Order)

- Number of Hours worked each month/per employee

- Dollar Amount obligated to Task Order at time of award

- Dollar Amount Billed Each Month continuous (.i.e. Oct, Nov, Dec)

- Dollar Amount Remaining on Task Order

- Expiration Date of Task Order

- Any unfilled positions on contract (denoted with “unfilled”)

Position Classifications This list encompasses all positions that can be readily identified at this time. If other tasks become necessary, the contract will be modified to add additional positions and negotiated with the contractor. The purpose of this contract is to provide support services to GSA. Each individual position listed below may or may not be utilized during the performance of this contract.

See following pages for all position descriptions necessary at this time.

Administrative Specialist I

The employee will serve as an Administrative Specialist for a Division/Staff in The Heartland Region Public Buildings Service. This person administers, monitors, and controls the full range of administrative, clerical and internal management support functions for the Division.

Monitors and maintains existing internal administrative, clerical and information systems for the Division.

Ensures that all internal processes, procedures and practices are established, operating efficiently, and are providing the Division Director and associates with information and support necessary for him/her to accomplish the functions of the business line. Systems include, but are not limited to: correspondence management and control, files establishment and maintenance, directives receipt and distribution, mail receipt and distribution; receipt, screening and referral of phone calls, computer and personal visitors; internal processing of personnel-related functions such as recruitment actions, training/employee development actions, audit report processing, ordering office supplies and travel processing. The person will also be responsible for management and input of the time cards for approximately 30-50 associates.

The employee shall feel comfortable making suggestions regarding the effectiveness of administrative processes and will develop recommendations for improvements.

Experience: Three or more years in an administrative capacity, preferably with a Government agency or contractor.

Administrative Specialist II

The employee will serve as an Administrative Specialist for a Division/Staff in The Heartland Region Public Buildings Service. This person administers, monitors, and controls the full range of administrative, clerical and internal management support functions for the Division.

Monitors and maintains existing internal administrative, clerical and information systems for the Division.

Ensures that all internal processes, procedures and practices are established, operating efficiently, and are providing the Division Director and associates with information and support necessary for him/her to accomplish the functions of the business line. Systems include, but are not limited to: correspondence management and control, files establishment and maintenance, directives receipt and distribution, mail receipt and distribution; receipt, screening and referral of phone calls, computer and personal visitors; internal processing of personnel-related functions such as recruitment actions, training/employee development actions, audit report processing, ordering office supplies and travel processing. The person will also be responsible for management and input of the time cards for approximately 30-50 associates.

Employee will serves as the focal point and information resources for the organization's supervisors and employees on administrative procedures and requirements and should provide procedural advice on administrative procedures.

Employee should continuously review the effectiveness of administrative processes and develop recommendations for improvements. Employee implements and monitors approved changes to internal administrative processes, coordinates feedback from the organization's supervisors and employees to ensure that administrative processes are supporting the primary mission and functions of the business lines of the organization. Employee may be responsible for doing the time cards for approximately 30-50 associates.

Performs and/or coordinates accomplishment by other administrative or contract personnel (clerical, secretarial) within the Division, the following functions: receipt and distribution of mail, directives, correspondence, phone, computer and personal visitors; maintenance of the Director's calendar and travel arrangements for Director and staff;

maintenance of the organization's files and personnel documents; time and attendance processing; preparation of documents such as travel, training requests; development of critical correspondence for key officials such as the Director.

Experience: Five or more years in an administrative capacity, preferably with a Government agency or contractor.

Benefits and Retirements Specialist II

The candidate will be responsible for the following job duties:

Participate in the review of personnel forms related to the retirement and benefits process for example benefit election forms, retirement forms, military forms, and financial and medical disclosure forms. Candidate will notate whether information provided on the forms is complete or needs to be returned for corrections. Responsible for submitting health benefit forms to insurance carriers.

Assist with the preparation and assembly of retirement packages in accordance with office standard operating procedures. Candidate will review all packages for completion and will transmit final packages to GSA’s National Payroll Branch.

Prepare correspondence, when benefit and retirement forms and packages are not complete, to Federal employees, HR specialists, or other individuals, stating what corrective action is required and provide deadline by which corrected forms need to be returned. Conduct follow-up confirming returned forms have been resubmitted and received within the deadline provided.

Responsible for building retirement profiles and completing retirement estimates using a variety of automated solutions. Provides back-up to Benefits & Retirement Counselors by answering the 1-800 line, responding to routine benefits & retirement questions, and providing estimates to the counselors.

Requirements:

Must be able to type 45 words per minute.

Must be proficient in Microsoft Word and Excel.

Ability to effectively deal with individuals at all organization and management levels.

Experience: Employee must have at least one (1) year of specialized experience in a human resources discipline.

Note: This position will not be located in PBS.

Budget Analyst I

The employee should have knowledge of budgetary processes and automated systems necessary to monitor and manage the office budget. They will use their knowledge and skills in applying the principles, practices and methods of budget execution to monitor whether obligations, expenditures, and requested allotments are within funding limitations in the approved budget.

Employee should have knowledge of budgetary and financial relationships with workloads of organizational components to determine whether funds are being obligated and expended in accordance with goals and objectives of the Field Office’s (FO’s) annual work plan with supervisor or manager’s advice and guidance.

Should have a practical knowledge of the organizational structure, programs and work methods of components budgeted for, to determine whether funding needs are in line with program plans and should be familiar with MS Office.

Duties:

Performs budget administration functions in the monitoring, and review of the Field Office (FO) budget for buildings, including personnel, repair and alteration (R&A) projects, utilities, reimbursable work authorizations, and services.

