Preproposal_Meeting_Agenda_Revolving_Door.pdf

PRE-PROPOSAL CONFERENCE

STOKES REVOLVING DOOR REPLACEMENT

Carl B. Stokes US Courthouse, Cleveland, OH

GS-05-P-16-SC-C-7009

Tuesday, March 8, 2016

9:00AM (EST)

Welcome!

Introductions

Rhonda Booker – Contracting Officer Rob Ciccarelli – Technical Rep / Project Manager Kathy Lease – Supervisory Property Manager Karen Weaver – Property Manager

Disclaimer: No oral statement made by a government representative during the pre-proposal conference, nor any written record of such oral statements as may be made and subsequently furnished to the offeror, will be deemed to have the effect of adding to, modifying, or otherwise varying from the written provisions of the request for proposal (RFP) including, but not limited to, specifications and written amendments to the solicitation. In the event discussion or questions are raised during this meeting to indicate a need to modify the RFP, an amendment to the solicitation will be issued in writing and must be acknowledged in the same manner and under the same conditions as all other written amendments to the RFP.

General Information: This acquisition is being conducted under the provisions of FAR Part 15 as a negotiated procurement. In accordance with FAR 3.104 and FAR 15.207, after receipt of proposals, no information regarding the identity of those submitting offers, the number of offers received, or the information contained in such offers will be made available until after award except as provided by FAR 15.503.

This procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

Bid Opening – February 29, 2016 Receipt of Offers – March 29, 2016 – 12:00 PM (EST) Send Bid Package to: U.S. General Services Administration

Public Buildings Service ATTN: Rhonda Booker, Contracting Officer Howard M. Metzenbaum U.S. Courthouse 201 Superior Avenue, Suite 450 Cleveland, OH 44114-1248

Your proposal package:

Proposals shall be submitted in sealed envelopes annotating the solicitation number and include the following documents:

Standard Form 1442 Pricing Page – Three (3) copies with original signatures.

MasterFormat – Pricing Breakdown – 1 copy

Standard Form 24 Bid Bond – 1 executed copy

GSA Form 527 - Contractor’s Qualifications and Financial Information – 1 copy

Offerors Representation and Certifications – 1 copy

Attachment A – Past Performance Reference – 3 references required – references must be similar in scope with 3 different reference contact sources.

*** Any Amendments Issued with signature

Acknowledgement of all Amendments – When signing and returning amendments be sure to complete the address block (Item 8) for your company information.

There is (1) Amendment issued to date.

II.E. Other Information to Submit with Proposal

(1) Representations and Certifications Offerors submitting a proposal in response to this Solicitation shall complete electronic Annual Representations and Certifications in conjunction with required Entity registration in the System for Award Management (SAM), accessed via https://www.sam.gov. Offerors shall also submit with their proposal, the Annual Representations and Certifications (FAR 52.204-8), using the attached Offeror’s Representations and Certifications (C301).

Performance Time & Liquidated Damages The performance period for this project has been set at 150 calendar days. The liquidated damages for each calendar day beyond the performance period is $154.55 per calendar day.

Request For Information

All RFI’s are requested in writing to Rhonda Booker no later than Monday, March 14, 2016 close of business. Questions and Responses will be uploaded to www.fbo.gov on or about March 18, 2016 close of business.

Past Performance of Offeror The Offeror shall submit references (a person or persons who may be contacted regarding the quality of the Offeror’s past performance) for similar projects substantially completed within the last five (5) years. The Offeror must provide a GC Reference Form for each reference. The name, title, company name, current address, and current phone number for each reference must appear on the form.

While the offeror must provide a minimum of three customer references for past performance evaluations, they may provide more (but in no case shall they submit more than five (5) references). The Government is not required to conduct or complete reference checks on more than three contracts, although it may choose to do so.

Additionally, if more than three references are provided, the Government reserves the right to choose which references to include in its evaluation.

Security Regulations All contract employees working on-site will be required to have a Government security clearance prior to starting work. All employees will be required to submit a Information Worksheet, a GSA 85P, Questionnaire for Public Trust Positions, GSA Form 258- Fingerprint Charts and other security documents. The contractor is solely responsible for any costs associated with the processing of security documents.

Estimated Price Range

Per FAR 36.204 Disclosure of the Magnitude of construction projects. The approximate price range for the Project is between $500,000.00 and $1,000,000.00.

III.D. Project Schedule

Within thirty (30) days of issuance of the Interim NTP, or such other time as may be specified herein, the Contractor shall submit its Project Schedule to the Project Manager.

Unless a shorter period for updates is specified elsewhere, the Contractor shall update the Project Schedule monthly to reflect its actual progress in completing the Work, and submit the updated Project Schedule to the Contracting Officer and Project Manager within five (5) working days of the end of each month or other specified period.

III.L. Insurance Requirements

(1) The Contractor shall obtain and maintain for the entire life of the Contract, in addition to any insurance required by law, the following minimum kinds and amounts of insurance required pursuant to FAR clause 52.228-5, Insurance – Work on a Government Installation, and GSAR 552.228-5, Government as Additional Insured.

(a) Workers' compensation insurance in the amount required by the jurisdiction in which the Contract is performed. The Contractor shall obtain Employers' liability coverage of at least $2,000,000. If occupational diseases are not covered by workers' compensation insurance, Employers' liability coverage shall include occupational diseases.

(b) Broad form comprehensive commercial general liability insurance in the amount of at least $5,000,000 per occurrence. Such insurance shall include, but not be limited to, contractual liability, bodily injury and property damage.

(c) Comprehensive automobile liability covering the operation of all automobiles used in connection with performing the Contract in the amount of at least $1,000,000 per person and $2,500,000 per occurrence for bodily injury and $1,000,000 per occurrence for property damage.

(2) The Contractor shall promptly provide to the Contracting Officer proof that it has obtained insurance required by the Contract in the form of certificates of insurance. The Contractor shall submit to the Contracting Officer all renewal certificates issued during the life of this Contract immediately upon issuance.

III.G. Contractor Performance Information

(1) Evaluating Contractor Performance: The General Services Administration is using the Contractor Performance Assessment Reporting System (CPARS) module as the secure, confidential, information management tool to facilitate the performance evaluation process. CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor. The website for CPARS is http://www.cpars.gov Completed CPARS evaluations are sent to the Past Performance Information Retrieval System (PPIRS) which may then be used by Federal acquisition community for use in making source selection decisions. PPIRS assists acquisition officials by serving as the single source for contractor past performance data.

(2) CPARS Registration: Each award requiring an evaluation must be registered in CPARS. The contractor will receive several automated emails. Within thirty days of award, the contractor will receive an e-mail that contains user account information, as well as the applicable contract and order number(s) assigned. Contractors will be granted one user account to access all evaluations.

(3) Contractor CPARS Training: Contractors may sign up for CPARS training. A schedule of classes will be posted to the CPARS training site (http://www.cpars.gov/allapps/cpcbtdlf.htm) and updated as needed.

WALK-THRU