RFI_Questions_&_Answers_-_Part_2.pdf

GSA Northeast and Caribbean Region

United States General Services Administration

Long Term Support Staff Project

Solicitation No.: GS-02-P-17-A-PMLE

Below is a list of Questions and Answers in reference to RFI submissions:

Question 1: This procurement on its surface appears to be open to eligible and qualified SDVOSBs, yet on Page 198 at M.2, Basis for Award, reference is made to the 03FAC Schedule.

Is this only open to SDVOSB holders of the 03FAC Schedule?

Answer 1: This procurement is open to eligible and qualified SDVOSB's. The reference to the 03FAC Schedule is an error.

Question 2: In reference to 52.204-2, Security Requirements (Aug1996): it states that ‘This clause applies to the extent that this contract involves access to information classified – Confidential, Secret or Top Security’. For clarification, does that mean that each position may have a different security requirement?

Answer 2: Yes, each position may have a different security requirement, there are positions which require a higher level clearance; however at this time, we do not have any requirements for confidential, secret or top secret clearance.

Question 3: Is there a Facility Security Clearance requirement for the Contractor?

Answer 3: Yes, there is facility clearance requirements for all GSA contracts. All contractors must be cleared in advance in order to work at any GSA facility.

Question 4: With respect to the need to prepare a Strike Contingency Plan (Section C.10.f, page 20), is a Collective Bargaining Agreement currently in place (or anticipated) for all contract staff?

Answer 4: There is no Collective Bargaining Agreement in place.

U.S. General Services Administration One World Trade Center 55th Floor, Room 5509 New York, NY 10007 www.gsa.gov

Question 5: In order to assist small business in meeting the minimum 20 FTE requirement under Prior Experience, Factor 1 (Section M.4, #2, page 198) and Past Performance, Factor 3 (Section M.4, #2, page 199), will the government consider expanding the prior experience time frame to "projects completed in the past 7 years"?

Answer 5: Factor 1, Prior Experience will not be changed at this time.

Question 6: In lieu of asking customers to complete a Past Performance Questionnaire, may offerors provide copies of their CPARS evaluations for all projects cited under Past Performance, Factor 3 (Section M.4, #2, page 199)?

Answer 6: No, the past performance questionnaire must be submitted in a sealed envelope to the contractor so that it may be submitted as part of the contractor’s Part 2 Technical Response.

Question 7: In order to reflect the intent to have managed, long term support services, will the government consider changing the NAICS code for this requirement to 541611?

Answer 7: At this time, the NAICS code will not be changed.

Question 8: Please confirm the position(s) categorized under the contract as Key Personnel.

There is an "On-Site Supervisor" referenced in Section C.7.3 (page 16); an "Administrative Services Manager or Supervisor" referenced in Section C.11 (page 22); and an "On-Site Project Manager" referenced in Factor 2, Section M.4, #2 (page 199). Are these different positions on the contract and is one or more considered Key Personnel?

Answer 8: These are all the same position, the requirement is for one On-Site Supervisor to manage the staff.

Question 9: Many offerors combine both fringe and overhead rates together forming one rate.

Are you requiring offerors to have the costs broken out?

Answer 9: Yes, we are requiring offerors to break out these costs.

U.S. General Services Administration One World Trade Center 55th Floor, Room 5509

Question 10: Our fringe includes much more that just vacation and sick days. How are we to include our other fringe costs?

Answer 10: A separate column has been created in order for your firm to capture those costs.

Please see the revised Price Schedule spreadsheet to input these costs into the “Other” column and provide an additional breakdown of how these costs were calculated.

Question 11: In what column would we include G&A?

Answer 11: You will include G&A in Overhead and Profit.

Question 12: In what column would we include IFF?

Answer 12: This is not a solicitation being procured off the GSA Multiple Award Schedule.

There should be no industrial funding fee.

Question 13: There are no formulas in the spreadsheet and this paragraph states "The other cells will populate automatically once these cells are entered with your proposed rates"

Answer 13: Please generate the formulas. The spreadsheet should be self explanatory.

Question 14: Since the task order will not be awarded against the 03FAC schedule, will it be awarded against another?

Answer 14: No, this solicitation is set aside for SDVOSB firms only.

Question 15: The position on page 44 states Word Processor Level III. On the pricing schedule you have it listed as a Word Processor Level II and at the same rate as the other Word Processors Level II. Is this an error?

Answer 15: Yes, the original Price Schedule incorrectly listed the position title and rate for the Word Processor at 201 Varick St. The correct title, Word Processor Level III, and rate, $22.16, have been included in the revised Price Schedule associated with Amendment No. 2.