Reviews and provides information and/or data to the Field Office Director (FOD) and individual building managers in support of the annual budget.

Reviews and provides information and/or data to the FOD on the annual FO budget. Researches, compiles and summarizes data concerning personnel salaries and expenses and similar object class and line item information needed for execution of the budget.

Monitors and tracks obligations and expenditures in the financial management systems for support functions throughout the execution phase of the annual operating budget and ensures reconciliation between all reporting systems. Works with the FOD and building managers to ensure timely obligation and commitment of funds. Upon direction from a supervisor or manager, reports variations in excess of accepted funding limitations to activity managers.

Recommends cost-transfer of funds between object class and function codes under the same appropriations.

Prepares data summary for inclusion in routine and special reports on budget execution.

Tabulates cost data on individual projects/building (i.e., Logistic Management Institute (LMI) and industrial data) to illustrate the effect of changes in levels of funds. Compiles information in the correct format and prepares clarifying information (i.e., graphs, charts and other visual aids).

Budget Analyst II

The employee should have knowledge of budgetary processes and automated systems necessary to monitor and manage the office budget. They will use their knowledge and skills in applying the principles, practices and methods of budget execution to monitor whether obligations, expenditures, and requested allotments are within funding limitations in the approved budget.

Employee should have knowledge of budgetary and financial relationships with workloads of organizational components to determine whether funds are being obligated and expended in accordance with goals and objectives of the Field Office’s (FO’s) annual work plan with supervisor or manager’s advice and guidance.

Should have a practical knowledge of the organizational structure, programs and work methods of components budgeted for, to determine whether funding needs are in line with program plans and should be familiar with MS Office.

Duties:

Performs budget administration functions in the monitoring, and review of the Field Office (FO) budget for buildings, including personnel, repair and alteration (R&A) projects, utilities, reimbursable work authorizations, and services.

Reviews and provides information and/or data to the Field Office Director (FOD) and individual building managers in support of the annual budget.

Reviews and provides information and/or data to the FOD on the annual FO budget. Researches, compiles and summarizes data concerning personnel salaries and expenses and similar object class and line item information needed for execution of the budget.

Monitors and tracks obligations and expenditures in the financial management systems for support functions throughout the execution phase of the annual operating budget and ensures reconciliation between all reporting systems. Works with the FOD and building managers to ensure timely obligation and commitment of funds. Upon direction from a supervisor or manager, reports variations in excess of accepted funding limitations to activity managers.

Recommends cost-transfer of funds between object class and function codes under the same appropriations.

Prepares data summary for inclusion in routine and special reports on budget execution.

Tabulates cost data on individual projects/building (i.e., Logistic Management Institute (LMI) and industrial data) to illustrate the effect of changes in levels of funds. Compiles information in the correct format and prepares clarifying information (i.e., graphs, charts and other visual aids).

Experience: Employee should have at least three years of experience at the Budget Analyst I level or equivalent experience.

Cost Estimator

The employee in this position will assist in the review, development, and validation of the cost of accomplishing the GSA mission. The position requires the demonstrated capability to analyze cost estimates, including technical, legal, and administrative requirements, as well as the ability to evaluate labor skill mixes and planning and scheduling activities. Their expertise will allow for them to develop and validate defensible and justifiable bases for pricing work planned and accomplished by GSA contractors.

In certain circumstances, independent cost estimates may be developed to substantiate the cost of work planned or accomplished by GSA or GSA’s contractors. The employee is expected to review work packages, cost estimates, schedules, and other budget submittals prepared by GSA’s contractors to determine the validity of fiscal year budgets, cost and schedule estimates in the Work Authorization documents, etc., submitted to GSA.

Experience: Three years of equivalent experience with a Government procuring agency or a Government contractor is preferred.

Energy Engineer and Metering Specialist

This position will provide energy engineering support for the GSA Heartland Region (Kansas, Missouri, Nebraska, Iowa) Energy Management Program. The candidate shall provide experienced energy engineering support to assist in reducing energy consumption or utility costs at Federal installations.

Qualifications

This position requires a degreed & licensed mechanical engineer with 5 or more years of field experience and a broad knowledge of building HVAC and control systems, building operations.

Solid understanding of engineering analysis and methods to evaluate buildings and building systems.

Excellent interpersonal skills, written and oral communication skills, and the ability to work well with others in a team environment.

Background The contractor shall support the GSA R6 Energy Program and Field Offices. The primary focus areas will be to use and monitor the ION/EEM Advanced metering system and to assist development of procedures, techniques, and tools to conduct Energy Independence Security Act compliant, ASHRAE Level I & II building evaluations for GSA, R6 buildings and facilities.

Tasks The key mission is to identify and implement efforts to reduce overall energy and water consumption in buildings through the use and monitoring of the ION/EEM Advanced Metering systems and through building surveys. The contractor will be required to develop knowledge of individual Heartland Region facilities through use of the ION/EEM Advanced Metering and Building Automation Systems monitoring and site visits to buildings. The contractor shall build a strong working rapport with GSA Regional and Field Office staff and building O&M contractors who are instrumental in operating buildings.

Develop and modify Building Dashboard Trends, reports, and alarms in the ION EEM system and use these trends, reports, and alarms to identify and alert building staff of potential energy savings opportunities

Monitor advanced meter data and building automation system trends to identify areas of potential savings and make recommendations for operational changes and/or propose energy use reduction projects.

Provide technical support and training to GSA building staff and O&M Contractors to on ION/EEM Advanced Metering and building automation systems to monitor and trend major equipment to ensure maximum operational efficiency.

Assist in developing energy and water monitoring reports and reporting information.

Provide technical review for energy and water projects…