U.S. General Services Administration One World Trade Center 55th Floor, Room 5509

Question 16: Are we to assume these are the current rates that incumbent employees are being paid? Are these rates current as of the date of this solicitation?

Answer 16: Yes, these are the current rates the incumbent employees are being paid and yes these rates are current as of the date of this solicitation.

Question 17: Are you requiring all offerors to price based on the same base rates?

Answer 17: Yes, all offerors are required to price based on the same base rates.

Question 18: Are all positions with the exception of the On-Site Supervisor Non-Exempt positions?

Answer 18: Yes, all positions with the exception of the On-Site Supervisor are non-exempt positions.

Question 19: The rates do not escalate per year. Are we to assume you want all offers to price at the same base rate each year?

Answer 19: Yes, all offerors are required to price based on the same base rates.

Question 20: Do you want these categories to be aligned with categories off a specific GSA schedule? If so, there is no column for discount. Should we just give the final rate inclusive of a discount?

Answer 20: No, your firm may build in the discount in the overhead and profit.

Question 21: Are all columns "F-J" to be represented by costs?

Answer 21: Yes, columns F-J should be represented by costs.

U.S. General Services Administration One World Trade Center 55th Floor, Room 5509

Question 22: Section L7 of the RFP instructs offerors to submit hard copy quotes to the GSA Region 2 office in New York, NY. However, FBO states: Electronic offers will be accepted when the timestamp on the submission is received by the above-referenced deadline. If you decide to utilize this method of transmission, please e- mail the proposal to lawrence.eng@gsa.gov and cc Mr. Patrick Mullen at patrick.mullen@gsa.gov. Will the Government please confirm that electronic submission will be accepted both price quote and technical response?

Answer 22: GSA will accept an electronic submission for both the price quote and technical responses. The only documents required to be submitted as hard copies are the past performance questionnaire.

Question 23: In order to fully address the requirements within the solicitation and ensure a proper evaluation of the offeror’s proposal, would the Government consider increasing the page limit for Part II, Factor 1 (Prior Experience) from Six to 15 pages?

Answer 23: No, Factor 1 (Prior Experience) will remain with a six (6) page limitation.

Question 24: Section M.4 states “It is important that the technical proposal be organized as specified in this sub-section…” Therefore, should all three factors be presented as sections within the Technical Proposal, or should factor two and three be presented as attachments within the proposal?

Answer 24: No, the Technical Proposal should have a cover letter and three tabs, one tab to address each evaluation factor.

Question 25: For Factor 1, do any of the following count as part of the six page requirement:

cover page, table of contents, appendix page, exec summary, introduction, etc?

Answer 25: For Factor 1 in its entirety, there should be a maximum of six pages.

Question 26: Are there any formatting requirements for the proposal (font size, spacing, numbering, etc.)?

Answer 26: No, there are no formatting requirements for proposals.

U.S. General Services Administration One World Trade Center 55th Floor, Room 5509

Question 27: Since it was not specified in the RFP, will the Government please confirm that the Past Performance section are not limited to a page count?

Answer 27: The Past Performance section is not limited to a page count.

Question 28: The RFP instructs offerors to submit past performance questionnaires in a sealed envelope. Will the Government accept electronic submissions with the respending CO/COR sending the questionnaire via email? If "YES", will the deadline for PPQ electronic submission be the same as proposal deadline (3 PM on July 12)?

Answer 28: No, past performance questionnaires must be hardcopy originals.

Question 29: If electronic submission is accepted, does the Government prefer a specific file format (pdf, excel, etc.)?

Answer 29: The Government’s preference is a PDF file for all technical documents and an Excel file for the Price Schedule.

Question 30: Will the Government please confirm that contractor facility clearance of SECRET or higher is not required at the time of award?

Answer 30: At the current time, there will be no requirement for contractor facility clearance of Secret or higher.

Question 31: Will the Government accept Experience and Past Performance citations from a subcontractor?

Answer 31: No, Experience and Past Performance citations will not be accepted from a subcontractor.

Question 32: Will the Government please confirm that all responding vendors must have an active account in www.sam.gov and requisite CAGE Code and DUNS Number?

Answer 32: A contractor must have an active www.sam.gov account prior to contract award.

U.S. General Services Administration One World Trade Center 55th Floor, Room 5509 New York, NY 10007 http://www.sam.gov/

Question 33: Does the incumbent On-Site Supervisor perform any duties other than management of the project?

Answer 33: There is no incumbent On-Site Supervisor.

Question 34: What is the GS equivalent for any positions on the project not covered by the SCA (Wage Determination)?

Answer 34: All wages are covered by the wage determinations attached to the solicitation.

Question 35: Is the incumbent contractor eligible to rebid the contract?

Answer 35: There is no incumbent contractor for this solicitation.

Question 36: Does the GSA provide office space for the On-Site Supervisor? If so, which address location?

Answer 36: The On-Site Supervisor will be provided office space at One World Trade Center.

Question 37: All employees are required to sign in and off duty using GSA 139. Is GSA 139 a time card system?

Answer 37: Yes, all employees are required to sign in and off duty using a GSA 139. Form GSA 139 is not a timekeeping system however, this is a record of all contractors that arrive and depart from a Federal Building or Federal Lease Location.

Question 38: How many of the 22 positions are currently vacant? If so, which ones?

Answer 38: There are two vacant position. The revised Price Schedule will indicate the vacant position by not having a start date.

Question 39: Are any of the positions currently under a Collective Bargaining Agreement?

If so, which ones and which union(s)?

U.S. General Services Administration One World Trade Center 55th Floor, Room 5509 New York, NY 10007

Answer 39: None of the positions are covered by a Collective Bargaining Agreement.

Question 40: Contract makes mention that the contractor is responsible for employee transportation. Does that include a monthly allowance for daily commuting and/or parking?

Answer 40: Monthly allowances and any other corporate benefit is up to the Contractor to administer. The Government will not reimburse for travel unless the travel is mandated by the Government.

Question 41: Which positions besides the On-Site Supervisor are subject to traveling between offices, and with what frequency?

Answer 41: The Government does not anticipate any other position requiring travel besides the On-Site Supervisor.

Question 42: How often does the On-Site Supervisor typically travel to office locations outside of the NYC Metro area?

Answer 42: Since there is no incumbent, the Government is unable to provide historical travel information.

Question 43: How often are QC inspections at each facility required to be performed by the On-Site Supervisor?

Answer 43: The Quality Control Plan must be submitted to the Government for review within 5 days of the Notice to Proceed. The amount of QC inspections must be spelled out by the Contractor in the Quality Control Plan.

Question 44: Does the GSA expect the contractor to provide replacement personnel for partial day a full day absence? More than one day? If no, what absence duration will require a replacement employee?

Answer 44: If a contract employee is expected to be out of the office for more than two working days, a replacement employee will be required.

U.S. General Services Administration One World Trade Center 55th Floor, Room 5509

Question 45: The Administrative Assistant position at 26 Federal Plaza Room 1 – 100 appears to have some supervisory oversight or Exempt professional job responsibilities (Program Management, Staff Management). What is the percentage of these responsibilities when compared to the non-exempt duties?

Answer 45: The Staff Management was included in error, management will be covered by the On-Site Supervisor.

Question 46: Are resumes required/accepted as an attachment for all 23 listed positions (includes On-Site Supervisor) in our response to RFP due July 12?

Answer 46: Resumes are only required for the On-Site Supervisor position.

Question 47: Following page 97 of Revised Solicitation – titled “Register of Wage Determinations Under the Service Contract Act” page 7/10 lists that all occupations listed receive the following benefits: Health & Welfare $4.27/hr or $170.80/week or $740.13/month – are they receiving or have access to Federal Government Insurance? How is this figure determined? Is this a billable or pass-thru expense?

Answer 47: The Contract Employees shall not be treated as Federal Employees. The Contract Employees are not entitled to the health insurance for Federal Employees.

Question 48: For Holidays, Sick Days, and Vacation time – are these hours billable to GSA?

Answer 48: These are not billable to GSA. GSA only pays for the hours the contract employee is on site and working.

Question 49: Is the On-Site Supervisor an open rate?

Answer 49: Yes, the On-Site Supervisor is an open rate.

U.S. General Services Administration One World Trade Center 55th Floor, Room 5509

Question 50: All 23 listed positions are not requiring security clearance, correct?

Answer 50: Each position may have a different security requirement, there are positions which require a higher level clearance; however at this time, we do not have any requirements for confidential, secret or top secret clearance. There is facility clearance requirements for all GSA contracts and all contractors must be cleared in advance in order to work at any GSA facility.

Question 51: The solicitation states 100% SDVOB – does that mean joint-ventures or mentor-protégé agreements are not permitted?

Answer 51: The Solicitation states that this acquisition is set aside for Service Disabled Veteran Owned Small Business Concerns. After receipt of the proposals we will verify in www.sam.gov and the SBA Dynamic Small Business Search that the Contractor is a SDVOSB.

Proposals received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered. For more information, please see pages 2 and 3 of the Solicitation.

U.S. General Services Administration One World Trade Center 55th Floor, Room 5509 New York, NY 10007 http://www.sam.gov/